Hilton Worldwide Architec 1352468850

ArchitectureDesignandConstruction ProjectReviewandApprovalProcess
Issued11Oct2012 (L0046791)(L0046829)(L0046857)
ArchitectureDesign&Construction ProjectReviewandApprovalsProcess
CONTENTS Section Introduction GeneralRequirements DesignReviewandApprovalProcess ProjectMeetings NewConstruction Conversions Appendices AppendixAPreliminaryPlanSubmission AppendixBDesignDevelopment(50%)PlansandSpecificationsSubmission AppendixCFinal(100%)PlansandSpecificationSubmission AppendixDShopDrawingsandOtherSubmissions AppendixEAcceptanceProtocol(ManagementAgreement) AppendixEAcceptanceProtocol(FranchiseAgreement) PageNo. 1 2 4 7 9 17
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Contents
INTRODUCTION PurposeofthisDocument Thepurposeandobjectiveofthisdocumentistosupplementtheapprovalandreviewprocessrequirements set out in the relevant Franchise Agreement and/or Management Agreement and/or Technical Services Agreementrelatingtotherelevanthotel(theOperatingAgreement)regardingthedesign,construction,pre openingandopeningphasesofaneworconversionhoteldevelopmentandtosetouttheframeworkaround whichthosereviewsandapprovalsareconducted. The following procedures are to be read in conjunction with the relevant Operating Agreement. Nothing containedinthisdocumentrelievesanyofthepartiesofanyobligationsorcontractualresponsibilitiesunder therelevantOperatingAgreementandintheeventofanyconflictbetweenthisdocumentandtherelevant OperatingAgreementthelattershallprevail.ReferencesinthisdocumenttoHiltonWorldwidemeansHilton Worldwide Inc and/or its affiliates that are party to a relevant Operating Agreement. References in this documenttoOwnermeanthecounterpartytotherelevantOperatingAgreementthathasanobligationto construct,renovate,fitout,equipanddecoratethehotelsubjecttosuchOperatingAgreement. All of these pages and the relevant Hilton Worldwide architecture, design and construction standards (of which this document forms part) applicable to the brand under which the hotel which is the subject of the OperatingAgreementshalloperate(theHiltonWorldwideArchitecture,DesignandConstructionStandards) willapplytoallofthefollowingsituations: 1. 2. 3. Newconstructionhotels. ConversionofnonHiltonWorldwidebrandedhotelstoHiltonWorldwidebrandedhotels. RenovationandrefurbishmentworkstorelicensedHiltonWorldwidebrandedhotels
TheRoleofHiltonWorldwideArchitecture,Design&Construction Hilton Worldwides Architecture, Design and Construction team (the A,D&C Team) has experience in the design and management of the branding, refurbishment, extension and construction of Hilton Worldwide hotels.TheA,D&CTeamcoversadiverserangeofconstructionanddesigndisciplinesandwillprovidearange ofassistancetotheOwnersProfessionalTeamincludinginrelationtoprocurement,architectureandinterior design,serviceinstallationdesignandcoststhroughoutthehoteldevelopmentprocess. HiltonWorldwideProjectDirector For every development opportunity a Project Director will be nominated from within the A,D&C team (the Hilton Worldwide Project Director). The Hilton Worldwide Project Director will be the principle point of contactduringtheentirehoteldevelopmentprocessfrominceptiontoopening.TheHiltonWorldwideProject DirectoristheretoassisttheOwnersProfessionalTeamachievethesmoothandtroublefreedeliveryofthe highest quality hotel product that incorporates the following fundamental components of any Hilton Worldwidehotelfromanarchitectureandconstructionperspective: Costeffectivearchitecture,designandconstructionthatiscompliantwithrelevantHiltonWorldwide Architecture,DesignandConstructionStandardsandanyotherrelevantbrandstandards;
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INTRODUCTIONCONTD ProjectManagementContd Design TheroleofHiltonWorldwidesGlobalDesignServicesgroupistoprovidedesignguidanceforkeyareasofthe hotel, including optimising the spatial requirements and operational relationships in both front and back of houseareasofthehotel.InteriordesignexcellenceisakeyfactorinallHiltonWorldwidehotelsandtheteam providebothdesigndirectionandassistanceinthisareaandarehappytorecommendrelevantinteriordesign consultantsforeachproject. Within the Global Design Services group is a dedicated FF&E group. This group provides guidance on the compilation of FF&E and OSE schedules for the hotel project and constantly works with Hilton Worldwides internalsourcingteamandsupplychaintoensurethatproductselectionisalwayscurrentandrelevant,and seekstodelivervalueforOwners. AllofthisculminatesinHiltonWorldwidesoverallobjectivehelpingOwnerstodeliverexceptionallydesigned hotelswhilstremainingcosteffectiveandoperationallyefficient. EngineeringSupport TheEngineeringSupportgroup(withintheA,D&CTeam)willprovideguidanceonallmechanical,electricaland plumbinginstallationsandadviceonthedeliveryofahotelthatconformstoHiltonWorldwidesoverallglobal environmentalandsustainabilityinitiativesandtargets. Operationalefficiency; Architecturalandinteriordesignexcellence; Energyefficiencyandsustainabilitythroughconstructionandinoperation.
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GENERALREQUIREMENTS Generally Thefollowingsectionsshallapplytoallnewconstructionandconversionprojectsinwhateverform. ApprovalofOwnersProfessionalTeam HiltonWorldwide will only acceptthe useof qualified professionals thathavegained relevant experience in thedesignandconstructionofqualityhoteloperations.Thiswillincludeallprofessionalswhoformpartofthe professional team for the project (Owners Professional Team) including, but not limited to, architects, project managers, MEP engineers, structural engineers, interior designers, kitchen consultants, landscape architects and other specialist consultants. The relevantOperating Agreement may specify thosemandatory consultantsthatmustbeengagedontheprojectandthataresubjecttoHiltonsapproval. In order to assist with the selection of appropriate consultants, the A,D&C Team will provide a preferred consultantpanelforthesemandatoryconsultants,whenrequested. Priortothecommencementofthedesign,planningandapprovalprocess,theA,D&CTeammustbefurnished with contact information and relevant hotel experience for all of the Owners Professional Team that the Ownerisintendingtoretainontheprojectandwillreviewandconfirminwritingitsapprovalorrejectionof thoseproposedpartieswithintheprojectteam. AppointmentofOwnersGeneralContractor Where requested, the A,D&C Team will provide details of general contractors they consider appropriate for inclusionontheOwnerstenderlist. AccesstotheHiltonWorldwideArchitecture,Design&ConstructionStandards Access to or distribution of the relevant Hilton Worldwide Architecture, Design and Construction Standards manualswillbearrangedbytheHiltonWorldwideProjectDirector.TheHiltonWorldwideProjectDirectorwill liaisewiththeOwnerandtheOwnersProfessionalTeamastotheimplementationofthesestandards.The accesstothisinformationwillgenerallybesubjecttotheprojectbeingatanappropriatestageandasigned andlegallybindingunconditionalOperatingAgreementbeinginplace.
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DESIGNREVIEWPROCESSGENERALLY DesignElements CompetitionintodayshotelmarketmakesprotectingHiltonWorldwidesbrandsessentialforthesuccessof thehotelforthebenefitofallparties.DesignelementscontainedinHiltonWorldwidesbrandhotelsenable guests to associate Hilton Worldwides services with the high standards of quality that Hilton strives to provide. For that reason, Owners acknowledge that it is in all parties interests to develop a design for the hotelprojectwhichisconsistentwithHiltonWorldwidesoveralldesignintent.Accordingly,Owneragreesthat Hiltonshallhavefinaldesignapprovalofallfinishes,coloursandmaterialswithinthehotelproject. DesignReviewWorkshops Whilsttheformaldesignreviewprocessrequiresspecificinformation(asdescribedlaterinthisdocument),in order to foster an open and ongoing process of communication regarding design elements, it is strongly recommendedthatseparateinformaldesignreviewworkshopsareconductedforallareasofthehotelandfor alldesigndisciplinesduringthecourseofthedesigndevelopmentphaseoftheproject. Experience has shown that not only is the time period required for formal approval significantly reduced if thesedesignworkshopsareheldpriortoformalsubmissionsbeingmade,butalsothequalityofthehotelis enhancedandabortivedesignand/orconstructionworkispotentiallyavoided. AllreviewsshallbearrangedbytheOwnerandHiltonWorldwide.Ideally,allinformationtobediscussedat the workshop should be supplied seven (7) calendar days prior to any meeting where feedback may be required. Owner attendees shall include those individuals necessary to provide a full presentation of the design elementsbeingreviewedandtobeapprovedbyHiltonWorldwide.HiltonWorldwideattendeesshallinclude those individuals with decisionmaking authority regarding the design elements to be approved by Hilton Worldwide. Presentation materials shall include renderings, colour boards and technical specification books, as well as material,fabricandcarpetsampleswhererelevant. FormalDesignApprovals Prior to commencing any works on site all documents and drawings describing any proposed new construction,refurbishmentand/oralterationstothehotelmustbeprovidedtoandapprovedbytheA,D&C Team. Theformalplanreviewprocessisdesignedtoensurethetimelysubmittalofthenecessaryandrelevantplans andinformationrequiredtoenableaconsideredreview,giveappropriatefeedback,andfinaliseanyrequired amendmentstoand/oragreementofsuchplansorprojectinformation.Thiswillensurethatallpartieshavea clearandmutualunderstandingofwhatinformationisrequired,whatisbeingproposed,whatfeedbackhas beengiven,whatactionsarerequiredandwhatisapproved. TheOwnershallsubmitfullsize,reproducibledrawingsofallproposedsubmittalstoHiltonWorldwideforits approvalasdetailedinthefollowingpages.
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DESIGNREVIEWPROCESSGENERALLYCONTD FormalDesignApprovalsContd Hilton Worldwide shall provide either written approval or disapproval of the Plans formally submitted. Any itemsdisapprovedbyHiltonWorldwidewillbereturnedtotheOwnerwithawrittenexplanationdetailingthe reasonsforsuchdisapproval.PromptlyfollowinganyHiltonWorldwidenoticeofdisapproval,theOwnerand HiltonWorldwideshallattempttoreachasatisfactoryandagreeableresolutionofthedisapprovalssubmitted byHiltonWorldwide.TheOwnershallincorporateanyagreeduponmodificationsinarevisedsubmissionand resubmitthesetoHiltonWorldwide. ReviewCriteria ThecriteriaappliedbyHiltonWorldwideduringtheformaldesignreviewprocessaretoassessthedesignsand theircomplianceagainstthefollowinggeneralcriteria(whicharesetoutinnoparticularorderofpriority): (i) (ii) (iii) (iv) (v) theagreedscopeoftheproject; anyrelevantHiltonWorldwideArchitecture,Design&ConstructionStandards; acceptedindustrystandards; thedesignnarrativefortherelevantHiltonWorldwidebrand;and anyotherrelevantHiltonWorldwideBrandStandards.
DesignRevisionsandChanges AllHiltonWorldwidescommentsormodificationstoallplansandspecifications,totheextentnecessaryto assurethatthehotelprojectmeetstheHiltonWorldwideArchitecture,Design&ConstructionStandards,shall beimplementedbytheOwner.IntheeventtheOwnerisawareofanydeviation,changeordepartureinthe actual design, development, construction, engineering, planning, equipping, fixturing, furnishing, or completionofthehotelproject,theOwnershallsoadviseHiltonWorldwidepromptlyinwritingofanysuch deviation,changeordepartureinsufficientdetailandwithsufficienttimetoallowHiltonWorldwidetofully evaluateandapproveordisapprovethedeviation,changeordeparture. ReviewBasis HiltonWorldwidewillbeworkinginanadvisorycapacitybutitisnotedthatanyapprovalbyHiltonWorldwide shall not be deemed or construed to imply any representation or warranty as to the item or matter so approved. Equally, Hilton Worldwide shall not be responsible for the adequacy or coordination of any plans and specificationsorforthestructuralsoundnessorintegrityofanypartoftheproject,orforthesufficiencyofany mechanicaland/orelectricalsystems.ThisallremainsthesoleandexclusiveresponsibilityoftheOwner.
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DESIGNREVIEWPROCESSGENERALLYCONTD ReviewBasisContd Noreview,comment,sanction,agreement,consentorotherapproval,recommendation(includinginrespect ofthemembersoftheOwnersProfessionalTeam),adviceorinspectionbyoronbehalfofHiltonWorldwide oranyfailureordelaybyHiltonWorldwideinmakingorgivingthesameshall: (i) relieve the Owner (or any third party engaged by the Owner) in whole or in part of any of its obligationsorliabilitiesundertheOperatingAgreement; renderHiltonWorldwideresponsibleorliabletotheOwnerortoanyotherpersonfortheproject (oranypartthereof)orforanydelayrelatingthereto;and be relied upon by any person other than the Owner, and then only by the Owner for the purposessetoutintheOperatingAgreement.
(ii)
(iii)
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PROJECTMEETINGS KickOffMeeting AkickoffmeetingwilltakeplacetointroduceallofthekeycontactsfromtheOwnersProfessionalTeamand the Hilton Worldwide A,D&C Team. It is a forum that will enable Hilton Worldwide to communicate to all parties the intent of the Hilton Worldwide Architecture, Design & Construction Standards which must be followed.ItwillhelptheOwnersProfessionalTeamunderstandthekeyareasofinformationthatisrequired. This meeting should be attended by the following: Owner/Developer/Investor and consultants; Architect, Designer, Project Manager, MEP Consultant and from Hilton Worldwide; representatives from the A,D&C TeamandfromDevelopmentplusanyotherrelevantHiltonWorldwideparties. PreConstructionMeetings Preconstructionmeetingsshalltakeplaceonabasisthatenablesregularupdatesonthedesignprocessand approvalstatus.Theyshouldbeatleastevery2monthsandtheagendashouldbesimilartothatofthekickoff meeting. An update shall be produced by the Owner for both the design programme and the construction programme. A schedule of all outstanding items must be produced and reviewed to keep a record of the approvalstatusandgeneralcontent. PreConstructionMeetingMinutes The Owner shall arrange for minutes, in English, to be prepared and distributed to all meeting attendees promptly following each review session. These minutes shall reflect specifically which design elements were approvedandwhichdesignelementswererejectedbyHiltonWorldwideandthestepswhichneedtobetaken inordertoobtainHiltonWorldwidesfullapprovalofalldesignelements.Theaccuracyoftheminutesshallbe verifiedbytheHiltonWorldwideProjectDirector. ConstructionProgressMeetingsandReports TheHiltonWorldwideProjectDirectorandthemembersoftheOwnersProfessionalTeamshallbeavailable viatelephoneconferenceorbyattendanceatmeetings,asagreedbetweentheOwnerandHiltonWorldwide fromtimetotime.Thescheduleoftelephoneconferencecallsandmeetingsshallbeperiodicallyreviewedby theOwnerandHiltonWorldwideasandwhenrequired. Until completion of the hotel there shall be regular monthly technical meetings relating to the design and buildingworksarrangedforthatpurposebetweentheOwner,theOwnersProfessionalteam,andtheGeneral Contractortoreviewtheprogressofthebuildingworks.TheOwnershallgivetoHiltonWorldwideappropriate noticeofandcopiesoftheagendaofallsuchmeetings. TheOwnershallprovidetoHiltonWorldwidethefollowinginEnglish: a. Reasonablenoticeofandaninvitationtoallrelevantmeetings(includingsite,design,team,orproject meetings)andtheminutesofallsuchmeetings. Contractorsmonthlyreportsproducedinconnectionwiththeproject.
b.
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PROJECTMEETINGSCONTD ConstructionProgressMeetingsandReportsContd c. Monthly reports identifying all relevant material issues relating to the project including without limitation: (i) Monthly programme status of overall project and major construction items including any plannedmeasurestorecoverdelayswhenmeasuredagainsttheinitialprojectprogramme; Digitalphotographsshowingthegenerallevelofprogress; ScheduleofanyoutstandinginformationrequiredfromHiltonWorldwide;and FormaldesignsubmissionapprovalstatusbyHiltonWorldwide.
(ii) (iii) (iv)
ConstructionMeetingMinutes The Owner shall arrange for minutes, in English, to be prepared and distributed to all meeting attendees withinfive(5)calendardaysfollowingeachprogress/monthlymeeting.Theseminutesshallreflectspecifically whichdesignelementswereapprovedandwhichdesignelementswererejectedbyHiltonWorldwideandthe stepswhichneedtobetakeninordertoobtainHiltonWorldwidesfullapprovalofalldesignelements.The accuracyoftheminutesshallbeverifiedbytheHiltonWorldwideProjectDirector. TheOwnershallkeepHiltonWorldwideinformedoftheprogressoftheprojectasrelatedtothedevelopment programandthedatesbywhichtheOwnerintendstoanddoesissuealloranypartoftheprojectfortender.
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NEWCONSTRUCTION Generally All of the requirements set out in the preceding sections of this Project Review and Approvals Process will applytonewconstructions.Theformaldesignsubmittalsforanewconstructionprojectaredescribedbelow. ProjectBrief Information required at this stage is to communicate a basic summary of the proposal to ensure that it is aligned with the requirements of the relevant Hilton Worldwide Architecture, Design and Construction Standards and the relevant Hilton Worldwide Brand Standards. It must include a project brief, facilities schedule,developmentprogramandconceptdesign. AsrequiredbytheOperatingAgreementor,ifnotspecifiedthen,withinthirty(30)calendardaysofthesigning oftheOperatingAgreement,theOwnershallsubmitinEnglishtotheA,D&CTeam,fortheapprovalofHilton Worldwide,theelementsthatarerequiredasfollows: a. An Area Programme (Facilities Schedule) for the project showing public areas, back of house, and guestroomcomponentsincludingasummarypageshowinggrossareasandtotalenclosedareasper key,grossareaofmeetingspacesperkey,guestroomandsuiteratios,andanyothersignificantdata uniquetothisproject. The Project Brief in English which includes a written design narrative from the Architect, Interior Designer,and/orF&BDesignerincorporatingtheircommentsandinspirationsforthedesign.Itmust outlinethekeyobjectives,scopeofwork,designguidelines,theOwnersProfessionalTeamandother requirementsrelatingtothehotelandtheprojectand,ifapplicable,informationonanymixeduse developmentidentifyinghowthenonhotelaspectsofthemixedusedevelopmentimpactoraffect thehotel. TheDevelopmentProgrammeshallbeatimelineidentifyingallkeyactivitiesaffecting,relatingtoor requiredforcompletionoftheprojectandopeningdateincluding,thedurationandcompletiondate for each keymilestone, obtaining approvals, developingand completing theconceptdesign,design development(thefinalfloorplans,buildingenvelopeandsystemdesignsforeachdesigndisciplineon theconsultantcategorylist),contractdocuments,designapprovals,mockupandprototyperooms, tendering, procurement, construction, fitout, test and commissioning, completion of construction, preopeningactivitiescommencement,softopeningand,ifapplicable,anindicativetimelineforthe mixedusedevelopmentindicatinganyimpactonthehotelproject. Key timing milestones and their completion dates that must be shown on the Development Programmewillincludethefollowingasaminimum: i. ii. iii. iv. ProjectBrief; FacilitiesSchedule/AreaProgramme; DevelopmentProgram; ConceptDesign;
b.
c.
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NEWCONSTRUCTIONCONTD ProjectBriefContd v. vi. vii. viii. ix. x. xi. xii. xiii. xiv. d. e. AppointmentoftheOwnersProfessionalTeam; PreliminaryPlansubmission; DesignDevelopment(50%)PlansandSpecificationsSubmission; Final(100%)PlansandSpecificationsSubmission; MockupandPrototype/ControlRoom(s); Constructioncommencement; Commissioningcommencement; Hotelconstructioncompletiondate Handoverofhoteltomanager/managementcompany; Hotelopeningdate.
Conceptdesign. DetailedBudget/CostPlanfortheprojectsubmittedinanelementalformat.
PreliminaryPlansSubmission As required by the Operating Agreement or if not specified then, within 3 months following date of the Operating Agreement, the Owner shall prepare and submit to Hilton Worldwide for the approval of Hilton Worldwide,thePreliminaryPlansSubmission.APreliminaryPlansSubmissionmustconsistofthesubmission formsetoutinAppendixAheretotogetherwiththeinformationlistedtherein. The submission shall also include a comprehensive list of all of all the facilities of the hotel, including architecturaldrawingsat1:100scaleofallfloorplans,sectionsandelevationsofthebuildingand,ifapplicable, informationonanymixedusedevelopmentidentifyinghowthenonhotelaspectsofthemixeddevelopment impact or affect the concept design of the hotel. The objective of this submission is for the Owner to demonstratethat,inprinciple,thebasicbrandrequirementsassetoutintherelevantHiltonWorldwideBrand StandardsandHiltonWorldwideArchitecture,Design&ConstructionStandardscanbeachievedandeachof HiltonWorldwidesbrandcustomersatisfactionandbrandpositioninggoalsaremetandthesubmissionwill bereviewedbyHiltonWorldwideinthiscontext. Hilton Worldwide shall respond to this submission with a written schedule highlighting in each case where approvalshavebeengrantedorwhereconditionsorstandardshavenotbeenachieved.Adviceonhowthese areascanbeadaptedtoachieveanapprovedstatusmaybegivenwhereappropriate.
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NEWCONSTRUCTIONCONTD DesignDevelopment(50%)PlansandSpecificationsSubmission AsrequiredbytheOperatingAgreement,orifnotspecifiedthen,withinsix(6)calendarmonthsofthedateof the Operating Agreement but not less than six (6) calendar months prior to the proposed construction commencementdate,theOwnershallsubmittoHiltonWorldwide,fortheapprovalofHiltonWorldwide,the Design Development (50%) Plans and Specifications Submission. The Design Development (50%) Plans and SpecificationsSubmissionmustconsistofthesubmissionformsetoutinAppendixBheretotogetherwiththe informationlistedtherein. TheDesignDevelopment(50%)PlansandSpecificationsconsistofdetailedinformationincludingMEPdesign. Thissubmittalwillbereviewedmainlyforoveralldesigncoordinationandconformance.Itmustalsoinclude outline specifications of all the areas as listed in the Design Development (50%) Plans and Specifications Submission,preliminaryinteriordesignelementsincludingconcepts,imageboardsandmaterialsincludinga writtendescriptionoftheproposeddesignofthefoodandbeverageconcept. Hilton Worldwide shall respond to this submission with a written schedule highlighting in each case where approvalshavebeengrantedorwhereconditionsorstandardshavenotbeenachieved.Adviceonhowthese areas can be adapted to achieve an approved status may be given where appropriate. All changes to the design as described in the response shall be incorporated into the Final (100%) Plans and Specifications Submission. Final(100%)PlansandSpecificationsSubmission AsrequiredbytheOperatingAgreement,orifnotspecifiedthenwithinnine(9)calendarmonthsofthedate oftheOperatingAgreementtheOwnershallsubmittoHiltonWorldwidefortheapprovalofHiltonWorldwide theFinal(100%)PlansandSpecificationsSubmission. The Final (100%) Plans and Specifications Submission shall include but not be limited to layouts, working drawings,millworkdetails,designdetailing,schedulesandspecificationsandmustconsistofthesubmission formsetoutinAppendixCheretotogetherwiththeinformationsetouttherein. NoconstructionshallcommencepriortotheapprovaloftheFinal(100%)PlansandSpecificationsSubmission. InthecaseofaPhasedDesign&Buildprojectthisshallapplytoeachindividualelementandnoelement shallcommenceconstructionpriortoitsapprovalbyHiltonWorldwideinaccordancewiththisdocument. Thissubmittalwillbereviewedforfinaldesigncoordinationandconformance.HiltonWorldwidewillprovide a written response to all items and issued as described in the previous review process. All changes to the designasdescribedinthePlanReviewshallbeincorporatedintotheFinalPlansDocumentReviewSubmittal. APlanReviewwillbeissuedtotheOwnerwithcommentsnotedforincorporationintothefinalconstruction documents. Final approval will be issued upon receipt of a written notification by the owner agreeing to respond to outstanding items anddescribing the method in whichthese items will be resolved. Addendum drawingsmaybenecessary.
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NEWCONSTRUCTIONCONTD ShopDrawingsandOtherSubmissions ConstructionsubmittalsmustalsobeprovidedbytheOwnerifnotincludedelsewheretoHiltonWorldwidefor review and approval prior to purchasing or orders being placed. Manufacturers technical information, drawingsandspecificationsshouldbeprovidedbytheOwnertoHiltonWorldwideforalloftheitemssetout inAppendixDheretoforconformityreview. FormatofallSubmissions AllsubmissionsaretobemadeinAdobeAcrobatpdfformatasaminimum,inlocallanguageandEnglish. MockUpRoom TheOwnershallbuildandpreparefordesignpurposesandfortheapprovalofHiltonWorldwide,amockup roomforeachtypicalroomtypee.g.kingroom,doubleroomordifferentdcor.Suchmockuproomsshallbe completedandavailableforapprovalwithinanyapplicableperiodsspecifiedintheOperatingAgreement,orif notspecifiedthen: (i) (ii) Inrespectofafullservicebrand,six(6)monthsfromthecommencementofconstructionofthehotel; and Inrespectofafocusedservicebrand,three(3)monthsfromthecommencementofconstructionof thehotel;
andinanyeventpriortothemechanical,electricalandfireprotectionfirstfix(roughinworks)andpriorto making purchasing commitments for FF&E and other guestroom materials. The mock up room(s) may be providedonsiteoroffsiteasdeterminedbytheOwner. Alldrawings,specificationsandFF&Econtrolbooksinconnectiontothemockuproommustbesubmittedby the Owner at least 6 weeks prior to commencement of the construction of the room. For focused service brands this may be waived if it is considered there are no material or significant deviations from the prototypicaldesignfortherelevantHiltonWorldwidebrand. Forthepurposeofclarityamockuproomisafullyfittedoutanddecoratedtypicalguestroom(s)including adjoiningcorridorandservicesrisermockupforthepurposesofdesignandoperationalapprovalsincludingall FF&E, operating equipment, functioning furniture, fully operating power points and other electrical services andanairconditioningfancoilinthebulkhead,togetherwithallfixedwall,floorandceilingfinishes,fittings and services for the purpose of benchmarking, quality control and services coordination. The review will require the attendance of the following parties: Hilton Worldwide Project Director and Hilton Worldwide Design Manager, Owners Designer, Owner (or Representative), General Contractor and Owners Purchasing Agent(ifapplicable). Following the mockup room review meeting, the Hilton Worldwide Project Director will distribute minutes confirming the status of all the items, approved or rejected, and any recommendations considered appropriate. ApprovalmustbeobtainedfromHiltonWorldwidepriortoanyoftheseworksbeingcarriedoutontheactual hotelsiteand/ormaterials,productsbeingordered.
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NEWCONSTRUCTIONCONTD Sample/ControlRoom Hilton Worldwide requires a sample/control room to be made available for the purposes of quality control. Thisroommustincludealltheproposedfinishesandfurnishingsintheproposedguestroomtobeconstructed forreviewandapprovalbyHiltonWorldwide. The review will require the attendance of the following parties: Hilton Worldwide Project Director, Hilton Worldwide FF&E Manager, Hilton Worldwide Design Manager, Hilton Worldwide Operations Manager (in hotelsmanagedbyHiltonWorldwide),OwnersDesigner,Owner(orRepresentative),GeneralContractorand OwnersPurchasingAgent(ifapplicable). Following the review meeting the Hilton Worldwide Project Director will distribute minutes confirming the statusofalltheitems,approvedorrejectedandanyrecommendationsconsideredappropriate.Allitemsmust beresolvedpriortothecommencementofanyfitoutofguestroomsandcorridorsontheactualhotelsite.If the requirements of both the mockup room(s) and the sample/control room can be accomplished by the constructionofonlyoneroomthismustbecompletedonsite.
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NEWCONSTRUCTIONCONTD FinalInspection,ProjectCompletionandHandover TheHiltonWorldwideProjectDirectorisresponsibleforcoordinatingwithallHiltonWorldwidefunctionsin ordertoverifythat: (i) thehotelhasbeenconstructedandfittedoutinaccordancewithHiltonWorldwideArchitecture, DesignandConstructionStandards;and thehotelhasbeencompletedintermsofphysicalconditiontosuchanextentastobecapableof being operated to the requirements of the relevant brand and is ready, in terms of physical condition only, for full opening to the public in accordance with the terms of the relevant OperatingAgreement.
(ii)
For the avoidance of doubt, the Hilton Worldwide Project Directors representations relate to the physical conditionofthehotelonlyandnottotheoperationalreadinessofthehotel.Theopeningofthehotelwillonly be permitted once approval is given to both its physical condition and operational readiness. As such, the following conditions only relate to the completion of the physical condition of the hotel and not to its operationalreadiness. Completion (and in the case of hotels which are to be managed by Hilton Worldwide handover to Hilton Worldwide) of the hotel is defined in and governed by the Operating Agreement and shall include the followingconditionswhichwillbecoordinatedbytheHiltonWorldwideProjectDirector: 1. 2. 100%oftheguestroomsmustbecompleteineverydetailandreadyforhabitation. 100% of the public areas must be complete and ready for guest use, including the swimming pool andcongruentareas(ifapplicable). Siteconstructionmustbetotallycomplete.Constructiontrailersandequipmentmustbeoffsiteand awayfromguestview. Allroadwaysandpavedareasmusthavebeensweptandbefreeofanydirtordebris. Thehotelmusthaveinplaceallconsents,permitsandlicensesrequiredtooperateallareasofthe hotel including but not limited to the hotels restaurant(s), bar(s), elevators, swimming pools, etc. andincludingbutnotlimitedtothelicencesetc.setoutinappendix7totheAcceptanceProtocol Document(theformofwhichissetoutinAppendixE). All terms of the Operating Agreement must be fulfilled on or before the date specified in any conditional opening approval letter served by Hilton Worldwide which relate to the physical conditionofthehotel. Evidence of insurance coverage must have been provided to Hilton Worldwide as required in the OperatingAgreement. Fullinspectionbyanindependentthirdpartyinspectorofallfirelifesafetysystemsandacceptance byHiltonWorldwide.
3.
4. 5.
6.
7.
8.
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NEWCONSTRUCTIONCONTD FinalInspection,ProjectCompletionandHandoverContd Thefollowinginformationisrequiredduringthefinalinspection: 1. The date when practical completion (where relevant) under the Owners building contract has occurred. Deliveryofalloperatingandmaintenancemanualstothehotel. Deliverytothehotelofalloriginalconsents,permitsandlicensesrequiredtooperateallareasofthe hotel. SatisfactorycompletionofalltheitemsasrequiredbytheAcceptanceProtocolDocument(theform ofwhichissetoutinAppendixE). The delivery of the hotel completion documentation as specified in the Operating Agreement but whichwillgenerallycomprisethefollowing(relevantforManagementAgreementsonly): (i) acomputerdiskorCDofacompletesetoffinalconstructionissuedrawingsoftheproject (including all works constructed in connection with the same, the route and connection pointsofallservicestoandfromthesameanddetailsofanyservicesreroutedretainedor disconnected)suitableforreproductionandrecordpurposes; a full set of technical specifications, operation manuals and maintenance and guarantee documentation complete with commissioning data records and certificates relating to any plantandmachineryoranymechanical,electricalorelectronicorothersystemsformingpart oftheproject; details of all manufacturers and suppliers of specialist or proprietary materials or products usedintheprojectwhichcarryasupplier'sormanufacturer'sguaranteeanddetailsofsuch guarantee; anyotheradditionalinformationrequiredbyapplicablelaws(forexample,healthandsafety fileinformation); three(3)fullsetsoftheasbuiltdrawingsinhardcopyandCADformat(*.dwg,*.dwf,etc.).
2. 3.
4.
5.
(ii)
(iii)
(iv)
(v)
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NEWCONSTRUCTIONCONTD FireLifeSafety Written approval of the plans for required fire safety systems must be obtained from the government/regulatory authority having jurisdiction prior to installation of the fire safety system and subsequentlyprior tohandover of thehotel by Hilton Worldwide (in thecase of ahotel managedbyHilton Worldwide)and/orhotelopening. The form of written approval may vary by government/regulatory authority. For the purposes of this document, this shall be defined as a certificate, letter of approval, permit, stamp of approval, or other approvalmethodasusedbytherelevantgovernment/regulatoryauthority. Writtencertificationthattherequiredfiresafetysystemshavebeeninstalledaccordingtotheplansapproved byHiltonWorldwidebyalicensedcontractorandarefullyoperational,testedandapprovedbytheauthority havingjurisdictionmustbeobtainedfromtheinstallationcontractor.
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CONVERSIONS (OF A NONHILTON WORLDWIDE BRANDED HOTEL TO A HILTON WORLDWIDE BRANDED HOTEL) OR RENOVATIONS AND REFURBISHMENT WORKS FOR A RELICENSED HILTON WORLDWIDE BRANDEDHOTEL AconversionProductImprovementPlan(PIP)willbepreparedpriortosigninganOperatingAgreementfor anynewdevelopmentdealwhereanonHiltonWorldwidebrandhotelwillconvertintooneofthebrandsof Hilton Worldwide. This will be required and must be undertaken prior to execution of the Operating Agreement.AcopyofthePIPwillbeappendedtotheOperatingAgreement. The Hilton Worldwide Project Director will assist the Owner in the following areas during the course of the conversionprocess: 1. 2. CompliancewiththePIP. Compliance with the relevant Hilton Worldwide Brand Standards and Hilton Worldwide Design and ConstructionStandards. Compliancewiththerelevantbranddesignnarrative.
3.
ConversionPIP WherethePIPrequiresminorredesignand/orrenovationofexistingfacilities,designdrawingsofguestrooms and public areas furnishings and layouts and interior/exterior elevations shall be submitted for Hilton Worldwide review and approval. This submittal is to be sent to the A,D&C Team and shall include colour renderingsorphotographsifrequestedbytheA,D&CTeaminlinewiththesectionofthisdocumentheaded DesignReviewProcessGenerallyDesignElements. Where the PIP requires major refurbishment works and/or construction of additional facilities, complete designandspecificationsaretobesubmittedtoandapprovedbytheA,D&CTeampriortocommencementof constructioninlinewiththeprevioussectionofthisdocumentrelatingtoNewConstruction. ActiveConversionPIP OnceaPIPisactivated,theprocessismanagedbytheA,D&CTeam. VariousspecialistreportsarerequiredsuchasbutnotlimitedtoanIT,engineering(includinganyoutstanding maintenanceissues),FLSreport,acoustics,asbestosandfirestopping(whererequested). AnyproposedextensionsordeviationsfromrelevantHiltonWorldwideBrandStandardsandHiltonWorldwide DesignandConstructionStandardswillbesenttotheappropriateHiltonWorldwidebrandteamforapproval. The design and construction programme must be approved by Hilton Worldwide and issued prior to commencementofanyworks.DesignreviewsubmittalswillbehandledbytheA,D&CTeam.Thirty(30)day progress reports and photographs must be sent to the A,D&C Team after every monthly site meeting. Outstandingworksmustbetrackedonamonthlybasis. The meeting process and requirements shall follow the same as set out in this document for a New Construction. Minutes must be in English and issued within seven (7) calendar days and must include the proposeddesignprogrammeandconstructionprogramme.
Date:11Oct2012
(L0046791)
PageNo.17
CONVERSIONS (OF A NONHILTON WORLDWIDE BRANDED HOTEL TO A HILTON WORLDWIDE BRANDED HOTEL) OR RENOVATIONS AND REFURBISHMENT WORKS FOR A RELICENSED HILTON WORLDWIDE BRANDEDHOTELCONTD ActiveConversionPIPContd Amockuproomandsamplecontrolroom(inaccordancewiththerequirementsoftheprevioussectionof thisdocumentrelatingtoNewConstruction)shallbeconstructed,fittedoutandmadeavailableforapproval byHiltonWorldwidewhenthePIPincludestheadditionofnewfacilitiesorwherethereisrefurbishmentof guestrooms. Hilton Worldwide requires a final report of compliance and photos to be submitted by the Owner at least fifteen(15)calendardayspriortoopeningofthehotel.
Date:11Oct2012
(L0046791)
PageNo.18
APPENDIXA PRELIMINARYPLANSSUBMISSION
SiteName: Brand: SiteAddress: Owner/Developer: Contact:
The following list comprises the information required for the Hilton Worldwide Design and Construction DepartmenttoconductaformalreviewofthePreliminaryPlansinconnectionwiththeaboveproject. Pleasesubmitthisformwiththeinformationlisted. PlansanddocumentstobesubmittedtotheHiltonWorldwideProjectDirectoratleast(20)calendardays beforeanysignoffmeeting. 1. An Area Programme (Facilities Schedule) for the project showing public areas, back of house, and guestroom components. Include a summarypage showinggrossareasand total enclosed areasper key,grossareaofmeetingspacesperkey,guestroomandsuiteratios,andanyothersignificantdata uniquetothisproject. VicinityMap/LocationPlanwhichmustincludeadjacentproperties(existingandplanned),associated roadsandthelike.Minimumscale1:1250. SitePlanwithbuilding,carparking(quantityandsizeofspacesofaislestobeprovided),landscaping and recreational area outlined. Indicate satellite dish location (if provided), signage locations and refuse/storagebuildinglocation.Minimumscale1:500plansofallareas. FloorPlansofallareasataminimumscaleof1:100withallkeydimensionsnotedandincludingthe followinginformation: (i) (ii) (iii) (iv) (v) No.ofguestroomsperfloor; Grossbuildingareainsquaremetres; Nameofallinternalspaces; Largerscaledetailofalltypicalguestroomlayoutsincludingdimensions;and SeatinglayoutsshowingcapacityofallF&Bareasandmeetingandconferencerooms.
2.
3.
4.
Note:Foradditions,allfloorplansandexteriorelevationsmustshowtherelationshiptotheexisting building(s). 5. 6. Asectionthroughthebuildingataminimumscaleof1:100showingallfloortoceilingheights. Exterior elevations indicating proposed materials and the positions of building signage. Minimum scale1:100.
Date:11Oct2012
PageNo.1
APPENDIXA PRELIMINARYPLANSSUBMISSION
7. Narrative description and design brief for all mechanical, electrical and plumbing installations, includingsprinklers(whererelevant).Outlinescopeofworksidentifyingallelementsofthefollowing disciplines;mechanical(includingdesigncriteria),electrical(includingdesigncriteria),plumbing,lifts (includinglifttrafficanalysis),buildingenergyperformanceandsustainableelementsincludedinthe design and single line schematic diagrams for key systems such as HV/LV distribution, ventilation, chilledwater,domestichotwater,heatingandplumbing. OutlineFireStrategyincludingalllocalcodesanddesignprinciplesfortheproject. Drawing Register of attached information including a list of all drawings to be reviewed (including revisionnumber)andalistofanyotherdocumentstobereviewed. ProjectBrief ConceptDesign Pleaseprovideallsheetnumbers,sheetnames,scales,currentdateandanoteinthedrawingborder thatindicatesPRELIMINARYPLANS. ReviewandapprovalofthePreliminaryPlansmustbesecuredpriortosubmissionoftheDesignDevelopment (50%)PlansandSpecifications.
8. 9.
10. 11.
Date:11Oct2012
PageNo.2
APPENDIXB DESIGNDEVELOPMENT(50%)PLANSANDSPECIFICATIONSSUBMISSION
ThefollowinglistcomprisestheinformationrequiredforHiltonDesignandConstructiontoconductaformal reviewoftheDesignDevelopment(50%)PlansandSpecificationsinconnectionwiththeaboveproject. Pleasesubmitthisformwiththeinformationlisted. PlansanddocumentstobesubmittedtotheHiltonWorldwideProjectDirectoratleast(20)CALENDARdays beforeanysignoffmeeting. 1. A Site Plan at a minimum scale of 1:500 showing dimensioned parking and roadways, all proposed materials,signagelocations,externallightingandlandscapedzones. Floor plans ata minimum scale of 1:100 showing final room designations andnumbers, wall types, room dimensions,FF&E and fixed furniture layouts, floor toceiling heights in each zone, floor, wall andceilingfinishesandfireandacousticratingsofwallsandfloors. Largescalefloorplansofthefollowingspecificareas(scaleasshown): (i) (ii) (iii) (iv) (v) (vi) (vii) 4. Individualguestroomandbathroomtypesincludingmillworkandelevations(1:20); Kitchenlayouts(1:50); AdminstrationOffices(1:50); BusinessCentre(1:50); Meetingroomsandconferencerooms(1:50); Publictoilets(1:50);and Recreationalareas.
2.
3.
Buildingelevationsataminimumscaleof1:100showingallfinishes,coloursofmaterialsandfinishes, windowtypesandoperationaldetails,verticaldimensionsandsignagelocations. Building sections at a minimum scale of 1:50 showing all overall vertical dimensions, clear ceiling heights, longitudinal and traverse sections through the whole building and fire rating of floors and roofstructures.
5.
Date:11Oct2012
PageNo.1
APPENDIXB DESIGNDEVELOPMENT(50%)PLANSANDSPECIFICATIONSSUBMISSION
6. Mechanical, electrical and plumbing engineering plans (showing plant and equipment locations (minimum scale 1:100), single line drawings for all piped and ducted services, detailed service riser layout between guestrooms, electrical power and lighting layouts and air balance calculations) as follows: (i) Mechanicaldesignincluding:plansshowingplantandequipmentlocations(minimumscale 1:100), single line drawings for all piped and ducted services, make up air and exhaust calculations,mainplantlocationsandindoorunitlocationsforallpipedandductedsystems including outline plant ratings, BMS schedule of included items, heat metering strategy, building energy calculations and proposed building rating, supporting calculations for justificationonplantselectionanddesigncriteriaforallareas.Detailedserviceriserlayout betweenguestroomsandtypicalroomdetailsandairbalancecalculations. FireLifesafetydesignincluding:firestrategyreport,firestrategydrawings(minimumscale 1:100),listofapplicablecodesusedtodevelopandsupporttheproposal. Electrical design including : plans showing plant and equipment locations (minimum scale 1:100), single line drawings for HV and LV installations including outline load summary, lighting,coordinatedriserdiagrams,typicalguestroomrequirements,firealarm/voicealarm schematic, CCTV system locations brief scope and schematic, generator supported loads, emergency lighting outline design, TV distribution schematic, lightning protection, music systems,lightingcontrols,energymeteringstrategyandAVsystems. AudioVisualdesignmustinclude:scopeofworks,schematicsoutlineproposals. Plumbingdesignincluding:(minimumscale1:100),singlelinedrawingsforallpipedservices including systems such as rain water, grey water, detailed service riser layout between guestrooms,maingulleylocations(minimumscale1:100). Mechanicalhandlingdesignincluding:Lifttrafficanalysis,Liftsproposedandmanufacturer, escalatorsproposedandmanufacturer,docklevellers,scissorlifts,dumbwaiters,hoists.All detailsofperformancecriteriamustbesubmittedwithalistofsuppliers.
(ii)
(iii)
(iv) (v)
(vi)
7.
Kitchen and laundry layouts at a minimum scale of 1:50 together with preliminary equipment schedules. Outline specifications including finishes, fittings, general construction standards and MEP installations. Locationofsatellitedish(ifprovided). Buildingandgroundsignageproposalsincludinganyassociatedelectricalrequirements. Drawing Register of attached information including a list of all drawings to be reviewed (including revisionnumber)andalistofanyotherdocumentstobereviewed. Pleaseprovideallsheetnumbers,sheetnames,scales,currentdateandanoteinthedrawingborderthat indicatesDESIGNDEVELOPMENT(50%)PLANSANDSPECIFICATIONS.
8.
9. 10. 11.
ReviewandapprovalofthePreliminaryPlansandDesignDevelopment(50%)PlansandSpecificationsmustbe securedpriortosubmissionoftheFinal(100%)PlansandSpecifications.
Date:11Oct2012
PageNo.2
APPENDIXC FINAL(100%)PLANSANDSPECIFICATIONSSUBMISSION
ThefollowinglistcomprisestheinformationrequiredforHiltonDesignandConstructiontoconductaformal reviewoftheFinal(100%)PlansandSpecificationsinconnectionwiththeaboveproject. Pleasesubmitthisformwiththeinformationlisted. PlansanddocumentstobesubmittedtotheHiltonWorldwideProjectDirectoratleast(20)Calendardays beforeanysignoffmeeting. Completeworkingdrawingsandspecifications,properlysealedandsignedbythearchitectsandengineersof record, when required by government regulations, are to be submitted and approved by Hilton Worldwide beforeconstructionbegins.ForDesignandBuildconditions,drawingsandspecificationsmustbesubmittedat keymilestonesforapprovalastheprojectprogresses. Thedrawingsandspecificationsmustincludethefollowing: 1. Complete and indexed civil, architectural, mechanical, plumbing (including detailed fire protection drawings), electrical and structural drawings. All drawings should include definitions of all abbreviationsandsymbolsusedwithineachdiscipline. Allroomfinishes,doorandhardwareschedules. Identificationofexteriorsignagedrawingsshowinglocationanddesignofallhighlevel,lowleveland externaldirectionalsignage. Roomlayoutsforallguestroomtypesindicatingroomdimensions,furnishings,electrical,telephone and television outlets. Interior elevations of all guestroom types are also required, together with detailsofallfinishesandartworklocationsanddetails. Aninteriordesignpackagepreparedbyaprofessionalinteriordesignfirmexperiencedinhospitality interiordesign.TheformatofthefollowingsubmittalsmustbeanA42ringbinderwithprojectname, locationanddateclearlyidentifiedonthefrontcoverandspine.Eachfinish,fabricandcutsheetmust beinsertedinaclearA4sleeveplacedinthebinder.AHiltonWorldwideapprovedspecificationsheet mustaccompanyeachfinish,fabricorcutsheet. Thesubmissionmustinclude: (i) Floorplans,includingceilingplans,at1:50scale,showingallguestroomtypesandallpublic areas.FF&E,ceilingheights,lightingandfloorfinishesmustalsobedenoted.Specifications foreachitemoffurnishingandallinteriorfinishesmustalsobesubmitted. (ii) Scaled elevations of all interior walls of the public spaces. All finishes must be noted and artworklocationsidentifiedalongwiththesizeofartworkandsubjectmatter.
2. 3.
4.
5.
Date:11Oct2012
PageNo.1
(iii) Samplesofallfinishesandfabrics,togetherwithcutsheetsofallpublicareaandguestroom furniture. All samples and cut sheets must be clearly labelled and identified as to the proposeduseandlocation. Submissionsforconversionsmustincludecolourphotographicdocumentationoftheexisting conditions.Itmustincludetheexterior,publicareaandguestroomtypesandbeidentified on a locationplan. The location plan must identify the location ofthe photograph and the directionofthephotograph. Asampleandscheduleoftheproposedinteriorsignage. Specialistlightingschemes;detailsofalllightingandproposedcontrol.
(iv)
(v) (vi) 6.
A full mechanical, electrical and plumbing design package incorporating the following systems information: (i) Finalmechanicaldesignincludingbutnotrestrictedtoallmainsystemschematics,methods of air distribution, hot water, chilled water, potable water, gas distribution, heat loads, cooling loads, fresh air requirements, design temperatures, air supply and extract calculations,makeupairandexhaustcalculations,allmethodsofairdistribution,equipment specifications and locations, all controller locations including sample pictures, BMS system, heat metering strategy, building energy calculations and proposed building rating, specificationsandproposedplantmanufacturers. Final Fire Life safety design including: fire strategy report, fire strategy drawings, list of applicablecodesusedtodevelopandsupportthedesign,sprinklerdesignandcalculations, fire alarm design scope and drawings, voice alarm design scope and drawings, emergency lighting layouts and calculations and description on system, kitchen suppression, IT suppression, UPS design, dry/wet risers, smoke extract/clearance, stair ventilation/ pressurisation,generatorsupportedloads,hosereels,firealarmmatrix.Allsystemdrawings andmanufacturersmustbeprovidedtosupporttheoverallstrategy. Finalelectricaldesignincluding:lightingandcoordinatedreflectedceilingplans,HVandLV installationsincludingloadcalculations,smallpower,lighting,equipmentsspecificationsand locations, coordinated riser diagrams, thermostat locations, fire alarm systems, CCTV systems, intruder alarm systems, access control and full layouts of coordinated reception panels, security lodge panels and services, IT rooms services and equipment, including elevations of equipment, generator supported loads, emergency lighting, TV distribution, lightningprotection,musicsystems,lightingcontrolsandenergymeteringstrategy. Audio Visual design must include: scope of works, detailed drawings including plans and elevations showing equipment finishes, schematics, manufacturer of products including pictures,powerandheatoutputrequirements,maintenanceandwarranty. Final plumbing design including: all piping, connections, sizing, riser diagrams and fixtures schedule. Final Mechanical handling design including: Lift traffic analysis from chosen manufacturer, detail drawings of all lifts proposed by manufacturer, detail drawings of all escalators proposed by manufacturer, dock levellers, scissor lifts, dumb waiters, hoists. All drawings mustbesubmittedfromthechosenmanufacturerandinstaller.Detailsofmaintenanceand warranties.
(ii)
(iii)
(iv)
(v)
(vi)
Date:11Oct2012
PageNo.2
7. Kitchen and laundry layouts at 1:50 scale showing equipment locations and specifications and all mechanical,electricalandplumbingconnectionsandrequirements. ITandcommunicationsdesign(wherenotincludedinelectricaldrawings). Bar,servicestationandpantryequipmentlocationsandspecificationsandallmechanical,electrical andplumbingconnectionsandrequirements. Drawing Register of attached information including a list of all drawings to be reviewed (including revisionnumber)andalistofanyotherdocumentstobereviewed. Pleaseprovideallsheetnumbers,sheetnames,scales,currentdateandanoteinthedrawingborderthat indicatesFINAL(100%)PLANSANDSPECIFICATIONS. ReviewandapprovalofthePreliminaryPlansandDesignDevelopment(50%)PlansandSpecificationsmustbe securedpriortosubmissionoftheFinal(100%)PlansandSpecifications.
8. 9.
10.
Date:11Oct2012
PageNo.3
APPENDIXD SHOPDRAWINGSANDOTHERSUBMISSIONS
ThefollowinglistcomprisestheinformationrequiredforHiltonDesignandConstructiontoconductaformal reviewoftheShopDrawingandOtherSubmissionsinconnectionwiththeaboveproject. Pleasesubmitthisformwiththeinformationlisted. PlansanddocumentstobesubmittedtotheHiltonWorldwideProjectDirectoratleast(20)calendardays beforeanysignoffmeeting. 1. 2. 3. Plumbingfixtureandequipmentcutsheetsandtradeliterature. Lightfixturecutsheetsandtradeliterature. Door hardware cut sheets and schedule including electronic locks, proximity readers and any other doorlockingsystems. Roofmaterialsample,cutsheetandtradeliterature. Exteriorwallfinishsample,cutsheetandtradeliterature. Firesprinklershopdrawings. Lift&Escalatorshopdrawings AudioVisualshopdrawings Specialistjoineryshopdrawings. Gymequipmentcutsheetsandtradeliterature. FF&Esubmittalincludingcolourboards,cutsheetsandspecifications. Acousticandbackgroundnoisesurveyconfirmingcompliancewiththestatedacousticrequirements. Drawing Register of attached information including a list of all drawings to be reviewed (including revisionnumber)andalistofanyotherdocumentstobereviewed. Pleaseprovideallsheetnumbers,sheetnames,scales,currentdateandanoteinthedrawingborderthat indicatesSHOPDRAWINGSANDOTHERSUBMITTALS. Review and approval of thePreliminary Plans,Design Development(50%) Plans and Specifications and Final (100%)PlansandSpecificationsmustbesecuredpriortosubmissionoftheabovesubmittals.
4. 5. 6. 7. 8. 9. 10. 11. 12. 13.
Date:11Oct2012
PageNo.1
APPENDIXE ACCEPTANCEPROTOCOL
[Insertnameofhotel] AcceptanceProtocol(ManagementAgreement)
Project: [Insertnameofhotel] Natureofwork: NewBuildConstruction DateofthisAcceptanceProtocol: xx/xx/xxxx Operator OwningCompany HiltonWorldwide [insertnameofOwningCompany] Representedby:xxxxxxxx Representedby:xxxxxxxxx ConstructionWorkscarriedoutby: xxxxxxxxxxx Representedby:xxxxxxxxx ThisAcceptanceProtocolformalisesthat,subjecttothetermssetoutherein: (i) thehotelhasbeenconstructedandfittedoutinaccordancewithHiltonWorldwideArchitecture,Design andConstructionStandards;and thehotelhasbeencompletedintermsofphysicalconditiontosuchanextentastobecapableofbeing operatedtotherequirementsoftherelevantbrandandisready,intermsofphysicalconditiononly,for fullopeningtothepublicinaccordancewiththetermsoftheManagementAgreementdated(insertdate) (asamended)(theManagementAgreement).
(ii)
Fortheavoidanceofdoubt,thisAcceptanceProtocolrelatestothephysicalconditionofthehotelonlyandnotto theoperationalreadinessofthehotel.Theopeningofthehotelwillonlybepermittedonceapprovalisgivento both its physical condition and operational readiness in accordance with the terms of the Management Agreement.
InitialledbyOperator(A&CDept)
Date:11Oct2012
InitialledbyOwner
InitialledbyOperator(OppsDept)
(L0046829)
As of the date of this Acceptance Protocol and subject to the terms of this Acceptance Protocol and the Management Agreement, the Operator will take over the Hotel and prepare for its operational readiness as providedforintheManagementAgreement. 1. Scope ThisAcceptanceProtocolrelatestotheHotelasdefinedintheManagementAgreement. 2. Defectsandworksthatarestilltobedone Thefollowingdefectstoberectifiedandworksstilltobecarriedouthavebeenidentifiedasofthedate ofthisAcceptanceProtocolandaccordinglyareexcludedfromthisAcceptanceProtocoluntilsuchtimeas theyhavebeenrectifiedand/orcarriedouttothemutualsatisfactionoftheOwnerandOperator Alistofdefectstoberectifiedsignedbyallpartiesortheirrepresentatives(appendix2,page..to ..)(theSnaggingWorks) Alistoftheworksstilltobecarriedoutsignedbyallpartiesortheirrepresentatives(appendix3, page...to...)(theOutstandingWorks) 3.
HandoveroftheHotel SubjecttothetermsofthisAcceptanceProtocolandtheManagementAgreementtheOperatorwillnow take over the Hotel and prepare for its operational readiness as provided for in the Management Agreement.
4.
NotificationbytheOperatorofnoncompliance 4.1 OperatorherebygivesnoticeofthefollowingdeviationsfromtheHiltonWorldwideArchitecture, DesignandConstructionStandardsidentifiedasatthedateofthisAcceptanceProtocol: [insertdetails]
4.2 5. TheOwneracknowledgesreceiptoftheabovenotificationwithoutfurthercommentatthistime.
Rectifyingdefects/carryingouttheoutstandingworks 5.1 TheOwnerwillcarryouttheOutstandingWorkswithallreasonablediligenceandshallcomplete themnolaterthan(periodoftimetobeenteredonceagreedupon),unlessotherwiseprovidedin Appendix3.TheOutstandingWorksshallbecarriedoutattimesandinamannerapprovedbythe Operator and so as to cause as little disturbance as possible to the efficient management and operationoftheHotel. The Owner shall, at its sole cost and expense, undertake or procure that the relevant original contractorundertakestheSnaggingWorks.
5.2 InitialledbyOperator(A&CDept)
Date:11Oct2012
InitialledbyOwner
(L0046829)
5.3
TheOperatormay,butshallhavenoobligationto,arrangeforcertainoftheSnaggingWorksto be carried out by the employees of the Hotel employed in the engineering department (the EngineeringEmployees)andshallnotifytheOwnerwhenthisisdone.Anycostsandexpenses incurredincarryingoutsuchSnaggingWorksshallbeatthesolecostandexpenseofOwner.Such assistance by the Operator shall not make the Operator responsible or liable for the Snagging WorksorforanydelayinthecompletionoftheSnaggingWorksandtheOwnershallcontinueto beresponsibleforanyincompleteordefectiveSnaggingWorks. The Owner will notify the Operator in writing when any of the Outstanding Works and/or SnaggingWorkshavebeencompletedandarereadyforinspection.TheOperatorwillnotifythe OwnerinwritingwhenanyoftheSnaggingWorkscarriedoutpursuanttoparagraph5.3above havebeencompletedandarereadyforinspection.Thepartiesortheirrepresentativeswillthen jointly inspect the works and a further report will be prepared and a formal acceptance agreed upon once the Operator and the Owner have accepted that the works have been satisfactorily completed in accordance with the Hilton Worldwide Architecture, Design and Construction Standards. The handoveroftheHotelunderthis AcceptanceProtocolandtheopeningoftheHotelbythe OperatorshallnotinanywayrelievetheOwnerofanyofitsliabilitiesorobligationstocureany defectsanddeficienciesintheHotelinaccordancewiththeManagementAgreement.
5.4
5.5
6.
Documentationandinventories 6.1 ThetrainingoftheHotelspersonnelintheoperationoftheequipment/installation/systemtook place on [date to be inserted]. The reports on the training were handed over to the Operator whenthedocumentationforthebuildingwashandedoveron[datetobeinserted]. The documents required to operate the equipment/installation/system (operating instructions, brochures, equipment specifications, maintenance instructions, spare parts lists, measurement forms, consents, acceptance forms, etc) were handed over to the Operator on [date to be inserted]. The details missing from the documentation referred to above will be handed over to the Operatorby(periodoftimetobeenteredonceagreedupon).
6.2
6.3 7.
PostHandoverdefects If any further errors, omissions or defects in the works are noted after the date of this Acceptance Protocol these will be notified in writing to the Owner. This relates to those areas covered by the constructionwarrantiesthatcurrentlyexist(SeeAppendix9). It is agreed that these items will be logged by the Operator and categorised as Critical; requiring immediate action within 24 hours, Urgent; requiring action within three days or Normal; requiring rectificationwithinfourweeks.CriticalitemswillbethosewherethereisadangertotheHotelguests, thestaffand/orrelatetoFireandLifeSafetyissues.Urgentitemswillbethosethatrelatetopossibleloss ofrevenueifrepairsarenotcarriedoutandNormalitemswillbeforallothermatters.
Date:11Oct2012
InitialledbyOwner
(L0046829)
8.
ItisagreedandacceptedthatiftheseresponsetimesarenotachievedthentheOperatorwillhavethe right (but not the obligation) to undertake whatever works are deemed necessary to remedy the deficiencies,payfortheworksfromtheoperatingaccountsoftheHotelandchargethecostsbacktothe OwnerbyadeductionfromtheOwnersReturn. Signatures BysigningthisAcceptanceProtocolthepartiesacceptandagreeitsterms.
SignedonbehalfoftheOwner By[nametobeinserted]on[insertdate] SignedonbehalfoftheOperator(OppsDept) By[nametobeinserted]on[insertdate]
SignedonbehalfoftheOperator(A&CDept)
By[nametobeinserted]on[insertdate]
Date:11Oct2012
InitialledbyOwner
(L0046829)
[Insertnameofhotel] AcceptanceProtocol Appendices Appendix1: Listofthosepresent Appendix2: ListofSnaggingWorks Appendix3 ListofOutstandingWorksstilltobecompleted Appendix4: UtilityMeterandSubmeterreadings Appendix5: Listofhandoverdocumentation,O&MmanualsandAsBuiltdrawings Appendix6: Listofkeys Appendix7: ListofallpermitsandlicencesforopeningtheHotel Appendix8: BuildingPermit Appendix9: Contractwarrantyperiods
Date:11Oct2012
InitialledbyOwner
(L0046829)
[Insertnameofhotel] AcceptanceProtocol Appendix1toacceptancereportdated: Listofthosepresent Date: No. Company Name
Telephonenumber
Signature
Date:11Oct2012
InitialledbyOwner
(L0046829)
[Insertnameofhotel] AcceptanceProtocol Appendix2toacceptancereportdated: ListofSnaggingWorks(Seeattacheddocuments,pages..to
Date:11Oct2012
InitialledbyOwner
(L0046829)
[Insertnameofhotel] AcceptanceProtocol Appendix3toacceptancereportdated: ListofOutstandingWorks No. Descriptionofworks Tobecompletedby
Commentoncompletion
Date:11Oct2012
InitialledbyOwner
(L0046829)
[Insertnameofhotel] AcceptanceProtocol Appendix4toacceptancereportdated: UtilityMeterandSubmeterreadings Watermeterno. Reading Electricitymeterno. Reading Othermetersno. Reading
Date
Date
Date
Date:11Oct2012
InitialledbyOwner
(L0046829)
[Insertnameofhotel] AcceptanceProtocol Appendix5toacceptancereportdated: Listofhandoverdocumentation,O&MmanualsandAsBuiltdrawings TheattachedlistshowsthecontentsoftheO&Mmanualsandallotherdocumentationforthebuilding,together withalistofalloftheAsBuiltDrawingsthathavebeenhandedovertotheOperatorbytheOwneron[dateto beinserted].
Date:11Oct2012
InitialledbyOwner
(L0046829)
[Insertnameofhotel] AcceptanceProtocol Appendix6toacceptancereportdated: Listofkeys No RoomNumber,NameandLocation
DoorType LockingDevices
MasterKeySystems
Date:11Oct2012
InitialledbyOwner
(L0046829)
[Insertnameofhotel] AcceptanceProtocol Appendix7toacceptancereportdated: ListofallpermitsandlicencesforopeningtheHotelwhichmusthavebeenreceivedpriortoacceptance. Sanitarycertificatesforalloutlets Alcohollicenseforalloutletsincludingminibar PublicreproductionofmusicorTVprograms(Authorrights) Telecommunication(forpublicinternetaccess) RegistrationofRadioandTVsets Labour&Sanitaryinspectionnotification Finalhotelclassificationcertificate
Date:11Oct2012
InitialledbyOwner
(L0046829)
[Insertnameofhotel] AcceptanceProtocol Appendix8toacceptancereportdated: BuildingPermit
Date:11Oct2012
InitialledbyOwner
(L0046829)
[Insertnameofhotel] AcceptanceProtocol Appendix9toacceptancereportdated: Contractwarrantyperiods
Date:11Oct2012
InitialledbyOwner
(L0046829)
[Insertnameofhotel] AcceptanceProtocol(FranchiseAgreement)
Project: [Insertnameofhotel] Natureofwork: NewBuildConstruction DateofthisAcceptanceProtocol: xx/xx/xxxx Franchisor Franchisee HiltonWorldwide [insertnameofFranchiseeCompany] Representedby:xxxxxxxx Representedby:xxxxxxxxx ConstructionWorkscarriedoutby: xxxxxxxxxxx Representedby:xxxxxxxxx ThisAcceptanceProtocolformalisesthat,subjecttothetermssetoutherein: (i) the Hotel [applies on MA version too] has been constructed and fitted out in accordance with Hilton WorldwideArchitecture,DesignandConstructionStandards;and theHotel[asabove]hasbeencompletedintermsofphysicalconditiontosuchanextentastobecapable ofbeingoperatedtotherequirementsoftherelevantbrandandisready,intermsofphysicalcondition only,forfullopeningtothepublicinaccordancewiththetermsoftheFranchiseAgreementdated(insert date)(asamended)(theFranchiseAgreement).
(ii)
Fortheavoidanceofdoubt,thisAcceptanceProtocolrelatestothephysicalconditionoftheHotel[asabove]only and not to the operational readiness of the Hotel [as above]. The opening of the Hotel [as above] will only be permittedonceapprovalisgiventobothitsphysicalconditionandoperationalreadinessinaccordancewiththe termsoftheFranchiseAgreement. InitialledbyA,D&CDept)
Date:11Oct2012
InitialledbyFranchisee
(L0046857)
1. 2.
Scope ThisAcceptanceProtocolrelatestotheHotelasdefinedintheFranchiseAgreement. Defectsandworksthatarestilltobedone Thefollowingdefectstoberectifiedandworksstilltobecarriedouthavebeenidentifiedasofthedate ofthisAcceptanceProtocolandaccordinglyareexcludedfromthisAcceptanceProtocoluntilsuchtimeas they have been rectified and/or carried out to the mutual satisfaction of the Franchisee and the Franchisor:[colonalsoforMA]
Alistofdefectstoberectifiedsignedbyallpartiesortheirrepresentatives(appendix2,page..to ..)(theSnaggingWorks) Alistoftheworksstilltobecarriedoutsignedbyallpartiesortheirrepresentatives(appendix3, page...to...)(theOutstandingWorks)
3.
NotificationbytheFranchisorofnoncompliance 3.1 The Franchisor hereby gives notice of the following deviations from the Hilton Worldwide Architecture, Design and Construction Standards identified as at the date of this Acceptance Protocol: [insertdetails]
3.2 4. TheFranchiseeacknowledgesreceipt oftheabovenotification withoutfurthercomment atthis time.
Rectifyingdefects/carryingouttheoutstandingworks 4.1 The Franchisee will carry out the Outstanding Works with all reasonable diligence and shall completethemnolaterthan(periodoftimetobeenteredonceagreedupon),unlessotherwise providedinAppendix3.TheOutstandingWorksshallbecarriedoutinamannerapprovedbythe Franchisor. TheFranchiseeshall,atitssolecostandexpense,undertakeorprocurethattherelevantoriginal contractorpromptlyundertakestheSnaggingWorks. The Franchisee will notify the Franchisor in writing when any of the Outstanding Works and/or Snagging Works have been completed and are ready for inspection. The parties or their representatives will then jointly inspect the works and a further report will be prepared and a formalacceptanceagreedupononce theFranchisorandthe Franchisee haveaccepted thatthe workshavebeensatisfactorilycompletedinaccordancewiththeHiltonWorldwideArchitecture, DesignandConstructionStandards.
4.2 4.3
InitialledbyA,D&CDept)
Date:11Oct2012
(L0046857)
4.4
TheissuingofthisAcceptanceProtocolandtheopeningoftheHotelbytheFranchiseeshallnotin any way relieve the Franchisee of any of its liabilities or obligations to cure any defects and deficienciesintheHotelinaccordancewiththeFranchiseAgreement.
5.
Documentationandinventories 5.1 ThetrainingoftheHotelspersonnelintheoperationoftheequipment/installation/systemtook placeon[datetobeinserted]. The Franchisee has retained all documents required to operate the equipment/installation/system (operating instructions, brochures, equipment specifications, maintenance instructions, spare parts lists, measurement forms, consents, acceptance forms, etc).
5.2
6.
PostHandoverdefects Ifanyfurthererrors,omissionsordefectsintheworksarenotedbytheFranchisorafterthedateofthis AcceptanceProtocolthesewillbenotifiedinwritingtotheFranchisee. ItisagreedthattheseitemswillbeloggedandcategorisedbytheFranchisorandFranchiseeasCritical; requiring immediate action within 24 hours, Urgent; requiring action within three days or Normal; requiringrectificationwithinfourweeks.CriticalitemswillbethosewherethereisadangertotheHotel guests, the staff and/or relate to Fire and Life Safety issues. Urgent items will be those that relate to possiblelossofrevenueifrepairsarenotcarriedoutandNormalitemswillbeforallothermatters.The Franchisee will undertake whatever works are deemed necessary to remedy the items within these responsetimes. Signatures
7.
BysigningthisAcceptanceProtocolthepartiesacceptandagreeitsterms. SignedonbehalfoftheFranchisee SignedonbehalfoftheFranchisor(A,D&CDept) By[nametobeinserted]on[insertdate] By[nametobeinserted]on[insertdate]
Date:11Oct2012
(L0046857)
[Insertnameofhotel] AcceptanceProtocol Appendices Appendix1: Listofthosepresent Appendix2: ListofSnaggingWorks Appendix3 ListofOutstandingWorksstilltobecompleted Appendix4: ListofallpermitsandlicencesforopeningtheHotel Appendix5: BuildingPermit
Date:11Oct2012
(L0046857)
[Insertnameofhotel] AcceptanceProtocol Appendix1toacceptancereportdated: Listofthosepresent Date: No. Company Name
Telephonenumber
Signature
Date:11Oct2012
(L0046857)
[Insertnameofhotel] AcceptanceProtocol Appendix2toacceptancereportdated: ListofSnaggingWorks(Seeattacheddocuments,pages..to
Date:11Oct2012
(L0046857)
[Insertnameofhotel] AcceptanceProtocol Appendix3toacceptancereportdated: ListofOutstandingWorks No. Descriptionofworks Tobecompletedby
Commentoncompletion
Date:11Oct2012
(L0046857)
[Insertnameofhotel] AcceptanceProtocol Appendix4toacceptancereportdated: ListofallpermitsandlicencesforopeningtheHotelwhichmusthavebeenreceivedpriortoacceptance. Sanitarycertificatesforalloutlets Alcohollicenseforalloutletsincludingminibar PublicreproductionofmusicorTVprograms(Authorrights) Telecommunication(forpublicinternetaccess) RegistrationofRadioandTVsets Labour&Sanitaryinspectionnotification Finalhotelclassificationcertificate
Date:11Oct2012
(L0046857)
[Insertnameofhotel] AcceptanceProtocol Appendix5toacceptancereportdated: BuildingPermit
Date:11Oct2012
(L0046857)

Hilton Worldwide Architec 1352468850

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ArchitectureDesignandConstruction ProjectReviewandApprovalProcess

(ii) (iii) (iv)

4. 5. 6. 7. 8. 9. 10. 11. 12. 13.

NotificationbytheOperatorofnoncompliance 4.1 OperatorherebygivesnoticeofthefollowingdeviationsfromtheHiltonWorldwideArchitecture, DesignandConstructionStandardsidentifiedasatthedateofthisAcceptanceProtocol: [insertdetails]

SignedonbehalfoftheOwner By[nametobeinserted]on[insertdate] SignedonbehalfoftheOperator(OppsDept) By[nametobeinserted]on[insertdate]

[Insertnameofhotel] AcceptanceProtocol Appendix1toacceptancereportdated: Listofthosepresent Date: No. Company Name

[Insertnameofhotel] AcceptanceProtocol Appendix2toacceptancereportdated: ListofSnaggingWorks(Seeattacheddocuments,pages..to

[Insertnameofhotel] AcceptanceProtocol Appendix3toacceptancereportdated: ListofOutstandingWorks No. Descriptionofworks Tobecompletedby

[Insertnameofhotel] AcceptanceProtocol Appendix6toacceptancereportdated: Listofkeys No RoomNumber,NameandLocation

[Insertnameofhotel] AcceptanceProtocol Appendix8toacceptancereportdated: BuildingPermit

[Insertnameofhotel] AcceptanceProtocol Appendix9toacceptancereportdated: Contractwarrantyperiods

Alistofdefectstoberectifiedsignedbyallpartiesortheirrepresentatives(appendix2,page..to ..)(theSnaggingWorks) Alistoftheworksstilltobecarriedoutsignedbyallpartiesortheirrepresentatives(appendix3, page...to...)(theOutstandingWorks)

3.2 4. TheFranchiseeacknowledgesreceipt oftheabovenotification withoutfurthercomment atthis time.

BysigningthisAcceptanceProtocolthepartiesacceptandagreeitsterms. SignedonbehalfoftheFranchisee SignedonbehalfoftheFranchisor(A,D&CDept) By[nametobeinserted]on[insertdate] By[nametobeinserted]on[insertdate]

[Insertnameofhotel] AcceptanceProtocol Appendix1toacceptancereportdated: Listofthosepresent Date: No. Company Name

[Insertnameofhotel] AcceptanceProtocol Appendix2toacceptancereportdated: ListofSnaggingWorks(Seeattacheddocuments,pages..to

[Insertnameofhotel] AcceptanceProtocol Appendix3toacceptancereportdated: ListofOutstandingWorks No. Descriptionofworks Tobecompletedby

[Insertnameofhotel] AcceptanceProtocol Appendix5toacceptancereportdated: BuildingPermit

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