FUNCTIONAL SPECIFICATION REPORT

CHAPTER I INTRODUCTION
Grading is one of the most important activities a faculty member does. Many problems in teaching arise because of grading issues.

Maranatha Christian Academy School of Novaliches is using a manual computation of grades of each student, which is the traditional use when technology is not yet developed. Manual computation is very prompt to risk for any circumstances. It is time consuming in terms of recording grades, computation using of calculator. If some records are lost, they never retrieve it in case of unexpected calamity. Accuracy and security is not been so defined. This project includes creating an easy to use and comprehend system, ensure data integrity and validation, maintain visual conformity throughout the system, increase efficiency and convenience for staff and student users and contain a strong error-handling system.

1.1 Background of the Organization

Maranatha Christian Academy School of Novaliches was established 1985 at 316 Geronimo St., Sta. Monica Novaliches Quezon City by the generous organization named Pentecostal Missionary Church managed by the generous and charitable Maam Litcha Ferrlol, Directress. The principal of the school is Ms. Nieves Cabagbag and their have an OIC by level, in pre-school Ms. Vangie Reyes, in Elementary is Valen Matillgano and the High School is Ms. Jean Capati. The school was offered preparatory, elementary and high school: in their first opening in the year of 1985 the student enrolled was 290 students from the different level the student information system in manually was so easier to operate but now the number of student was increasing from two(2) years established. Know the school have more than hundreds students enrolled in the present. Now the school has gained its height of success through the collaborative participation of the faculty, staff, students, parents and the community, MCA of Novaliches has indeed excelled to the cause of taking functional and educational leadership in this part of the city.
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1.2 Project Overview

The grading system is to analyze student information, faculty information, T.O.R, certificate of grades and grades are determined by averaging a students performance over the term for both lecture & laboratory. A failing grade may be given to a student who does not meet attendance requirements. This project includes creating an easy to use and comprehend system, ensure data integrity and validation, maintain visual conformity throughout the system, increase efficiency and convenience for admin, registrar and teacher users and contain a strong error-handling system. This system focuses on the effectiveness and accuracy of getting information to the students, generate accurate and to make that information be accessed on the time by the concerned student and the school staff with just a single click.

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CHAPTER II Current I.T Environment / Infrastructure

The primary objective of the student information system as an alternative to fill-up all the flaws of the manually implemented student information system of the Maranathan Christian Academy Novaliches needs innovation but all schools, colleges/universities want to enhance their capability provide better services and continuously survive in the business world.

2. 1 Hardware Specification
The student information system consists of a database server. The database server needs to handle a vast amount data, so a large volume data storage and good performance database management system is needed.

2.1.1 Server
Name of printer Apache HTTP Server Description An open source web server platform Table 2.1.1 - Server Table 2.1.1 shows the hardware requirements for the server. The following hardware parts needed to have the recommended specification in order to use the system properly and efficiently. This hardware help more to the system operate in the SIS.

2.1.2 Printer
Name of printer Epson Description 600 x 600 dpi resolution/ speed: 36ppm

Table 2.1.2 - Printer Aside from the hardware that is being listed on the table 2.1.1, there are other peripherals needed to run the system properly and avail for its features. Like printer, for printing all the report that are being generated by the system. Printer is very useful to the SIS and to the school staff and registrar, in just one second the information will print it out.
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2.1.3 UPS (Uninterruptible Power Supply)

Name of UPS UPS Prolink + AVR PRO700 Description Capacity 650VA Voltage range : 140 300V 5VAC Frequency range : > 40Hz Phase : Single + GND Table 2.1.3 - UPS (Uninterruptible Power Supply) In additional to the hardware requirement, ups backup system is essential acting as a backup when the power goes out most battery backup devices also act as power conditioners by ensuring that the electricity lowing to your computer and accessories is free from drops. If a computer is not receiving a consistent flow of electricity, damage can and often does occur. While a ups system is not a required piece of a complete computer system, including one as part of yours is always recommended. The need for a reliable supply of electricity is often overlooked.

2.2 Software Specification

The student information system consists of a database server and an application server. In the application server will in charge to operate the operating system of the computer.

2.2.1 Network operating System

Is the software that runs on a server and enables the server to manage data, users, groups, security, applications, and other networking functions. Name of network OS Windows 7 Description

Reliable graphics. Upgrade application. Easy to use application other than NOS. Table 2.2.1 - Network operating System

This table shows that only Windows XP platform Network Operating System are available on the of MCA of Novaliches and they dont have any operating system like Linux and other network system installed on their server.

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2.2.2 Workstations
Is a high-end microcomputer designed for technical or scientific applications. Intended primarily to be used by one person at a time, they are commonly connected to a local area network and run multi-user operating systems. Name of the Workstation CPU Intel Core i5 2500K Description Socket : LGA1155, Clockspeed: 3.3 GHz Turbo Speed: 3.7 GHz No of Cores: 4 Max TDP: 95 w Motherboard ASRock Z68 Pro3 GEN3 2GB Corsair Vengeance DDR3 Memory 1600MHz Memory Kit OEM DVD Drive or OEM Blu Ray Optical Drive PSU Case Operating System Drive (Any Manufacturer) Corsair CX430 Power Supply Cooler Master HAF 912 Windows 7 64 bit Table 2.2.2 - Workstations

Table 2.2.2 shows the software requirements for the workstation. It indicates here the type of browsers that must be use, the web server and plug-ins used office applications, programming languages used to develop the system, the database and the operating system.

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2.2.3 Applications
Name of the Workstation Office Applications Microsoft Office 2010 Browsers Mozilla Firefox Google chrome Web server Apache web server For the server of the system, even if its not hosted. It can be run on a local host. Table 2.2.3 - Applications Table 2.2.2 shows the software requirements for the workstation. It indicates here the type of browsers that must be use, the web server and plug-ins used office applications, programming language used to develop the system, the database and the operating system. Description For the templates certificate and reports. It is used to run and view the system

2.2.4 Database Management System

is a set of programs that enables storing, modifying, and extracting information from a database. It also provides users with tools to add, delete, access, modify, and analyze data stored in one location. Name of Database Management System Software Microsoft Excel (2007) To storage & record the data. Description

2.2.4 Database Management System

Table 2.2.4 shows the available database management system on Maranatha Christian School of Novaliches. It indicates here the there are only two databases that the school used the MS Access 2003. The server uses the Microsoft Access as data respiratory off all schools data.

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2.3 Network Specification

The network specifications that appear in the table below are intended for producers of end-point and network equipment. 2.3.1 Local Area Network

Name
Wi-Fi

Description
Refers to wireless networking technology that allows computers and other devices to communicate over a wireless signal.

Figure 2.3.1 Local Area Network 2.4 Man Power

There are three kinds of people were will be using the system. There are the administrator, registrar, and teacher . To able to use the system, the Sais users should have the capability to do the following. Name Administrator Registrar Teacher Description for updating structure of reports generating reports and managing the grade for generating reports and computing managing the grade of the students Table 2.4 Man Power

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2.4.1 End User

Person that actually uses a system, as opposed to the person or organization that authorizes.

Role of the End User

Administration

Description
Responsible for updating structure of reports as well as the system setup of the student information system. Responsible for generating reports and managing the grade of the students. Responsible also for generating reports and computing managing the grade of the students.. They can view their student information if there is information/requirement not be given. They can update their information.

Registrar Teacher

Table 2.4.1 End User

The table shows the manpower of the system until the present.

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CHAPTER III CURRENT LOGIGAL DATA STRUCTURE 3.1 Entity Relationship Diagram

Figure 3.1 Entity Relationship Diagram In figure 3.1 current ERD of student information system the entities are the following admin, registrar, student and teacher. The entities in above must be log to the system but they have different transaction and limitation.

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Chapter IV Current Data Flow Diagram

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The figure 4.1 above shows the all process of the current system of the SIS that to guide the end users to generate the system.

CHAPTER V CURRENT BUSINESS RULES

The current system of MCA of Novaliches is an existing student information system. The student must fill up the forms for the enrollment procedures after they fill up the forms. They will give to the registrar to be able to arrange the following information of the students The related factors are the following: The mode of getting student information is hassle and wasting time to the school staff. The forms are distributed to the student misplace or lost, the retrieval of records is difficult. Mismanagement of student

CHAPTER VI PROBLEM SYSTEM DILEMMAS

The problem encountered of the current system reveal as follows:

The current system make delay issue to the student because low transaction. Storing students information can possibly acquire large physical space in the filling area. The request of the school have a features grading system is need to be change in the system Maranathan Academy of modalities.

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CHAPTER VII CONCLUSION AND RECOMMENDATION

The revealed data analysis of student information system of student information to improved the student information system of Maranathan Christian Academy of modalities. The cost of the Grading System is not problem since the hardware available already and information era nowadays provides free software system that enhance SIS and to make the systematic procedures more secure, effective, time-saver, reliable, lapse in issuing student information will be eliminated, thus the old ineffective system for Grading System will be evolve into a new and fusible system to achieve viable future success.

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