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Department of Public Works & Highways Cordillera Administrative Region Kalinga District Engineering Office
Bulanao, Tabuk City, Kalinga
PURCHASE REQUEST
DPWH, KALINGA DISTRICT ENGINEERING OFFICE
AGENCY Department: DPWH-Kalinga District Engineering Office Section: QTY 3 7 1 20 40 30 30 10 20 100 100 25 25 UNIT OF ISSUE units units unit pcs. pcs. rms. rms. rms. pcs. pcs. pcs. pcs. pcs. PR No. SAE No. ALOBS No. 2013-01-048 Date: Date: Date: UNIT COST 700.00 180.00 7,000.00 500.00 600.00 230.00 250.00 220.00 35.00 6.00 5.00 900.00 950.00 January 28, 2013
ITEM DESCRIPTION Measuring tape w/ handle 50m Steel tape 3m HP deskjet ink advantage 2060 all-n-one K110 Ink 704 black Ink 704 colored Bondpaper short sub. 20 Bondpaper long sub. 20 Bondpaper A4 sub. 20 Correctional tape White folder long White folder short Ink #60 black Ink #60 colored
STOCK NO. 1 2 3 4 5 6 7 8 9 10 11 12 13
TOTAL COST 2,100.00 1,260.00 7,000.00 10,000.00 24,000.00 6,900.00 7,500.00 2,200.00 700.00 600.00 500.00 22,500.00 23,750.00
109,010.00
Purpose: FOR USE OF RBIA
Requested By:
Approved By:
Department of Public Works & Highways Cordillera Administrative Region Kalinga District Engineering Office
Bulanao, Tabuk City, Kalinga Name of Procuring Entity: Revised on: Standard Form/Title: COMPANY NAME: ADDRESS : TEL. NO./FAX NO.: TIN No. DPWH-KDEO REQUEST FOR QUOTATION Request for Quotation(P.R. No): Date: Office/End user: 2013-01-048 28-Jan-13
Please quote your lowest price on the item(s) listed below, subject to the Terms and conditions stated below and submit your quotation duly signed by your representative not later than 10:30 A.M. of February 5, 2013 in the return envelope attached herewith, to the BAC Secretariat for Goods, DPWH-KDEO Bulanao, Tabuk City, Kalinga. TERMS and CONDITIONS:
1.All entries must be typewritten or legibly written. 2.Delivery period within __ days upon receipt of the approved funded Purchase Order (P.O.). Administrative penalties pursuant to Sec. 69 of the Revised IRR-RA 9184 shall be imposed for non-delivery w/o valid reason 3. Warranty shall be for a minimum of three months for supplies & materials; one year warranty for equipment from date of acceptance by the end-user. 4.Price validity shall be for a period of sixty (60) calendar days. 5. G-EPS Registration Certificate?Mayor's Permit/DTI shall be attached upon submission of the quotation. 6. Bidders shall submit original brochures showing certifications of the product if applicable. 7.Please indicate the brand for each items being offered 8. The approved budget ceiling for this procurement is Php
Item no:
1 2 3 4 5 6 7 8 9 10 11 12
109,010.00 ITEMS & DESCRIPTION QTY UNIT UNIT PRICE For use in the Rehabilitation of Lubuagan Batong Buhay Road (KO459+290-KO459+335) Dangoy, Lubuagan, Kalinga. RSB 12mm 63 pcs. RSB 10mm 75 pcs. Tie Wire #16 10.18 kgs. Cement 394 bags Coarse Aggragate 6 cu.m. Fine Aggregate 3 cu.m. " x 4" x 8" Plywood 2 pcs. 2" x 3" x 10' Lumber 87.67 bd.ft. CWN .94 5 kgs. PVC Pipe 4"dia x 3m 12 pcs. Sand 28 cu.m. Boulders 118 cu.m. xxxxxxxxxxxxxxxxxxxxxx
TOTAL PRICE
After having carefully read and accepted your General Conditions, I/We quote you on the item(s) at prices note above. If the space for delivery Period, Warranty and Price Validity are left blank, it means we are menable the terms and condition stated above.
Republic of the Philippines Department of Public Works and Highways OFFICE OF THE DISTRICT ENGINEER Kalinga District Engineering Office Bulanao, Tabuk City, Kalinga
2013-01-048
DPWH-KDEO
NAME
Item No. 1 2 3 PARTICULARS Cement Fine Aggregate Boulders xxxxxxxxxxxxxxxxxxxxxxxxxxxx Quantity 292 24.3 97.2 Unit bags cu.m. cu.m. J. PERALTA ENTERPRISES Unit Cost 260.00 930.00 925.00 Total 75,920.00 22,599.00 89,910.00
OF
BIDDERS
RMG BUILDERS AND CONSTRUCTION SUPPLY Unit Cost Total 268.00 78,256.00 938.00 22,793.40 935.00 90,882.00 Unit Cost Total
BLESSING BUILDERS & CONSTRUCTION SUPPLY Unit Cost Total 265.00 77,380.00 935.00 22,720.50 930.00 90,396.00
188,429.00
FINDINGS TERMS AND CONDITION 1. All entries must be typewritten or legible written 2. Delivery period within ______ days upon receipt of the approved funded Purchase Order 3. Warranty shall be for a minumum of three (3) months for supplies and materials one ( 1 ) year for equipment from date of acceptance by the end-user 4. Price validity shall be for a period of sixty ( 60 ) calendar days 5. G-EPS Registration Certificate shall be attached upon submission of the quotation 6. Bidder shall submit original brochures showing certifications of the product (if applicable ) Prepared By : JONALYN C. BUCAO Administrative Assistant II (Member, TWG) JULUIS C. GARCIA Engineer II (Member, TWG) FREDERICK O. MALIDOM Engineer III (Member, TWG) Complying Non - Complying
190,496.50
Complying Non - Complying
191,931.40
Complying Non - Complying Complying Non - Complying
RECOMMENDATION Award to the bidder with the Lowest Calculated Responsive Bid ( LCRB ) For Rebidding For specification/modifications /ABC revision To be procured thru COD due to minimal cost involved. Others: ______________________________
Sumitted By: REMEDIOS M. DAPEG Engineer II (Head, TWG) CLYDE G. CAIREL Accountant III (Head, BAC Secretariat)
OF
Total 75,920.00 22,599.00 89,910.00
BIDDERS
BLESSING BUILDERS & CONSTRUCTION SUPPLY Unit Cost Total 265.00 77,380.00 935.00 22,720.50 930.00 90,396.00 RMG BUILDERS AND CONSTRUCTION SUPPLY Unit Cost Total 268.00 78,256.00 938.00 22,793.40 935.00 90,882.00 Unit Cost Total
Total Amount:
195,011.33
188,429.00
190,496.50
191,931.40
ALEXANDER L. COLANGAN
BAC Member
RAFAEL L. FERNANDO
BAC Member
GERRY. R. BAIS
Provisional BAC Member
MARIVIC T. PAGALA
Provisional BAC Member
TEODORO A. OWEK
BAC Vice Chairman
MANUEL P. MADIO
BAC Chairman
DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE DISTRICT ENGINEER Kalinga District Engineering Office Tabuk City, Kalinga Resolution No. 2012-12-
BAC RESOLUTION DECLARING LOWEST CALCULATED RESPONSIVE BID AND RECOMMENDING APPROVAL WHEREAS, the Department of Public Works and Highways, Kalinga District Engineering Office, advertise/sent Request for Quotations to Three (3) dealers for the furnishing of construction materials for the SPOT GRAVELLING AT BALABAG - KINAMA SAN FRANCISCO ROAD, RIZAL, KALINGA which was posted at PhilGEPS on November 29 - December 6, 2012; the DPWH Website and in conspicuous places of the office for continuous Seven (7) days; WHEREAS, in response to the said advertisements, three (3) dealers submitted their quotation and where found responsive to the bidding requirements; WHEREAS, the bid proposal of said bidders where received on December 11, 2012, the set deadline and opening of bids, resulted in: APPROVED BUDGET FOR THE CONTRACT:
NAME OF SUPPLIER
Php109,010.00
ADDRESS BID AMOUNT (as read) %Variance from ABC
1. Malabong Const'n. Supply & Gen. Mdse. 2. Bongdoen Harware 3. Cordillera Hardware
Bulanao, Tabuk City, Kalinga Dagupan, Tabuk City, Kalinga Dagupan, Tabuk City, Kalinga
WHEREAS, the Detailed Evaluation of Bids conducted on April 27, 2012 resulted in the following:
NAME OF SUPPLIER BID AMOUNT (as Calc/Corrected) %Variance from ABC
Ranking/Remarks after Bid Evaluation
188,429.00
-0.40%
Lowest Bidder
WHEREAS, upon careful examination, validation and verification of all the requirements submitted by the three (3) bidders with eligibility, their technical and financial requirements submitted by the bidders with the Lowest Calculated Bid, Malabong Const'n. Supply & Gen. Merchandise has been found to be responsive. NOW, THEREFORE, We the Officers and Members of the Bids and Awards Committee, hereby, RESOLVE as it is hereby RESOLVED: a) To declare the bid of MALABONG CONST'N. SUPPLY & GEN. MDSE. as Lowest Calculated and Responsive Bid for the furnishing of construction materials under P.R. No. 2012-11-448 at is offered bid price. b) To recommend for approval by the District Engineer, Kalinga District Engineering Office the foregoing findings. RESOLVED at the Office of the BAC Chairman, this 12nd day of December 2012.
ERNESTO O. VECALDO BAC Chairman TEODORO A. OWEK Vice Chairman RAFAEL L. FERNANDO BAC Member (Regular)
Republic of the Philippines Department of Public Works and Highways Cordillera Administrative Region OFFICE OF THE DISTRICT ENGINEER Kalinga District Engineering Office Tabuk City, Kalinga
NOTICE OF AWARD
12-Dec-2012
MALABONG CONST'N. SUPPLY & GEN. MDSE. Bulanao, Tabuk City, Kalinga
Dear Sir/Madam: We are happy to inform you that your Bid for the furnishing of construction materials for the Spot Gravelling at Balabag-Kinaman-San Francisco, Rizal, Kalinga with your total bid price equivalent to THREE HUNDRED EIGHTY THREE THOUSAND THREE HUNDRED FIFTY PESOS ONLY (383,350.00), is hereby accepted.
Please cknowledge by signing and dating for the issuance of the Purchase Order.
CONFORME:
/fmw
Name of Project :
PURCHASE ORDER
DPWH, Kalinga District Engineering Office (Agency)
Supplier: Address: Telephone No: TIN No.:
1/28/2013
Gentlemen: Please furnish this office articles subject to the terms and conditions contained herein. Place of Delivery: Date of Delivery: Item No: Quantity 410 1 DPWH-Kalinga District Engineering Ofiice Delivery Term: Within seven (7) working days upon receipt of approved Payment Term: P.O. Unit cu.m. Description Manual Patching of Unpaved Road Surface Base Course Materials xxxxxxxxxxxxxxxxxxxxxxxxxxxx FOB OFFICE Completion of Delivery Amount 383,350.00
Three Hundred Eighty Three Thousand Three Hundred Fifty Pesos Only In case of failure to make the full delivery within the time specified above, a penalty of one-tenth (1/10) of one percent for everyday of delay shall be imposed. Very truly yours, Conforme: J. PERALTA ENTERPRISES
Signature over printed name of Supplier
383,350.00
Date:
Funds Available:
Completion of Delivery
Department of Public Works and Highways Cordillera Administrative Region Kalinga District Engineering Office
Bulanao, Tabuk City, Kalinga
Date MEMORANDUM TO : THE BUDGET OFFICER Budget Unit, Financial Mgt. Section OBLIGATION REQUEST
SUBJECT
This is to request for the issuance of an Obligation Request for the following claim: Fund Amount Payee Payee Office/Address : : : : 383,350.00 J. PERALTA ENTERPRISES Bulanao, Tabuk City, Kalinga
Particulars
To obligate payment of Construction Materials for use in the Maintenance to Roadway & Related Features along Nambaran-Isabela Road, KO.513+113 - KO513+193
: : : :
I certify that charges to appropriation/allotment are necessary, lawful and under my direct supervision. I also certify that supporting documents are valid, proper and legal. Your attention to this would be appreciated.
SPMU/fmw
SUPPORTING DOCUMENTS 1. Copy of Approved Program of Works ( if for project) 2. Approved Budget for Contract ( ABC ) 3. Purchase Request 4. Invitation to Bid Small Value Procurement 5. Request for Quotation 6. Copy of P-GEP'S/DTI/Majors Permit of Certificate BAC Secretariat that said document are on file 7. Abstract of Bids 8. Bid Evaluation 9. BAC Resolution - For Small Value Procurement 10. Notice of Award - For Small Value Procurement 11. Purchase Order 12. Memo Request 13. OTHERS a. Supplies Ledger Card b. Request for Inspection & Pre-Repair Inspection c. History of Repair d. Certification
DATE
SUBMITTED
NOT SUBMITTED
NOTED:
MEMORANDUM
FOR :
ANGELO G. SANCHEZ
State Auditor III/ATL
FROM :
GERRY R. BAIS
Chief, Supply & Property Mgt. Unit
DATE:
Submitting herewith are duly approved PURCHASE ORDERS for your reference viz
Purchase Order No. Date Supplier
BONGDOEN'S HARDWARE & GEN. MERCHANDISE BONGDOEN'S HARDWARE & GEN. MERCHANDISE CORDILLERA HARDWARE
Projects
FOR USE OF CONSTRUCTION OF AMMACIAN WATER WORKS (Brgy Ammacian, Pinukpuk) FOR USE OF BANNONG WATER WORKS (Brgy Bagumbayan, Tabuk City) FOR USE OF COMPLETION OF DEEPWELL (Purok 6 Bulanao Tabuk City)
Particulars
Amount
2012-10-0221
22 October, 2012
CONSTRUCTION MATERIALS
Php54,702.00
2012-10-0226
22 October, 2012
CONSTRUCTION MATERIALS
Php126,801.00
2012-09-0205
27 September, 2012
CONSTRUCTION MATERIALS
Php28,057.34
2012-09-0195
24 September, 2012
CORDILLERA HARDWARE
FOR USE OF CONSTRUCTION OF CONSTRUCTION MATERIALS ONE UNIT DEEPWELL (Brgy Ipil, Tabuk City)
Php47,061.28
/rda
Department of Public Works and Highways Cordillera Administrative Region Kalinga District Engineering Office
Bulanao, Tabuk City, Kalinga
Requisitioning Office/PURPOSE: For use in the REPAIR OF Fabricated steel sand screen. Date of Issue 10/16/201 2 OR # 0538 Qty 20 60 1 5 1
Unit of Issue
DESCRIPTION Welding Rod 1/8 Welding Cable Heavy Duty Welding Holder Welding Lens Welding Gloves xxxxxxxxxxxxxxxxxxxxx
12,510.00 INSPECTED Date Inspected: Inspected, verified and found in order as to quantity and specfications Date Received: Complete Partial ( Pls Specify quantity ) ACCEPTANCE
DESCRIPTION Welding Rod 1/8 Welding Cable Heavy Duty Welding Holder Welding Lens Welding Gloves xxxxxxxxxxxxxxxxxxxxx
SUPPLIED BY: ARUGAY AUTO PARTS & FARM MACHINERIES P.O. No. 2012-10-0218 October 16, 2012 Dated: 12,510.00
PURPOSE:
Requested By:
Approved By:
Issued By:
Received By:
Signature:
Printed Name:
Designation: Date:
Republic of the Philippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS CORDILLERA ADMINISTRATIVE REGION Kalinga District Engineering Office Bulanao, Tabuk City, Kalinga
DISBURSEMENT VOUCHER
MODE OF PAYMENT:
MDS Check
Payee/Office:
Commercial Check
ADA
TIN/Employee No.:
Others: 931-508-149
OBR/OS No.:
Responsibility Center
Title: Code:
Particulars
Payment of materials for use in the repair of Fabricated Sand Screen Invoice #0538 & other supporting documents hereto attached in the amount of . . . . Gross Amount:
Amount
Less:
125.10 375.30
Net Amount: P.O. #: P.R. #: 2012-10-0218 2012-09-390 dtd. dtd. 10/16/12 9/26/12
_________________________
CLYDE G. CAIREL Accountant III
______________________________
ALEXANDER C. CASTAEDA District Engineer
____________________
____________________
JEV SETUP:
Received Payment
Bank Name:
Date: Signature:
Date:
Republic of the Philippines NT OF PUBLIC WORKS AND HIGHWAYS LLERA ADMINISTRATIVE REGION alinga District Engineering Office Bulanao, Tabuk City, Kalinga
No.: _________________ Date: _________________
Commercial Check
ADA
Others: 931-508-149
______________________________
ALEXANDER C. CASTAEDA District Engineer
____________________
Claimant:
J. PERALTA ENTERPRISES
GERRY R. BAIS
Supply & Property Mgt. Unit
VERIFIED BY:
____________________
Head, Internal Control Unit ______ Supporting documents attached
Republic of the Philippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS Office of the Regional Director Cordillera Administrative Region Engineer's Hill, Baguio City
Received by:
Received from:
ATTY. REX B. PADERES Signature Over Printed Name OIC-Chief, Administrative Division
LUISITO N. PASCUA,JR. Signature Over Printed Name Supply Officer III Position/Office Date
Certified Correct
Disposal Approved:
GERRY R. BAIS Administrative Officer III Property Officer CERTIFICATE OF INSPECTOR I hereby certify that this property was disposed of a follows: Item Item Item Item 1-14 Destroyed Sold at private sale Sold at public auction Transferred without cost to
Property Inspector:
Witness to disposition: