SAP FI (Financial)

Prepared by Sushil Kumar Ojha

Reports Important Reports in SAP FI

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. GL Chart Of Accounts List GL Account List GL Account Balances GL Account Totals And Balances AR Customer Master Data List AR Customer Balances AR Customer Line Items AR Customer Open Item Analysis Drilldown Report AR Customer Payment History AP Vendor Master Data List AP Vendor Balances AP Vendor Line Items AP Vendor Open Item Analysis

1. GL Chart Of Accounts List

Enter Transaction Code S_ALR_87012326 in the SAP Command Field

In the next screen , Enter Chart of Account Key

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

Press F8 (Execute) The GL Chart of Accounts List is Generated for COA key mentioned in the last screen

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

SAP FI (Financial) 2. GL Account List

Enter Transaction Code S_ALR_87012328 in SAP Command Field

Prepared by Sushil Kumar Ojha

In the next screen, Enter Selection Parameters like Company Code / Chart of Accounts / GL Account for Filtering. Entering these parameters is optional

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

Press F8 (Execute) The GL Account List is generated as per the filtering selections from the previous screen . Otherwise complete list is generated for all company code and chart of accounts

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

SAP FI (Financial) 3. GL Account Balances

Enter Transaction Code S_ALR _87012277 in the SAP Command Field

Prepared by Sushil Kumar Ojha

In the next screen, Enter Selection Parameters for Filtering the Report such as Company code / GL Account

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

Press F8 (Execute) In the next screen, GL Account Balance List is generated as per the parameters entered in the previous screen

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

4. GL Account Totals and Balances

Enter Transaction code S_ALR_ 87012301 in the Sap Command Field

In the next screen , Enter Selection Criteria like Company Code/ COA / Gl Accounts for the filtering the Report

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

In the next screen , GL Account Total and Balance report is generated as per the parameters selected in the previous screen

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

SAP FI (Financial) 5. AR Customer Master Data List

Enter Transaction S_ALR_87012179 in SAP Command Field

Prepared by Sushil Kumar Ojha

In the next screen , Enter Selection Criteria for the filtering the Report

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

In the next screen , AR Customer Master Data List is generated as per the parameters selected in the previous screen

SAP FI (Financial) 6. AR Customer Balances

Enter Transaction Code S_ALR_87012172 in the SAP Command Field

Prepared by Sushil Kumar Ojha

In the next screen , Enter Selection Criteria for the filtering the Report

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

In the next screen , AR Customer Balance Report is generated as per the parameters selected in the previous screen

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

7. AR Customer Line Items

Enter Transaction Code S_ALR_87012197 in the SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

In the next screen , AR Customer Line Item Report is generated as per the parameters selected in the previous screen

SAP FI (Financial) 8. AR Customer Open Items

Enter Transaction Code S_ALR_87012174 in the SAP Command Field

Prepared by Sushil Kumar Ojha

In the next screen , Enter Selection Criteria for the filtering the Report

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

In the next screen , AR Customer Open Item Report is generated as per the parameters selected in the previous screen

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

9. AR Customer Payment History

Enter Transaction Code S_ALR_87012177 in SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

In the next screen , AR Customer Payment History Report is generated as per the parameters selected in the previous screen

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

10.

AP Vendor Master Data List

Enter Transaction Code S_ALR_87012086 in SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

In the next screen , AP Vendor Master Data List Report is generated as per the parameters selected in the previous screen

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

11.

AP Vendor Balances

Enter Transaction Code S_ALR_87012082 in SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

In the next screen , AP Vendor Balances Report is generated as per the parameters selected in the previous screen

SAP FI (Financial) 12. AP Vendor Line Items

Prepared by Sushil Kumar Ojha

Enter Transaction Code S_ALR_87012103 in SAP Command Field

In the next screen , Enter Selection Criteria like Company code / Vendor Accounts for the filtering the Report

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

In the next screen , AP Vendor Line Items List Report is generated as per the parameters selected in the previous screen

SAP FI (Financial) 13. AP Vendor Open Item Analysis

Prepared by Sushil Kumar Ojha

Enter Transaction Code S_ALR_87012083 in SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

In the next screen , AP Vendor Open Item Analysis Report is generated as per the parameters selected in the previous screen

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

Must Remember
Month End Closing Foreign Currency Revaluation
Before creating Financial Statements, we have to perform Foreign Currency Valuation for the Transaction done in Foreign Currency.These transactions can be bills receivables or bills payable or might be intercompany money transfers which involves G/L Accounts, Customer or Vendor. The Line items can be open or cleared. For the Line items which are cleared the exchange rate would be that of the date on which it is cleared . For Open Items which are not yet cleared the exchange rate may be considered as the current rate or can be considered as month end exchange rate and can be carried out as a monthly closing activity . So at the year end ,there could be some revenue or expense due to exchange rate fluctuations which will be reflected in the Financial Statements.Expense and Revenue Accounts for exchange Rate differences can be maintained in Customizing transaction code SPRO. In the SAP we can carry out Foreign Currency Revaluation in the following manner : Enter Transaction Code F.05 in the SAP Command Field

SAP FI (Financial)
In the next screen , Enter the Following
1. 2. 3. 4. 5.

Prepared by Sushil Kumar Ojha

Enter Company Code for which Foreign Currency Valuation is to be carried out Enter Evaluation Key Date Enter Valuation Method for Exchange Rate Consideration Enter Valuation in Currency Type ( Default is 10 : Company Code Currency) You can filter out Valuation activity by entering appropriate parameters in the Tab Screens.

Press Execute

In the next screen, a list of G/L Accounts is generated which are selected for the Foreign Currency Valuation by the Report SAPF100. It evaluates the open items in foreign currency as well as foreign currency balance sheet accounts.

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

Important Tables in FI Module

Master data
G/L Accounts
1. SKA1 2. SKAT 3. SKB1 G/L Accounts (Chart of Accounts) G/L Accounts (Chart of Accounts: Description) G/L Accounts (Company Code)

Customer Master
1. 2. 3. 4. 5. 6. 7. 8. 9. KNA1 KNB1 KNVV KNBK KNVH KNVP KNVS KNVK KNVI Customer master Customer / company Customer sales data Bank details Customer hierarchy Customer partners Shipment data for customer Contact persons Customer master tax indicator

Vendor Master
1. 2. 3. 4. 5. 6. LFA1 LFB1 LFB5 LFM1 LFM2 LFBK Vendor master Vendor per company code Vendor dunning data Purchasing organisation data Purchasing data Bank details

Customer material info record

1. KNMT Customer material info record

Bank data
1. BNKA Master bank data

Accounting documents
1. 2. 3. 4. 5. BKPF BSEG BSID BSIK BSIM Accounting documents item level Accounting: Secondary index for customers Accounting: Secondary index for vendors Secondary Index, Documents for Material

SAP FI (Financial)
6. 7. 8. 9. 10. BSIP BSIS BSAD BSAK BSAS Index for vendor validation of double documents Accounting: Secondary index for G/L accounts Accounting: Index for customers (cleared items) Accounting: Index for vendors (cleared items) Accounting: Index for G/L accounts (cleared items)

Prepared by Sushil Kumar Ojha

Payment run
1. REGUH Settlement data from payment program 2. REGUP Processed items from payment program

Customizing Tables
Company code
1. 2. 3. 4. 5. T004 Chart of accounts T077S Account group (g/l accounts) T009 Fiscal year variants T880 Global company data T014 Credit control area

Fi document
1. 2. 3. 4. 5. T010O Posting period variant T010P Posting Period Variant Names T001B Permitted Posting Periods T003 Document types T012 House banks

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

How To Perform Dunning

Dunning It is the process of Correspondence with the Customer/Vendor about pending bills ( in sap as we call it open items). In SAP we can schedule the Dunning Process and maintain different Dunning Levels for Dunning run.The Dunning process involves the following steps:
1. Entering Parameters in the dunning program.The parameters of old dunning run can be copied and dates can be adjusted. 2. The Dunning run selects the accounts, examines them for overdue items, checks if they have to be dunned, and assigns dunning levels to them.All dunning data is stored in a dunning proposal. 3. The Dunning Proposal can be edited ,deleted and recreated as often as necessary until the dunning clerk is satisfied with the result. 4. If desired ,this step can be skipped and the dunning run can be followed directly by the printout of dunning notices. 5. In One Click,Dunning notices are printed and dunning data is updated in the master records and associated documents.

We will perform a Complete Dunning run as a background scheduled jobEnter the Transaction F150 in the SAP Command Field

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

In the next screen ,Enter the Following

1. Enter the Dunning run date 2. Enter the Dunning run Identification

In the Parameters Tab 1. 2. 3. 4. Enter the Dunning Date Enter the Date upto which the documents for dunning are to be considered Enter the Company Code for dunning Enter customers and vendors to be dunned

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

Save the Dunning Parameters

Schedule the Dunning run by pressing the Schedule button

In the next screen select the printer to print the dunning notices generated

In the next screen schedule the time of dunning run

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

Check the Status of the Dunning run

We can check the Dunning Notice in Spool Requests

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

SAP FI (Financial)

Prepared by Sushil Kumar Ojha

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