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System analysis and Role and task of system analyst

System analysis: Analysing the system implies designing the system such that the system should contain orderly grouped, flexible, dynamic and interdependent component linked together according to the plan to achieve a specific objectives. System analyst: A system analyst is a person who designs a system for change i.e. a system should be flexible. The roles and tasks of system analyst: A system analyst primary responsibility is to identify information needs of an organization & obtain a logical design of information system which will meet this needs. A system analyst have to design a system which should be efficient to 1. Managers 2. Users of the system 3. Computer programmers We can find out the roles and task of information system analyst in the following 8 categories 1. Defining requirement. 2. Prioritizing requirements by consensus. 3. Gathering data, facts and opinions of users. 4. Analysing and evaluation. 5. Solving problems.

6. Drawing up specification. 7. Designing systems. 8. Evaluation systems. So let us discuss the roles as mentioned above; 1. Defining requirement: It is most important and difficult task to system analyst here the analyst have to covers point that are, i. Interviewing users. ii. Finding out the current information of users which they use iii. In what kind of information they lacking behind, if that information provided will it work?

2. Prioritizing requirements by consensus: Here the system analyst have to set a priority list to provide information as the requirements of users this can be done by, i. Having a common meeting with users ii. An analyst should maintain good interpersonal relations & diplomacy among the users.

3. Gathering data, facts and opinions of users: Here the analyst has to design the system by

the mentioned priorities & consulting users continuously. 4. Analysing and evaluation: A system analyst has to analyse the current information system in the organization & finds out to what extent they meet users needs. Here the key to good analysis is to reject redundant data and focus on important data. Graphical means is use full in this task.

5. Solving problems: An analyst must study the problems in depth and suggest alternate solutions to the management. The relative difficulties in implementing each of the alternatives and benefits of each must be determined so that a manager can pick what he considers as the best solution.

6. Drawing up specification: an analyst should provide a specification such that it should be easily understood by users, managers and it can easily implemented by system implementers. It must also take into account expansion envisaged in the near future.

7. Designing systems: Once the specifications are accepted, analyst designs the system. A design should be understandable by system implementers. The design should be flexible.

8. Evaluating systems: An analyst must critically evaluate the system after it has been use for reasonable time period. A system analyst should gather the users comments and he should carry out some necessary improvements.

Reference: Analysis and design of information system -V. Rajaraman