Energy Management System

EnMS Charter
Baseline ISO 50001

Guidebook+t in one
Document Introductory Presentation 23th September 2011
Permission to use extracts from ISO 50001 was provided by Standards Council of Canada.
Copyright 2011 EnMS-Doc Associates All Rights Reserved.

Purpose of this presentation is to provide a summary of EnMS Charter

the document prepared by EnMS-Doc Associates

to show how document is structured and to demonstrate how important it is for the efficient operation of EnMS
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It begins with Documentation

(EnMS)

Without Documentation How can you begin?

Conceptual Business Flow of EnMS

Continual improvement

ISO 50001 version

Energy policy

Planning

Management review

Implementation and operation

Monitoring, measurement and analysis Checking

Internal audit of the EnMS

Nonconformities, correction, corrective and Preventive actions

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Excerpt form ISO 50001:2011(E) page vi

Practical Business Flow of EnMS

Complicated
But it contains all of the EnMS operational elements

Practical Business Flow of EnMS Simplified

Why EnMS Charter ?

ISO 50001
Sub-clause 4.1 General requirements Asks for establish, document, implement, maintain and improve an EnMS in accordance with the requirements of ISO 50001

However, the most important thing that a organisation should recognise is unless you properly manage the energy that is essential to conduct your business, you face a big hurdle to sustain your own business in the 21st century.

EnMS Charter is
The highest level EnMS document to establish, implement document, maintain and improve EnMS, and to define guideline and provisions in setting up a proper path for continual energy performance improvement for the people of organisation in conducting EnMS operation where they can voluntary establish their plan, implement and document enabling them to judge and evaluate energy performance.
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What is EnMS Charter ?

It is to manage invisible living creatures called energy by establishing a system that takes you to a rolling cycle of plan-implement-evaluate-take further improvement action
P D C A

so that the living creatures perform with proper behavior and

amount .

And for the objectives of achieving energy performance

improvement targets, it is a document defining guideline and provisions to lead the people of organisation to possess competent sense of judgment with improvement orientation in aggressively pursuing the best performance practice.
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Must not in EnMS Charter

Energy management experts role is to orchestrate full participation EnMS, not to run the EnMS on behalf of the organisation.

Including the top management, energy management operation is to have the participation of the entire people of the organisation. EnMS Charter must not step away from people in general, and only used by energy management experts in the organisation. EnMS Charter must not be handled only by a closed circuit of energy management expert, and the top management

involvement is at the time of approval.

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EnMS Charter Objective

EnMS Objectives
The objective of establishing, document, and implementing EnMS with the ISO 50001 requirements as a baseline is for the company to continually improve its energy performance, including energy efficiency, use and consumption. Implementation of proper and aggressive EnMS operation should lead the company to reducing energy cost, greenhouse gas emissions and other environmental impacts. Additionally, an effective operation of EnMS will enhance the management skill of people which is in line with the companys sustainable business development.

Purpose of the EnMS Charter Document

he EnMS Charter in this document covers the EnMS related guideline and provisions that shall be followed throughout the entire operation of EnMS. This document addresses the people of the organisation to pursue the optimum energy performance and to appreciate how business can benefits from the process of the system. Additionally, this document is to serve as a practical management tool for the EnMS to ensure achievement of its objectives. Contents of all EnMS documents have to be coherent to the contents of this document throughout the operation of EnMS
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The Charter Orchestrates flow of EnMS

EnMS Charter: Sets a general guideline and provision for overall EnMS operation
Management Documents
Energy review plan & report Action plan & report Energy Policy Training plan & report Training plan & report Monitoring & Action Guideline Continual Improvement Guideline Procurement Guideline Communication Guideline Audit plan & report Facility-Equipment List and other documents considered necessary

Procedure Documents
Document Management Continual Improvement Monitoring & Action Boiler Chiller Cooling Tower Compressed Air Fan/Blower Power Substation Service Water Facility Water Treatment Facility Lighting Packaged AC Pumps Power Generator Preparation Line operation Material Handling Line operation Heat/Cool Line operation Packaging/Packing Line operation and other documents considered necessary

Records, Data related documents and minutes etc.

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ISO 50001 Document Structure

Contents Forward Introduction 1. Scope 2. Normative references 3. Terms and definitions 4. EnMS Requirements
4.1 General requirements 4.2 Management responsibilities 4.3 Energy Policy 4.4 Energy Planning 4.5 Implementation and operation 4.6 Checking (performance) 4.7 Management Review

Remarks
About ISO and positioning of the document Summary of the standard in this document Scope: Specifying requirements for EnMS

Any references to make this document valid Terms and definitions used in this document
Defining the requirements of ISO 50001
Establish Define

EnMS

Scope and Boundaries

Determine
How it will meet the requirements to achieve continual improvement of energy performance Implement Maintain

Document

Annex A Guidance on the use of Clause 4

Strictly informative guide to ensure a proper understanding and appreciation of the contents in Clause 4
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EnMS Charter Document Structure

Table of Contents
Remarks Document summary and positioning Description of conditions in creating EnMS Description of operation flow & organisation EnMS requirements baseline ISO 50001

1. Introduction 2. Scope and Boundary 3. Structure & Organisation 4. Guideline & Provisions
4.1 General Requirements 4.2 Management Commitments 4.3 Energy Policy 4.4 EnMS Action Plan 4.5 Implementation and Operation 4.6 Checking Performance 4.7 Management Review 5. EnMS Operational Management Guideline Supplements

Key management elements in bringing forward EnMS operation and to achieving targets regardless of ISO 50001 requirements
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EnMS Charter Requirement Summary & Interpretation

Clause 4. EnMS Requirements 4.1 General Requirements

Establish

Define

EnMS

Scope and Boundaries Determine Document

How it will meet the requirements

to achieve continual improvement of energy performance Implement

Maintain

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EnMS Charter Requirement Summary & Interpretation

Clause 4. EnMS requirements 4.2 Management Role

4.2.1 Top management commitment
EnMS Champion Scope & Boundary
Performance ownership

Fair evaluation

Energy Policy

Planning initiative

EnPI assessment

Provide resources

Disseminate EnMS

Management Review

4.2.2 Management representative

Top Management Appoints & authorizes
EnMS Owner

Reports performance

Management rep.
EnMS Champion

Directs energy management activities

Organise the operation unit Define roles & responsibility Appoint members
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Energy management team

EnMS Operation Committee

EnMS Charter Requirement Summary & Interpretation

Clause 4. EnMS requirements 4.3. Energy Policy

Coherent with the nature and scale of, and impact on, the organization's energy use Commitment to continual improvement in energy performance Framework for setting and reviewing energy objectives and target Commitment to ensure the availability of information and of necessary resources to achieve objectives and targets
Energy Policy Template (EnMS-Policy-M01E)

Commitment to comply with applicable legal and other requirements Supports the purchase of energy efficient products and services Documented, communicated, and understood within the organization Periodically reviewed, and updated as necessary Name of Top Management

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EnMS Charter Requirement Summary & Interpretation

Clause 4. EnMS requirements 4.4. Energy Planning Energy Planning Process

4.4.1 General

A.4.1 Energy Planning Process Concept Diagram

Excerpt form ISO 50001:2011 (E) page 16

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EnMS Charter Requirement Summary & Interpretation

4.4. Energy Planning

Reference: ISO/DIS 50001(E) page 14

Sample of applying Energy Planning Process Concept

EnMS Energy Review Report Guidebook+t (EnMS-EnRev.Rep-M01E)

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EnMS Charter Requirement Summary & Interpretation

Clause 4. EnMS requirements 4.4. Energy Planning

4.4.3 Energy Review
a) Analyze energy use based on measurement and other data

b) Based on energy use analysis, identify the areas of significant energy use and consumption

Fig. Sample-2 c) Identify, prioritize, and record opportunities for improving energy performance, including, where applicable, potential energy sources, use of renewables, or alternative energy sources

Fig. Sample-1

Energy Conservation Opportunity

Excerpt form Energy Review Report Guidebook+t (EnMS-EnRev.Rep-M01E) EnMS Energy Review Report Guidebook+t (EnMS-EnRev.Rep-M01E)
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EnMS Charter Requirement Summary & Interpretation

Clause 4. EnMS requirements 4.4. Energy Planning

4.4.3 Energy Review
Energy review shall be planned, implemented documented reported. Energy review is to define baseline and target after identifying energy conservation opportunities (ECOs), and will be used as one of evidences for quantifying energy performance improvements.

The energy review shall be updated at defined intervals and in response to major changes in facilities, equipment, systems or processes.
EnMS Energy Review Report Guidebook+t (EnMS-EnRev.Rep-M01E)
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EnMS Charter Requirement Summary & Interpretation

Clause 4. EnMS requirements 4.4. Energy Planning

4.4.4 Energy baseline 4.4.5 Energy performance indicators (EnPIs)

From the energy review, energy baseline & EnPI shall be recorded for saving target
Excerpt form Monitoring & Action Guideline Guidebook+t (EnMS-Monitor.Gdln-M01E)

Fig. Sample-1

4.4.6 Energy objectives, energy targets and energy management action plans
From the energy review, objectives, targets and action plan shall be consolidated in a plan Action name

Objectives
Close the comp. air valve Review washing cycle Reduce detergent for shorter rinse Fig. Sample-2

Targets
Reduce power by 720,000kWh Cost red. 3.3 % CO2 emit. Red. 400 t-CO2

By who
Prod.#1 Manager

By when
End March, 2012

Product line Change Enhancement

Monitoring & Action Guideline Guidebook+t (EnMS-Monitor.Gdln-M01E)

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EnMS Charter Requirement Summary & Interpretation

Clause 4. EnMS requirements 4.5. Implementation and operation

4.5.1 General 1) Apply additional 6 elements in establishing the plan 2) Implement and operate in accordance with the established plan 4.4.2 Legal and other requirements 4.4.3 Energy Review 4.4.4 Energy baseline 4.4.5 Energy performance indicators (EnPIs) 4.4.6 Objectives, targets and action plan 4.5.2 Competence, training and awareness 4.5.3 Communication 4.5.4 Documentation 4.5.5 Operational control 4.5.6 Design 4.5.7 Procurement of energy services, products, equipment and energy
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EnMS Action Plan Guidebook+t (EnMS-Audit.Plan-M01E)

EnMS Charter Requirement Summary & Interpretation

Clause 4. EnMS requirements 4.5. Implementation and operation

4.5.2 Competence, training and awareness Competence
EnMS ensures any person or persons working for, or on its behalf related to significant energy uses are competent on the basis of appropriate education, training, skills or experience.

Training
EnMS shall identify training needs associated with the control of its significant energy uses and its operation
Workshop External training Internal training Seminar Etc.

Awareness
EnMS ensures that persons working for or on its behalf are and remain aware of:
1) The importance of conformity with the energy policy, procedures and with the requirements of the EnMS 2) Their roles, responsibilities and authorities in achieving the requirements of the EnMS 3) The benefits of improved energy performance 4) The importance of achieving energy objectives and targets, and the consequences of departure from specified procedures

EnMS Training Plan Guidebook+t (EnMS-Training.Plan-M01E)

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EnMS Charter Requirement Summary & Interpretation

Clause 4. EnMS requirements 4.5. Implementation and operation

4.5.3 Communication
a) Energy Performance & EnMS Operation Communication b) Awareness and Motivational Communication

Examples can be
EnMS site and monitoring system links from company portal site
EnMS proprietary bulletin boards Suggestion Box Morning meetings Training sessions

Motivation and incentive program

Etc. Fig. Sample c) External Communication on EnMS Press release Web: contact us Company newsletter Factory tour CSR report Community activities
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EnMS Communication Guideline Guidebook+t (EnMS-Comm.Gdln-M01E)

EnMS Charter Requirement Summary & Interpretation

Clause 4. EnMS requirements 4.5. Implementation and operation

4.5.4 Documentation
4.5.4.1 Documentation Requirements 4.5.4.2 Control of Documents

Scope & boundary

Energy Policy
Plan to achieve EnMS targets Guideline for creating documents Procedure for documents after released

. and any other documents considered necessary for ensure proper operation of EnMS

EnMS Document Management Guideline Guidebook+t (EnMS-Doc.Mgmt.Gdln-M01E)

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EnMS Charter Requirement Summary & Interpretation

Clause 4. EnMS requirements 4.5. Implementation and operation

4.5.5 Operational control EnMS Charter Sets a general guideline and provision for overall EnMS operation

Guidelines, Plans, Reports, etc.

Energy review plan & report Energy Policy Audit plan & report Training plan & report Facility-Equipment List Monitoring & Action Guideline Continual Improvement Guideline Procurement Guideline Communication Guideline
and other documents considered necessary

Procedures

Management Review Document Management Lighting Continual Improvement Monitoring & action Fan/Blower Packing Line operation Compressed Air operation Pumps Chiller operation Material Handling Line operation Power Substation operation Cooling Tower operation Preparation Line operation Heating Line operation Boiler operation Water Treatment operation Service Water Facility Packaged AC Power Generator operation
and other documents considered necessary

EnMS Charter Guidebook+t (EnMS-Charter-M01E)

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EnMS Charter Requirement Summary & Interpretation

Clause 4. EnMS requirements 4.5. Implementation and operation

4.5.6 Design Two types of designing effort for energy efficient performance: Facility Design Manufacturing Process Design Product Design Feasibility study Review Design Financial analysis Project proposal

(Not mention in ISO 50001 but worth consider)

Review energy aspects in design Identify as

URS Construction or modeling Trial / tests Acceptance Verification RESULT

Management Review

Approval Energy Saving Project

EnMS Energy Review Report Guidebook+t (EnMS-EnRev.Rep-M01E)
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EnMS Charter Requirement Summary & Interpretation

Clause 4. EnMS requirements 4.5. Implementation and operation

Procurement of energy services, products and equipments
Supplier quotation - Specs on energy type and rating - Life cycle energy consumption estimate - Life cycle maintenance cost

Collaboration with suppliers is key

4.5.7 Procurement of energy services, products, equipment and energy

Procurement of energy supply
Supplier quotation - Composition specifications of fuel energy - Composition specifications of water

- Service availability in case of contingency situations Energy efficiency assessment Life cycle energy cost vs. maintenance cost assessment Service flexibility assessment especially in the time of contingency

- Heat conversion factor per energy unit

- CO2 emission conversion factor per energy unit Perform composition test once every six months Check regularly the energy market prices to compare purchase prices
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EnMS Lean Energy Procurement Guideline Guidebook+t (EnMS-Procure.Gdln-M01E)

EnMS Charter Requirement Summary & Interpretation

Clause 4. EnMS requirements 4.6. Checking (Performance)

4.6.1 Monitoring, measurement and analysis Following key characteristics of its operations that determine energy performance shall be monitored, measured and analysed at planned intervals.
a) significant energy uses and other outputs of the energy review b) the relevant variables related to significant energy uses; c) EnPIs d) effectiveness of the action plans in achieving objectives and targets d) evaluation of actual versus expected energy consumption.

Guideline/procedure are useful to :

a) Define method of treating records b) Define how to review measurement needs c) Define method to maintain quality of monitoring equipments and records d) Define procedure to identify and act against deviations in energy performance

e) Define procedure for consistent monitoring and action operation

EnMS Monitoring & Action Guideline Guidebook+t (EnMS-Monitor.Gdln-M01E)
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EnMS Charter Requirement Summary & Interpretation

Clause 4. EnMS requirements 4.6. Checking (Performance)

4.6.2 Evaluation of compliance with legal requirements and other requirements

EnMS is to stay alert and at planned interval evaluate compliance with legal and other requirements to which EnMS subscribes that are relevant to its energy uses.
The updates and results of evaluation can be consolidated as records in a document containing following information:
a) List of legal and other requirements to which it subscribes that are relevant to its energy uses

b) Summary or highlight description of evaluation items for compliance

c) Compliance status d) Recommended action e) Additional remarks if necessary

Recorded information can be presented during management review to serve EnMS purpose.
EnMS Legal & Requirements Compliance Status Report Guidebook+t (EnMS-LRC.Status.Rep-M01E) 30

EnMS Charter Requirement Summary & Interpretation

Clause 4. EnMS requirements 4.6. Checking (Performance)

4.6.3 Internal audit of the EnMS

EnMS audit is to be conducted as part of organisations audit programme.

Define the EnMS audit:
a) Objective b) Scope c) Responsibility d) Procedure

Reference ISO19011:2002 Guidance on the Principles of Auditing in conducting EnMS audit.

EnMS audit is encouraged to conduct in accordance with voluntary documented EnMS audit plan. (*1) Audit examines : EnMS conforms to energy objectives and targets established EnMS is properly implemented and (*1) ISO 50001 does not require audit energy performance improved plan and report per se, however they are highly recommended for efficient Record of audit result shall be and effective audit activities. reported to top management.
EnMS Audit Plan Guidebook+t (EnMS-Audit.Plan-M01E)
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EnMS Charter Requirement Summary & Interpretation

Clause 4. EnMS requirements 4.6. Checking (Performance)

4.6.4 Nonconformities, correction, corrective action and preventive action Improvement actions
Continual improvement is the heart of EnMS operation

Actions for correction, corrective, and preventive as well as actions to counter nonconformities

EnMS Continual Improvement Guideline (Problem Resolution management Guideline)

A guideline is useful to identify elements requiring improvement, and to define situations for preventive and corrective actions.

EnMS Continual Improvement Procedure

A document defining procedure is useful for the entire work force dealing with actual and potential nonconformity, and through corrective and preventive actions to identify opportunities from continual improvement practices.
EnMS Continual Improvement Guideline Guidebook+t (EnMS-Cont.Impr.Gdln-M01E)
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EnMS Charter Requirement Summary & Interpretation

Clause 4. EnMS requirements 4.7. Management review

Management review is one of the most important EnMS processes
a) Reassures top management role and responsibility b) Accelerates the EnMS progress for continual improvement c) Removes members wonder
d) Evaluate peoples effort & skill

e) Understands the changes made

Defining logistics
Purpose Frequency

Participants Procedure

Input to management review

Output from management review

Changes in energy performance or EnPI Changes in energy policy, objectives/ targets or baseline Allocation of resources.
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Additional Management Guideline in EnMS Operation

Clause 5. EnMS Operational Management Guideline

Supplements

Following sub-clauses are necessary to control EnMS operation regardless of what ISO 50001 requires: 5.1. Operational Progress Management
Ensuring operation is making progress according to the plan

5.2. Change Management

Ensuring operation is in line with the changes

5.3. Operational Problem Resolution Management

Ensuring operation swiftly to problem faced and turn into opportunity for improvement

5.4. Risk Management

Ensuring risk factors are evaluated to secure position for continual improvement

5.5. Preparation for Contingency

Ensuring safety is considered in case of emergency situation

5.6. Document Management

Ensuring key documents are identified, maintain, updated and available when in need

5.7. Objective and Target Achievement Evaluation Criteria

Ensuring objective and target achievement evaluation criteria are defined in order to measure and evaluate progress or result
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EnMS Charter and ISO 50001 Summary

Why ISO 50001 EnMS is attractive?

(1) DATA Oriented Management System!!
Evaluation of energy PERFORMANCE can be measured and quantified by the DATA

(2) Managing with EnMS performances

EnMS performances are A + B of the following: A. Performance of EnMS itself : The standard management performance B. Energy Performance : The performance managed with data such as EnPI

EnMS Performance
Energy Performance Management Performance
ISO 9001 Generic ISO 14001

(3) Practicality

Regardless of the size and type of organisation, regardless of if you are subscribing to the national or local requirements, data and performance based management method can be properly blended into your operation.

Continual Improvement Process (PDCA)

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EnMS Charter and ISO 50001 Summary

What is ISO 50001 Compliance

Establish guideline and provisions for EnMS operation following ISO 50001
Clause 4, Sub-clause 4.1 - 4.3

Operate business under the established EnMS following ISO 50001

Clause 4, Sub-clause 4.4 & 4.5

Verify if you operate business under established EnMS in conformance to ISO 50001 report the result of verification at Management review
Clause 4, Sub-clause 4.7 Clause 4, Sub-clause 4.6

Verification is done by actual result written in reports and records as evidences against written guidelines and provisions, procedures and plans Therefore, documentation is the most important aspect to consider when one seeks efficient operation of EnMS compatible to ISO 50001
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Summary of Documentation
Documentation is key to the success of EnMS operation
Energy Policy

12 Key documents were introduced for ISO 50001 certification

The Charter

Document Management Guideline Monitoring Guideline Continual Improvement Guideline

Management Documents

Energy Review Report Action Plan Training Plan

Procedure Documents

Records

Procurement Guideline

Communication Guideline

Audit Plan

Legal & Requirements Compliance Status Report 37

EnMS Charter Guidebook+t (EnMS-Charter-M01E)

Final notes
Once you appreciate our message that the EnMS Charter enhances efficiency of EnMS operation, and the document is invaluable for energy efficient improvement, we believe this presentation has served its purpose. With the tail wind generated by EnMS Charter, other major documents play key role to guide people of the organisation in the right direction to practice continual energy performance improvement.

With ISO 50001 class EnMS Charter, your EnMS operation is on a global scale at your own language.

Thank you
Please refer to the exhibit of EnMS Charter Table of Contents on next 3 slides.
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EnMS Charter (EnMS-Charter-M01E)

Guidebook+t in one is available from the following a la carte menu page http://www.enms-doc.com/jp/menu/menu_a_la_carte_j.php

Contents were prepared by

EnMS-Doc Associates www.enms-doc.com For Questions, comments etc., Please contact:

nobby@enms-doc.com Permission to use extracts from ISO 50001 was provided by Standards Council of Canada. No further reproduction is permitted without prior written approval from Standards Council of Canada.

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