Microsoft Office 2007 Word User Guide

Office of Enterprise Development and Support 2011

TABLE OF CONTENTS

Office of Enterprise Development & Support Acknowledgment 3 Introduction. 4 Office Button... 6 The Ribbon. 9
Groups, Commands

The Mini Toolbar........ 14 Contextual Tabs.. 16 Galleries... 19 Live Preview.... 22 HELP ... 24 Contact Information.... 25

OFFICE OF ENTERPRISE DEVELOPMENT & SUPPORT ACKNOWLEDGMENT

Sections in this manual were excerpted from

The Applications Support Group encourages you to visit http://office.microsoft.com for additional hands-on and context sensitive training.
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INTRODUCTION
Microsoft Office system took on the challenge of making the core Microsoft Office applications easier to work with. The result of these efforts is the Microsoft Office Fluent User Interface (UI) a user interface that makes it easier for people to get more out of Microsoft Office applications so that they can deliver better results faster.

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WHATS NEW?
Design goals and approach
In previous releases of Microsoft Office applications, people used a system of menus, toolbars, task panes, and dialog boxes to get their work done. Now that the programs do so much more, the menus and toolbars system does not work as well. Too many program features are too hard for many users to find. For this reason, the overriding design goal for the Office Fluent UI is to make it easier for people to find and use the full range of features these applications provide. With these goals in mind, Microsoft developed a resultsoriented approach that makes it much easier to produce great results using the 2007 Microsoft Office applications.

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KEY FEATURES
Microsoft Office Button The Office Fluent UI brings together the capabilities of the Microsoft Office system into a single entry point in the UI: the Microsoft Office Button.
List of recently opened documents
Create New Documents Open documents Save (.docx) new WORD 2007 extension Save As in various file formats Print Prepare for distribution Send as Email w/ Attachments Publish in different formats Close document

Change various options in WORD, and other 2007 applications

See example on next page

Click to: Exit Word and other 2007 applications

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KEY FEATURES
Microsoft Office Button Word Options
C U S T O M I Z E

Use to Customize the Quick Access Toolbar

Change various options in Word, and other 2007 applications Customize the Quick Access Toolbar

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KEY FEATURES
Quick Access Toolbar The Quick Access Toolbar (QAT)is a customizable toolbar that contains a set of commands that are independent of the tab that is currently displayed.
The Quick Access Toolbar can be located in one of two places: Upper-left corner next to the Microsoft Office Button
(default location)

Below the Ribbon, which is part of the Microsoft Office Fluent user interface
1 Place pointer on command

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KEY FEATURES
What's on the Ribbon? The three parts of the Ribbon are tabs, groups, and commands.

There are three basic components to the Ribbon. It's good to know what each one is called so that you understand how to use it. Tabs. There are seven basic ones across the top. Each represents an activity area Groups. Each tab has several groups that show related items together. Commands. A command is a button, a box to enter information, or a menu. Everything on a tab has been carefully selected according to user activities. For example, the Home tab contains all the things you use most often, such as the commands in the Font group for changing text font: Font, Font Size, Bold, Italic, and so on.

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KEY FEATURES IN WORD 2007

The Ribbon Word Tabs In the Office Fluent UI the traditional menus and toolbars have been replaced by the Ribbon a series of commands organized into a set of 7 tabs.

TABS FOR WORD 2007

1- Home 2- Insert 3- Page Layout 4 References 5- Mailings 6 Review 7 - View

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KEY FEATURES IN WORD 2007

Example of Groups on: Word Page Layout Tab:

There are 5 groups on the Word Page Layout Tab

Themes _ a set of colors, fonts, and other formatting details that work together to give
your documents a stylish, professional design. margins, orientation, size, columns, page and section breaks, line numbers, hyphenation

Page Setup _

Page Background _ water marks, page borders, page color Paragraph _ text alignment, line spacing, indentation, and TABS Arrange _ used with objects, pictures, text boxes, word art, alignment
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KEY FEATURES IN WORD 2007

Example of COMMANDS Home Tab in WORD:

Note: Click the arrow to expand

Example of COMMANDS
The Dialog Box Launcher in the lower- right corner of the Group tabs indicates additional options for the group. - i.e.., Clipboard Group Cut, Paste, Copy , Font Group Type and Size etc., -

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KEY FEATURES TIP

To Minimize the Ribbon
Users can minimize the Ribbon to provide more screen space if preferable:

SHORTCUT:
Press Ctrl + F1 (on keyboard)

Ribbon before minimized.

To minimize, place your pointer anywhere on the ribbon Tabs (e.g. Home, Insert, etc.), and click with your right mouse button - then click Minimize the Ribbon.

Click
Note: Other options available: Customize Quick Access Toolbar Show Quick Access Toolbar Above the Ribbon

Ribbon after minimized:

Note: When you click on a Tab the Ribbon will reveal the commands associated with the Tab again.

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KEY FEATURES TIP

Add formatting to your document by using the Mini toolbar:
When you select (highlight) text, you can show or hide a handy, miniature, semitransparent toolbar called the Mini toolbar. The Mini toolbar helps you work with fonts, font styles, font sizing, alignment, text color, indent levels, and bullet features. NOTE You cannot customize the Mini toolbar. The following shows how the semitransparent toolbar looks when you select text in Microsoft Office Word 2007.

The following shows the Mini toolbar when you rest your pointer on it. To use the toolbar, click any of the available commands.

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KEY FEATURES TIP

Turn off the Mini toolbar:
Word
1. Click the Microsoft Office Button , and then click Word Options.

2. Click Popular, and then under Top options for working with Word. 3. Clear the Show Mini Toolbar on selection check box.

2 3

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KEY FEATURES
What are Contextual Tabs? Certain sets of commands are only relevant when objects of a particular type are being edited. For example: Headers/Footers for Word (1 Tab) [Design] Table Tools in Word (2 Tabs)
[Design, Layout]

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KEY FEATURES IN WORD 2007

Sample Header/Footer Tab in Word 2007 with Contextual Tab
Headers and footers are areas in the top, bottom, and side margins of each page in a document.

Ribbon before double clicking in the Header or Footer of the Word document.

Double click on page header/footer to activate Design tab and Commands

Double click on page header/footer to activate Design tab. The Design tab has six (6) Command Groups:
1) Header/Footer 2) Insert 3) Navigation 4) Options 5) Position 6) Close

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KEY FEATURES
Sample Table in Word 2007 with Contextual Tab Contextual tabs
1. The Ribbon Table Tools tab does not appear for editing until a table is selected in the document.

2.

After clicking the table, a Table Tools tab becomes available.

Click on Table in document to see Table Tools tab

Click the Design and Layout tabs for additional commands.

3.

In addition Design and Layout tabs become available for use in editing the table (e.g. delete, insert and delete rows, alignment, gridlines, also shading, boarders table styles etc.)
Other instances where contextual tabs become visible: WordArt Pictures Text Boxes Organization Charts
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KEY FEATURES
What are Galleries?
Galleries simplify the process of producing professional looking documents.
Main Appearance Features: Galleries enable users to easily find and select a design for their work. Galleries work with Live Preview [enables the user to view the result before applying it to their document.] Following are examples for applying the Gallery feature: Tables in Word

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KEY FEATURES IN WORD 2007

Galleries Examples:

In Word 2007 you can use the Table Tools tab to change the Design
A table style provides a consistent look

Table styles

to borders, shading, alignment and fonts in tables. To apply a table style, you select the table that you want to format, and then you click a table style from the gallery of table styles on the Design tab, on the Table Tools contextual tab.

The Design tab in Word 2007 has 3 Groups: o Table Style Options use this dialog box with Table Style to change the visual presentation of the table.

Click once with your mouse inside the table to activate the Contextual Tab Table Tools [Design, and Layout].

o Enhance Table Styles from an assortment of color table designs. o Draw Borders - Manually draw or erase borders.

Click Design
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KEY FEATURES
Table Tools:
In Word 2007 you can use the Table Tools tab to access the Layout tab

Layout Tab in Word has 6 Groups

The Layout tab can be used to: Insert or delete cells, columns, or rows Automatically size columns Sort data in a table Merge or split cells Convert a table to text

Table

View gridlines Select table, row, or column

Rows & Columns

Insert Rows or Columns Delete Cells, Columns, Rows, Tables

Merge Cell Size

Merge Cells, Split Cells, Split Table Set, or Distribute Cell Height, Column Width use Autofit to automatically resize text

Alignment

Align text in cell Change Text Direction Customize Cell Margins

Data

Sort Text Convert Table to regular text Add Formula to a cell Repeat Header Rows on each page of a document

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KEY FEATURES
Live Preview Live Preview is a new technology that shows the results of applying an editing or formatting change as the user moves the pointer over the results presented in a Gallery.
On the Home tab, in the Styles group, right-click the style that you want to change in the Quick Style gallery. A Live Preview shows the results of the style choice in the figure.

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KEY FEATURES
QUICK PRINT Use Quick Print if you do not have to
choose the printer, or make changes to your document. The print dialog box will not appear. Documents go directly to the printer.

QUICK PRINT: Applies to programs that use the Microsoft Office Fluent user interface: To print without using the Print dialog box, click the Microsoft Office Button,

Point to the arrow next to Print, and then click Quick Print

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GETTING HELP
Microsoft Office 2007 provides extensive help to assist you with completing your documents. Each application has a Table of Contents filled with information and demonstrations. 1.
Press F1 on your keyboard, or click the question mark on the far right above the ribbon: Click the Book to show the Table of Contents: 4.
CLICK a title to reveal a topic

2. 3.

Click a book to see the topics

Whats New? Topic listing

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FOR MORE INFORMATION

For Hardware and Network Support: Call the OSSS Help Desk (718) 349-5783 For Applications and Training Support: Call the Applications Support Group (718) 349-5700 E-mail:

DSFAppSupport@schools.nyc.gov
Training Registration Link: http://intranet.opt-osfns.org/dsf/resources/passportregistration/ Microsoft Office Online Link: http://office.microsoft.com

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2011