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NURFATIN ADIBAH BINTI ZULKIFLEE

A137009

Identify the purpose and desired outcomes of the meeting.

Determine if the meeting is necessary or if the issues can be addressed outside of a meeting

In your agenda, you should state your goal for the meeting.

You should cover the most important things in your meeting.

Identify and invite only the necessary and appropriate people for the meeting
Make sure all attendees can contribute.

Communicate the meetings purpose and desired outcomes to all attendees.


Schedule guests who dont need to be at the entire meeting, which can be an incentive to stay within the meetings time limits.

Organize meeting venue. Provide the agenda and any other supporting documentation Ensure the comfort, quietness and set-up of the space before the meeting. Provide water or other refreshments when possible.

Include items to be discussed, and then for each item specify the person leading the discussion, the desired outcome, and the estimated time. Provide meeting evaluation time and documentation (if applicable). Limit number of items to a reasonable amount for the meetings timeframe Be realistic about the timeframe for each item. Schedule breaks periodically for longer meetings. Make sure to follow your meeting plan. If the meeting starts to go off course or off topic, steer the meeting back to the topic at hand.

Designate a meeting leader who understands meeting principles Open meeting with setting or reviewing ground rules and reviewing the agenda Once the meeting time arrives, start the meeting. Maintain focus and keep meeting moving at comfortable pace. Summarize discussion and recommendations at the end of each logical section. Make a note of any follow-up actions that can be resolved outside of the meeting and move on to next point. Review issues discussed at the meeting and identify each actions step with those responsible for the step and the timeframe. Solicit agenda items for the next meeting. Lead evaluation discussion or collect written evaluations.

Designate a timekeeper who will work with the meeting leader to keep the pace.
Start and end on time, regardless of late attendees. Periodically check the time estimates for each item.

GROUND RULES
Request that all pagers and cell phones be turned to silent or vibrate. Establish a policy disallowing electronic communications during the meeting. Start and stop on time. Determine that each participants opinion should be respected. Encourage participation and openness. Ask questions for clarity. Be careful about tangents stay focused. Dont interrupt. Invite and give meaningful feedback. Talk about difficult topics within the team at the table.

Make detailed minutes when the record is important and simple lists of decisions made and actions to be taken

Designate a note-taker

Capture key points for each item, highlight anything that will be deferred until a future meeting.

Include timeframes for action steps.

Have each attendee evaluate the meeting, using a round-robin, written, or open discussion approach.

Ask questions such as what can we do better next time? and what parts of the meeting worked well?

FOLLOW UP
Return readable or typed minutes to attendees within 24 hours if possible (same day is even better).

Be consistent with meeting habits. Give out any assignments or instructions before closing, and end on time

Be sure to thank everyone for their attendance and participation.

Effective leader is goal oriented. While they may be involved in various tasks a day, they do not get bogged down and help the team solve the problem.

Effective team leaders need to remain positive, even in the face of adverse conditions. This indicates the leader calm in all business or work.

Strong leader. They do not sit too long considering the different options before making a decision. These saves precious times in the organizations goals are achieved.

Leaders must know how to motivate team members. if the team is under pressure of work, leaders must know how to please his teammates.

Effective leaders know that career growth is a never-ending process. They are excited to learn new ways to help themselves and their team, and regularly attend seminars and conferences.

Leaders need to know when to take calculated risks. The risk of not doing anything greater than take a chance.

Effective leader is communication, allowing team members the right to know what they need to know when they need to know. They communicate clearly, quickly, and in a way that leaves little room for confusion..

Great leaders know the importance of compromise. They do not fool you into thinking that they will meet each goal, and know when to sacrifice a little in favor of the larger goal.

Finally, the group leaders effectively have perseverance. They do not let small obstacles keeping them and their teams from carrying out their duties.

Have a clear understanding of the purpose and goals of the group. Looking to the future and plan for the future. Achieve a high level of communication. Initiate and carry out troubleshooting. Be objective about the function. The balance between productivity and the needs of the individual. Share leadership responsibilities. Feel free to express your feelings and thoughts if there are any problems Have a high degree of unity.

Using efficient ability of different members. Stick to the important issues. Recognize that way cannot be separated from ends. Understand the value and limitations of democratic rule. Do not blame others if not meeting deadlines or work. If the team gives an idea though opposite, do not continue pushing. Current team members give their views, listen and focus. Use polite language and tone of proceedings of course not. Share suggestions, ideas, solutions and recommendations to the members of your team

I want to say something about ... I would like to comment on ... Can I add something? It seems to me that ...

It is a fact that ... The fact is ... I know for a fact that ... It has been shown that ...

ENTERING A DISCUSSION

STATING A FACT

STATING AN OPINION
I believe that ... In my opinion... In my opinion, ... It seems to me, ...

STATING A STRONG OPINION


I definitely think that ... I really believe that ... I am convinced that ...

I would think that ... I think that ... I'm not sure, but ... I may be wrong, but ...

STATING A WEAK OPINION

ASKING FOR AN OPINION

I would like to know your opinion about this I would like to hear your views on this subject. What do you think? How do you see this?

I agree I think so too I think you're right I totally agree (with you) I tend to agree (with you) I agree (with you) in parts, but ...

SHOWING AGREEMENT

SHOWING DISAGREEMENT
I'm sorry, but I do not agree I'm afraid I do not agree With all due respect, ...

(I'm sorry) What do you mean? Can you be more precise?

I propose that we ... I say that we need ... Maybe we should ... Why do not we ...

ASKING FOR CLARIFICATION

MAKING A PROPOSAL

SUPPORTING A PROPOSAL
That's an excellent suggestion. That sounds good. Good idea.

OPPOSING A PROPOSAL

I'm sorry, but I oppose the proposal. I'm sorry, but I cannot support the proposal. I'm sorry, but I do not think that is a good idea. To be honest, I think that would be a big mistake.