PHD Handbook

IIT Bombay
PhD Handbook
2012-13
Compiled and Edited by
PG Academic Council And Research Scholar Forum (RSF)
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PhD Handbook 2012, IITB
Message from Dean AP
Research is one of the most important activities that the institutes like IIT Bombay engage themselves in. The international status of an academic institute depends most importantly on its research output. This research output, on the other hand, is obtained mainly from the hard work of research scholars. In that sense the research scholars contribute most directly to the image of the institute. Further, research scholars become a part of close family of not only the institute but also the department and most importantly supervisors. A lifelong relationship gets developed between the supervisors and their Ph.D. students. We always remember our Ph.D. supervisor and our Ph.D. students always remember us. With these words I welcome all the Ph.D. students to IIT Bombay family. The institute have provided excellent facilities to carry out research in every department. It has also provided a large number of central facilities, which can be used for carrying out research. This included online access facility of most important research journals in the world and to the hard copies of books and journals in the library. The institute tries its best that the Ph.D. students have an all-round development in addition to becoming a good researcher. It provides opportunities of a lot of co-curricular and extra-curricular activities, including cultural and sport facilities where you could take part. I understand that during Ph.D. there are moments when you may need help. IIT Bombay provides an excellent system by which there would be volunteers who would be ready to help to redress it. Do not hesitate to contact them in case you face any difficulty. You could also contact Academic office or me or associate dean personally in case there is still some issue, which is unsolved. All the best for your stay in IIT Bombay. Prof. Shiva Prasad
PhD Handbook 2012, IITB Message from Associate Dean AP
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It gives me immense pleasure to know that the Research Scholars' Forum of IIT Bombay is bringing out the third edition of the PhD handbook, compiling almost all the information needed by incoming research scholars on academics, accommodation, health facilities, extracurricular activities, safety, and security. The PhD programme is the most valuable component of the academic activities of the Institute and our research scholars are very significantly contributing in our endeavor of extending the frontiers of knowledge. We are continuously working on reviewing and revising the academic programme, enhancing the research facilities, and improving other facilities for reducing research related stress and improving the quality of on -campus life. The PhD handbook is a contribution in this direction, and it is so much more valuable because it is prepared by research scholars themselves. In addition to helping incoming students, it will lead to increased interaction among research scholars We wish the research scholars' community further growth and progress. Prof. P.C.Pandey
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CONTENTS Message from IDR..............................................................................................................vi About Research Scholar Forum-viii 1 Academic Information..................................................................................................01 1.1 First Year at IITB ................................................................................................................01 1.2 Annual Progress Seminar ...............................................................................................01 1.3 Pre synopsis ............................................................................................................ .............02 1.4 Thesis Submission........................................................................................................ ......03 1.5 Defense.................................................................................................................. ..................03 2 Job Related Information........................................................................................ .......04 2.1 Job in a Public/ Private Sector Company.................................................................04 2.2 The Entrepreneurial Spirit.............................................................................................05 2.3 Post Doctoral Fellowship.............................................................................................. 05 2.4 Teaching in a Government/ Private Institution....................................................06 3 Scholarships and Fellowships........................................................................................07 3.1 Categories of Ph.D. Candidate.............................................................07 3.1.1 Full-time Research Scholar.......................................................................07 3.1.2 Part-time Research Scholar..........................................................................08 3.2 Scholarship/Fellowships................................................09 3.2.1 Institute Teaching Assistantship (TA).....................................................09 3.2.2 Research Assistants (RA)....................................................... 10 3.2.3 National Doctoral Fellowship (NDF)....................................................11 3.2.4 Other Scholarships/ Fellowships........................................... 11 3.2.5 Department Specific Scholarships/Fellowships......13 4 Publications & Travel Assistance......................................................................................... 14 4.1 Travel Funding.................................................................................... ..................... ...14 4.1.1 National Conferences......................................................................................15 4.1.2 International Conferences................................................................... 15 4.1.3 Journals............................................................................................................... 16 4.2 Other Funding Agencies for International Travel....................................... 16 4.3 International Travel/ Visa/ Financial Assistance Tips .................................16 5 Accommodation............................................................................,.............................. 18 5.1 Hostels.................................................................................................................. .. 18 5.2 Tulsi and Type-1Quarters............................................................................. 21 5.3 QIP Quarters.........................................................................................................21
6 Students Activity Center (SAC) Activities........................................................... 23 6.1 Cultural Activities .............................................................23 6.1.1 Clubs under cultural council ........................................................24 6.2 Sports................................................................................................................... ... 26 6.3 Student Technical Activity Body (STAB)..................................................27 6.3.1 Clubs under STAB..............................................................................27 6.4 Cells.................................................................................................................... ......29 6.5 Events .................................................................................................................. .. 30 6.6 Institute Magazines ...........................................................................................31 7 Library Facilities......................................................................................................... 32 7.1 Library Hours..................................................................................................... 32 7.2 Circulation .......................................................................................................... 3 2 7.3 E-Resources......................................................................................................... 32 7.4 Libraries Outside IIT Bombay ..................................................................... 33 8 Hospital........................................................................................................................ 34 8.1 Important Rules .............................................................................................. 34 8.2 Cases Referred to other Hospitals............................................................ 34 8.3 Entitlement of students for the approved Hospital...........................35 8.4 Hospital Ambulance ....................................................................................... 35 8.5 Reimbursement of the cost of artificial appliances............................36 8.6 Crutches / Walker.............................................................................................36 8.7 Dental Treatment..............................................................................................36 9 Miscellaneous ............................................................................................................ 37 9.1 Security................................................................................................................ 37 9.2 Computer Center (CC) .....................................................................................37 9.3 Transportation Facilities............................................................................... 38
Post Graduate Academic Council Structure PG Council 2012-13 RSF Team 2012-13 Institute Research Scholar Companion Programme
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Preface
Dear Friends, Congratulations to all of you for getting selected to IIT Bombay, most of you were having the dream to study here and finally you made it. Now the real challenge starts for you to come up to the expectations of this elite institute. The institute is going to provide you world class research facilities including advanced and well equipped laboratory, most sophisticated characterization tools and of course enriched library both online as well as offline. The life in IIT Bombay starts with sweet and fresh morning, marked by chirping of birds outside your window. Here you will get the nice non polluted environment which is something unusual for this crowded and heavily polluted city of Mumbai; however, most of the PhDs being nonchalant to this unique feature of the campus, like to wake up just before the end of breakfast time and manage to reach the lab before the guide arrives. Pretty soon you will start finding lab as first home where you burn your sweat (of course in ACs!!) for the sample preparation/data analysis / report writing and what not..... Out of all persons you are going to meet here in the institute your guide will be the most important one. Most of the time the discussion with your guide goes on for several hours, wherein s/he tries to pour off all the skills and knowledge inside you, which s/he has gained over the years through their experience. Sometimes you may agree other time may not, in that case you have to give your arguments based on the facts. In nut shell, your guide helps you in shaping up your research in appropriate direction. The beginning of the your journey to PhD is marked by course work, you should consult the faculty advisor before finalizing the courses you opt for; Moreover, every department has several SCPs to help you out. If you find any problem regarding choosing suitable courses feel free to contact them. It is worth mentioning that in final year the companies shortlist job application based on CPI earned during course work, so be attentive from day one itself.
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Every individual is provided an official LDAP Id, develop a habit to check it frequently. Most importantly dont delete mails with subject EVENTS or STUDENTS NOTICES without reading, as this will lead you to miss some good events/seminars etc. which you may regret later. Enjoy the research, but dont miss the excellent facilities of gymkhana like world class swimming pool, badminton, Lawn tennis, squash courts and well equipped gyms (in every hostel and in SAC). You will also get ample opportunity to explore your talent through different cultural events taking place round the year. In this handbook we have tried our best to compile all the information which you may need during your stay here in IITB. For any help/assistance you can contact any of the council or RSF members.
Once again PG Council welcome you all to the IITB family. Wish you all the very best PG Academic Council 2012-13
viii PhD Handbook 2012, IITB Research Scholar Forum (RSF)

Welcome Friends! For more than 10 years, Research Scholars Forum, a crew of few is striving to make the stay of research scholars at IIT Bombay a better one. In the recent past, the forum gained momentum in organizing various useful events which catered the PhD community in gaining hope for a future career, confidence in facing audience while presenting his/her research work, in encouraging entrepreneurial aspirants and bring into campus some unusual events such as PhD movie. The reason you are reading this segment of PhD handbook is to know what RSF does and what it can do for you! RSF helps in transforming any informal grievance into an active formal issue, which can be raised in the senate meetings, through proper channel for a possible solution. If there are any issues related with academic and non-academic upliftment of scholars then RSF is always there to help you. Feel free to meet the RSF representative of your department and discuss the issue. Moreover, there are open-house for PhD Scholars which RSF keeps conducting on a regular interval. You may come and discuss issues which are of concern to all of us. Keep giving your feedback and valuable suggestions to improve the over-all quality of research at IIT Bombay. This year we are planning to organize PhD symposium which will be a unique platform to showcase and discuss your research work with fellow scholars from all IITs, IISERs and IISc. Keep a regular tab on our website (http://gymkhana.iitb.ac.in/~rsf), we will keep you updated and help in a more productive stay @ IITB. To stir up your interest, let us take a look at RSF Initiatives in last session (2011-12), 1. 2. 3. Initiated Technopreneureship: Technology oriented entrepreneurship for scholars in association with E-Cell, SINE, and SOM. Instrumental in arranging funding and Screening of PhD Movie at IIT Bombay (First screening in India) RAIN (Research Augmented Innovation@IITB)
This session was all about solving problems in complex situations/finding novel solutions whether in real life or R & D challenges.

Workshops and other events
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Panel Discussion on Options after PhD (How to write applications for PDF) Two talks on What is Research- By Prof Uday Khedkar Research Ethics panel discussion
Idea to Business IITB Alumnus Vishal Gupta (Seclore Technology) and Prof Shevare from Aerospace Department Idea generation and opportunity Evaluation NEN chief Mentor (Mr Raj) Communication skills Lecture By Prof RB Sunoj Nuclear energy panel discussion Workshop on Intellectual property right with IPR Cell (SOM) PhD Open house Work place exercise for neck and back Lecture (To avoid Neck and back Pain) RAIN (Research Augmented Innovation) Workshop DST-Lockheed Martin India Innovation Growth programme Workshop
Discussion on Humboldt fellowships in coordination with The Alexander von Humboldt Foundation (Germany) Lecture on Journey from Idea Protection to Commercialization Facilitated participation of young women in Training Programme for women Entrepreneur (Organized by ISB, Goldman sachs) Coordinated with Ecell Helped in formation of teams for Innovative Ideators Challenge-2011 in association with E-cell Aryan Invasion theory Lecture There will be lot of similar and new events organized by RSF. Keep checking your inbox for updates from us!
Have a fun trip through your PhD.. With warm regards and wishes, RSF Team
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1 Academic Information
1.1 First Year at IITB Joining the Department: Research scholars have to sign the joining form available in the kit provided during orientation programme and submit the same in the office of concern department. Registration for Courses: Research scholars should register for the required number of courses and seminar(s) after consulting their faculty advisers or guides. Successful completion of stipulated number of course credits, which varies from department to department, is a pre-requisite for registration for Ph.D. programme. The minimum course credit required also depand upon the qualifying degree viz M.Tech./B.Tech./B.E./M.Sc or equivalent. For detail refer to Ph.D. rulebook. Communication Skills (HS 699): This is a four credit, pass/fail (PP/NP) course that is to be taken in the rst semester of joining the Ph.D. program. This course is compulsory for all research scholars. Registration for Ph.D.: After successful completion of course work, students are eligi-ble for registering for Ph.D. program. The registration form should be submitted to the department office with guides signature. The registration form contains the research topic and the list of Research Progress Committee (RPC) members for review of annual progress seminars and thesis. 1.2 Annual Progress Seminar Every 12 months after joining the Ph.D. program, a Ph.D. student must present an Annual Progress Seminar (APS) to the Research Progress Committee (RPC) describing the work that has been carried out throughout the past one year. The APS is usually presented in August/January depending on the semester (Autumn/Spring) of joining the Ph.D. program. Some departments have different rules about the date of progress seminars. For example, the last date of presenting progress seminars in Mechanical Engineering is 31st July/31st Dec. Chemical Engi-neering, a research scholar has to present a progress seminar every six months after first year of the Ph.D.
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In Chemical Engineering, a research scholar has to present a progress seminar every six months after rst year of the Ph.D. In the first APS, a generic list of points that are to be covered are as follows: Literature survey Problem definition Date of Joining the Ph.D. program Paper published, if any
In the second and third APS, a generic list of points that are to be covered are as follows: Problem definition Work done so far Preliminary/Secondary data collection and results obtained Papers published, if any
1.3 Presynopsis Prior to submission of Ph.D. thesis and synopsis, a comprehensive internal assessment of the research work is made in the presynopsis seminar. All the work that is carried out by a research scholar during his/her Ph.D. is examined and only after the permission of the RPC, one is allowed to submit the thesis and synopsis within four months from the date of presynopsis seminar. Presynopsis is different from annual progress seminars, because in each APS, one can show the work that is done in the previous one academic year, whereas in presynopsis seminar, one has to compile the work and show it in complete totality. Presynopsis seminar can be considered as rehearsal for your Ph.D. Defence.
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1.4 Thesis Submission After presenting the presynopsis seminar and incorporating the changes suggested by RPC members, one submits the final thesis and synopsis with multiple copies in department office. Before submitting the thesis, the RS has to get clearances from hospital, department, accounts section and hostel. You have to submit 4 copies of the thesis to the department, central library, adviser and yourself! Abstract needs to be submitted to the library as well as one is required to submit an electronic copy of thesis to central library using Electronic Theses and Dissertations (ETD) submission link on library webpage http:// www.library.iitb.ac.in/ 1.5 Defense After the Ph.D. thesis is reviewed by referees (both from India and abroad) and approved, your Ph.D. adviser (guide) arranges for the Ph.D. Defense (viva voce). Ideally, the Ph.D. Defense should occur within 6 months of submitting the thesis. This is an open seminar (lasting 60-90 minutes) and you are supposed to defend your work and answer the queries that are raised by examiners and audience.
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2 Job Related Information

After graduation, a Ph.D. student (research scholar) has several career options: Job in a public/private sector company Post Doctoral Fellowship (PDF) abroad or in India Teaching in a government/private institution Entrepreneurship (starting his/her own company)
2.1 Job in a Public/Private Sector Company A Research Scholar (RS) applies for jobs either via placement office in the IIT Bombay campus (on campus) or by forwarding his/her resume to his/her contacts in industry (off campus). An RS who is in the nal stage of his/her work is eligible for campus placements. All campus placements are handled by the Placement office, 4th oor, Gulmohar Building, IIT Bombay. The placement office comprises the Professor in charge -Placements, placement office staff, placement manager and company coordinators. The placement season usually begins in the month of December in the current academic year and goes on till the month of June. Only those research scholars who are in the Teaching Assistant (TA), Research Assistant (RA), Project Staff (PS), Fellowship Categories and Full Time Self Financed category are eligible for campus placement, since research scholars from other categories (Sponsored, QIP, DRDO, Army/Navy/Air Force) usually have to work for their employer after their Ph.D. program. A research scholar can apply for placements for a maximum of two placement seasons (two years). Usually, a prospective employer hires a research scholar for a Research & Development (R&D) position. It is advisable to prepare your resume carefully, clearly indicating the abstract of your thesis, publications, patents, talks and
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TA/RA/PS responsibilities. After examining the resumes carefully, a company shortlists candidates for a written test, followed by group discussion and few rounds of interviews (both technical and non-technical). You may also be called to appear for the interview at the companys ofce (outside Bombay). The following students are responsible for handling the placements of research scholars: Institute Ph.D. Placement Manager Company Coordinator for Sciences Company Coordinator for Engineering Company Coordinator for Inter Disciplinary Programs (IDPs)
For more information, visit: http://placements.iitb.ac.in/ Email: placementcell@iitb.ac.in 2.2 The Entrepreneurial Spirit Research scholars who have achieved good results after in-depth research for 4 -6 years should also consider starting his/her own company (be your own boss). The Society for Innovation and Entrepreneurship (SINE) administers a business incubator which provides support for technology based entrepreneurship at IIT Bombay. SINE extends the role of IIT Bombay by facilitating the conversion of research activity into entrepreneurial ventures. The SINE office is located at 3rd floor of CSRE building, IIT Bombay. For more details, visit: http://www.sineiitb.org/ Email: sine@sineiitb.org 2.3 Post Doctoral Fellowship After graduation, a research scholar can be employed by a university abroad (usually USA or Europe) or in India for a fixed duration of time, usually between 1 and 3 years this is termed as Post Doctoral Fellowship (PDF). The duties of a post doctoral researcher include performing active research in collaboration with his/her employer (a professor or a researcher), guiding doctoral/ masters students and also taking lectures. A research scholar should consider for Post Doc option, if s/he aims to be professor in a reputed institute.
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A research scholar can apply for post-doctoral fellowship directly by sending his/her resume to the concerned professor, who will then take the process forward. Another method is to directly apply to a foundation which supports international fellow-ships. The following foundations support international fellowships: 1. Alexander von Humboldt Foundation: For details, visit http://www.humboldt-foundation.de/en/ 2. Max Planck Institutes: For details, visit http://www.mpg.de/english/ 2.4 Teaching in a Government/Private Institution After defending his/her Ph.D. thesis, a research scholar can directly apply for a teaching position (assistant or associate professor) in reputed institute in India. The following institutes/organizations actively look for candidates with doctoral degrees for teaching or teaching cum research positions:
1. Indian Institutes of Technology (IIT) at Mumbai, Madras, Kanpur, Delhi,

Kharagpur, Guwahati, Roorkee, Rupnagar, Patna, Bhubaneswar, Hyderabad, Gandhinagar, Jodhpur, Mandi, Indore and Varanasi. 2. 3. National Institutes of Technology (NIT). All India Council for Technical Education (AICTE).
4. Indian Institutes of Information Technology (IIIT) at Hyderabad, Pune, Allahabad, Bangalore, Gwalior, Kerala and Jabalpur. For more details, contact the Head of Department of the institution in which you are interested in.
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3 Scholarships and Fellowships

3.1 Categories of Ph.D. Candidates IIT Bombay admits Ph.D. candidates under the following categories: 3.1.1 Full-time Research Scholar Institute Research Scholars with Teaching Assistantship (TA) Students under this category are entitled for Institute Teaching Assistantship (Please refer Item No. A.9 for financial support). Government / Semi Government Fellowship Awardees (QIP, CSIR, UGC, DAE, DST, DBT, NBHM) These candidates are nancially supported under various Government / Semi Government schemes. The admission procedure and other requirements are same as applicable to Institute Research Scholars. Sponsored candidates These candidates are sponsored by recognized R&D organization for doing research work in the institute on a full time basis. Candidates are expected to execute full time research work at the institute for a minimum period of three years. They will not receive any nancial support from IITB. Sponsorship letter (Given in Appendix of phd brochure) should be attached to the application form. Self Financed (Indian) This category refers to Ph.D. candidates with work experience and with good research / industry track record to join the doctoral program. They are admitted along with the regular research students through the usual admission procedure but they would not get any nancial support from the institute. Self Financed (Foreign) These students are admitted through Embassy of the government of a foreign country after obtaining approval from the Ministry of External Affairs and No Objection Certicate from Ministry of Human Resources Development, Department of Education, Govt. of India. Otherwise rules specified in the previous point are applicable here also.
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Study Leave This category refers to candidates who are sanctioned with study leave from a governmental or educational institution for a period not less than three years for pursuing research at IIT Bombay. Employers letter (Appendix II) should be produced at the time of joining, if selected for admission. Indian Council for Cultural Relations (ICCR) Awardees (Foreign Students) These students are sponsored by their respective governments and awarded scholarship by them. They should apply for admission through the Indian Embassy in their country.
3.1.2 Part-time Research Scholar Institute Faculty / Staff (IS) This category refers to Ph.D. candidates who are permanent employees of the institute with more than 2 years of service remaining before their retirement. Project Staff (PS) This category refers to candidates who are working on various projects undertaken by the institute and admitted to the Ph.D. program, if the duration of the project at the time of admission is around 3 years. Research Assistants (RA) Depending upon the requirements, each Department / Centre / School may induct one Research Assistant every year. Students under this category are entitled for Institute Re-search Assistantship Sponsored External candidates (EX) After completing one semester (M.Tech/ M.E./ equivalent) or two semesters (B.E./ B.Tech./ M.Sc. or equivalent) of residential requirement at the Institute, these candi-dates will be allowed to register for Ph.D. with a supervisor from the Institute (Internal) and other from their parent organization (External) where they will be doing the research work. Sponsorship certicate from the organization must be attached to the application form. College Teachers (CT) /Candidates from Educational Institutes They carry out research work during weekends, holidays and vacations, at IIT Bombay. After completing one (M.Tech./ M.E./ equivalent) or two semesters (B.E./ B.Tech./ M.Sc. or equivalent) of residential requirement at the institute, these candidates will be allowed to register for Ph.D. with a supervisor from
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the institute (Internal) and other from their parent organization (External) which is optional based on recommendations of the super-visor and respective DPGC / IDPC / PGC. Sponsoring certificate from the organization (Appendix III) must be attached to the application form. Candidates admitted under this category will be treated at par with Self Finance category so far as payment of fees and deposits are concerned. Place of work will be IIT Bombay even though the candidate may be carrying out part of work at their college/institute. These candidates are to be available to the supervisor (Internal) during weekends, holidays and vacations.
3. Scholarship/Fellowships 3.2.1 Institute Teaching Assistantship (TA) Students having B.E. / B.Tech. / B.Arch. / M.Phil. / B.Sc. (Engg) / M.Sc. / M.A. / M.Com. or equivalent and who have either a valid GATE or National Level test / UGC / CSIR / NBHM / DBT etc. (Junior Research Fellowship) will be considered for monthly assistantship of Rs. 16,000 p.m. for rst 2 years and at an enhanced rate of Rs. 18,000 p.m. for remaining 3 years. Students having M.Tech. / M.E. / M.Arch / M.Sc. (Engg) or equivalent / M.B.B.S. / M.Pharm. / M.D. / M.S. and Management students with M.B.A. qualification with Engineering / Technical background will be considered for monthly assistantships of Rs. 18,000 p.m. for first 2 years and at an enhanced rate of Rs. 20,000 p.m. for remaining two years. Management students with M.B.A. qualification with Science / Commerce background will be considered for monthly assistantships of Rs. 16,000 p.m. for rst 2 years and at enhanced rate of Rs. 18,000 p.m. for remaining three years. The assistantship is payable for maximum period of 5 years for candidates with B.E./ B.Tech. / M.Sc. as qualifying degree & maximum period of 4 years for candidates with M.E. / M.Tech. / M.S. as qualifying degree or till date of submission of thesis, whichever is earlier. The above assistantship requires that the students must assist in teaching or research, as assigned by the institute, to the extent of 8 hours of work per week.
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The continuation of the assistantship (TA/RA) will be subject to satisfactory performance of the duties assigned by the Department / Centre / School as well as satisfactory academic performance. As per MHRD directives, the employees of any organization undergoing Ph.D. / Post Graduate Programs by availing study leave with or without pay are not eligible for Teach-ing/Research Assistantships. Such candidates, if found suitable, will have to complete their program as Self Finance/ Sponsored full time or part time, as the case may be. Students getting assistantships (TA/RA) from the Institute can join projects sponsored by external agencies like Aeronautics Research & Development Board (ARDB), Department of Science & Technology (DST) and Council for Scientic & Industrial Research (CSIR), and obtain corresponding fellowships in lieu of TA/RA ship. 3.2.2 Research Assistants (RA) Students with B.E. / B.Tech. / M.Sc. or equivalent qualification and valid GATE / CSIR / UGC / NBHM / DBT (Junior Research Fellowship) offer will only be considered for research assistantship. The amount of monthly assistantship for students who have B.E./ B.Tech./ M.Sc. or equivalent qualifications: Rs. 18,000 p.m. for first two years and Rs. 20,000 p.m. for next three years. The amount of assistantship for students who have M.E./ M.Tech. or equivalent qualification: Rs. 20,000 p.m. for first two years & Rs. 22,000 p.m. for next three years. The assistantship is payable for maximum period of 5 years (irrespective of qualifying degree) or till date of submission of thesis, whichever is earlier. These research assistants have to maintain/supervise the laboratories and also assist in teaching or research or other work assigned by the Head of the Department / Centre / School or Convener IDPC. They are required to work for about 16 to 20 hours a week. They have to complete the Ph.D. program in ve years.
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The continuation of the assistantship (TA/RA) will be subject to satisfactory performance of the duties assigned by the Department / Centre / School as well as satisfactory academic performance.
3.2.3 National Doctoral Fellowship (NDF) All India Council for Technical Education (AICTE) offers 50 scholarships per year. Amount of scholarship is Rs. 12,000 p.m. for 3 years and is extended to one more year after MHRD approval. Contingency grant of Rs. 25,000 p.a. is also provided. An overhead charge of Rs. 20,000 p.a. is provided per candidate to the host institution, i.e., institution where the candidate will be pursuing Ph.D./Doctoral Program. Eligibility: The candidate should be less than 35 years of age. However age relaxation of 5 years would be given to candidates belonging to SC/ST, Women & Physically chal-lenged categories. The candidate must have secured admission on or after 1st September (refer to advertisement for exact details) during the academic year as a full time candidate and be in the rst year of his/her doctoral program. Selection is based on the performance of the candidates in the interview conducted by AICTE at New Delhi. For details, visit: http://www.aicte-india.org/dipndf.htm 3.2.4 Other Scholarships/Fellowships IIT Bombay - Monash University Joint Program Starting in 2007, applicants to Ph.D. program at IIT Bombay will also have an opportu-nity to opt for a co-badged Ph.D. Program offered jointly by IIT Bombay and Monash University, Australia. Exceptional students will be enrolled at both the institutions and they will have at least two supervisors, one in each Institute. The student admitted in IIT Bombay will be governed by the rules and regulations of the Senate of the Institute. The scholarship will be paid by the Monash University. The joint Ph.D. program will initially apply to the Engineering and Science disciplines.
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Candidates selected for the joint Ph.D. program will be required to spend a minimum of 3 months for research work in Australia after they have completed the required course work at IIT Bombay and the rst Annual Progress Seminar report formalities of the program. Scholarship support will be available for the IITB-Monash Ph.D. scholars for a maximum of 4 years in the program. English language prociency is an additional requirement of this program. Microsoft Research Fellowship For each academic year, Microsoft Research India will award ve Ph.D. Fellowship awards (maximum of one per institution). Each award will amount to USD 25,000 to be disbursed over a period of 4 years (that is the equivalent of approximately USD 5000.00 per year for tuition, books, stipends, and/or any other expenses, plus the equivalent of an additional USD 5000.00 for travel to conferences and seminars during the term of the Fellowship). In addition, the Fellow will have the option of a 3 to 6 month intern-ship at Microsoft Research India, the terms of which will be decided at the discretion of Microsoft Research India. The provisions of the award, eligibility criteria and application process are discussed with the university that the Fellow will be enrolled in. Nominations for the Microsoft Research India Ph.D. Fellowships are invited from select schools in India from the Mathematics, Computer Science/Engineering and Electrical Engineering departments at an university (a maximum of two nominations per department). For details, visit http://research.microsoft.com/en-us/collaboration/global/india/ phdfellowships.aspx
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3.2.5 Department Specific Scholarships/Fellowships Department of Metallurgical Engineering & Materials Science Few fellowships (stipend Rs. 14,000 p.m.) are also available in the department of Metallurgical Engineering & Materials Science, sponsored by the International Advanced Research Centre for Powder Metallurgy & New Materials. Department of Electrical Engineering One fellowship for two years and two fellowships for one year duration are provided with amount of Rs. 15,000 p.m. (+ Travel + Contingency + Book Grant) by Phillips India. Microsoft Research Fellowship is also available to Electrical Engineering Research Scholars as discussed earlier. Shailesh J. Mehta School of Management Few Shailesh J. Mehta School of Management (SJMSOM) Endowment Fund Scholarships are provided up to four years with an amount of Rs. 10,000 p.m. to full-time Ph.D. students of SJMSOM who have CPI of 8.0 or above during the coursework. For details of all scholarships available, visit: http://www.iitb.ac.in/academic/ rsrchprgm.html
To know more about private PhD scholarships http://www.iitb.ac.in/newacadhome/phdscholar.jsp To know more about government PhD scholarships http://www.iitb.ac.in/newacadhome/gphd.jsp
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4 Publications & Travel Assistance

As per the instructions after the 177th meeting at the senate (held on 19th October, 2005), a research work must be carried out at the Institute under the guidance of Supervisor(s) for at least two years in the case of all students (except external students) and three years in the case of external students after their date of registration. Prior to submission of the synopsis and thesis a researcher must have completed one of the following requirements: At least two papers published/accepted for publication in refereed journals of re-pute Or at least one paper published/accepted for publication in a refereed journal of repute and at least one paper published/accepted for publication in the proceed-ings of an international conference. The concerned Post Graduate Committees (PGCs) will have the authority to decide upon the quality of journal and standard of publications and its equivalence. The list of reputed journals and conferences are usually available in the office in each department. The pdf version of complete Rules & Regulations for the Ph.D. program can be found in the following url: http://www.iitb.ac.in/academic/rules/RulesforPh.D.201128june.pdf The pdf version of guidelines for preparation of thesis/dissertation is available online in this url: http://www.iitb.ac.in/academic/downloadForms/ RevisedThesisSynopsisSubmissionformat19March.pdf or http://www.iitb.ac.in/academic/downloadForms/phdforms.jsp 4.1 Travel Funding IIT Bombay encourages research scholars to attend national and international conferences / workshops / seminars by providing partial / full funding. Funding is also available for the registration fees of conferences. For details of institute funding, visit: http://www.iitb.ac.in/academic/International_Conferences.pdf
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The necessary forms and instructions are available at the website. One can also approach to Dean R&D for travel grants. For details visit IRCC website: http://www.ircc.iitb.ac.in/ The details of funding schemes available for research scholars for attending conferences are described in the following subsections. 4.1.1 National Conferences For national conferences, the students need to apply to Dean Academic Programs (Dean AP), with the approval of their thesis adviser and Head of the Department. One can obtain funding for more than one conference / workshop / seminar per year. Students can also avail travel assistance from the department development fund. For this, they have to contact the Head of the concerned department. 4.1.2 International Conferences For international conferences, one can avail funding from IIT Bombay once in the first three years of his/her Ph.D. Funding for a second time and in the 4 th year of the Ph.D. program is possible only if the student has published at least one article in the first three years of his/her research. The exact details of the application process along with the necessary documents are available online: http://www.iitb.ac.in/academic/finalAsstWeb/financialAsst.htm Other than IIT Bombay, various other funding agencies, namely, CSIR, INSA, DST, IARCS and J.N. Tata Memorial Trust can be approached for international travel grant. Students can also avail travel assistance from the department development fund. For this, they have to contact the Head of the Department of the respective department. Research scholars who have been awarded external fellowships (For example, IBM, Infosys, Philips India, Microsoft Research India etc) can avail the travel grants available to them in the fellowship scheme.

4.1.3 Journals
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As per the discussion and assurance of Dean R&D and Deputy Director in the RS Open Session held in the academic year 2005-06, if required, IRCC will pay the fees for journal publication. One should apply to Dean R&D for this. 4.2 Other Funding Agencies for International Travel Department of Science and Technology (DST) http://www.serc-dst.org/application_for_travel_support.htm Council of Scientific and Industrial Research (CSIR) http://csirhrdg.res.in/sy.htm Indian Association for Research in Computing Sciences (IARCS) http://www.iarcs.org.in/activities/grants.php Indian National Science Academy (INSA) http://insaindia.org/download.htm Sir Dorabji Tata Trust http://www.dorabjitatatrust.org/id/75/Young Researcher Award/ Mahindra Trust http://www.mahindra.com/How-We-Help/Education/Grants-andScholarships Private Companies (like Infosys, IBM and TCS). One has to apply to the university rela-tions / HR section of the respective companies. 4.3 International Travel/Visa/Financial Assistance Tips Make sure that your passport is ready with ECNR (Emigration Check Not Required) stamp. While applying for visa, one needs to fill up the form with confidence and correct information. The following are important documents that you must keep ready before applying for any financial assistance and/or visa:
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1. 2. 3. 4. 5. 6. 7.

An invitation letter from the organizer A visa assistance letter from the organizer A copy of your paper A copy of the call for papers of the conference A copy of the list showing your talk/paper No objection certicate from Dean AP/ Head of the Department Some countries, especially USA, UK, require details of funding during the visa interview. You should have a conrmation letter showing adequate assistance for the travel from any organization during the interview. Some European countries require police verication before granting any visa. Since po-lice verication is a tedious process and is time consuming, one should keep enough time in hand for the visa process. It is better to have a proper travel plan before the visa interview. Tentative booking of air tickets is also advisable before the interview.
8.
9.
10. If you are applying to government funding agencies like DST, CSIR, INSA, etc., make sure to submit a travel plan from Air India for the ight fares (through Air India, most possibly) and also for other associated ights. 11. For the visa interview, you should reach in time with all necessary documents. There is no need to panic during the interview. Sensitive terms like bio, nuclear, etc., should be avoided to speed up the visa process. Before answering the queries/questions, you should carefully and patiently listen to the questions.
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5 Accommodations
5.1 Hostels
Hostels at IIT Bombay are one of the best hostels around to stay in. They double up as living and refreshing place for all students. There are total 14 hostels including 2 womens hostel in the campus, with two more hostels likely to come up this semester. New PhD students are expected to cooperate in sharing room in their first year. Please note that consumption of liquor/narcotics substance is strictly prohibited inside the campus/hostel premises, and considered as a serious offence. For details of hostels, visit: http://www.iitb.ac.in/students/hostels.html Allotment of Hostel During admission procedures one should tick the hostel required column in appli-cation form of admission to the institute. They would be directly allotted a hostel. Students who have not mentioned hostel accommodation in appliction form, but are desirous of getting hostel at any stage during their Ph.D. program, can contact Hostel Coordination Unit (HCU, contact number 2572-8900). You may give your preference for a particular hostel. However, it may not always be possible to allot you the preference. Hostel Fees Students desiring hostel accommodation have to pay fees every semester for

Hostel rent (included in the semester fees) One time payable security deposit (refundable) Mess advance
Hostel Management Each hostel has an administrative body which includes the warden, assistant warden, hall man-ager and mess manager. Almost all day to day hostel matters are sorted out and managed by the students. The elected students body is composed of the general secretary, council members and
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secretaries. They are available to address the problems of students. Election is held every year during March-April to elect hostels council body. Any hostel inmate may take part in this process. A council body usually consists of the following: The Warden and the associate Warden.

General Secretary: Responsible for an overall co-ordination and functioning of the whole council. Maintenance Council: Takes care of maintenance related issues in the hostel premises. Cultural Council: It organizes various cultural activities throughout year in the hostel. Mess Council: Responsible to manage mess related issues. Sports Council: Manages sports related activities and makes sure hostels representation in inter hostel sports events. Tech. Council: Organizes workshop/orientations program in technical areas and also encourages hostel participation in Institute/Hostel tech events. Web/Comp/Syscon Council: Maintains computer center and web page/ forum of the hostel.
Hostel Facilities The hostels are well equipped with various facilities. The rules governing the use of these facilities vary from hostel to hostel and can be obtained from the hostel council. 1. Hostel mess: Food is provided four times a day: breakfast, lunch, tifn and dinner. The food menu varies for every hostel and is decided by the hostel managements and student body. Mess menu is expected to change every month to provide different regional/seasonal food flavors to the inmates. 2. TV room: Common TV room with cable connection, large TV screen and mostly high quality sound system is available in each hostel, and
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3.
4.
5.
6.
7.
8.
can be used anytime round the clock. Some occasion is marked by screening of Movies/Sport matches by the hostel council. Computer Room: Number of computers with high speed Internet access, head-phones, speakers etc. is available in each hostel for common use. It can be accessed 24x7. But you should contact the System administrator, a member of the student body of the hostel, for your account in the hostel computer room. Generally every newcomer is provided one account during the hostel orientation program. Xerox/Printer: Open till late night, can really be a lifeline during exams and project submission days. Photocopying and printing is done at nominal charges with discounts on bulk order. Canteen: Apart from hostel mess, a separate canteen is present in each hostel to care for your late night hunger pangs. They remain open till the wee hours of the night catering to most of the food items one can think of. They say these are life-savers when you are so bored of the regular mess foods. These are private food joints and are to be paid separately from the hostel expenses as per personal expenses. Commonly hostels also store utility items for regular use. Apart from the canteens, one coffee shop is situated in Hostel 8, Sunrise dhaba in front of Hostel 1, and a restaurant near Hostel 5 is also present. Gymkhana: Equipped with most equipments, it is a busy place for all health freaks. Student Activity center (SAC) also has one centralized gymnasium. Hostel Library: Each hostel has a good collection of books which can be issued for a prescribed period. The days and timings for book issue vary from hostel to hostel. Apart from newspapers books and magazines in different languages are also available. Sports Equipment: Equipments for various games and sport activities, e.g., cricket, foot-ball, basketball, hockey, volleyball, badminton, carrom and chess are available in hostels. These can be get generally against individual identity card.
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5.2 Tulsi and Type -1 Quarters These quarters are given only to married research scholars for staying with their spouse and children. Allotment: The quarters are allotted by Hostel Coordination Unit (HCU) on rst come rst serve basis. Those who have joined PhD program under some project should approach IRCC instead of HCU for the accommodation. Those who are unable to get at rst attempt are placed in waiting list and get accommodation as and when vacancy arises. The allotment is done after application in prescribed form at HCU. Charges: The charges include house rent, water, electricity charges etc. These charges have to be paid every month and are termed as Estate office bills. These will be dispatched every month to the concerned department where the research scholar can collect the same. Duration of Stay: The quarters are allotted for maximum period of three years. Two extensions of three months each may be given after that. 5.3 QIP Quarters Quality Improvement Program (QIP) aims upgrading the expertise and capabilities of the fac-ulty members of the degree-level institutions in the country by allowing them to pursue their further studies in various departments of IIT Bombay. Contact number of QIP Office -25767048, Email: bijnan@sc.iitb.ac.in, qip@iitb.ac.in The accommodation information is available at http://www.sites.google.com/site/iitbqipforum/resources/GHRule_New.pdf? attredirects=0&d=1
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QIP also has a forum for research scholars which extend all possible help to make the stay of students comfortable. The website for QIP forum is: http://www.sites.google.com/site/iitbqipforum/
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6 Students Activity Center (SAC)

6.1 Cultural Activities
IIT Bombay is known not only for the excellence in academics but also in extracurricular activities both cultural as well as sports. The institute provides excellent facilities to promote cultural activities among students. The Institute Cultural Council caters various cultural activities throughout the year, and students show interest in all of them, in large number, with equal zeal and enthusiasm. For the new comers, several orientation programs are also conducted by the council to encourage the fresh talent in the beginning of a fall semester, followed by the workshops in the end of spring semester. For the PG community, a special cultural event PG cult is also organized in March every year. The council is broadly categorized in the following area. Dance Debate Dramatic Literary Arts Music Photography and Fine Arts Film and Media Web
For efficient handling of different aspects, student nominees are appointed every year. The student nominee posts include: Dramatics Secretary Music Secretary Dance Secretary

Literary Arts Secretary Fine Arts Secretary Debating Secretary Photography Secretary
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The institute also has various cultural associations like Bengali, Oriya, Malayalam, Marathi, Tamil Kannada and Telugu cultural association which conduct specic cultural activities year around. For more details of cultural activities, visit: http:// gymkhana.iitb.ac.in/~cultural/ 6.1.1 Clubs under Cultural Council Rang: Rang, The fine arts club of IIT Bombay, was founded in 2003 with a purpose to promote and increase the student participation in fine arts. It serves as a platform for armatures inmates to showcase their work, and to develop skills as well. In the past, use of eco-friendly materials was encouraged to make Ganesh idol during Ganapti Utsav. For further details visits http://gymkhana.iitb.ac.in/~finearts/index.html) Pixel: Pixel, the photography club of IIT Bombay, encourages participation of photography enthusiastic both novice and experienced alike. It conducts photography session to the beginners by experts in the field. It hosts, together with Rang, Kaladarshan (KD) the annual photography and fine art exhibition, to showcase and promote the club activities. For further details visit: http://pixelsiitb.wordpress.com/) Silverscreen: SilverScreen is the film making club of IIT Bombay. Started in 2008 by a few film enthusiasts, the club has ever since promoted the culture of film making and film appreciation amongst the student community of IIT-Bombay. The club has won several prestigious awards at various Inter-College competitions across
India, Film Festivals and has had its movies screened at high profile platforms. The flagship event of the club is the 'IIT-Bombay Film
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PhD Handbook 2012, IITB Festival' where several of the movies shot by the club during the year are screened along with acclaimed movies from outside and interactive sessions with the industry professionals.
For further details visit: http://gymkhana.iitb.ac.in/~cultural/silverscreen)
FourthWall: Fourth Wall is the dramatics club of IIT Bombay. Although a hub for all fun lovers and armature each year it produces a wide variety of performances ranging from one act plays to street plays and mimes to broad ways and each time it astounds us all with its creativity and heart winning acts. The club has won several awards and recognition in the past. It also organizes various acting workshop by various eminent theater personalities. For further details visit: http://www.youtube.com/user/fourthwalliitb) Saaz: "Saaz", the Indian Music Club of IIT Bombay is aimed at improving the overall scene of Indian music in the institute. The club is proud of the diverse forms of music that it portrays including classical, semi-classical, ghazals, folk, fusion, light vocals, indi pop & various instrumentals. It is open to any form of music ranging from classical to famous Bollywood. The club hosts its flagship event Swar Sandhya in March every year which sees huge students show up. For further details visit: http://sites.google.com/site/iitbmusic/saaz) Staccato: Staccato, the western music club of IIT Bombay, is one of the oldest clubs here, founded about 15 years ago. Staccato literally means a form of musical articulation, signifying an unconnected note, which is separated or detached from its neighbours by a silence. The club typically has the band as it's basic functional unit. Over the past years there have been bands playing genres ranging from the blues, fusion and funk to progressive rock, thrash and metal. The club believes that 'the three ingredients for good music are pitch, pocket and passion'. For further details visit: http://gymkhana.iitb.ac.in/~cultural/music/stac.html) In Sync: In Sync is the dance club of IIT Bombay. Classical, hip-hop, folk or contemporary, In Sync has it all. The Annual Insync Dance Show (AIDS) held in January is a must watch. The club conducts several workshop targeting both novice and experienced dancer round the year. The Lit Club: Litzkrieg, the Literary club of IIT Bombay. It organizes Panel debates, JAMs, extempore, radioplays round the year. The club hosts to the IIT Bombay National Debate, a prestigious event that has been participated by National Law
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Universities, St. Xaviers Mumbai to name a few institutions. On National level clubs members have won several national level awards in the past. For further details visit:http://gymkhana.iitb.ac.in/~cultural/lit/) Vaani: This club works to promote and expand the use of Hindi in the campus. The club encourages Hindi writing and speaking. It conducts workshop on Hindi debate. For further details visit:http://www.youtube.com/user/VaaniIITB) IIT BBC: It is the student wing to broadcast the happening in the campus. IITBombay Broadcasting Channel, the online video channel of IIT-Bombay is aimed at giving the viewers a sneak peak into the events, activities and life at IIT-Bombay. It is a joint venture by the Institute Cultural Council and Insight, the media body of IIT -Bombay. Updates from cult, sports, tech and academics among others are put up on regular basis, on this channel. For further details visit: http://www.youtube.com/user/IITBBC) The Group for Rural Activities (GRA): This is a group of service minded people ded-icated to uplifting rural India. Child education at the Phulenagar slum just outside the campus, is one of the GRA activities. The GRA also maintains a wall magazine outside the Central Library to create rural awareness. The group also holds discussions, seminars, and attends various camps regarding the NGOs and rural activities. For details, visit http://gymkhana.iitb.ac.in/~gra/
Email: gra@iitb.ac.in 6.2 Sports

IIT Bombay Sports encompasses recreational, training and competitive activities round the year, in various sports and games. Be it formal participation in sports/ games like athletics, football, basketball, volleyball tennis and cricket, or such activities as walking, jogging, cycling, mountaineering, or going to the gymnasium, you will find something to match your interests and abilities. There are also indoor games like badminton, squash, boxing and weight-lifting and board games as chess and carom that are well participated in the competitions. Student nominees are selected each year that along with sports coaches give you every input and help so that you can excel in your eld. Different sports events that are organized include:
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An Inter Hostel General Championship (GC) Intra Hostel and Open events For post-graduates, a PG sports event is organized every year which includes both indi-vidual and team games. Workshops and camps for different sports where anyone on the campus can register and participate. The best in the institute also get a chance to represent IIT Bombay at various local tourna-ments/leagues and inter-university competitions and at the Inter IIT Sports Meet. For details, visit: http://gymkhana.iitb.ac.in/~sports/
6.3 Students Technical Activities Body (STAB)

Student technical activities body (STAB) supports and promotes technical activities as a hobby in the campus. If you are interested in astronomy, or you are a Linux/ Unix geek, always wanted to make robots but could not due to lack of resources, then STAB is the right place for you. STAB encompasses several clubs of diverse interests to facilitate enthusiastic student. It also organizes various orientation and specialized workshops to the interested students. Tech GC is also held once in a year, which is an inter hostel technical event, to encourage the quality and healthy competition among hostels. For details, visit: http://stab-iitb.org/
6.3.1 Clubs under STAB

Krittika: Krittika, the astronomy club of IIT Bombay, a common platform for armature astronomers and star gazers. The club has fortnightly lectures and discussion sessions on various topics in Astronomy. Whenever the skies are clear observation sessions are conducted. Krittika boasts of a
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few telescopes, which are used during the astronomical events like Eclipses/ Occultations etc. Also, every semester the club conducts trips to Observational sites, Planetarium which are an amazing experience. Web 'n Coding Club: One of the biggest technical clubs of IIT Bombay to promote web and coding skills. It organizes workshops, hands-on session, and various inter hostel competition to train coding enthusiast for international/national coding competition. It also encourages beginners to take part in discussion with experienced seniors which help in clearing doubts and developing skills. In the past, several interesting workshops on Android-SDK, HTML-CSS, Python, JavaScript, PHP, JavaApplets, Scilab, Perl, Bash Scripting were held that helped both beginners and experienced equally. Aeromodelling club: The Aeromodelling Club is a group for aviation and aeromodelling enthusiasts in the institute. The activities of the club include RC Plane making , lectures and talks on various aermodelling and aviation topics and simulator flying. Lectures and discussions are held every fortnight and are open to all. The club also supports the freshers in making their first model airplanes. Over the years many projects have been undertaken including hovercrafts , and an underwater glider. Electronics Club: This club serves students interested in the electronics either pursuing it as a career or as a hobby under a common platform. Round the year several interesting workshops, hands-on session, and lectures are organized by the faculty and the students. In this club, students get a chance, to build their own circuits, to work in images processing to name a few cool stuffs to learn and work with. Every summer challenging projects are floated to the students which provide a great opportunity to learn and develop new skills. Maths and Physics Club: This is IIT Bombays hobby club for students who are interested in the Maths and Physics. It is a platform for students to fulfill their desire to unlock the mysteries and the laws of nature. The club conducts many lectures by eminent speakers on both the subjects. There are also quizzes and puzzle solving sessions conducted every year by the club. Club activities also include various workshops like Rubik's cube workshop, Latex workshop etc.
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Robotics Club: The Robotics Club is a community of students who derive pleasure in creating robots that is potent to work without human intervention. Each member of this family is provided insight into mechanical, basic electronic, monetary and informatory aid besides the indispensable guidance of experienced members. Club will support and foster interest in various aspects related to robotics in particular, mechanical design through workshops and projects. Robo-geeks will be provided a workspace, tools and other amenities to let their imagination loose. Competitions of various levels like Formula-1, Maze solver are held under this club which will develop your interest in Robotics. Each of these clubs has a manager to co-ordinate the club activities. Clubs encourages you to join their respective Google group to start and take part in a discussion.
6.4 Cells
E-Cell: The Entrepreneurship Cell, IIT Bombay is a place for all those who avoid taking beaten paths and believe in leaving trails in all walks of life. The Cell at IIT Bombay aims at manifesting the latent Entrepreneurial spirit of young students. The cell not only gives budding entrepreneur the doors of opportunity, but also helps them to walk through it by providing resources such as seed, funding mentoring, networking with other entrepreneurs frequent interactive sessions and Competitions. For more info, visit: http://ecell.in/ Student Alumni Relations Cell (SARC): The formation of this cell aims at maintaining relations with the alumni. The club is a common platform for current and past students to know each other better, to exchange opinions, to define a path of unceasing progress. Several events have been organized in the past to contact and meet the alumni. For more info, visit: http://www.sarc-iitb.org)
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6.5 Events
Although you will see some event or other is organized in the campus round the year. However, there are some flagship events not only popular among campus residents also are equally awaited by the outside institutes also. They are listed below:
Mood Indigo: IIT Bombays annual cultural festival, Mood Indigo (or commonly mentioned as Mood I, MI), is about competitions, workshops, professional performances by renowned musicians and theater personalities, aqua games, exhibitions, fashion shows, informal events all this and a lot more. Thousands of students from hundreds of different colleges come to MI each year and set the campus are with their zing and talent. Pt. Hari Prasad Chaurasiya, Ustad Zakir Hussain, Lucky Ali, Euphoria, Parikrama, Shankar Mahadevan and several other maestros of our time have weaved their magic on the swaying audiences of Mood Indigo. Quizzes, debates, dramas, music and ne arts competitions set up a platform for the very best amongst the youth talent to slug it out for fame and cash! Vogue, the fashion show at Mood I, has provided a break to many a budding model and designer. Mood I is one of the largest and most awaited fest in the college calendars of India. Surely you wont like to miss out on Mood Indigo!!. For details, visit: http://www.moodi.org
Techfest: An independent body run by students of Indian Institute of Technology Bombay, Mumbai, is the pioneer of science and technology festivals in India. It is Asia's largest annual science and technology festival. Apart from this, it has been involved in taking many path breaking initiatives to promote eco-friendly technology and revolutionize the present day Indian society. Techfest started in 1998 with the aim of providing a platform for students to showcase their talents in the field of science and technology and in the short period of 15 years has grown to become Asia's largest festival of its kind. The last few editions of Techfest have seen more than 85,000 participants from more than 2100 colleges across India along with teams from countries like the USA, Australia, Thailand, Singapore, Nepal, Iran, Bangladesh, SriLanka, UAE, Denmark ,Venezuela and Canada. Apart from student involvement, Techfest 2011 also saw more than 6,000 faculty members and corporate executives.
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For details, visit: http://www.techfest.org PAF: Every year in March, a Performing Arts Festival (PAF) is organized. PAF is also known as the Mother of all cultural events. Typically three or four hostels (out of fourteen) are grouped together to compete from one another. From script to dance, music to dram, everything is handled by the students. PAF is renowned for its Prod work which involves the making of sets and backdrops. A tremendous mixture of art and cultural skills combined with life sized sets is what makes PAF an event to remember. During PAF, the legendary hostel spirit which we talked earlier, will are you up.
6.6 Institute Magazines

The institute publishes various magazines, both hard copies and soft copies. Magazines like Raintree is published by the institute, whereas Awaaz and InsIghT are published by the students. The details of the magazines can be found at:
1. InsIghT: http://gymkhana.iitb.ac.in/~insight/ 2. Aawaaz: http://gymkhana.iitb.ac.in/~aawaaz/ 3. Raintree: http://www.iitb.ac.in/Raintree.html
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7 Library Facilities
IIT Bombay library is one of the nest libraries in the country. It caters to the needs of students and common man, in and out of the campus. To browse through the list of available books and access electronic copies of various journal and conference papers, visit: http://www.library.iitb.ac.in/ 7.1 Library Hours The library remains open on all days of the year as follows, except on 26 th January, 15th August and 2nd October (National Holidays). Monday through Friday Saturdays / Sundays Monday through Sunday 7.2 Circulation General books: At any time, a maximum of 15 books can be issued by a research scholar. A book is typically issued for 30 days, after which it can be reissued if no one else has a claim on it. The timings for issuing books are: Monday through Friday Saturdays 0900-2000 hrs 1100-1300 hrs 0900-2300 hrs 0900-1700 hrs 0900-0100 hrs (during examination)
Reference books: Reference books are marked R and Rare Reference books are marked RR. Only one reference book can be issued at a time from the rst oor issue counter, between 09001800 hrs. Reference books can be issued for a period of 1 day only. 7.3 E-Resources The Central Library provides web-based access to over 450 books, 10,000 full text journals and 10 databases 24*7 on institute-wide network as per the
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following details:
1. Books: http://www.engineeringvillage.com/
2. Journals: To know the list of all journals to which IIT Bombay has electronic electronic access, visit the Central Library homepage: http:// www.library.iitb.ac.in; some representa-tive examples are: 3. 4. 5. 6. IEEE Explore: http://ieeexplore.ieee.org Elseviers Science Direct: http://www.sciencedirect.com ACM Digital Library: http://portal.acm.org/portal.cfm JSTOR - The Scholarly Journal Archive: http:// www.jstor.org Project MUSE -Scholarly Journals Online: http://muse.jhu.edu
Electronic Databases Multimedia (Intranet, CD-net) Electronic Theses & Dissertations: http://etd.library.iitb.ac.in Institutional Archive: http://dspace.library.iitb.ac.in/dspace/
7.4 Libraries Outside IIT Bombay (Other IIT Libraries, TIFR, BARC, Mumbai University Library) -The Central Library offers inter-library loan service to its users for the books and periodicals not available in the IIT Li-brary by procuring them from other libraries within Mumbai. The IIT Bombay Library, in turn, also lends its resources to the libraries of other government and academic institutions including IITs, BARC, NITIE, NCST, IISc, IIG, TIFR, IGIDR, TISS and NICT on reciprocal basis. Un-der a collaborative arrangement, transport is available every Wednesday to visit BARC library. However, visitors need to register before hand for BARC security entry. The IIT Libraries al-ready have an ongoing inter-library cooperation program. Under the program, the photocopies of research articles are exchanged on request amongst several libraries. The document procurement service is also made available from NISCAIR, British Library Lending Division and other document delivery services if the user is willing to bear the expenses involved. Members interested in borrowing books or obtaining photocopies of articles from other libraries may contact Circulation Counter for details.
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8 Hospital
IIT Bombay has a 60-bed hospital with full time doctors and visiting specialists. The hospital has its own pathological labs, X-ray and ECG facilities and a physiotherapy section. The OPD timings on weekdays are from 8 am to 6 pm (holidays 8 am to 1pm). The doctor on duty in the wards will see you at other times in cases of emergency. The medical facilities are available free of cost to the students. All full time Medical Officers are entitled to provide medical certificates when medical leave is indicated. Certificates should be collected within 7 days. The hospital has a website: http://www.iitb.ac.in/hospital/. The website contains all the information about the hospital including OPD schedules for doctors and specialists. 8.1 Important Rules All students of the institute are entitled to free medical attendance & treatment available in the institute hospital in the campus. Cost of medicines purchased from the market as well as pathological / radiological charges incurred in recognized hospitals on the advice of the AMA is reimbursable. Expenditure on indoor treatment, under the advice of the AMA in a recognized hospital in an entitled class of accommodation equivalent to Group C employees will be reimbursed by the Institute subject to a ceiling of Rs.50,000 at a time (for one illness episode), For further details see website as given above. 8.2 Cases Referred to other Hospitals The following hospitals have been empanelled for the students for treatment. Godrej Memorial Hospital P. D. Hinduja National Hospital Fortis Hospital (Wockhardt) L. H. Hiranandani Hospital. Treatment of chronic cases or prolonged illness requiring special medical treatment for a long period will be responsibility of the parents/guardians.
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Note: Prolonged illness may be that which requires treatment in any authorized hospital for a period of over 30 days. Any treatment taken outside the headquarters during vacation will be the responsibility of the parents. The institute will not reimburse any such expenditure.
2.The medical facilities (OPD only) are extended to the spouse and children of full-time married research scholars, on the basis of certification of dependence issued by the Hostel Co-ordinating Unit. 3.QIP Research Scholars are treated at par with the other students of this Institute. They are entitled to Medical attendance/treatment and reimbursement as other students, as stated in the previous paragraphs. The Spouse and Children of QIP Scholars are treated as entitled persons so far as the treatment/facilities available in the Institute Hospital. No reimbursement is admissible to them. 8.3 Entitlement of students for the approved Hospital Shushrusha Hospital : General Ward Lions Club Diagnostic Centre : General Ward Tata Memorial Hospital : General/Free Ward Kaushalya Hospital, Thane : General Ward
The reimbursement of Medical Claims on account of accidents should be made from Medi-cal Insurance for students through Dean SA (Students Affairs). 8.4 Hospital Ambulance Ambulance is provided for in-patients and for emergency transport of campus residents / stu-dents to the IIT Hospital. For transfer of patient from IIT Hospital to other hospital and other hospital to IIT Hos-pital.

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Invalid patients on bed rest who need transfer in lying down position. (The decision will be taken by the Medical Ofcer on a case to case basis). On Call for any Campus emergency. (1110) If hospital ambulance is not available for any emergency, outside ambulance is called as decided by AMA on case-to-case basis.
8.5 Reimbursement of the cost of artificial appliances Reimbursement of the cost of Artificial Appliances, as approved by the Govt. of India, is admissible for purchase/replacement/repair and adjustment of the approved items of appliances. Travelling Allowance to visit the approved Centres under the advise of the AMA is also reimbursable. (For List of approved artificial appliances please check in hospital web site for Annexure II) 8.6 Crutches / Walker The Hospital lends crutches on a payment of deposit of Rs.300/- or Rs.600/(depending upon type of crutches) and walker on a payment of deposit of Rs.1000/- Per walker for a specific period as advised to the patients by the Orthopedic Surgeon/Specialist. The amount is refunded on return of the crutches/walker at the end of the prescribed time. A nominal penalty is charged if the crutches or walker is not returned in time. 8.7 Dental Treatment The facilities available in the Hospital is extended free of charge to entitled persons except Dental Prosthesis. Dental treatment from a private Dentist or Hospital even under the advice of AMA or under emergency is not admissible. Major Dental operations done in Govt. /Municipal Hospital under the advice of AMA will be reimbursed. Cost of dentures as well as treatment for Orthodontia is inadmissible.
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9 Miscellaneous Facilities
9.1 Security IIT Bombay has a large and efficient security force, offering its services to all the buildings, including the residential areas, the gates, etc. Security kiosks are present at accessible distance from all points in the campus. The telephone numbers of security are as follows: Security Control Room: 1100, 1122, 1112, MTNL: 2576 7912, 2572 8000 (24 hrs) Security Ofcer: 8987 (Ofce), 8017 (Residence) 9.2 Computer Center (CC) Computer Centre provides computational facilities to all users in the Institute. Eligible students, staff and faculty from all Departments, Schools and Centres in the campus can obtain accounts on the High End Systems. CC provides electronic mail, world wide web, DNS, FTP and other services. CC also provides various advanced and special purpose software such as Ansys, Matlab, Mathematica for all the campus users. For details, visit: http://www.cc.iitb.ac.in/ Computing Facilities: Computer centre provides exhaustive computing facilities round the clock. Users with a valid identity card can use the computer centre any time without any difculty. Computer centre also provides Compaq HPC Server Machine, Linux Clus-ters, FTP Services, etc. for computation and for various other purposes. Bighome Storage: Computer Centre has decided to allot a xed disk space for any LAN user who has a Roll number, for personal use. This storage server is called BIGHOME, and it also contains all the les and settings from your CC user hall. CC has decided to allot 250 MB for under graduate students (includes all B.Tech, Dual Degree and Int. M.Sc.), 300 MB for post graduates, 400 MB for research scholars (Ph.D. students), 400 MB for project staff and 500 MB for faculty use.
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The most useful thing about this space available to you, is that, instead of being a static storage that you can access only from xed points in network, this space can be used from any computer inside the LAN. In order for any computer to recognize this space of yours, you have to connect to the storage server BIGHOME, a process known as MOUNTING in Linux and Mapping a network drive in Windows parlance. For details visit: http:// www.cc.iitb.ac.in/component/content/article/31-articles/55-faq-bighomwstorage-facility.html 3. Web Page Upload: Users with bighome account can create webpages and can upload their webpages through computer centre. The details of home page creation and upload is available at: http://www.cc.iitb.ac.in/ component/content/article/31-articles/60-how-to-create-hompage-onhomepagesiitbaci.html 9.3 Transportation Facilities Internal Transport: For moving around within IITB, one may avail local transport ser-vice (popularly known as Tum-Tum). These mini-buses run on predetermined routes and charge a xed charge for going from any point to any other point on the route. Monthly passes are also available for using tum-tums. Motorized Vehicles: Students are not permitted to operate and maintain motorized vehi-cles of any type in the campus, except on medical grounds.
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The IIT Bombay Post Graduate Council Structure General Secretary PG Academic Affairs
Institute Doctoral Representative
Institute Master Representative
Executive Member PhD/ Masters
Academic Unit Representative of Academic Affairs
Academic Unit Representative of Academic Affairs
Bandana Singha General Secretary, Academic Affairs (Member of Senate, PGPC and Ashish Kumar Saxena Institute Doctoral Representative (Member of Senate and PGPC) Meenakshi Tripathi Institute Master Representative (Member of Senate and PGPC) Vivek Pandey Executive Member, PhD Devendra Pratap Singh Executive Member, PhD
Department of Energy Science and Engg. e-mail: gsecaapg@iitb.ac.in, Mobile: 09833722559,H-11/A-57
Department of Metallurgical Engineering & Materials Science e-mail: idr@iitb.ac.in, ashishsaxena@iitb.ac.in Mobile: 07498702083, H-14/C-314 Electrical Engineering e-mail: imr@iitb.ac.in, Mobile: 09004030142, ME & MS pandeyvivek@iitb.ac.in,Mob:7498156286 CRNTS, dsinghc2008@gmail.com, Mob :9769047401

Ph.D. Academic Unit Representative of Academic Affairs (AURAA) Member, 2012-13 Department/ Center/ School
Aerospace Engg. Bio Sciences and Bio Engg. Chemical Engg. Chemistry Civil Engg. Earth Science Electrical Engg. Energy Science and Engg. Humanities & Social Sci. Mechanical Engg. Metallurgical
40
Name Chetan Mistry Edna George Shashi Kant Atanu Sarkar Sasane G. S. Satyendra Kumar Verma Anukool Rajoriya Archana Sinha Karilemla Vivek Barnwal
Mail ID csmistry@aero.iitb.ac.in ednasenlab@iitb.ac.in shashikant529@gmail.com 10403009@iitb.ac.in sasane_gs@iitb.ac.in satyendra15@iitb.ac.in anukool@ee.iitb.ac.in asinhaiitb@gmail.com karilemla@gpo.iitb.ac.in vivekkumar.barnwal@gmail. com
Mobile 9819239939 8268428669 9757417593 9930781939 8828162569
9769075895 8828847942 9987086149 9833997296 8828169128 9167645192 9860460202 9869112675 9969249984 992031326
Eswara Vara Prasad Engineering & eswar.komarala@iitb.ac.in Rao Materials Science Atul Kumar Singh Vikas Varekar Gouri Vikram Vincent Ratnaji Vanga
CRNTS CESE School of Management
atul.singh@iitb.ac.in vikas.varekar@iitb.ac.in ggouri@iitb.ac.in
Educational Techvincentvikram@iitb.ac.in nology IEOR
114190002@iitb.ac.in
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Research Scholar Forum (RSF) members 2012-13
Coordinator Surender Varma Public Relations Manager Arun Kumar P Web Developer Joe Cheri Ross, Seminar Coordinator Asifkhan Shanavas
Name Asifkhan Shanavas Sathish D Surender Varma G Aditya Maheshwari Ankit Mittal Arun kumar Tamali Chakraborty Jaiveer Singh Joe Cheri Ross Maheswaran S Eranki L N Kiran Kaushik Choudhury Swetha PT Srinivasan Kesav Dev Singh
Department Bio Sci. and Bio Engg. ME & MS CSRE Mathematics Climate Studies IDP CRNTS HSS ME & MS Comp Sci. Bio Sci. and Bio Engg. Educational Technology Earth Sci. Comp Sci Earth Sci.
Mail id asifkhan@ sd17nano@ gsvarma@ aditya@ ankit@, arunkumar205@ tamali_hss@ jaiveer@ joe@cse.iitb.ac. in maheshiitb@ erankikiran@ kaushik.imura @gmail.com swethapts@cse. iitb.ac.in kdsingh@
Mobile 9820708660 8879006044 9867088943 9022095022 9930092403 8879006065 9930231901 9022080900 9167648284 9768180275 9820693810 7738985032 9967071560 9699226471
Hostel/ Room no H14/B109 H12/B709 H1/123 H12/D101 H12/C401 H14/C312 H11/D165 H12/D602 H12/C113 H12/D414 H14/B230
H13/A320
H10/O266 H12/A710
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Institute Research Scholar Companion Programme, (IRSCP)

Institute Research Scholar Companion Programme, (IRSCP) is a programme for the Ph.D. Community of IIT Bombay with the primary objective is to cater to the needs of Research Scholars. Companion is a form of kinship relation designed to provide academic or nonacademic support to each individual Research Scholar of the institute. This relationship will give PhD students a platform to facilitate interaction amongst each other and to express their thoughts and feelings easily. PhD life is an completely different chapter of a student life. Almost, PhD Students are different in culture, socio-economic, academic etc. They face many problems related to academic/non-academic during their first semester. Companions will try to make IITB life as Home Away From Home for them. They will help them to cope up with IITB life in both academic and non-academic way. Companions will use their experience to facilitate freshers in choosing courses based on their strength and background (in case of interdisciplinary department), as well as guide them regarding research area based on their interest. They are always here to aware students about academic issues like research going on in the institute, what are the TA/RA responsibilities, internship program, research facilities available etc., and to make them familiar with other facilities like sports, cultural, annual festival, hostel culture, institute events etc. Generally, it believes that students needs guidance in first year, it will continue to provide help them at every point during Ph.D. Under this program, a group of people is available in each department called companions group of the respective department. A group of PhD students entered in that department will assign to that companions group. They are to help the new entrants irrespective of the issue academic or non-academic. They will guide them by conducting regular interactive sessions. Also, new entrants can approach them anywhere, any time without any hesitation. Apart from the companionship, RSCP has few ideal activities like Study group, and Open Course Ware. Study group at departmental level is to discuss about department activities, research facilities, to exchange of ideas among research scholars, to improve presentation skill by conducting weekly presentations by the PhD students on different topics, to discuss problems facing by new entrants in course work, to aware about utilization of the department facilities etc. Open Course Ware will provide study material to freshers related to their courses like tutorial notes, slides presentation, video clips, documentary notes, video links etc. to assist them in fulfilling their academic requirement. The main aim of the programme is to find out the various issues faced by Research Scholars, academic or non -academic and to solve them at primary stage. Smooth transition of new entrants to IIT Bombay life. It will be beneficial not only to freshers but
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also to senior students, by enhancing the quality of research/academics at individual level. Formation of study groups by companions at departmental level will ultimately improve the research output of the institute. To sum up, the role of research scholar companion is overall growth of the Ph.D. community.
Gulshan Kumar Overall Coordinator, RSCP gulshan008@iitb.ac.in +91-8268925266 +91-9220164992 Mriganka Sekhar Biswas Overall Coordinator, RSCP 10403306@iitb.ac.in +91-8828835772

A List of Forms Available at http://gymkhana.iitb.ac.in/~rsf Form 1: Registration for Ph.D. Form 2: Annual Progress Seminar Form Form 3: Rescheduling of APS Form 4: Leave Form Form 5: Medical Reimbursement Form Form 6: Guest House Booking Form Form 7: HCU Guest Room Form Form 8: Leave Travel Allowance Form Form 9: Travel Funding Form Form 10: Fellowship Advance Form Form 11: RSIC/SAIF Facilities Form 12: Extension of Ph.D. Form Form 13: Pre synopsis Form Form 14: Thesis Submission Form Form 15: RSF Award Form
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EAT, DRINK AND SLEEP RESEARCH!!
HOW MANY DAYS CAN I TAKE LEAVE?
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DIFFERENCE LIES IN THE EYES OF THE BEHOLDER
THE IMPORTANCE THAT ONE GIVES TO THE OTHER
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And finally after few years (nobody knows how many, till you are there
Courtesy: Mr Jorge cham, www.phdcomics.com

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PhD Handbook 2012, IITB

Message from Dean AP

PhD Handbook 2012, IITB Message from Associate Dean AP

PhD Handbook 2012, IITB

PhD Handbook 2012, IITB

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viii PhD Handbook 2012, IITB Research Scholar Forum (RSF)

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2 Job Related Information

PhD Handbook 2012, IITB

PhD Handbook 2012, IITB

1. Indian Institutes of Technology (IIT) at Mumbai, Madras, Kanpur, Delhi,

PhD Handbook 2012, IITB

3 Scholarships and Fellowships

PhD Handbook 2012, IITB

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4 Publications & Travel Assistance

PhD Handbook 2012, IITB

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6 Students Activity Center (SAC)

PhD Handbook 2012, IITB

PhD Handbook 2012, IITB

Email: gra@iitb.ac.in 6.2 Sports

PhD Handbook 2012, IITB

6.3 Students Technical Activities Body (STAB)

6.3.1 Clubs under STAB

PhD Handbook 2012, IITB

PhD Handbook 2012, IITB

PhD Handbook 2012, IITB

PhD Handbook 2012, IITB

6.6 Institute Magazines

1. InsIghT: http://gymkhana.iitb.ac.in/~insight/ 2. Aawaaz: http://gymkhana.iitb.ac.in/~aawaaz/ 3. Raintree: http://www.iitb.ac.in/Raintree.html

PhD Handbook 2012, IITB

PhD Handbook 2012, IITB

PhD Handbook 2012, IITB

PhD Handbook 2012, IITB

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Institute Doctoral Representative

Institute Master Representative