Guidelines for Joint Research Project Applications 2011-2012

SCIENTIFIC PROGRAMME INDONESIA NETHERLANDS

Scientific Programme Indonesia - Netherlands: Guidelines for Project Applications 2011

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Organisational Background and Objectives Scientific Programme Indonesia - Netherlands Joint Research Projects Eligibility and Criteria for Review and Selection of Joint Research Projects Procedure for Review and Selection of Joint Research Projects Administration and Management of Joint Research Projects Joint Research Project Budget Guidelines

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Scientific Programme Indonesia - Netherlands: Guidelines for Project Applications 2011

1. ORGANIZATIONAL BACKGROUND AND OBJECTIVES SCIENTIFIC PROGRAMME INDONESIA NETHERLANDS

1.1 Policy Framework of the Scientific Programme Indonesia - Netherlands The Scientific Programme Indonesia Netherlands (SPIN) is a programme for bilateral scientific research cooperation between Indonesia and the Netherlands, which is managed by the Royal Netherlands Academy of Arts and Sciences (KNAW). The programme has been running successfully since 2000. The policy framework for SPIN is set by the Agreement of the Joint Working Committee Indonesia the Netherlands on Scientific Cooperation (JWC), a Memorandum of Understanding between the Dutch Minister of Education, Culture and Science and the Indonesian Ministers of Research and Technology (Ristek) and of National Education (1992), a Memorandum of Understanding between the Dutch Minister of Education, Culture and Science and the Indonesian Minister of Research and Technology (2002), and the four-parties Memorandum of Understanding between the Indonesian Academy of Sciences (AIPI), the Indonesian Institute of Sciences (LIPI), the Netherlands Organisation of Scientific Research (NWO) and the KNAW. All these documents can be downloaded from the KNAW website (www.knaw.nl). SPIN is carried out within the framework of formal agreements between the Netherlands Ministry of Education, Culture and Science (OCW) and the Indonesian Ministry of Research and Technology, as well as the Indonesian Ministry of Higher Education.

1.3 Memorandum of Understanding AIPI LIPI KNAW NWO All scientific cooperation between the Netherlands and Indonesia falls under the 1992 and 2002 ministerial Memoranda of Understanding. Within this formal framework set by the governments of Indonesia and the Netherlands, AIPI, LIPI, NWO and KNAW together signed a new MoU for scientific cooperation, encompassing existing MoUs between the individual organisations or their sub divisions. Under this MoU, the parties aim to increase and strengthen scientific research cooperation between scientific institutions from Indonesia and the Netherlands in an efficient, collaborative and focused manner, making use of each others existing (international) scientific networks and infrastructure and to promote long term scientific capacity building, sustainable scientific networks and partnership, knowledge transfer and dissemination of science.
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1.2 The Joint Working Committee The Netherlands and Indonesia are represented in the JWC by organisations for basic and strategic research as well as by universities and ministries. The JWC is a strategic discussion forum, which serves to coordinate bilateral Science and Technology (S&T) cooperation between Indonesia and the Netherlands and to advise the governments of both countries as well as society at large, on matters related to such cooperation. In fulfilling these tasks the JWCs primary objective is to further develop and strengthen S&T cooperation between Indonesia and the Netherlands both in terms of human as well as organisational capacity. Through this policy forum, mutual agreement has been reached on broad priority themes or research areas for future possible cooperation between the Netherlands and Indonesia, which are: 1) Agriculture and Food; 2) Social Sciences and Humanities; 3) Health Sciences; 4) Technology; 5) Natural and Environmental Sciences, Resource Management, Sustainable Development and Global Change; 6) Marine and Coastal Sciences and Earth Science.

1.4 SPIN 2012 - 2016 The first and second phase of SPIN consisted of six Joint Research Projects, mainly dedicated to PhD-students and Post-docs which was later reinforced with a Mobility Programme for shortterm training and exchange activities. The new phase of SPIN will consist of 9 Joint Research Projects; 3 centred around each of the following themes: 1. Food, Non-Food and Water Research 2. Social and Economic Development 3. Infectious Diseases and Health Each of the projects will have two 4-year PhD positions and budget for two years post-doc funding as well as research budget and technical support.

Each of the three themes will have a coordination budget aimed to increase exchange and mutual development of the three projects within the theme, through a joint Academy Professor Indonesia, a joint Indonesian post-doc, joint training of PhD candidates, shared logistics and joint symposia and evaluation. Within SPIN 2 the joint NWO-KNAW project Agriculture beyond Food (AbF) was started in 2010. ABF will continue to be funded in SPIN 3 and will thereby occupy one of the three available slots for Joint Research Projects in theme 1, Food, Non-Food and Water Research. It will fully participate in the coordination activities of theme 1. 1.5 Overall objective The overall objective of SPIN is: To stimulate and fund long-term scientific cooperation between researchers and research consortia from Indonesia and the Netherlands, through integrated bilateral research programmes and supporting activities, based on the principles of reciprocity and mutual benefit, granting Netherlands and Indonesian researchers access to scientific resources and research areas.

1.6 Specific objectives KNAW has identified a number of important issues that need to be addressed in plans for further scientific cooperation with Indonesia and which build on the good practices embedded in the first and second phase of SPIN (2000- 2011). For the period 2012 2016, SPIN will work with the following specific objectives: 1) To explore and start new joint research projects and activities 2) To integrate joint projects into Joint Research Projects 3) To institutionalise Indonesian Netherlands cooperation and to create critical scientific mass, especially in Indonesia 4) To provide research training and to foster human scientific capacity 5) To support the embedding of PhDs in Indonesias science system 6) To foster scientific curiosity and an academic culture, and to increase societal awareness of science in Indonesia 7) To foster multilateral research partnerships, encourage the utilisation of international funding opportunities, and to increase the international orientation of science in Indonesia

Scientific Programme Indonesia - Netherlands: Guidelines for Project Applications 2011

2. JOINT RESEARCH PROJECTS SPIN organogram:

Theme 1: Food, Non-Food and Water Research

Theme Coordination Team with Joint Coordination Budget Agriculture beyond Food Joint Research Project Leader Joint Research Project 2 Joint Research Project Leader Joint Research Project 3 Joint Research Project Leader

2 PhD projects and 1 Postdoc project with a Project Leader each

2 PhD projects and 1 Postdoc project with a Project Leader each

2 PhD projects and 1 Postdoc project with a Project Leader each

Theme 2: Social and Economic Development

Theme Coordination Team with Joint Coordination Budget Joint Research Project 1 Joint Research Project Leader Joint Research Project 2 Joint Research Project Leader Joint Research Project 3 Joint Research Project Leader

2 PhD projects and 1 Postdoc project with a Project Leader each

2 PhD projects and 1 Postdoc project with a Project Leader each

2 PhD projects and 1 Postdoc project with a Project Leader each

Theme 3: Infectious Diseases and Health

Theme Coordination Team with Joint Coordination Budget Joint Research Project 1 Joint Research Project Leader Joint Research Project 2 Joint Research Project Leader Joint Research Project 3 Joint Research Project Leader

2 PhD projects and 1 Postdoc project with a Project Leader each

2 PhD projects and 1 Postdoc project with a Project Leader each

2 PhD projects and 1 Postdoc project with a Project Leader each

Scientific Programme Indonesia - Netherlands: Guidelines for Project Applications 2011

2.4 International networking SPIN seeks not only to consolidate Indonesian - Netherlands networks, but also encourages the expansion of these networks to include other international partners in Asia (excluding Australia and New Zealand). Joint Research Projects including co-operation with other international scientific institutes or universities outside Indonesia or the Netherlands will be favourably considered. This is intended to enhance a long-term cultivation of solid research bases and scientific infrastructure, as well as sustained international collaboration, particularly in Indonesia. However, third country research institutions may not apply for SPIN Joint Research Project funding. 2.5 Two components: Coordination and Research SPIN 2012-2016 will be organized according to three themes: 1. Food, Non-Food and Water Research 2. Social and Economic Development 3. Infectious Diseases and Health

2.3 PhD Supervision To ensure proper coordination and evaluation of supervision in the SPIN projects, the Dutch main applicant is preferably a member of a Graduate School or Research School. If this is not the case, the project application must make clear how centralised steering and control of the PhD supervision will be ensured.

2.2 PhD candidates In order to ascertain whether a student is capable of working at the theoretical level required for the successful conclusion of a dissertation at a Netherlands university, a fair but careful selection process of PhD candidates is of crucial importance. Joint Research Projects therefore will include the possibility of one-year pre-PhD tracks for prospective Indonesian PhD students. Students will be re-evaluated at the end of this period and before the actual PhD track commences. In line with this, the Joint Research Projects will be running for a maximum of five years, including a maximum of four years of PhD financing. A pre-PhD track may consist of e.g. workshops or training classes, internships, Masters-level courses and exams, etc.

2.1 Integration and Scientific Themes SPIN has revealed the merits of supporting scientific cooperation with Indonesia by means of a select number of integrated Joint Research Projects rather than a set of individual, unconnected projects. The new phase of SPIN will consist of one integrated programme of Joint Research Projects. Joint Research Projects should consist of evidently integrated and coherent sets of research activities (research projects), which have a clear focus on a specific research theme or scientific problem mutually agreed upon. The purpose of Joint Research Projects is to promote the establishment of joint research networks, involving close collaboration between a range of researchers from different institutions in the Netherlands and in Indonesia. New SPIN Joint Research Projects will be thematic and will be open to all disciplines. Projects crossing the traditional borders between the scientific disciplines will be favoured. The proposed research should be jointly formulated and jointly executed by researchers from both Netherlands and Indonesian institutions.

Each of the three themes will contain three Joint Research Projects which will be selected on their individual merit. Within SPIN 2 the joint NWO-KNAW project Agriculture beyond Food (AbF) was started in 2010. ABF will continue to be funded in SPIN 3 and will thereby occupy one of the three available slots for Joint Research Projects in theme 1, Food, Non-Food and Water Research. It will fully participate in the coordination activities of theme 1. While each Joint Research Project will have funds available for research budget and technical or other support, a crucial coordinating effort will be made at the thematic level. The project
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Additional funding must be secured to finance Indonesian research activities, including costs for S3-students and Post docs from Indonesia. All other costs should be covered by the participating institutions. Proposals combining research efforts from the scientific community with those from industry
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The KNAW Joint Research Project grant will only cover: - Expenses of the Netherlands institutions and universities during execution of the Joint Research Project and its underlying projects (including the appointment of (a) postdoc(s)) in the Netherlands and fieldwork in Indonesia and expenses of the Indonesian staff during their stay in the Netherlands. The grant can neither be used for personnel costs for tenured staff of the institution(s) involved, nor for wachtgelden c.q. wachtgeldreserveringen. Grants are awarded for a maximum period of five years. For information on budget guidelines, please refer to Chapter 6; - A grant to the budget for the expenses of Indonesian PhD students (SPIN PhD-fellowships) and of postdocs. If necessary a one-year pre PhD-track for prospective Indonesian PhDstudents (MAs or MScs) may be financed as well as courses of English scientific writing. If not covered by counter party funding, the Joint Research Project grant may also cover expenses for Indonesian supervisors to visit their Indonesian PhD-students in the Netherlands. For information on budget guidelines, please refer to the guidelines for SPIN PhD fellowships in Chapter 6.

2.6 Financial constraints and purpose of grant The KNAW has earmarked approximately 5,400,000 for SPIN Joint Research Projects for the period 2012 2016, The KNAW contribution to a Joint Research Project will have a maximum of 650,000 for five years.

The three Joint Research Project Leaders will form the Theme Coordination Team, and will be jointly responsible for the use of the coordination budget of the theme. Together with their Indonesian counterparts within the theme they will formulate and implement a joint coordination plan.

The bulk of the research activities will be addressed within the Joint Research Projects and implemented through the underlying individual research projects. Each of these underlying research projects is dedicated to one or more research questions that are important to the larger picture of the Joint Research Project and essentially describe the research activities of a single PhD-student, Post-doc or senior researcher. The KNAW will formally appoint a Joint Research Project Leader in the Netherlands who, together with his or her Indonesian counterpart, must assure the scientific interaction and synergy within the Joint Research Project and who is formally responsible for the execution of the approved plan. Each underlying research project is led by a Project Leader in Indonesia and a Project Leader in the Netherlands, who should see to a proper execution of the research activities and hold responsibility for the scientific supervision.

The coordination of shared activities within each theme addresses issues related to integration of research activities through the appointment of a joint Post-Doc by and for the theme as well as through the appointment of an Academy Professor Indonesia by the KNAW. Furthermore the coordination of shared activities pertains to training and workshops, visits of Indonesian staff to the Netherlands, integration efforts, organisational support and shared logistics. The organisation of pre-PhD tracks is a coordination activity. The three Joint Research Projects within each theme will receive a specific coordination budget.

leaders of the three Joint Research Projects within the theme will together be responsible for the coordination of shared activities, for which a joint budget is made available.

2.8 Time Schedule for Joint Research Project development 1 September 2011 Publication Call for Letters of Intent 1 November 2011 Submission deadline Letters of Intent 15 December 2011 Invitation for Priority Programmes applications based on selected Letters of Intent. 15 March 2012 Submission deadline Joint Research Project applications. 15 May 2012 Announcement of successful Joint Research Project applications

2.7 Application Procedure KNAW will invite applications for Joint Research Projects through a two-step procedure. The first step will comprise a pre-selection based on Letters of Intent. A Letter of Intent should include a plan for a new Joint Research Project. For the second step, to which these guidelines pertain, authors of selected Letters of Intent will be invited by the KNAW Board to develop full Joint Research Project research proposals. The invited applicants will receive a small programme preparation budget for travelling, the organisation of workshops or other networking activities directed at consortium building and mutual programme formulation.

and trading companies are welcomed. However, only non-profit institutions are eligible for funding by the KNAW.

Scientific Programme Indonesia - Netherlands: Guidelines for Project Applications 2011

3. ELIGIBILITY AND CRITERIA FOR REVIEW AND SELECTION OF JOINT RESEARCH PROJECTS
3.1 The applicant Joint Research Project Main Applicants (the prospective Joint Research Project Leaders and thereby prospective Programme Co-ordinators in the Netherlands) and Project Leaders in the Netherlands are tenured senior researchers from institutions actively involved in research activities in the Netherlands, such as universities or research organizations, and are preferably a member of a Graduate School or Research School. The Indonesian co-applicants (the prospective Joint Research Project Leaders in Indonesia) and Indonesian Project Leaders should be tenured senior Indonesian researchers from universities or research institutes. Applications must be accompanied by the stated support of all the participating institutions, accepting financial consequences of additional costs that are not covered by the grant.

3.2 The research partnership Netherlands and Indonesian partners should cooperate on the basis of equality in formulating and executing the Joint Research Project and in the formulation and execution of coordinating shared activities. Equality entails active participation with financial, material and personnel input from both sides on the basis of mutual understanding and mutual benefit. Indonesian participation may include: - Specific (co-) coordination activities without SPIN-funding; and - Externally funded specific research activities strengthening SPIN-funded research components (projects) of the Joint Research Project; or - Complete research projects externally funded and executed by Indonesian researchers (S3, postdoc or senior), which form an integral part of the Joint Research Project. The results of the proposed cooperation should be of scientific value and relevance for both the Indonesian and Netherlands parties involved, or for the wider scientific communities in both countries. The cooperation should involve at least two Netherlands and two Indonesian scientific institutions. 3.3 Programme staff The Programme staff may consist of tenured and temporary staff, however, personnel funding will only be available for temporary staff. Programme staff may include Joint Research Project Leaders, Project Leaders, senior researchers and advisors, post-doctoral researchers, PhDstudents, technical support and secretarial support. For each PhD-student at a Netherlands university and SPIN PhD-fellows, an education plan has to be submitted within three months after appointment. The education plan should be endorsed by the students faculty or research school.

3.4 Objectives The Joint Research Projects should contribute to the achievement of the specific objectives that the KNAW has identified for further scientific cooperation with Indonesia within the framework of SPIN, with special emphasis on the integration of research activities. These specific objectives are listed in section 1.6.

Scientific Programme Indonesia - Netherlands: Guidelines for Project Applications 2011

3.5 Scientific quality The proposed activities within Joint Research Projects should focus on high-quality scientific research, demonstrated by means of: - A clear research proposal, including the intended contribution to fundamental, strategic and/or applied research; - Reference to international developments in the respective fields; - A high scientific status of participating institutions and researchers, reflected in publications, awards and success in obtaining external funding; - Innovative aspects and originality of research questions;
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3.8 Deliverables The nature of the expected deliverables and outputs may include e.g.: - Scientific publications in international double-blind peer reviewed journals; - Scientific presentations (papers and posters) at international scientific congresses, symposia and workshops; - (Chapters in) edited scientific book volumes; - PhD-theses; - Patent applications; - Continuing cooperation programmes; - Research grants and awards.

3.7 Commitment of the institutions involved The proposed project should be relevant to the scientific aims and objectives of the institutions involved. Matching, either financial or in-kind (personnel and/or material support), not chargeable to the project, will be taken as an indication of commitment. The idea is that institutes own contribution to the programme (financial and/or in-kind) amounts to 20 % of the total budget required from the KNAW.

3.6 Integration, Scientific development and capacity building Joint Research Projects should consist of evidently integrated and coherent sets of research activities (research projects), which have a clear focus on a specific research theme or scientific problem mutually agreed upon. The research cooperation should be beneficial to the development of both Indonesian and Netherlands science and their scientific communities and should in particular contribute to human (scientific) capacity building in Indonesia. The latter should be demonstrated by: - Active involvement of Indonesian scientific staff and (PhD)-students throughout the programme; - Specific activities aimed at scientific training and the exchange of knowledge; - Strengthening of skills and resources within institutions, of links between institutions and network building; - Dissemination of results.

Development of theories and/or research methods; Clear and realistic scientific aims for both the Netherlands and the Indonesian parties; Feasibility of the proposed research activities; Nature, quantity and scientific relevance of the expected outputs.

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4. PROCEDURE FOR REVIEW AND SELECTION OF JOINT RESEARCH PROJECTS

4.1 Governance A SPIN Programme Committee installed by the KNAW advises the Board of the KNAW about the scientific cooperation between the Netherlands and Indonesia.

The SPIN Programme Committee holds responsibility for: Overseeing the assessment and selection of Letters of Intent and applications for Joint Research Projects on the basis of the criteria set in these guidelines; Advising the KNAW Board about the selection of proposals for Joint Research Projects for endorsement by the KNAW Board; Advising the KNAW Board on formally appointing the Joint Research Project Leaders in the Netherlands for each approved Joint Research Project; Monitoring progress, including the submission of Joint Research Project Leaders reports and comments thereof to the Board; Carrying out interim and final evaluations of the implementation plans and submitting the evaluation reports to the Board for endorsement. 4.2 Review of a Joint Research Project Application Applications will only be considered if they meet the following criteria: The proposal, including the budget, is in agreement with these guidelines; The proposal is a co-production of Netherlands and Indonesian partners. Letters of support and commitment by all institutional partners should be attached, signed by the director of the institute or the Dean of the appropriate faculty. If the proposal is submitted to other funding sources, a copy of the letter of submission must be attached; The proposal fits within the broader aims and structure of the Letter of Intent, on which the proposal is based; The proposal is drawn up in conformity with the layout of the application form and written in English. All applications are screened for compliance with formal criteria. Applicants will receive a written confirmation of receipt, which states whether the application has been formally accepted and subsequently forwarded to referees, or refused.

The Algemene wet bestuursrecht (Netherlands Administrative Law) is applicable to decisions of the Board of the KNAW.

Decisions on funding may, in certain cases, be limited to partial endorsement of the proposed budget and/or include conditions for execution.

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5. ADMINISTRATION AND MANAGEMENT OF JOINT RESEARCH PROJECTS

5.1 Implementation All participating Netherlands institutions must agree to appoint one institution as subsidieontvanger (grantee; the institution of the Main Applicant) with overall responsibility for the Joint Research Project. After the Board of the KNAW has approved the activities proposed, the KNAW will send the main applicant an award letter, these guidelines and the terms and conditions for SPIN Joint Research Projects. When the participating institutions and the Joint Research Project Leader have accepted the terms and conditions, funding for implementation will be earmarked for the duration of the activity.

In the award letter, the Joint Research Project Leader will be informed of the other two projects in the theme and the shared responsibility of the three Joint Research Project Leaders to submit for approval, a Joint Coordination Plan with budget. Upon approval, the Joint Coordination Funds will be separately administered by the three Joint Research Project Leader. 5.3 Subsidy Payment Following approval of an application, 10% of the subsidy will be made available as an advance payment. Another 15% will be made available after KNAW has received education plans for participating PhD-students and SPIN PhD-fellows that are endorsed by the students faculty or graduate school. The Programme Coordinator may annually request for an advance payment of maximum 25% of the total subsidy, after approval by KNAW of the annual progress and financial report. The final 10% of the Joint Research Project budget will be made available once the final report, including financial report, has been received and approved. Financial transactions will only be made with the institutions financial administration department and not with individual applicants. The grant may only be used for the activities and expenses described in these guidelines and may be subjected to additional conditions explained in the award letter. The Joint Coordination Funds will be administered separately but the same terms and timing as pertaining to the Joint Research Project Funds apply. 5.4 Reporting Requirements and Monitoring An annual progress report should be sent to the SPIN secretariat every year before 1 June, along with an annual financial report. The annual report should concern the programme as a whole, as well as each of the individual projects. Special report forms will be provided by the SPIN secretariat. A final scientific report should be sent to the SPIN secretariat along with a final financial report within three months after concluding the activities. The final financial report should be accompanied by an auditors report. KNAW should be notified of any changes to the original work plan and must approve all proposed alterations. All activities under the Joint Research Project must be concluded within five years after approval of the application. The annual progress report and the final scientific report should report on the research process as well as the scientific achievements. Deliverables
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5.2 Administration The award letter details the subsidy and provides information on administrative guidelines. The Joint Research Project Leader institution holds responsibility for the distribution of funds provided by the KNAW among institutions involved. The Joint Research Project Leader in the Netherlands must see to the appointment of Project Leaders in the Netherlands for each of the underlying research projects. The Joint Research Project Leader must assure the scientific interaction and synergy within the project and is formally responsible for the execution of the approved plan, including annual reporting on scientific progress and output, financial management and administration. If required, KNAW or third parties on its behalf must be granted access to project administration at all times.

of Joint Research Projects should be reported upon in each progress report and upon conclusion of the programme (include a copy of the first page of an article or a title and abstract, PhDtheses, books, abstracts and a copy of the letter of receipt for additional or new subsidy applications, etc.). KNAW monitors progress and output on the basis of the annual and final reports. The progress and completion of the programme and projects is checked against the work plan and deliverables described in the Joint Research Project application. Monitoring and judging research progress, changes to the original work plan and deliverables is the responsibility of the SPIN Programme Committee. If necessary the committee may seek for advice from external experts. Joint Coordination activities are reported upon separately but the same terms and timing as pertaining to the Joint Research Projects apply. KNAW will take appropriate measures if reports are late or not submitted or if it judges the progress or outcome to be insufficient or not according to the approved work plan.

5.5 Other issues: Intellectual Property, Ethical Conduct, Gender KNAW strongly recommends that the Joint Research Project Leaders and Project Leaders from Indonesia and the Netherlands draft an agreement regarding intellectual property rights (IPR) and that they do so in consultation with the relevant policy office of their institution, taking note of the remarks on IPR in the Agreed Minutes on Co-operation in the field of Research, Science and Technology of the Memorandum of Understanding between the Ministry of Research and Technology of the Republic of Indonesia and the Ministry of Education, Culture and Science of the Netherlands (11 February 2002). Applicable national and international regulation regarding ethical or gender issues associated with the subject of the proposal should be respected and adequately taken into account. KNAW strongly recommends exploring potential ethical aspects of the implications of the results of the Joint Research Project. 5.6 Visa KNAW is not responsible for arranging researchers visa. Researchers who need a visa for visiting the Netherlands should call for assistance at the International Office of the institution of the Netherlands supervisor. Do not contact the Netherlands Embassy or Consulate in Indonesia unless the International Office cannot be of help.

5.7 Contact Application forms and further information are available at: KNAW, Unit International Relations, Dr S Visscher (SPIN Programme Secretary), tel. +31 20 551 0869, e-mail SPIN-JRP@bureau.knaw.nl, and on the KNAW website http://www.knaw.nl SPIN secretariat Royal Netherlands Academy of Arts and Sciences (KNAW) Unit International Relations P O Box 19121 1000 GC Amsterdam

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6. JOINT RESEARCH PROJECT BUDGET GUIDELINES

The grant should be viewed as a contribution to the total costs associated with the proposed activities. SPIN Joint Research Project funding will only cover the Netherlands research costs, a grant to the budget for appointing (a) post-doc(s), research costs of Indonesian SPIN PhDfellows and the accommodation cost in the Netherlands of visiting Indonesian researchers. Additional funding must be secured to finance Indonesian research activities. The KNAW contribution to a Joint Research Project will be between approximately 580,000 and 650,000 for five years. For the application for Joint Research Projects the following funding is available: For theme 1: Food, Non-Food and Water Research: Two PhD positions 24 months of Post-doc Research budget maximized at 150,000 Technician/support maximized at 60,000 Joint Coordination Budget of 450,000

For theme 2: Social and Economic Development: Two PhD positions 24 months of Post-doc Research budget maximized at 110,000 Technician/support maximized at 30,000 For theme 3: Infectious Diseases and Health: Two PhD positions 24 months of Post-doc Research budget maximized at 150,000 Technician/support maximized at 20,000 The KNAW will consider deviations from the indicated categories and amounts if the scientific and or organizational merit is clearly motivated. The contribution does not necessarily cover all expenses to be made for the activities concerned. Settlement of the final subsidy takes place after completion of the funded activities. The amounts listed below indicate the maximum contribution from the KNAW. The Joint Coordination Budget will have to be applied for by the three Joint Research Project Leaders within each theme after the Joint Research Projects have been awarded. Joint Coordination Budget of 420,000 Joint Coordination Budget of 510,000

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1 Contribution to temporary personnel at Netherlands institutions Maximum contribution: 160,000 for 4 years 60,000 annually (max. 24 months) 110,000 - 150,000 (depending on theme) 6,000 - 12,000 annually (depending on

- PhD-students (1 FTE) - Post-doc (1 FTE) - Research budget - Technician/Support theme)

Staff appointed for (research) activities within the Joint Research Project must be employed by the responsible institution. The number of involved temporary project staff and full time equivalents (FTEs) needs to be specified. The budget may not include compensation for, or contribution to the salary of tenured staff. Temporary research staff should have obtained the appropriate academic degree at the start of the project (MA or MSc for a PhD-student and PhD for Post-docs). Awarded subsidies will be earmarked for the purpose they refer to. 2 Travel expenses researchers from the Netherlands Maximum contribution: 1,800 (per return flight)

The number of flights to Indonesia for each person (project staff from the Netherlands only) needs to be specified. The amount granted may also be spent on local air-travel or other travel expenses in Indonesia. The KNAW may restrict the total number of international flights to be granted. 3 Allowances for Indonesian researchers visiting the Netherlands

International air-travel

Travel expenses of both permanent and temporary staff in the framework of the funded activity are eligible for subsidisation. Maximum contribution: According to SPIN PhD-fellowship

PhD-student

The following information for each Indonesian visitor needs to be specified: name; position; purpose of visit; timetable, and number of months to be spent at the Netherlands institution(s). The sending Indonesian organisation must pay international travel expenses (NB supervisor travel in case of SPIN PhD-fellow may be covered by SPIN funding; see section 5). Allowances will be earmarked for each Indonesian visitor. 4 Other items Maximum contribution: 5 % of the total budget
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Post-doc or technician (monthly) 1,600 Project leader or promoter (monthly) 1,600 Bench fee/overhead (a contribution to the institution for costs related to the stay of the visitor at the institution, not being SPIN PhD-fellows) 15% of the total amount of allowances

- Overhead: does not need to be specified

Scientific Programme Indonesia - Netherlands: Guidelines for Project Applications 2011

- Durables and Consumables: Products, expenses and estimated usage should be specified. A depreciation period of four years should be taken into account. The purchasing institution holds the right of ownership.

- Fieldwork: the applicant must specify the name(s) of the researchers and if applicable, technicians (indicate FTE to be spent on the project) involved; time to be spent in the field; timetable; purpose, and required budget. The Indonesian host should cover where possible the accommodation expenses for researchers from the Netherlands during their stay in Indonesia. The KNAW will not subsidise a Daily Subsistence Allowance for researchers from the Netherlands going abroad. Expenses for Indonesian activities taking place in Indonesia are not eligible for subsidy by the KNAW. 5 SPIN PhD-fellowship

The following costs do not qualify for reimbursement: Infrastructural costs (such as university tuition, overhead, bench fees); Supervision salaries and costs (with the exception of the afore mentioned travel expenses); Infrastructural laboratory expenses (such as overhead, bench fees); NB Costs of living and housing, personal expenses, and health insurance costs are to be covered by the fellows maintenance allowance. Legal charges for visa application may be covered by the travel and research budgets.
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Travel expenses and costs for living allowance that qualify for funding are: The fellows travel expenses to or from Indonesia, with a maximum of one journey a year; Travel costs incurred by the Indonesian supervisors for supervision purposes, with a maximum of two journeys per project, to be made on a schedule which has been mutually agreed; Travel expenses for the PhD-fellow for the graduation ceremony; The fellows maintenance costs: A net contribution for the period(s) in Indonesia, per month a maximum of 700; For the period(s) in the Netherlands a maximum net residential allowance per month of 1,100; Second-class rail fares and economy class plane tickets will be reimbursed. For members of the family accompanying the PhD-fellow there are no additional funds available.

The total costs of the subsidy may not exceed 55,000 for living allowance and travel expenses (see below) and 65,000 for research expenses for the maximum period of four years, or proportionally less for fellows who are not full time assigned to the research project.

SPIN PhD-fellows must obtain their PhD-degree in the Netherlands and must be supervised by an Indonesian co-promotor and a (co-) promotor (advisor) in the Netherlands. The maximum subsidy period of a SPIN PhD-fellow is four years full time. Ideally, the fellows should spend not more than 2.5 years of these four years in the Netherlands. Indonesian supervisors are expected to visit their students in the Netherlands in order to provide them with appropriate guidance and to discuss their progress with their Netherlands counterparts. The importance of such visits lies in ensuring that Indonesian students maintain close contacts with their home institutions. Such contact is a prerequisite for the successful return of newly and highly-trained Indonesian researchers to fortify and build the scientific community in their home country.

Checklist Signature Main Applicant Signature Co-applicant Signatures Project Leaders from the Netherlands Guarantee of institutional commitment signed by institute director or Dean Number Check

Signatures Indonesian Project Leaders

Specifications of additional research activities Other relevant details

Guarantees of financing from other sources / matching funds

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