COMMERCIAL AND FISHING SHIP OPERATING DOCUMENTS

the State of Queensland

February 2007

Version 5

Contents
1. 2. 3. 4. 5. 6. 7. 8. Foreword Ship Profile Safety Management Plan Operational Manual Technical Manual Maintenance and Service Manual Marine Occupational Health and Safety Manual Manual of Procedures for Verification of Passenger Numbers Crew Records and Training Certificates and Other Documents

9. 10.

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Section 1:
INTRODUCTION

Foreword

HOW TO USE THIS MANUAL

UPDATES

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INTRODUCTION
To comply with the current Transport Operations (Marine Safety) Regulation, the Owner and or Master must keep and maintain operating documents aboard the following ships: registrable commercial ship over 8 metres in length operating in Queensland Waters, other than a ship operating in smooth waters that does not make voyages of more than 15 minutes duration registrable fishing ship operating beyond partially smooth waters registrable fishing ship that is not registered. The Owner or Master must ensure the following documents are: (a) on board the ship in a secure place, available to the crew and the crew has a working knowledge of those parts of the manuals and plan that are relevant to the persons role on the ship, or (b) if the ship is an open ship and it is impracticable to keep the records on board the ship, then at a prescribed place (*) that is accessible to the ships crew, or otherwise on board the ship to which the division documents relate the records are complete, accurate and up to date the records are kept for at least five years from the date they were made the records are not defaced, entries erased or obliterated, destroyed or disposed of. (*) "Prescribed place" means either the Owner or Master of the ship having a place of business in Queensland for managing the ship's operations, or if not, then at that person's place of residence. The documents are the: safety management plan for on board emergencies operational manual technical manual maintenance and service manual marine occupational health and safety manual manual of procedures for verification of passenger numbers crew records and training ship's certificates and other documents. These documents assist Owner and Master in achieving their general safety obligation. This obligation encourages operators to achieve high levels of safety by demonstrating the ship is: safe and properly maintained properly equipped, crewed and adequately prepared to handle emergency situations operated safely with appropriate workplace health and safety practices. Failure to meet the "general safety obligation" may lead to penalties including one year imprisonment or a substantial fine.

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Records to be kept by a registrable commercial ship or fishing ship

In addition to the operating document, the Owner and Master of a registrable ship must ensure certificates and records are kept.

General
Matters Bunkering and refuelling operations Crew training in emergency procedures Departure and arrival times Licences held by crew members Names of master and crew and the duties performed on board by each of them Passenger safety briefings Radio communication with shore stations or other ships Recreational use of the ship Safety equipment tests, servicing, repairs and replacements, accidents, incidents and discharge of oily bilges Stability information for loading of ships Testing of machinery, steering gear, navigation and communication equipment Verification of passenger numbers Commercial Fishing ships ships yes yes yes yes yes yes yes no yes no yes yes yes yes no yes yes yes

yes yes yes

no yes no

Maintenance and Service

Matters Machinery service checks Practical tests of repaired equipment Propulsion, steering, pumping, cargo, equipment repairs and modifications Slipping periods and repair work carried out Trawl equipment, test, repairs and replacements Commercial Fishing ships ships yes yes yes yes yes yes yes no yes yes

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Certificates and Other Documents to be kept

Certificates/other documents Accredited ship builder, ship designer or marine surveyor certificate of compliance Electrical inspection certificate Fire extinguishing equipment service certificate Gas examiner's certificate Inflatable life raft certificate Load line certificate Machinery space fixed fire smothering inspection statement Positive flotation statement for tenders Rigging certificate for sailing ships Shipping inspector's record of inspection Ship survey checklist Survey report All Certificates must be current. Commercial Fishing ships ships yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes no yes no no yes yes yes

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HOW TO USE THIS MANUAL

Safety Management Plan
This outlines the maintenance, use and skills required for safety equipment and emergency plans for crew and passengers. It is the Owner and or Masters responsibility to develop the safety plan and make sure crew are trained and practised in safety procedures. All training must be recorded in the training record ship section or the ship's log, as these records are inspected by Shipping Inspectors.

Operational Manual
This document suggests quality systems that may be employed on ships by outlining roles and responsibilities regarding a ship's operations. It outlines preparation, predeparture checks, watch keeping, anchoring, mooring, towing and general machinery operating procedures. This section should be amended according to your needs and may require other sections to be added and deleted. It is the Owner and or Masters responsibility to update this section as required.

Technical Manual
This document serves as a record book for your ship and should be updated as required. If an item is not appropriate it should be marked N/A (not applicable or deleted), or if items are missing, they can be added into the document.

Maintenance and Service Manual

This manual is designed to assist with the planning and recording of maintenance and survey. Proper maintenance and servicing is essential to keep a ship seaworthy and in good condition (as designated by the general safety obligation). The manual is divided into the following sections: Maintenance plan - This plan covers areas of a ship required to be either maintained or monitored to ensure the ship is kept safe. Other areas or items may not be listed and will need to be added. Maintenance record - This section has the same categories as the maintenance plan plus a section to record service, maintenance and modifications. Survey checklist - This complements the maintenance plan and record and must only be completed by an accredited marine surveyor.

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Surveyors report - These record the condition of the ship according to the type of survey performed. Surveys must be carried out by an accredited marine surveyor.

Marine Occupational Health and Safety Manual

This manual is designed to document procedures and instructions to be followed including: testing equipment carriage and stowage of hazardous substances minimising the risk of hazards marine incident reporting.

Manual of Procedures for Verification of Passenger Numbers

This details the procedure for verifying the number of passengers onboard at any given time. For example, who carries out the procedure to verify the numbers; the method utilised to conduct the count; who notifies the master and when the master is notified; and how the details are officially recorded.

UPDATES
If you have any questions about updates: call your local Maritime Safety Queensland Operations Base, call the Maritime Education Section on (07) 3120 7489, or email to msqmail@msq.qld.gov.au

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Section 2:

Ship Profile

Ship name Registration number Owner name and address ......... . Trading name (if applicable) ........ Fishing symbols. Home port . Builder Year constructed . Length (LOA) USL class . Beam . Draft .. QT issued hull number Hull material . Superstructure material .. VIN number (if issued) Gross tonnes Net tonnes Ship type ... Hull colour .. Deck colour Superstructure colour .. Photo to be inserted here:

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Section 3:

Safety Management Plan

SAFETY EQUIPMENT SHORT TERM CREW TRAINING EMERGENCY PLANS Safety management plan Emergency muster stations for crew and passengers Muster stations and drills Emergency station lists Escape routes Man overboard Fire fighting Flood situations Abandoning ship. DRILLS Severe weather Medical emergency / Personnel injury Emergency response plans

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All commercial operators must have a safety management plan and procedures onboard as designated in the National Standards for Commercial Vessels (NSCV) Part E Operational Practices. By adopting this standard the plan will be compliant with Section 15 of the USL Code Emergency Procedures and Safety of Navigation Section. It is the Owner and or Masters responsibility to develop the safety plan and make sure crew are trained and practised in safety procedures. The safety management plan must be consistent with good seamanship practices. To be effective it should take into consideration the type of ship, what it is used for, and the skill and training requirements of the crew. The plan will list the steps to be taken by the master and the crew in emergency situations. Regular drills will identify faults in the plan, which can then be altered for maximum efficiency. This minimises risk and will most certainly act as a line of defence in an investigation. Following is an outline of what a safety management plan should include:

SAFETY EQUIPMENT
All ships must have appropriate life saving and fire fighting equipment as specified by regulation. This must be inspected regularly and be available for immediate use. The Owner and or Master must ensure all crew are trained and practiced in the event of an emergency.

SHORT TERM CREW TRAINING

The Owner and Master of a ship must ensure that every crew member on a commercial ship, who has been employed for six (6) months or longer, must have completed the course "Occupational Health and Safety at Sea", or an approved equivalent course. Crew members who have served less than six (6) months are required to complete an approved safety induction course. An example is a "short term crew member training induction" for the ship on which they are crew (Crew records and training). The induction course shall include a minimum level of training providing them with information on: specific safety features, practices or precautions onboard the ship location of personal safety equipment instruction on how to use the personal safety equipment actions to be taken by them in the event of an emergency abandonment procedure.

EMERGENCY PLANS
Safety management plan
It is the responsibility of the Owner and or Master of the ship to document the following safety management plan regarding (although not limited to): collision grounding man overboard
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fire o engine room o galley o generic o smoking alarms flooding confined spaces emergency muster stations abandon ship use of inflatable rafts and lifeboats cyclone / severe weather hook up trawl gear medical emergencies use of safety equipment missing / overdue dory emergency radio calls emergency steering machine engine failure ship management in heavy sea conditions and cyclone preparations escape routes short term crew training.

Emergency muster stations for crew and passengers

All crew must be allocated a task in an emergency. Crew may be either allocated a muster station, location of survival equipment or may be required to muster in a safe area away from the action scene until the situation is stabilised. At the prescribed signal, crew must report to their stations and carry out their tasks. The prescribed signal for emergency stations is seven short blasts followed by one continuous blast of the ship's horn, or signal instructions delivered by the master. In a small ship with a two man crew, the prescribed procedures may be impractical. Alternative arrangements must be noted and crew must be aware of the procedures.

Muster stations and drills

The muster station on board is at the stern end of the after cockpit; this location is marked Muster area. An alternate muster area may be on the bow of the vessel, or other location, as directed by the master. Escape routes are via the after saloon door; via the forward deck hatch in the forward accommodation area; and via the wheel house starboard window or hatch above the helm seat.

Emergency station lists

Emergency station lists shall be exhibited in conspicuous places throughout the ship, including the wheelhouse and crew accommodation spaces, where the following applies: the crew numbers exceed four there are one or more berthed passengers there are more than 36 non-berthed passengers
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the voyage is in excess of 12 hours duration.

Escape routes
Escape routes and assembly stations shall be clearly marked, and the markings shall remain visible in emergency stations at all times. All escape routes are to be free of obstructions at all times.

Man overboard
Two (2) life rings; one with an attached light are stowed outside the aft saloon door. If a crewmember or passenger falls overboard, the following procedure must be adopted. This procedure should be used as a guide only and should be altered according to circumstances at the time. If a person is seen falling overboard, the witness shall give the alarm by shouting as loud as possible "MAN OVERBOARD, MAN OVERBOARD". The witness must continue shouting the alarm until a response is received. The witness, while making the alarm, must stay where they are and keep sight of the person in the water. It is strongly recommended they point to the person in the water to help them keep that position. The first person on the scene should throw a life ring or buoyancy apparatus and a position-marking device to the person in the water. The witness may be able to do this but it is their first priority to keep sight of the person in the water. At night, ensure the life ring with the light attached is deployed. Priority of actions: 1. Keep the person in the water under continuous observation 2. Provide a life ring / flotation device to the person in the water 3. Provide a positioning aid (dan buoy, dye marker, light float etc) 4. Record the position in the ships log and with other navigation aides available (example - GPS man overboard event function) 5. Note the ship's head and speed so that a planned recovery operation can be set in place if the person in the water escapes from view 6. Wait for orders from the master who will initiate recovery actions 7. Assemble all crew and passengers in emergency stations 8. Emergency stations to account for all personnel (passengers and crew) 9. Search for unaccounted persons. The Owner or Master must carry out "Man Overboard Drills" at least once every two weeks, and at the time of a crew change, to ensure that all crew are familiar with correct procedures.

Fire fighting
The portable fire extinguishers are located as follows:

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Engine room entrance - one foam - one dry chemical powder Wheelhouse - one dry chemical powder

The Owner or Master must ensure all crew know how to use the fire fighting equipment onboard. If a fire is discovered, the following actions should be taken in order: 1. Sound the alarm! Shout "fire fire fire, fire in the . " until a response is received 2. At the same time as giving the alarm (shouting fire, fire), assess the situation. A portable fire extinguisher can be used to control a large fire for approximately one minute; this should be enough time for other crew to come to your aid. Every effort must be made to control the fire at the time of discovery, do not wait for assistance to arrive 3. On hearing a fire alarm, crew should move to carry out their allotted tasks listed in the emergency plan. This should mean that fans are stopped, vents doors and hatches are closed, fire pumps are started, hoses laid out and all the gear required to fight a fire is made ready for use. The first person on the scene is the person who has given the alarm and will also initially be the person who has the most information about the discovered fire. This person must take charge of the situation until relieved by the Master, or till the fire is out. The Master must carry out fire fighting drills during muster drills to ensure that all crew are familiar with the stowage and operation of all fire fighting equipment. Fire scenarios should be developed and reactions planned and practised. Drills provide a good opportunity to check the location and type of fire fighting equipment on the ship, ensure the equipment is in good condition, and that personnel know how to use it. If a ship is fitted with a fixed fire fighting system, then activation drills must be simulated on this system.

Flood situations
The Master must ensure crew are familiar with the sequence of events to deal with a flood. Flood situations will vary greatly in severity dependent upon the size of the breach and the time elapsed since the breach occurred. It is important to assess the situation before activating emergency procedures. For example, a small leak may be misunderstood as an extremely dangerous situation when in reality the situation can easily be fixed without a full-scale emergency response. If a flood is discovered in a compartment, the following sequence of events should be initiated: 1. Assess the situation! If the breach is dangerous, sound the alarm! Shout "flood, flood" etc and the position of the flood 2. At the same time as giving the alarm, an assessment of the situation must be made to determine the best action to be taken
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3.

The response action should address in sequence the following: Isolate the area of the flood to the local space Shut all bulkhead watertight doors and hatches throughout the ship Control the incoming water Commence pumping the water out of the compartment Repair the water leakage to the compartment. This must involve the discovery of the source of the incoming water, which may not be immediately evident until the water level in the space has been sufficiently lowered.

The Master must carry out damage control drills to ensure that all crew are familiar with the stowage and operation of all watertight bulkheads and hatches, pumping and space isolating systems. Flood scenarios should be developed and reactions planned and practised. During these drills, the alarms should be given with the addition of the prefix "for exercise, for exercise". All watertight doors and hatches must be closed and in some cases the bilge pumps operated to ensure they are clear and working. This is a good opportunity to ensure the ship's bilge pumping systems and alarms are working and in good condition, and that the crew know how to use it.

Abandoning ship
The Master is the only person who can authorise to abandon ship. Abandoning ship is a last resort and should never be taken without firstly evaluating all available options and making appropriate preparations. Preparations should be made early when it has become clear that abandoning ship is an option in the prevailing circumstances. Preparations include: 1. The life raft to be launched and made fast alongside or trailed astern 2. Crew can be instructed to put on waterproof and warm clothing, don life jackets and prepare to take to the life raft. Persons not involved with fighting to save the ship should assist those who are by retrieving extra warm clothing and lifejackets for them. If the Master decides to abandon ship, the following should occur in sequence: 1. The order to abandon ship will be given. The signal for abandon ship is one short blast followed by one long blast on the ship's horn, repeated three times; or a signal or instructions issued by the master if the ship does not have appropriate sound signalling devices 2. On hearing the signal or receiving the order to abandon ship, all crew should report to the life raft muster station and await further instruction 3. At the life raft muster station, a check of all personnel and crew should be made to insure that all persons are present and no one has been left below decks uninformed of developments 4. The Master will then give the order to take to the life raft. The Master will already have made the relevant reports for rescue authorities to come to the aid of the ship. The Master will carry out an abandoning ship drill once every month and again at the time of a crew change. This drill will ensure that the crew know and understand the procedures for abandoning ship and survival techniques. On hearing the abandon

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ship signal, all crew should proceed to the life raft muster station. All crew should don lifejackets and check their neighbours jacket to see if worn correctly. Instructions should then be given on the launching of the raft, the equipment to be found inside the raft, operating the raft, and survival at sea. The manual on survival, issued by the Australian Maritime Safety Authority, should be used as the reference.

DRILLS
It is imperative that all crew know what to do in an emergency. The following drills are required on all commercial and fishing ships as per Section 111 of the Transport Operations (Marine Safety) Regulation which defers to the aforementioned Section 15 of the USL Code: Muster stations Man overboard Fire fighting Collision, grounding and flood situations Abandon ship Cyclone/severe weather change of crew or every two months change of crew or every two months change of crew or every two months change of crew or every two months change of crew or every two months change of crew or every two months

Additional drills, not associated with the USL Code, are recommended to be carried out: Severe weather change of crew or every two months Medical emergency / Personnel injury change of crew or every two months

Severe weather
Meteorological forecasts and changes in weather observations should indicate to the Master and deck watch keepers when severe weather is imminent. To minimise the effect of severe weather to a vessel, early precautions should be made by the ships company to secure and stow all unnecessary equipment throughout the ship and on the upper decks. Severe weather conditions should be avoided if possible and if necessary, sheltering in and around islands can provide protection from the elements. The weather conditions need to be monitored and assistance sought if required. The weather conditions should be reported and recorded in the ships log. The statement of the ship's capability and owner's policy needs to be readily available to understand the maximum capacity of the ship in severe weather.

Medical emergency / Personnel injury

The health and safety of all persons on board the ship must be monitored. If a medical emergency or personnel injury occurs, then first aid must be rendered, medical advice sought by radio, and if necessary medical assistance requested. The incident must be reported and records kept. The injured person maybe evacuated by helicopter or another vessel. The next of kin of the injured person must be advised.

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Emergency response plans

Following is an example of a quick reference Safety Management Plan that can be posted on bulkheads. This Emergency Response Plan is to be enacted by the ship's Master. In the event that the Master is incapacitated, crew number one would resume the Masters duties. This crew person may not necessarily have the required qualification required by the Master.
EMERGENCY RESPONSE PLAN ENGINE ROOM FIRE CREW FIRE OTHER AREAS ACTION ACTION Raise alarm when fire Raise alarm when fire ALL evident flame, smoke, heat evident flame, smoke, heat ONBOARD alarm sounds alarm sounds Muster station(s) Muster station(s) Identify type of fire MASTER Identify type of fire Assess severity Count pass & crew Close hatches Position ship Manage pass. ready L.S.A Close vents and fuel, Turn eng-room fans off MASTER CREW 3 MASTER CREW 1 CREW 3 CREW 3 Assess severity Count. pass & crew Manage pass ready L.S.A Enter space? If yes Use fire appliances Enter space? If no Close hatches, vents A C Following if area open or closed Move articles from BH Runout hoses Radio call A.S.A.P Boundary cooling Monitor situation & report CREW ALL ONBOARD MASTER MASTER CREW 3 CREW 3 MASTER CREW 1 MASTER CREW 1

Move articles from BH Runout hoses Shut down machinery Release smothering sys. Radio call A.S.A.P. Boundary cooling, with hand pump/buckets Monitor situation & report

CREW 2 CREW 2 CREW 2 MASTER CREW 1 CREW 2 ALL

CREW 2 CREW 2 MASTER CREW 2 ALL

Master to timely decide and act on abandon ship procedure All ships: drill every 2 months Mandatory when any new crew are employed

Remember: Power must be isolated from the affected area, when using fire hoses and water based fire fighting equipment.

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EMERGENCY RESPONSE PLAN PERSON OVERBOARD ABANDON SHIP ACTION IF EVENT WITNESSED CREW ACTION When order to abandon ship has been given Don lifejackets, and waterproof and warm clothing - check Account for pass & crew Radio MAYDAY (SAR) Position pass CREW

ALL CREW MASTER CREW

Raise alarm & side Keep POB in view, point Dispatch buoys / life ring Account for pass & crew Mark GPS Manoeuvre ship Prepare retrieval gear first aid at ready Radio Pan Pan Pan IF EVENT NOT WITNESSED OR NIGHT

witness witness CREW CREW WATCH MASTER CREW MASTER

Launch LSA & retain Grab bag & EPIRB Board rafts when directed Propeller must not be turning Tanks containing oil should be isolated if possible When in raft(s) set lookouts Manage use of equipment & stores

CREW MASTER

MASTER CREW

When noticed missing

CREW

Reciprocal course (Williamson Turn) Search ship & account for pass & crew Radio - Pan Pan Pan Man spotlights, post lookouts, be vigilant, POB may be shouting Call SAR Maintain search pattern

WATCH

CREW MASTER

MASTER

MASTER

Conduct drills every 2 weeks and when new crew are employed POB procedure to be specially considered for trawlers when gear is down

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EMERGENCY RESPONSE PLAN COLLISION & GROUNDING FLOODING ACTION All personnel brace for impact Tend to injured CREW MASTER SIGNIFICANT FLOOD No. 1 Raise alarm + position Bilge alarm may sound Assess damage to own ship Control ingress of water MASTER Isolate area No. 2 Commence pumping or shoring Assist other ship if needed and possible MASTER Execute repairs if poss. Suitable radio message MASTER MASTER & CREW CREW MASTER Position ship to reduce stress Make radio call as necessary Consider LSA deployment Monitor stability action to correct may be required No. 2 MASTER No. 1 No. 1 ALL ACTION CREW

Control & report any pollution Lay out anchors as req. Other ship / owner details

MASTER MASTER MASTER

All ships: drill every 2 months Mandatory when any new crew are employed EMERGENCY RESPONSE PLAN POLLUTION MEDICAL ACTION Raise alarm. Could be as a result of other incident Radio report Stop / remove sources of ignition Max effort to control spill; layout booms, absorbent materials & pads Entry in oil record book if applicable Assist authorised officers CREW ALL ACTION TO BE CONSIDERED CREW

MASTER MASTER & CREW

CREW

MASTER

ALL All ships: drill every 2 months Mandatory when any new crew are employed
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Section 4:

Operational Manual

SHIP OPERATIONS Sailing and pre-departure checks Passenger briefing Communication Navigation watch keeping routines at sea Ship at anchor Anchor winch procedure Mooring Carriage of loads and load limitations Sewage procedures Confined space entry procedures Recreational use of commercial ships Operation of the ship's tenders and dories Laying and retrieving of fishing apparatus Towing Medical emergency actions Action to be taken in the case of a missing person, tender or dory Safety gear packs Use of an EPIRB Hints for safety at sea MACHINERY General machinery and operating procedures Refuelling Procedures in the event of fuel spillage Pumping of bilges Engine room checks Steering gear checks OPERATING PROCEDURES (WORK INSTRUCTIONS)

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SHIP OPERATIONS
The ship's log book and engineering record book where used shall be kept for a minimum period of five (5) years.

Sailing and pre-departure checks

The Master is responsible for deciding if prevailing environmental conditions are safe for the voyage. Before the voyage the Master must: ensure the ship is sufficiently supplied, including reserve, with stores, fuel, water and equipment for the voyage ensure that all fire, safety, communications, navigation, steering and anchoring equipment are in a working condition ensure the ship's lifesaving equipment is checked and correct in accordance with requirements (NSCV Part C Section 7). full water tanks are recommended when proceeding to sea, outside port limits or for an extended period ensure that the ship is in a satisfactory condition of stability and does not exceed the limits specified in the ship's documentation ensure that all doors, hatches, and openings critical to the vessels water tight integrity are closed prior to departure ensure a crew and passenger manifest is completed and that a copy is retained both on board and a place on shore where it can be accessed quickly in an emergency, make sure that all passengers have completed the disclaimer and personal details form inform someone of the ship's destination and expected time of return (see Section 9, pocket check list for Master and crew). The Master must ensure the ship has been subjected to a complete operational check of all machinery and radio equipment before first departure each day. Confirmation of this check must be noted in the ship's logbook. (Operational Checks5, Radio Checks 5 at top of each page in diary). Before departure the Master must test the following, and other equipment if necessary, to ensure it is in good condition and operable: steering gear and engine controls radio communications equipment, including the compulsory speaker on the aft deck of a fishing ship navigation aids, lights and shapes; and sound signal equipment engines and remote alarms bilge pumps and remote alarms - bilge spaces must be as dry as possible. The Master must maintain a record of crew details, including name, address, phone number, next of kin and medical conditions, before the voyage (refer to section 9: crew records and training and pocket check list).

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Passenger briefing
This briefing must be conducted at a nominated appropriate time (prior to departure) outlining: 1. Demonstration of donning life jacket and location of life jackets 2. Advise location of muster stations 3. Advise emergency alarms and procedures 4. Advise no access to side decks or bow whilst under way at night time 5. Advise no access to after deck steps whilst underway 6. Advise no access to after deck steps at night unless authorised by the Master 7. Advise operation of internal to deck communication speaker system 8. Advise smoking areas on the after deck 9. Advise the use of the toilet and shower systems 10. Request any medical conditions or food requirements be advised to the Master

Communication
The vessel is equipped with HF and VHF radio equipment and phones. The vessels call sign is . The use of this equipment can only be authorised by the Master, or in his absence, the appointed crew person. Phone communications are: CDMA .. Satellite Phone No ........... Satellite Fax No ..... Voice Mail ...

Navigation watch keeping routines at sea

The Master must ensure a navigation watch is maintained by competent and sufficiently rested crew at all times while the ship is at sea. All deck watch keepers operating a commercial ship must be assessed as competent and hold at least a valid Recreational Marine Drivers Licence (RMDL) as described in the Transport Operations (Marine Safety) Act and regulations. Any person operating a commercial ship who does not hold a RMDL must be directly supervised by the Master in a way that the Master can immediately resume operating the ship. The crew should know to call the Master at any time if in doubt. When auto-pilot equipment is in use, a look-out shall be maintained with manual operation of the steering available immediately should an emergent situation occur.

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Watch keepers must not be fatigued or under the influence of alcohol or drugs. Prior to taking over a watch, watch keepers must be aware of the following: the ship's position, speed and course the position and numbers of hazards or other vessels close to the ship's intended course and ensure suitable clearances have been given be fully aware of any special conditions affecting the ship's progress or operations, including the use of aids to navigation have knowledge of - how to assess risk of collision - the action to avoid collision (refer to rules 7 & 8 of the International Regulations for preventing collisions at sea, 1972) be familiar with the ship's operational duties for crew persons (may be written in the operation manual or the daily log) ensure watch keeping alarm (if fitted) is operational be fully aware of any mechanical defects, which may affect the performance and capability of the ship be aware and monitoring appropriate frequencies on the marine radios. Note to trawler operators keeping navigation watch from the sorting tray may not be considered acceptable watch keeping practice. * The International Maritime Organisations (IMO), Seafarers Training, Certification and Watch Keeping Code (STCW 95 Code) should be considered when preparing watch keeping procedures.

Ship at anchor
The Master is responsible for maintaining a proper lookout at all times while at anchor. The watch keeper must: identify any approaching ships and take any necessary action determine the ship's position in relation to other ships and hazards ensure the ship maintains that position take all necessary action to ensure the safety of the ship ensure day shapes are displayed; and at night, anchor lights and upper deck lights are illuminated monitor alarms on sounder, GPS and radar if fitted consider fitting a satisfactory radar reflector to enhance the ship's radar echo signal.

Anchor winch procedure

the electric winch deploys the anchor chain at 5 metres per 15 seconds of operation while deploying or retrieving the anchor chain, it is required that there is no direct contact hand to chain or winch gypsy contact. Use (PPE) footwear, goggles, hat, gloves, and shirt sleeves rolled down buttoned at the cuff. the anchor chain is to be secured mechanically to the vessel. (shackled when underway, and when at anchor, use an anchor snub line between the bollards to the anchor chain; with the load off the winch gypsy)

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Mooring
The Master is responsible for mooring the ship correctly and securing it against unauthorised entry when leaving the ship unattended. Before leaving the ship the Master must ensure: the ship is secured to prevent any movement which could cause damage to the ship, its berth, any other ship, or property the ship is moored in the traditions of good seamanship all machinery and associated systems are isolated and / or secure to prevent pollution.

Carriage of loads and load limitations

The Master must ensure the load carried by the ship is stowed properly and is within the safe capacity of the ship, including data as specified in the stability document. Before loading, the Master must be aware of the following: permitted loading conditions according to stability book and designers certification stowage position of the load considering the ship's stability and the recommended method of securing the load International Maritime Dangerous Goods (IMDG) code.

Sewage procedures
A "shipboard sewage management plan" and "sewage disposal records" are required to be carried onboard. Copies of maps defining the vessel sourced sewage discharge restrictions are freely available on the website www.msq.qld.gov.au (refer to environment / ship-sourced sewage management)

Confined space entry procedures

Ship operators have a safety obligation to identify onboard confined spaces and to develop procedures for entry into the confined space. (Australian / New Zealand Standard AS/NZS 2865 "Confined Space Entry" and Australian Standard AS 1319 "Safety signs for the Occupational Environment" or other recognised national or international standards detailing procedures for this matter.)

Recreational use of commercial ships

A ship with commercial or fishing registration can be legitimately used, temporarily, for private recreational purposes by the ship's owner or a nominated person. However all details of this recreational use must be recorded in the ship's documents, including: starting date and time for recreational use, recorded before the use starts finishing date and time for recreational use; recorded after use the nominated person who will be operating the ship. While in use for recreational purposes, the ship is to comply with all rules and regulations pertaining to a recreational ship.

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Operation of the ship's tenders and dories

The operation and licence requirements of the commercial tenders of the ship are as follows: A person without a licence is to be inducted into the operation of the tender prior to commencing, the tender is only to be operated within 1000 metres of the main ship The tender is to be operated under the direct supervision and in sight of the Master The Master must have a way of immediately helping the person if the need arises (refer Transport Operations Marine Safety Regulation 2004 S84 (2) (d)) A person who holds a Recreational Marine Drivers Licence (RMDL) or equivalent may operate a less than 6 metre long tender of a commercial ship. Tenders and dories must not be launched and retrieved without the Masters permission. The Master must consider and is responsible for the following: the person charged with the operation of the tender or dory has an appropriate licence (for a fishing ship, a valid Recreational Marine Drivers Licence is acceptable) the required safety equipment is provided and stowed correctly (especially drinking water) the tender should at all times remain within (2) nautical miles of the ship that a radio and EPIRB are carried if needed in the area of operation a radio and EPIRB are required if operating out of the sight of the main ship prevailing weather conditions at the time of launching and the forecast weather conditions at the estimated time of tender retrieval the loads carried including fish kill pens and live fish tank wells, and the effect it will have on the trim and stability of the tender, in particular live fishing dories the operator is advised and aware of the main ship's movements that the operator is aware of the engine manufacturers recommended operating instructions the operator is competent in emergency procedures commercial fishing dories are to operate to within 5 nautical miles (refer Queensland Fisheries Service guidelines) of the main ship, or as otherwise specified in the vessel operating document. In the event of the dory / tender becoming disabled or lost, immediately commence the Maritime Safety Queensland promoted Dory plan Stop, Drop & Call - Stop the vessel, drop the anchor and use the radio to call for assistance. Should the situation worsen, use the distress equipment on board.

Laying and retrieving of fishing apparatus

The Master must consider the following before the commencement of laying and retrieving fishing apparatus: the crew involved are fully aware / trained of the safe working practices equipment is in good condition to minimise the risk of injuring people and fouling deck gear, propellers and stern gear, crew members must keep the helmsman fully informed of the

Page 25

position of the fishing apparatus in the water to assist with manoeuvring the ship crew must have a system in place for these operations stability limitations must be considered.

Towing
The Master must consider the following before towing another ship: Ships at sea are only obligated to attempt to save life. Property rescue should only be considered when, in the masters opinion, there is no perceived risk to the crew and ship The tow should be made fast to the towing ship forward of the rudders and propellers so the ship will retain steerage. If this is not practical, a bridle using a running block can be arranged to move the effective towing point forward and retain steerage, even though the tow is attached to the stern of the ship Messenger lines or a dinghy can be used to carry the towline to the tow if it is difficult or dangerous to come in close to the tow A means of communicating between the two ships must be established (radio, voice, flags, hand signals) The master will make provision for the rapid slipping or cutting of the tow in an emergency situation Ensure the appropriate day shapes and lights are displayed Consider contacting insurance companies / owners.

Medical emergency actions

Response plan for injured persons on ships or islands. Whenever an injury is reported, first aid is commenced by the crew. Should the first aid available onboard not be sufficient to successfully treat the injury, communication should then be made to the Queensland Ambulance Service (QAS) for their appraisal and attention to the situation. Contact with the AMBULANCE should never be delayed in order to gain nonessential information. Contacting the Ambulance should be via local onshore telephone numbers. When phoning, an Ambulance officer will ask all necessary information regarding the injury including history and will make an assessment regarding the condition of the injured person. From this assessment, the Ambulance officer will decide what action is required. The Ambulance will coordinate any necessary medical response. (Possible outcomes include - that an ambulance officer will travel to the location by sea or air; the ship may be requested to travel to meet with the ambulance officer; or no ambulance response may be considered necessary.) Information that the QAS will request include the name, age, address details of the injured person, vitals, symptoms and injury history, location of the ship, and means of communication with the ship. Name and phone details of the Ambulance officer should also be recorded in the ship's log of events at this time.
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Should a person on board the ship advise the crew that they are a trained medical person, then contact should still be made to the QAS notifying them of the exact situation onboard and also advise them of this medical person being available to assist. The QAS are in control, coordinate the treatment response, and give instructions regarding treatment to the injured person. Always keep a record of the content and times of communications sent and received on board. If the ship has a regular doctor whom they contact on the mainland, then the doctor can be advised of the situation and given regular updates of the injured person(s) condition. (Always remember that whilst the QAS is co-coordinating the treatment of the injured, they are the authority.) Also advise the QAS if an injured or sick person from another vessel requires transportation to the mainland. Always contact the QAS as any transportation of these persons should be under their co-ordination and instruction.

Action to be taken in the case of a missing person, tender or dory

The following advice is for the Master and crew of a fishing ship; and it is not intended as a detailed instruction but a guide to the response in the event that a ship or person is overdue or missing at sea. The search and rescue system is activated when information is received by Police or AusSar that a ship is overdue or a person is missing at sea. A search and rescue response is then commenced. It is recommended that the following guide be used by the crew of a fishing ship: 1. The Master of a commercial fishing primary ship should request from all dory operators prior to their daily departure to fishing locations; the planned time of return to the primary ship. Any dory not back at this arranged time is overdue and the Master commences a visual search or makes a radio call to ascertain the safety status of the dory. (example - a dory departs the primary ship at 0630 hours. Master ascertains that the dory intends returning at 1100 hours. The dory does not return; the Master commences a visual search or makes a radio call to ascertain the safety status of the overdue dory. If the dory is not located or cannot be contacted, the Master should contact the Police or AusSar. 2. When the dory has failed to return, an immediate search should be conducted within the vicinity of the primary ship. However no undue delay should be caused by this action in notifying Police that the dory is overdue. At this time, a qualified Police Marine Search and Rescue Mission Coordinator will assume the co-ordination responsibility for the incident. Such response starts by gathering all pertinent information regarding the description of the overdue dory and its crew. 3. A search area is defined and search units (ships or aircraft) are activated. Should the overdue dory return, then the response is stood down. It may be better to get early advice and commence a response and stand down on the return of the dory, than receive delayed information regarding the overdue dory or missing person, thereby creating a search area of many thousands of square nautical miles. A night time search is not as effective as a day light search.

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Coordination of marine search and rescue incidents in a coastal environment is the responsibility of the Police. The Queensland Police Service liaises closely with the Maritime Rescue Coordination Centre in Canberra on protracted search incidents. The Queensland Police Service has qualified Search and Rescue Mission Coordinators (SARMCs) in numerous areas along the coast. These officers are responsible for coordinating all search and rescue incidents within their area of control. The exception to this is when an Emergency Position Indicating Radio Beacon (EPIRB) is activated. The Maritime Rescue Coordination Centre in Canberra, coordinates the response to distress beacon activations and the relevant search and rescue authority is also advised. In the case of incidents occurring in the reef and coastal waters, then the responsible authority is the Police. The Police SARMC then coordinates a rescue response. A large number of search and rescue units are available to the Queensland Police Service, such as aircraft, police ships, volunteer marine rescue units, commercial fishing ships, charter operators and private pleasure craft. All resources requested to assist in marine search and rescue incidents operate under the control and direction of the Police SARMC.

Summary
Whenever a ship or person is overdue or missing at sea, it is the responsibility of the person who is aware of the circumstances, to inform the local Police as a matter of urgency. The earlier the advice is received, the better the chance of a favorable resolution to the situation. A poor practice is when people who are aware of an overdue situation, appear to wait and hope that the ship and crew will return of their own accord before notifying Police. It cannot be stressed strongly enough that this is an unwise practice. If you do not know for sure that the overdue crew are safe and well in their ship, it is quite possible that the ship is sinking, or has sunk, and their lives are in danger.

Safety gear packs

The Master of a commercial fishing ship has a duty of care and should ensure that sufficient safety equipment is provided as required by regulation. Additionally, the Master should ensure the safety equipment is in good condition, and is carried on board each dory or other ship whilst it is being operated. All persons operating ships at sea must carry the required safety gear for their particular area of operation. Such equipment is the minimum required, and ship operators should enhance the safety gear carried with additional equipment (eg: extra flares, food, water, first aid kit, lighting, lifejackets etc.).

Use of an EPIRB (Emergency Position Indicating Radio Beacon)

Ship's operators who carry an EPIRB are reminded that this equipment is only activated for distress (MAYDAY) type situations. An EPIRB should only be used when the ship is threatened by grave and imminent danger and requires immediate assistance. An EPIRB is not to be used to alert authorities of a ship's position, when the crew is safe and well, and is only delayed in returning due to being broken down, out of fuel, flat battery etc. A radio should be carried and used for these situations.
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Should the circumstances change with time and the crew subsequently placed in grave and imminent danger, then the EPIRB should be activated without hesitation.

Hints for safety at sea

carry safety equipment as required by regulation. (Example - radio, flares, EPIRB, lifejacket, mirror, 'V' sheet, etc. at all times view the dory safety video "Your livelihood - your life" available from Queensland Maritime Safety offices on request by Owners or Masters advise the main ship of your planned return time and contact the ship if you decide to stay away longer; remember if you are overdue, a search will be commenced take extra items that would be of assistance if you are unable to return to the main ship including water, fuel, food, extra clothing, torch and spare batteries etc. Two other things that are recommended are cylume sticks secured permanently onto the dory, with easy access when needed, as the glow can be seen for over a mile by search units and they are inexpensive. Also affix retro-reflective tape on the bow and sides of the dory, as it will greatly enhance your chance of detection by search aircraft and ships at night time fish within sight of a fishing buddy and keep an eye on each other listen to the daily broadcasts from coastal radio base stations as a ship may be missing in your area, as well as taking note of the latest weather forecast.

As previously stated, should there be reason to have concern for the safety of a ship in reef or coastal waters, then information should be immediately relayed to the Police directly or via a coastal radio station. Time plays an important part as night fall may be approaching and as time passes, the search area increases greatly and the survival chance of the missing person(s) is greatly diminished. Search aircraft are a common search platform and the people needing rescue should make themselves as visible as possible (for example: at night time flares, lights or cylume sticks; and in day light, a 'V' sheet, mirror, or visual colour dinghy). As searching ships approach the area, keep a torch on or light another flare. This permits better speed to the survivor and reduces the possibility of a collision. Never hesitate to contact Police regarding an overdue or distress situation. Throughout Queensland, there are Police personnel trained to take operational control of search and rescue incidents on a 24 hour basis in order to save lives. For additional information, contact your local Water Police station or Maritime Safety Queensland office.

MACHINERY
General machinery and operating procedures
The Master, engineer or nominated person must visually inspect the machinery and check all fluid levels are correct before starting or operating any machinery. Operating instructions and procedures in manufacturer's handbooks should be adhered to except in situations where a change in direction is necessary for safety.

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Refuelling
Refuelling is an operation of high risk with regard to oil spills and fire hazard, and must be treated with great caution. A suitable checklist should be utilised to ensure all procedures are followed. The appropriate measures should include: the Master, engineer or responsible delegated trained person must oversee the operation check the fuel type ordered against the type being supplied ensure that the ship is moored securely, that the ship will not move and that fuel lines do not get caught between ship and wharf inspect all hoses and equipment before use ensure that all non-essential personnel are clear of the ship and area "no smoking" and "warning signs" displayed to create a safety area correct bunkering signals displayed (by day B flag; by night all round red light) do not use radios or mobile phones during refuelling operations shut down non-essential machinery, electrical and LPG circuits ensure that all oil spill response equipment is placed nearby ensure the appropriate fire extinguishers are placed nearly all appropriate air vents and overflow pipes to be clear and fitted with save alls or drip trays all deck scuppers and freeing ports have been covered to prevent any overflow from going overboard ensure that tanks are sounded or gauged to ascertain amount of fuel required all valves are open to the appropriate tanks connect the earth lead to the deck filling entry point ensure the hose nozzle is grounded to the filling point prior to and during filling operations monitor ship stability if filling multiple tanks only fill tanks to 90% capacity to allow for expansion and to prevent spillage immediately attend to any spillage on deck and report any oil spill overboard into the water to the Harbour Master / Port Authority on completion of refuelling, close all valves to appropriate tanks tanks sounded or gauged to ascertain quantity received remove the earth lead from the deck filling point refuelling entry point capped ventilate the area check bilges and machinery spaces after refuelling uncover the deck scuppers and freeing ports take down bunkering signals, no smoking and warning signs enter details into fuelling record book and ship's logbook as appropriate review the operation and upgrade the checklist for refuelling operations as required

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Procedures in the event of fuel spillage

In the event of a spillage of diesel fuel or other pollutants into the sea: stop the flow of fuel or pollutant into the sea inform crew and ships in the immediate vicinity that a spill has occurred and a fire hazard may exist inform the Harbour Master / Port Authority minimise the effect and spread of the spillage (spill booms, absorbent pads and materials record all spillages and the action taken in the ship's log book. Dispersants must not be used without the permission of Authorities. Note: A Shipboard Oil Pollution Emergency Plan, is required to be carried on board all ships over 35m in length; ships more than 24m in length if the ship is carrying oil as cargo, or a vehicle carrying more than 400L of oil as cargo.

Pumping of bilges
All bilge spaces should be inspected and maintained on a daily basis where practical. If fuel or oil, does enter the bilges, it must be either: absorbed by suitable sorbents pumped ashore pumped into containers for disposal ashore.

Engine room checks

The engineer or nominated person must inspect at regular intervals: machinery spaces while in operation spaces capable of flooding.

Steering gear checks

The Master, engineer or nominated person shall be responsible for the testing of the steering gear: prior to getting underway when entering an area where navigation demands special caution after prolonged use of the auto-pilot.

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OPERATING PROCEDURES (WORK INSTRUCTIONS)

To meet the general safety obligations of the Transport Operations (Marine Safety) Act, the Owner and Master must have clear working instructions available to crew to ensure the safe operation of the ship's systems. It is the responsibility of the Owner and or Master of the ship to document the following (although not limited to) operating procedures: refuelling hydraulic equipment seawater cooling fresh water cooling steering / emergency steering cargo refrigeration 240 / 415 volt electrics (low voltage system) 12 / 24 volt electrics (extra low voltage system) start up / shut down of main and auxiliary machinery LPG tender / dory operations trawl net hook ups and emergency procedures bilge operation fire main operation fixed fire detection and smothering batteries shore power deck machinery communication equipment Note: diagrams, flow charts and dot point instructions may be best to explain these areas.

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Section 5:
SHIP DETAILS HULL

Technical Manual

PROPULSION MACHINERY STEERING GEAR AUXILIARY MACHINERY REFRIGERATION AIR CONDITIONING PLANT ELECTRICAL INSTALLATION not in excess of 32 volts 240 / 415 volts A.C. SHORE POWER FUEL SYSTEM BILGE PUMPING SYSTEM LPG INSTALLATION FIRE FIGHTING SYSTEMS AND APPLIANCES LIFESAVING APPLIANCES NAVIGATION LIGHTS MISCELLANEOUS EQUIPMENT BULKHEAD AND TANK ARRANGEMENT

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SHIP DETAILS
The following information is intended to be a comprehensive technical reference for the ship. Some areas may not be applicable and should be marked, as N / A. Any extra items should be added as an addendum.

Name of ship ..

Registration number .

Stability information (ensure copy on board) approved (date) ...

..

Safety manning (Master / Engineer and 2 deck hands) ..

.. .. .. ..

Special features (complete if any) .. .. .. .. .. ..

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HULL
Identification number Material ... Identification number-location/position Plating / planking / laminate thickness and or glass weight.... Transverse framing Frames and frame spacing .. Stringers and stringer spacing. Longitudinal framing Frames and frame spacing .. Web frames and spacing . Water tight bulkheads ... Collision bulkheads forward and after engine room bulkheads . Deck beams and spacing . Deck stringers / girders and spacing .. Deck girder pillars and spacing ... .. Bulwark height and freeing area.. Doorsill heights .. Hatch combing heights . Fire proof doors / bulkheads .

.. .. General notes. .. .. .. ..

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PROPULSION MACHINERY
Number of propulsion engines Single or twin screw... Make Type . Model .. Max continuous brake power of each engine (in kW) .. @ rpm . Number and configuration of cylinders Two or four cycle Gearbox: make .. Type Ratio.. Is propulsion machinery bridge controlled (yes / no)? ... Diameter and pitch of propeller(s) Method of reversing... Intermediate shaft(s) diameter . Material ... Propeller shaft(s) diameter Material ... General notes. .. ..

STEERING GEAR
Type . Make Model Torque . Rudder stock (diameter and material). Rudder stops .. Emergency steering system. Stowage of emergency steering gear .. ..

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AUXILIARY MACHINERY
No. 1: Make. Type. Model Power .. Purpose of auxiliary engine No. 2: Make Type.. Model.Power... Purpose of auxiliary engine.. ..

REFRIGERATION
Type of plant M / E driven on electric motor... Compressors: Refrigerant: Number Make. (type of gas) Volume Pressure Safety valves: Number Location .. .. ..

AIR CONDITIONING PLANT

Make of compressor.. Refrigerant type .

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ELECTRICAL INSTALLATION not in excess of 32V

System: ... Earth pole / both poles clear of Earth. Earth indication . Battery sets 1. Use Position Voltage 2. Use Position Voltage 3. Use Position Voltage 4. Use Position Voltage Switchboards: main .. Position ... Distribution sub-boards: . Position ... Main and sub circuits: ... Control switch / CB Main Protection fuse Conductor size Sheath / CB insulation

Nav sub Final sub circuits: .. Control switch / CB Starter / ignition Protection fuse / CB Conductor size Sheath insulation

Nav lights

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ELECTRICAL INSTALLATION 240 / 415 V.A.C.

System: 1. Single phase 2. Three phase (a) Earthed neutral (b) Above earth (a) Earthed neutral (b) Above earth

Earth indication: Alternators Make Type Capacity Prime mover

Emergency Switchboard: Main Position ...

Distribution sub-boards Position ... Main and sub circuits: ...

Control switch / CB Main

Protection fuse Conductor size Sheath / CB insulation

Shore sub Final sub circuits: ..

Control switch / CB

Protection fuse Conductor size Sheath / CB insulation

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SHORE POWER
Flexible cable cores and stranding . Insulation and sheathing .. Phase sequence: Indication . Position ... Change over Position ... Control and protection of fixed wiring.. Position ... Indicator light and main switchboard .. Flexible cable test facility.. Position of lights. Single phase: polarity test Position and method of use .

FUEL SYSTEM
Fuel tanks: number, material and thickness and / or glass weight . Capacity .. Piping material ... Number and position of fuel shut-offs Type of drains Method of sounding .. Position of vents Gauze diaphragms and closing devices fitted to vent openings ... .. ........................................................................................................................................ ........................................................................................................................................

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BILGE PUMPING SYSTEM

Power driven pump Make .. Capacity .. Power driven pump... Make Capacity .. Other power driven pump(s) used for bilge pumping .. Position(s) .. Main bilge line: Branch bilge line: Manual pump(s): Diameter.. Material ... Diameter . Material ... Type . Capacity .

Other manual pump(s) used for bilge pumping Position(s) .. Method of compartment back flooding prevention .. Methods of sea to compartment back flooding prevention . Bilge alarmstype and position ... Method of control of pumping from deck position

LPG INSTALLATION
Number and capacity of bottles .. Position of stowage .. Appliances .. Inspection certificate(s) number)..... (a copy of each current certificate to be kept onboard in document folder) Details .... .. .. .. Repairs or servicing shall only be conducted by a licensed gas installer.
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FIRE FIGHTING SYSTEMS AND APPLIANCES

Power driven pump: Make Capacity .. Position of pump Position of suction . Power driven pump: Make Capacity .. Position of pump .. Position of suction . Manual pump: Make Capacity ..

Position of pump .. Position of suction . Diameter fire main . Material ... Are pumps connected to fire main (Yes / No)

Position of hydrants .. Number of hoses Hose diameter .. Hose material . Number of nozzles . Type . Jet nozzle diameter ... Engine room smothering (Yes / No) Type.. Jet nozzle diameter ...

Number and position of gas bottles LP Gas alarm and sensing device .. Non portable fire extinguishers Number Type . Position ... Number Type . Position ... Portable fire extinguishers ... Number Type ..... Position Exp date... Number Type ..... Position Exp date... Number Type ..... Position Exp date... Number Type ..... Position Exp date... Fire detectors Type . Location ..

...

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FIRE FIGHTING SYSTEMS AND APPLIANCES (continued)

Machinery space ventilation closing devices Tested? (Yes / No) .... Date .

Machinery space vent fans

position .

.. Machinery space shut off devicesposition of trip wires . .. .. .. .. .. .. .. ..

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LIFESAVING APPLIANCES
Inflatable life rafts: Number .. Location .. Capacity Last serviced .. Serial Number . Next service or exp date Location .. Capacity Last serviced .. Serial Number . Next service or exp date Location .. Capacity Last serviced .. Serial Number . Next service or exp date Location .. Capacity Last serviced .. Serial Number . Next service or exp date Hydrostatic release units: type . .. Lifeboats (dinghy): Number .... Location .. Capacity Last serviced .

.. Buoyancy apparatus ... .. Lifebuoys . Number ... .. Personal Floatation Devices (PFD / lifejackets) ... Number Location .. Expiry date (if inflatable) Last serviced .. .. ..

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LIFESAVING APPLIANCES (continued)

Distress signals: Location: Parachute rockets . Expiry date . Red hand held flares . Expiry date.. Orange smoke signals .. Expiry date.. White hand held flares .. Expiry date .

Portable / fixed lifeboat radio equipment EPIRB 1 Type ..... Make Model .. Serial number . Expiry date . Location .. EPIRB 2 Type . Make Model .. Serial number . Expiry date . Location .. Electrical alarm signals . Emergency electrical instillation fitted Radios /communication equipment Radio 1 Type . Make Location . Radio 2 Model .. Serial number. (Yes / No) (for details see electrical)

Type . Make Model .. Location Serial number.

Radio 3

Type . Make Model .. Location Serial number.

Satcom

Type . Make Model .. Location Serial number.

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NAVIGATION LIGHTS
Starboard side light lamp volt / watt / base ./.../. Mfg / model Port side light lamp volt / watt / base ./.../.. Mast head lamp volt / watt / base ./.../.. Mfg / model Mfg / model Mfg / model

Stern lights(s) lamp volt / watt / base ./.../..

Test date for "Navigation Arcs and Position" / /

Trawl lights lamp NUC lights lamp

volt / watt / base ./.../.. volt / watt / base ./.../..

Mfg / model Mfg / model Mfg / model

Anchor light(s) lamp volt / watt / base ./.../. Other lights Lamp vol / watt / base ./.../.. Lamp volt / watt / base ./.../.. Lamp volt / watt / base ./.../..

Mfg / model Mfg / model Mfg / model

MISCELLANEOUS EQUIPMENT
Anchor number 1 .. Weight . Type ...............

Cable Length .. Size .. Material ... Anchor number 2 .. Weight . Type ...............

Cable Length .. Size .. Material ... Anchor lifting arrangements.. .. Compass Make. Card size . Swung .. Deviation card Make. Card size . Swung .. Deviation card Chronometer or deck watch ..Barometer or barograph .. GPS .. Thermometer..
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BULKHEAD AND TANK ARRANGEMENT

Indicate on the above sketch the position of principle bulkhead, tanks and the following main compartments. CL ACC REF ST ER(M) ER(A) TR Chain locker Accommodation Refrigeration space Store or hold Engine room (main machinery) Engine room (auxiliary machinery) Transom space (steering gear)

Number

Position

Contents

Capacity

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Section 6:

Maintenance and Service Manual

MAINTENANCE AND SERVICE PLAN Planned maintenance and service items MAINTENANCE AND SERVICE RECORD Maintenance, service or modifications Sample maintenance logs and checks (single / twin engine) SURVEY CHECKLIST SURVEYORS REPORTS

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MAINTENANCE AND SERVICE PLAN

A maintenance cycle should be established. This may be based on either frequency of slipping or it can be done seasonally. The Owner and or Master should insert in the right hand column the times / periods the maintenance work or inspection is to be carried out. If an item is not applicable, it can be marked as N / A (not applicable). Items of machinery or equipment on the ship, which do not appear in the prepared plan, should also be included. Once the plan has been established, it remains unchanged unless the ship is altered or improvements are made. Accredited surveyors, builders or manufacturers of machinery or equipment may be able to assist with the completion of this plan.

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PLANNED MAINTENANCE AND SERVICE ITEMS STRUCTURE Hull / deck / superstructure (external)

FREQUENCY OF INSPECTION/WORK

Underwater valves and openings including fittings above waterline Hull / deck / bulkheads / superstructure (internal) Tanks and spaces Load bearing deck fittings Hull protection

Inspect hull after slipping / dry-docking. Assess: seams, planking, laminate, plating, welds. Carry out maintenance and repair work as found necessary. Inspection and maintenance carried out on total external area of hull. Disassemble valves. Check for wear and corrosion, stem glands. Ensure handle in satisfactory condition. Clean, grease and reassemble or replace. Assess bolts if flanged and skin fitting. Thorough internal inspection of hull framing, bulkheads, deck and deck framing, bulwarks. Thorough inspection of superstructure, windows and closing arrangements. General inspection of tank and framing and closing arrangements and venting. Inspect fitting and bolting arrangements and structure within the vicinity of the fitting. Underwater areas painted at each slipping and topsides if necessary. Anodes replaced or additional fitted as necessary.

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PLANNED MAINTENANCE AND FREQUENCY OF SERVICE ITEMS INSPECTION/WORK WATER TIGHT INTEGRITY Weather tight Repairs as necessary, plus doors and seals frequently monitored. Hatch covers / Repairs as necessary, plus securing frequently monitored. devices Hatch Repairs as necessary. coamings Ventilators, Repairs as necessary, plus dampeners / air frequently monitored. pipes Portholes and Resealed if reported leaking at hull deadlights joint. Gaskets checked ensure dogging bolts are free, the deadlights seal and glass is not damaged. Repair or replace if damaged which renders the ship unsafe. Freeing ports / Maintain free of obstructions. scuppers GENERAL ARRANGEMENT & MISCELLANEOUS ITEMS Signs limiting Ensure still legible and appropriate passenger access Upper deck rails Stanchions secure? Rails and / or wires in good condition, no broken strands Handrails Ensure secure and remain adequate throughout for purpose. ships Ladders, stairs Secure, ensure tread is not worn smooth Deck surfaces Ensure non skid finish and in good condition Windlass, Thorough inspection, replace worn anchors, cables parts. and warps Masts / rigging Structural fire protection Ensure no degradation of material or attachment.

ITEM

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ITEM Escape arrangements Passenger seating and berths Toilets, showers and hand basins LP gas system Sullage / sewage tanks Waste pumps / pipe work Sails

PLANNED MAINTENANCE AND SERVICE ITEMS Ensure unobstructed and workable. Secure and in good condition.

FREQUENCY OF INSPECTION/WORK

Operational, in good condition and hygienic. Certificate current and good condition. Not leaking. Operational, in good condition. Operational, in good condition.

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ITEM MACHINERY Main and auxiliary engines

PLANNED MAINTENANCE AND SERVICE ITEMS Servicing periods. Performance of engine constantly monitored. Fuel supply filters constantly monitored, see operations manual. Lube oil sampling every. Serviced in accordance with makers recommendations. Serviced to maintain fluid levels. Inspect for wear, corrosion, mechanical damage, locking arrangements. Carry out repairs and renewal as found necessary. Stern gear, all components from gear box to propeller nut. Performance constantly monitored. Inspection includes all components of steering system from wheel to rudderstock assessing wear and corrosion. Oil leaks in hydraulics systems and condition of hydraulic lines. Repairs and adjustments carried out as found necessary. Ensure stops are effective. Test conducted and manual tiller confirmed on board in good condition and can be put in place for use.

FREQUENCY OF INSPECTION/WORK Serviced in accordance with engine makers recommendations.

Overhaul periods gear box Rudders, stocks, pintles, bearings etc Stern gear Main steering gear

Thorough inspection carried out every ......

Emergency steering gear

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PLANNED MAINTENANCE AND SERVICE ITEMS Fuel tanks Tanks separate to hull structure. Tank plating inspected every. ......................................................... Areas of tanks against the hull to be inspected. Note: As far as can be inspected without disturbing the tank but must be able to form a confident opinion as to the condition of the tank. Fuel tanks inspected internally (this inspection may not be necessary for a tank with a capacity of less than 800 litres). Maintenance work carried out as found necessary. Tank securing arrangements. Tanks forming part of the hullstructure inspected and maintained as per hull. Pipe work and Fuel delivery and return system fittings including inspected every. tank fittings and transfer pumps Any leaks or other defects are repaired immediately and clean-up procedures carried out. Fuel tanks isolating arrangements tested as per operational manual. Any repairs or adjustments, found necessary, carried out immediately. Ensure isolating arrangements are operating efficiently. Pressure Maintain as per Australian Standard vessels / safety 3788. valves Air compressor Maintain fluid levels, ensure filters (diving ) are clean, monitor performance. Remote Continuously monitor and lubricate. controls engine, gear box, other machinery

FREQUENCY OF INSPECTION/WORK

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ITEM Refrigeration (includes safety valve)

PLANNED MAINTENANCE AND SERVICE ITEMS Service and repairs by specialist. Following items frequently monitored by crew: Pipe condition Electrical connection HP cut-out Oil levels LP cut-out Refrigerant levels Belt drives Fans, pumps, etc. Service and repairs by specialist*. Following items frequently monitored by crew: Pipe condition Electrical connection HP cut-out Oil levels LP cut-out Refrigerant levels Belt drives Fans, pumps, etc. Tested in accordance with operational manual. Repairs and adjustments carried out if poor performance is observed. Condition of drive belts and control arrangements continuously monitored. Repairs and adjustments as found necessary. Check for corrosion, cracks, deteriorated flexible sections, damaged or missing hose clips, strainers. Condition of any pipe supports.

FREQUENCY OF INSPECTION/WORK Inspection tests and services carried out by specialist-trained* person every

*this person must have a licence www.arctik.org

Air conditioning

*this person must have a licence www.arctik.org

Bilge / fire pumps and manual bilge pumping

Bilge alarms Pipe work

Thorough inspection conducted every

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ITEM

PLANNED MAINTENANCE AND SERVICE ITEMS

FREQUENCY OF INSPECTION/WORK Weekly

ELECTRICAL Low Voltage Visually inspect the electrical installation, (240 / 415 volts) including; plugs, socket, extension leads, and system portable equipment. Check for mechanical damage, corrosion, watertight integrity of fittings in exposed locations and exposed wiring. The complete installation should be inspected by a Queensland Transport accredited electrical surveyor or licensed electrical mechanic. Certificate of Compliance for Survey, Form 3104, issued by an accredited electrical surveyor or Electrical Installation / Inspection Statement, Form 1588, issued by an electrical mechanic. Extra Low Voltage (12 / 24 volt) battery supplied system Batteries: check the general condition, tightness of terminals and electrolyte levels of wet cells Inspect the complete electrical installation. Check for cleanliness, mechanical damage, corrosion, watertight integrity of fittings in exposed locations and exposed wiring or terminals.

Annually

Every 4 years or when repairs or modifications are performed

Weekly

Annually

Emergency electrical gear

Inspect as for Low and Extra low voltage as appropriate. Test operation change over devices and alternate supplies.

Weekly

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PLANNED MAINTENANCE AND FREQUENCY OF SERVICE ITEMS INSPECTION/WORK SAFETY EQUIPMENT (Including stowage, marking and launching arrangements Inflatable life Serviced as required by legislation. rafts and release Rigid life rafts Serviced as required by legislation. Rescue boat / Regular inspection lifeboat Lifeboat Regular inspection. equipment Lifebuoys, lights Continuously monitor if appliances Check every ... and lines are accessible to passengers. Conduct thorough inspection of casing, lines, reflective tape, markings legible. Lifejackets Inspect overall condition of jacket (PFD) - list type including straps, reflective tape. Where buoyant material has hardened or flattened, jacket to be discarded. Are they readily accessible? Lifejacket (PFD) Check batteries. If lithium or similar, lights - other check manufacturers expiry date. If approved lights dry cell or alkaline type, renew annually and record details. Distress signals Test battery regularly and replace Check every ... & EPIRB battery and flares before expiry. Emergency Test Weekly lighting

ITEM

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PLANNED MAINTENANCE AND SERVICE ITEMS MISCELLANEOUS EQUIPMENT Anchors Inspect condition of all anchors and cables on board every.. Assess wear, corrosion and any deformations due to applied loads. Repair or replace as necessary. Cables Check end for end chain cables to ensure evenness of wear. Ensure bitter end is attached to ship. Hawsers and Condition monitored for wear and warps UV degradation. (mooring lines) Medical Check itemised list and product stores expiry date. Magnetic Makers recommendations. Should compassbe swung every 3 years or if swung? modifications are carried out. Navigational Check connections, monitor aids/charts/ performance. Charts and notices to radar mariners - ensure current. Gangway / pilot Modifications to be carried out to ladder, safety gangway if circumstances of ship's net operations change, which may render the gangway inefficient or unsafe. Continuously monitor condition. Navigational Checked as per operational manual, lights ensure lens maintain colour, arc of visibility and position. NUC lights, day Ensure they are undamaged and shapes can be displayed. Radio/s Radio checks used to monitor performance refer Operations Manual. Radio technician may be engaged to service appliance, transmitters, aerial and earthing. LPG equipment System inspected by licensed gas type installer as required by legislation (Gas Act). Bottle stowage and condition of system continuously monitored. Any repairs necessary or modifications to be carried out by a licensed installer and a certificate obtained and placed in the maintenance record. Condition of appliances.
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ITEM

FREQUENCY OF INSPECTION/WORK

PLANNED MAINTENANCE AND SERVICE ITEMS FIRE FIGHTING EQUIPMENT Fire detection/ Should be surveyed / serviced in smothering accordance with Section 11 of the system, USL Code. description of Extinguishing container shall be tested and inspected in accordance system with Section 11 of the USL Code. Installation / service Certificate? Non-portable Serviced in accordance with and portable fire manufacturer's recommendations. extinguishers Pressure gauges checked during pre-departure checks. Dry powder units shaken regularly to ensure powder has not compacted. Fire bucket, Service certificate blanket, axe Fireman's outfit and breathing apparatus Fire main, water Tested in accordance with service pipes operational manual. Repairs and and hydrants adjustments carried out if poor performance is observed. Condition of drive belts and control arrangements continuously monitored. Hoses, nozzles Monitor during fire drills to ensure and couplings serviceability. SPECIALISED MACHINERY Cranes / davits

ITEM

FREQUENCY OF INSPECTION/WORK

Winches

Pile frames

Dredge plant

Fish processing

Trawling equipment

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ITEM STABILITY Load line draft marks Stability information

PLANNED MAINTENANCE AND SERVICE ITEMS Ensure marks are conspicuous. Repaint if necessary, including deck line mark. Carried on board? Refer section dealing with hull for closing arrangements. Ensure deck-freeing ports are not obstructed (drainage). Check that any special conditions imposed by the stability book are complied with, for example, ballast, 'No Go' signage for upper decks.

FREQUENCY OF INSPECTION/WORK

Page 60

MAINTENANCE AND SERVICE RECORD

This section has the same categories as the maintenance and service plan plus a section to record the service, maintenance and modifications. Regular maintenance such as lubrication, oil and filter changes should be recorded in the ship's daily operational log. This section should be signed by the Owner or Master of the ship and the date recorded. Any additional work carried out, not listed in the plan, must be inserted in the space provided. If additional work becomes a routine, the plan should be amended to include this work.

Sample maintenance logs and checks

Two samples of maintenance log and check sheets, relating to single and twin engine ships, have been included at the rear of this section. They are only to be used as a guide as to how a maintenance check sheet can be easily developed and used as a highly effective tool and official record.

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ITEM STRUCTURE Hull / deck / superstructure (external)

MAINTENANCE, SERVICE, OR MODIFICATIONS CARRIED OUT

SIGNATURE OF MASTER

DATE

Underwater valves and openings including fittings above waterline Hull / deck / bulkheads / superstructure (internal)

Tanks and spaces

Shipside rails / bulwarks

Load bearing deck fittings

Hull protection

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MAINTENANCE, SERVICE, OR MODIFICATIONS CARRIED OUT WATER TIGHT INTEGRITY Weather tight doors and seals

ITEM

SIGNATURE OF MASTER

DATE

Hatch covers / securing devices

Hatch coamings

Ventilators, dampeners / air pipes

Windows

Portholes and deadlights

Freeing ports / scuppers

Page 63

SERVICE, MAINTENANCE OR SIGNATURE MODIFICATIONS CARRIED OUT OF MASTER GENERAL ARRANGEMENT & MISCELLANEOUS ITEMS Signs limiting passenger access

ITEM

DATE

Upper deck rails

Handrails throughout ships

Deck surfaces

Windlass, anchors, cables and warps

Structural fire protection

Escape arrangements

Passenger seating and berths

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ITEM Toilets, showers and hand basins

MAINTENANCE, SERVICE, OR MODIFICATIONS CARRIED OUT

SIGNATURE OF MASTER

DATE

LPG system

Fresh water tanks

Fresh water pumps

Sullage / sewage tanks

Waste pumps / pipework

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ITEM MACHINERY Main and auxiliary engines Overhaul periods gear box Engine makers manual

MAINTENANCE, SERVICE, OR MODIFICATIONS CARRIED OUT

SIGNATURE OF MASTER

DATE

Rudders, stocks, pintles, bearings etc Stern gear

Main steering gear

Emergency steering gear

Fuel tanks

Pipe work and fittings including tank fittings and transfer pumps Pressure vessels and safety valves

Air compressor

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ITEM Remote controlsengine, gear box, other machinery

MAINTENANCE, SERVICE, OR MODIFICATIONS CARRIED OUT

SIGNATURE OF MASTER

DATE

Refrigeration (includes safety valve)

Air conditioning

Bilge / fire pumps and manual bilge pumping

Bilge alarms

Pipe work

ELECTRICAL 240 Volts / 415 volts system

12 Volts / 24 volts system

Emergency electrical gear

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MAINTENANCE, SERVICE, OR MODIFICATIONS CARRIED OUT SAFETY EQUIPMENT Inflatable life rafts and release Rigid life rafts

ITEM

SIGNATURE OF MASTER

DATE

Rescue boat / lifeboat

Lifeboat equipment

Lifebuoys, lights and lines

Lifejackets - list type

Lifejacket lights - other approved lights Distress signals & EPIRB

Emergency lighting

MISCELLANEOUS EQUIPMENT Anchors

Cables

Page 68

ITEM Hawsers and warps (mooring lines) Medical stores

MAINTENANCE, SERVICE, OR MODIFICATIONS CARRIED OUT

SIGNATURE OF MASTER

DATE

Chronometer & barometer

Magnetic compassswung? Compass gyro

Mechanical depth sounder or lead line Daylight signal lamp, sound signals Int Code flags / signals or N and C flags, V Sheet, Int code signal book Navigational aids / charts / radar Gangway, pilot ladder, stairwell, safety netting Navigational lights

Radio(s)

Page 69

ITEM LPG equipment type

MAINTENANCE, SERVICE, OR MODIFICATIONS CARRIED OUT

SIGNATURE OF MASTER

DATE

Cranes / davits

Winches

Pile frames

Dredge plant

Fish processing

Trawling equipment

Load line draft marks

Stability information

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MAINTENANCE, SERVICE, OR MODIFICATIONS CARRIED OUT FIRE FIGHTING EQUIPMENT Fire detection/ smothering system, description of system

ITEM

SIGNATURE OF MASTER

DATE

Non-portable and portable fire extinguishers, fire bucket, blanket, axe Fireman's outfit and breathing apparatus

Fire main, water service pipes and hydrants

Hoses, nozzles and couplings

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Vessel Name. Single engine Maintenance Logs and Checks

Main engine hours Auxiliary engine hours

Oil used Main engine

Oil used Auxiliary engine

Main engine RPM

Water temp.

Oil Pressure

Voltage

Radio Battery Voltage Fuel quantity Port main Starboard main Port aft Starboard aft Total Fresh water volume Sullage holding tank volume

Sullage holding tank pumped.

Waste oil removed (litres)

Vessel equipment status check completed Vessel machinery pre-start checks completed

Date

Maintenance details / defects

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Vessel Name. Twin engines Maintenance Logs and Checks

Main engine hours Port . Starboard .. Oil used Main engine Port . Starboard .. Main engine RPM Port . Starboard .. Radio Battery Voltage Fuel quantity Auxiliary engine hours Port . Starboard .. Oil used Auxiliary engine Port . Starboard .. Oil Pressure Voltage Port . Port . Starboard .. Starboard ..

Water temp. Port . Starboard ..

Port main

Starboard main

Port aft Starboard aft

Total Fresh water volume

Sullage holding tank volume

Sullage holding tank pumped.

Waste oil removed (litres)

Vessel equipment status check completed Vessel machinery pre-start checks completed

Date

Maintenance details / defects

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SURVEY CHECKLIST
This compliments the maintenance and service plan and record and must be only be completed by an accredited marine surveyor. The white copy is for the surveyor. The blue copy should be kept in the manual allowing a survey history to be developed.

Page 74

SURVEYORS' REPORTS
These reports record the condition of the ship according to the type of survey performed. Surveys must be carried out by an accredited marine surveyor.

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Section 7:

Marine Occupational Health and Safety Manual

DECK AND MACHINERY RECORD BOOKS MARINE INCIDENT REPORTING RESPONSIBILITIES OF THE SHIP'S CREW Master Engineer Coxswain / deckhand Cook / deckhand HAZARD IDENTIFICATION AND RISK MANAGEMENT Overview Control measures Types of risks on ships Use of personal protective equipment RISK MANAGEMENT PROCESS SOURCES OF INFORMATION TO ASSIST IN RISK MANAGEMENT

Page 76

The Transport Operations (Marine Safety) Act 1994, places a general safety obligation on the Master and crew who must ensure the ship is operated safely at all times. A safe working environment must be achieved to maintain this safety level. Failure to comply with the general safety obligation may lead to penalties including one year imprisonment or a substantial fine. Occupational health and safety must be assured by: identifying hazards assessing risks which may result because of hazards deciding on control measures to prevent or minimise risk levels implementing control measures monitor and reviewing the effectiveness of the control measures.

DECK AND MACHINERY RECORD BOOKS

Deck and machinery record books must be maintained and reflect in detail all ship operations including safety training evolutions. The machinery section of the record book must register fuel and water usage, the engine operating conditions and operating period including any maintenance defects and occurrences. All entries must be clear and concise.

MARINE INCIDENT REPORTING

A marine incident is an event causing or involving: the loss of a person from a ship the death of, or grievous bodily harm to, a person caused by a ship's operations the loss, or presumed loss, or abandonment of a ship collision with a ship stranding of a ship material damage to a ship material damage caused by a ship's operations danger to a person caused by a ship's operations danger or serious damage to a ship danger or serious damage to a structure caused by ship's operations. The Master is responsible for reporting a marine incident to a Shipping Inspector within 48 hours after the incident happens, unless there is a reasonable excuse. A written report must be made in the approved form (marine incident report form F3071), which is available from a Queensland Transport Customer Service Centres, Maritime Safety Queensland Operations Base, Queensland Boating and Fisheries Patrol office, or a Water Police office. The form may be completed with the assistance of a Shipping Inspector to ensure the information is as accurate, unbiased and reliable as possible. The form must be completed in full.

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RESPONSIBILITIES OF THE SHIPS CREW

Master
The Master of a commercial ship: must be appointed by the ship owner or the owner's representative is responsible for roster arrangements (if applicable) at the commencement of each shift or roster period must hold an appropriate and valid certificate of competency or equivalent qualification must ensure that all crew are appropriately licensed is responsible for the safe operation of the ship and all personnel on board must ensure the ship's crew and passengers are aware of planned emergency procedures must maintain a complete record of the ships operations which must be held for a period of at least five years is responsible for ongoing ship maintenance to an acceptable level of seaworthiness must record all maintenance defects and defect rectifications must hold an appropriate engineering qualification if an engineer is not carried onboard.

Engineer
The Engineer on a commercial ship: must hold an appropriate and valid certificate of competency or equivalent qualification authorising the holder to take charge of and operate the ship's machinery must keep the Master fully informed about the condition of the ship's machinery, its effect on the ship's operations, and where defective machinery could affect the safety or operation of the ship must oversee the operation of all machinery onboard the ship may be responsible for ensuring maintenance defects and defect ramifications are fully recorded.

Coxswain / deckhand
The Coxswain / deckhand on a commercial ship: must work under the direction of the Master may assist the Master with navigation and conning may be required for watch keeping duties as authorised by the Master.

Cook / deckhand
The Cook / deckhand on a commercial ship: must carry out duties as directed by the Master may assist with any duties as authorised by the Master.

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Other references: Other references to assist in the development of your Marine Occupational Health and Safety Manual include: Workplace Health & Safety 1300 369 915 (toll free) Workplace Health & Safetys homepage address is: www.detir.qld.gov.au Seafarer Work Cover for operating beyond 200nm and interstate.

Page 79

HAZARD IDENTIFICATION AND RISK MANAGEMENT

Overview
Risk is an integral part of everyday life. We manage it in everything we do in most cases without realising it. By way of the nature of a ship's construction and operation, certain hazards and risks are present. Unlike workplaces ashore, a ship operates in a dynamic environment. They present owners and operators with a particular set of environmental conditions that would not be encountered in a shore base environment. Owners and operators should be aware that identification and management of risk is an integral part of the safe operation of the ship. The management of risk is contained in Australian Standard AS / NZS 4360 1999 Risk Management. Key definitions from that Standard are: Risk is the chance that something will happen that will impact on what we do. It is measured in terms of consequence and likelihood. Hazard is a source of potential harm or a situation with the potential to cause loss Risk identification is the process of determining what can happen, why and how Risk assessment is the overall process of risk analysis and evaluation Risk control is the process used to implement policies, standards, procedures and physical change to eliminate or minimise adverse risk. A simple model for risk management is detailed in this standard. The basic points are: identify the risk analyse the risk evaluate the risk treat the risk monitor and review communicate and consult.

Control measures
Detailed below are the control measures (hierarchy of control) that can be put in place to control risk in order of preference. Elimination Substitution Isolation Engineering controls Hazard removal or transfer (engage expert contractor). Is there a less hazardous alternative to be used or redefine work practices. Can the hazard be removed from interaction with people? Can the magnitude of the hazard be reduced? Changes to machinery that remove / isolate hazard for example, belt guards.
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Administrative controls Personal protective equipment

Hazard control by adoption of safe work procedures. Clothing, respirators, eye protection, hearing protection.

Types of risk on ships

Listed below is a non-exhaustive list of the hazards and risks that exist on commercial and fishing ships that can be managed using the simple risk management model shown above: man over board fire emergencies dangerous goods and hazardous substances manual handling trawl and lifting gear slips, falls and impact with the ships structure due to the movement of ships in a sea way confined spaces (steering space, refrigeration holds, forepeak, cable locker) untrained crew footwear hygiene equipment (fish and dive gear, pile drivers, winches, hoists, hooks) tender / dory use - including boarding launching and retrieving tender / dory proper use of deck machinery smoking, alcohol and drugs access within the ship access to and from the ship electrical safety manual tasks include retrieving a person from the water engine room lighting dangerous marine animals and reptiles refrigeration on watch alone launching long lines ergonomics (at a sorting tray, handling dive equipment) UV exposure maintenance work (inhalation, vision, skin and ship access) trawling processes loading and securing vehicles position of vehicles escape routes dangerous cargo crew entering engine room demobilising machinery protection from moving parts hearing and vibration protection heavy weather marine incidents hatches
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spills on deck / cabin sole work at heights fatigue

An example of the application of the risk management is shown below with confined spaces.
As covered by Australian Standard AS 2865 Safe Working in Confined Spaces. The major hazard associated with confined spaces is oxygen-depleted atmosphere. Other hazards can be the toxic effects of sewage systems, paint fumes, refrigeration, fuel tanks and stagnant bilge water. A confined space is an enclosed or partially enclosed space which: is at atmospheric pressure when anyone is in the space is not intended or designed primarily as a workplace could have restricted entry to, or exit from the place is, or is likely to be, entered by a person to work at any time, contains, or is likely to contain any of the followingi an atmosphere that has potentially harmful level of a contaminant ii an atmosphere that could not have a safe oxygen level iii anything that could cause engulfment Examples on board ships can include any shipboard spaces entered through a small hatchway or access point, cargo tanks, air receivers, cold room spaces, cellular double bottom tanks, duct keels, ballast and oil tanks, void spaces and sewage system holding tanks. A safe system of work should be in place for all persons working in situations where there is a risk of injury from working in confined spaces. Where there is a risk, the person supervising the work will carry out a risk assessment and will then develop a safe system of work, based on the risk assessment, to minimise those risks based on the Hierarchy of Control. Work or entry in confined spaces must comply with the Australian standard for working in a confined space. Before carrying out work in a confined space, take these steps: a safe system is developed that suits each job safe methods of work are clearly defined personal protective equipment is detailed the protection of others is controlled. Control measures include: Ensuring persons are trained Ensuring compliance with safety standards are monitored and appropriate action taken to address non-conformances Ensuring atmospheric testing has been completed Is there a need for emergency evacuation equipment? What are the tasks to be completed? Is mechanical ventilation required? Is communication equipment required? Is there exposure to combustion exhaust gases? Is there exposure to LPG or other gases? Reviewing / maintaining the confined space permit.
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Use of personal protective equipment

A safe system of work should be in place for all persons working in situations where there is a risk of injury. These people need to protect themselves with personal protective equipment. Where a risk has been identified, a safe system of work should be developed, based on the risk assessment, to minimise those risks based on the Hierarchy of Control. All personal protective equipment is to be maintained in good working order and replaced as per Australian Standards. Safety footwear, gloves and helmets should be worn at all times, including on ships, when operating cranes and loads. Personal protective equipment does not entirely remove the effects of the hazard. Additionally, protective clothing provides a further safety measure from the elements and working environment for all crew. This can be further enhanced by utilising sunscreen lotions when required to operate outdoors and subject to direct and reflected sunlight.

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RISK MANAGEMENT PROCESS

This section is a guide for the development of a risk management process involving the identification, evaluation, treatment, communication and ongoing monitoring of risks. Risk management is a systematic method for the identification and treatment of risk associated with the activities of your ship. Risk management may be applied to all stages in the life of an activity, function, or asset. The implementation of risk management requires a number of steps within an organisation or operation. The organisations principal shall ensure a review of the risk management system is undertaken at a specified interval sufficient to ensure its continuing suitability and effectiveness is satisfying the requirements of the operation. The main element of a risk management process incorporates a continuous loop and system analysis to establish the required aspects of the operation of a ship. These include: identification analysis evaluation treatment monitoring communication and consultation

Identify Hazard

Communicate & Consult

Analyse risks

Evaluate risks

Control / Treat risks Training

Page 84

Monitor and review

Identify risks

Table 1

Example of risk identification template

Area of impact Select as applicable

Sources of risk Commercial verses legal interests Economic Human behaviour Nature of events Technological issues Resources Individual activity

Income

People

Environment

Ship

Contracts

Reputation, goodwill

Table 2
Level 1

Qualitative measurement of consequences or impact

Description Insignificant Example detail description No injuries, low financial loss.

Minor

First aid treatment on site.

Moderate

4 5

Major Catastrophic

Medical treatment required on-site. Hazard contained with outside assistance, high financial loss. Extensive injuries, loss of operating capability, hospitalisation, major financial loss. Death, toxic release, hospitalisation, huge financial loss.

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Table 3
Level A

Qualitative measure of likelihood

Description Almost certain Explanation Is expected to occur in most circumstances.

Likely

Will probably occur in most circumstances.

Possible

Might occur at some time.

Unlikely

Could occur at some time.

Rare

May occur only in exception circumstances.

Table 4
Likelihood

Qualitative risk analysis matrix level of risk

Consequences
Insignificant 1 H M L L L Minor 2 H H M L L Moderate 3 E H H M M Major 4 E E E H H Catastrophic 5 E E E E H

A (almost certain) B (likely) C (moderate) D (unlikely) E (rare)

Legend: E: H: M: L: extreme risk high risk moderate risk low risk immediate action required attention needed responsibility must be specified manage by routine procedures

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Table 5

Risk assessment

Hazards

Potential dangers What can occur How can it occur

Assess hazards

What is the likelihood What are the consequences

Risks

Estimate level of risk

Assess risks

Evaluate risks Compare against criteria Set risk priorities Decide whether to accept or control

Control Measures

Consider control option and choose Eg: eliminate, substitution, transfer, Engineering, Administration, and Personal Protective Equipment, accept Develop work procedures Implement controls, train & document Monitor effectiveness

Adopt & Train

Assess control options and decide on the most appropriate.

Train the crew in implementation of controls and induction of visitors.

Continuously monitor effectiveness and changes in the workplace.

Make improvements as necessary and document.

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Table 6

Risk treatment schedule / plan

Date of risk review: .. Complied by: .. Date:.. Reviewed by:... Date: .

Function/activity:
The risk in priority order from Risk register (see table 4) Possible treatment options Preferred options Risk rating after treatment Result of cost benefit analysis A: accept B: reject Person responsible for implementation Timetable for implement action How will the treatment be monitored

Page 88

SOURCES OF INFORMATION TO ASSIST IN RISK MANAGEMENT

Past records Relevant experience Industry practice and experience Expert advice Standards, codes and legislation Manufacturer manuals and procedures.

Page 89

Section 8:

Manual of Procedures for Verification of Passenger Numbers

Page 90

The Master shall ensure verification of the passenger numbers on board the ship. A count of all persons on board shall be made and recorded when a ship is used to transport passengers. Confirmation of this check must be noted in the ships logbook / diary. (Passenger numbers , crew numbers at top of each page in diary) Before the ship departs any berth mooring or anchorage, the Master must ensure a crew member: (a) counts all persons on board; and (b) makes a written record of the count; and (c) verifies the count by signing the written record. If anyone leaves the ship permanently for alternative transport to shore or another ship, or if an additional person permanently joins the ship, the Master must ensure a crew member: (a) counts each person as they leave the ship; and (b) counts each person as they board the ship; and (c) makes a written record of each of the counts; and (d) makes a written record of the number of persons currently on board; and (e) verifies the information recorded under paragraphs (c) and (d) by signing the written record. The Owner or Master must keep each record made under this procedure, for at least one year. Two types of systems may be used to carry out the count: active or passive 1. Passive count (for example head counts)

The passive system requires little participation by the people being counted. It tends to be quicker and less obtrusive but are also more susceptible to error. If passive systems are used, the count should be done twice, and independently, by different crew members. 2. Active count (for example, roll calls, tagging or signing systems)

The active count systems require the people being counted to actively participate in the counting process. These systems tend to be slower than passive systems but are less prone to error. The use of an active system is preferred. As with any other system, it is more important the adopted process is clearly known to all workers and the responsibility for completing the count is clearly allocated to a person, or persons, on each day. Documentation of the count should appear in the log. Digital and analogue videotaping of passengers boarding the ship may be used to either actively or passively count the number of passengers onboard. In an active system, passengers are asked to look into the camera and say their name and how many in their party. It can be supplemented by a head count performed by two crew members independently. The head count is then compared. Should any discrepancy appear, a second head count should be conducted for comparison. Tapes may be saved offsite for later reference.
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Section 9:

Crew Records and Training

CREW INDUCTION RECORD CREW RECORD / TRAINING SHORT TERM CREW MEMBER DETAILS AND RECORD OF TRAINING CREW MEMBER DETAILS AND RECORD OF TRAINING CREW RECORD OF SERVICE SHIP CHECK LIST

Page 92

CREW INDUCTION RECORD Crew induction and initial safety training

Date Name Muster stations Location of safety equipment Use of safety equipment Emergency drills Abandon ship Signature

Page 93

CREW RECORD / TRAINING

Name: .... Position: ... Address: . Qualifications: .. No. : Expiry date: ..... / . / ... D.O.B: ..... / . / .. Phone No.: . Next of Kin: .. Phone No.: ....

EMERGENCY PROCEDURE DRILLS

Date Muster Stations MOB Fire Fighting Collison / Flood Abandon Ship Cyclone / Weather Other Signature

Page 94

SHORT TERM CREW MEMBER DETAILS AND RECORD OF TRAINING

Ship name ............................. Registration number ...... Crew Name . Address Date of birth ..... Phone number .. Tax file number .... Medicare details: Card number ......... Expiry date ....... Qualifications ... Next of kin ... Contact Phone Number...... Medical details Allergies .. Blood group ... Date of last tetanus vaccination .. Other details ...... ......

Details of crew training: The Master of the ship will ensure all short term crew members (less than 6 months) are trained in the following areas: Ship's safety features, practices and precautions the layout and tour of inspection of the ship location of life jackets the location of the life ring(s) the location, operation, and use of doors and hatches the location of the inflatable life raft, or dinghy the location of distress flares and EPIRB(s) the location of the ship's first aid kit and associated equipment the location of portable fire equipment (extinguishers, fire blankets)

Page 95

the location of additional fire fighting equipment and closing devices (fuel shutoff valves, air dampers, fixed fire suppression system) the location of personal protection equipment (ear muffs, wet weather cover alls, boots, gloves, safety glasses) the muster alarm device.

Location of personal safety equipment the location of crew member's life jackets muster stations Instruction and demonstration on how to use the personal safety equipment don a life jacket deploy a life ring, line and light device operate a portable fire extinguisher crew member's role in fire emergency situations operate hand held and rocket flares, and an EPIRB operate air dampers and fuel shutoff devices. Action to be taken in the event of an emergency Instruction regarding man over board and abandon ship procedures.

Declaration Sample declaration (insert your own wording). To be completed and signed by all short term crew. When completed and witnessed, the safety officer shall forward this form to the owner / master at the first opportunity. I, ......................................................................................, a crew member on the ship . declare that I have received training in all the components listed above; have gained a sound working knowledge of them; agree to abide by the standard therein; understand my obligations to occupational health and safety; and exercise a duty of care to other crew members, passengers and others on board.

Signed ... Date .........

Witnessed by (name & signature) ..

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CREW MEMBER DETAILS AND RECORD OF TRAINING

Ship name ............................. Registration number ...... Crew Name . Address Date of birth ..... Phone number .. Tax file number .... Medicare details: Card number ......... Expiry date ....... Qualifications ... Next of kin ... Contact Phone Number...... Medical details Allergies .. Blood group ... Date of last tetanus vaccination .. Other details ...... ......

Details of crew training: Inducted into the ship procedures; Safety management plan induction Date . Signed (prior to first voyage) Watchkeeping procedure Date . Signed (prior to first voyage) ... Occupational Health and Safety course date of completion ....
...

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Declaration Sample declaration insert your own wording. To be completed and signed by all crew. When completed and witnessed, the safety officer shall forward this form to the owner / master at the first opportunity. I, ......................................................................................, a crew member on the ship . declare that I have read the Operating Documents and Records contained in ship's manual; agree to abide by the standard therein; understand my obligations to occupational health and safety; and exercise a duty of care to other crew members, passengers and others on board.)

Signed ... Date .........

Witnessed by (name & signature) ..

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CREW RECORD OF SERVICE

This section is to record service details of crew members, and transfer to the Record of Service Book (ROS) and / or Record of Practical Experience and Sea Service Book (ROPES) held by the crew member for ratification by Maritime Safety Queensland. This document does not replace either book. Crew details: Name: DOB: Next of kin: Training (date / certificate number) Radar: First Aid: Occupational Health & Safety / ESS Coxswain Master 5 Master 4 Other Safety equipment issued: PFD Personal EPRIB Sea time (RoS / ROPES): Date Start Finish Details of operation (see note below) Area Type Duties Number of days / months at sea Master / Owner Signature Date Date Harness Strobe light Date Date RoS/ROPES book number: Employee number: Phone:

Radio operator: GMDSS: General purpose hand MED 3 MED 2 MED 1 Other

Total
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ROPES tasks: Date started Date finished Class/grade of ROPES book Tasks completed (All/partial) Supervisor's Signature

Master / Owner details: Name: Master / Owner Address / Phone Masters certificate details Grade: Cert number: State of Issue:

Notes: Area of operation F.G. Foreign going 600 Within 600nm of coast 200 Within 200nm of coast 100 Within 100nm of coast 50 Within 50nm of coast 15 Within 15nm of coast P.S. Partially smooth waters S Smooth waters I.W. Inland waterways P.L. Port limits
Page 100

Type C - Commercial ship F - Fishing ship RS Recreational ship M Military R Rescue CS Commercial sailing

Principle duties M - Master WD Watch keeper in charge deck WE Watch keeper engine room D Deckhand GP General purpose hand ER Engine room only

X Other

SHIP CHECK LIST This an example of a check list to be carried by master and crew (copy, fold & laminate) PRIOR TO DEPARTURE PRIOR TO DEPARTURE DEPARTURE 1 2 Mooring lines: make ready for departure. Other lines: inboard. Crew safety briefing: fire, man over board, abandon ship, safety, equipment, first aid, medical, life rafts. watch system responsibilities set for maintaining a safe navigation watch. Route planning: voyage planned, charts, navigation, equipment, weather, sea conditions, radio check. Shore power: disconnect. Cargo and other items: stowed and secured. Load line: within design parameters. Fuel (and reserves): sufficient for voyage, distributed for stability. Upper deck and internal: secure for sea. Watertight integrity: check Engineering: Oil, fresh water, sea water, gear boxes, hoses, electrical systems, pumps, air conditioning, tools, exhaust systems, pumps, genets, steering, batteries, spares refrigeration. Water (and reserves): sufficient for voyage, distributed for stability. Provisions: sufficient for voyage, stowed, gas. Bilges: check pumps and levels. General: check hull and skin fittings, hatches, safety equipment, rigging, flares, horn, lights, navigation aid equipment, radios, deck fittings. Mooring lines and fenders: free, clear and stowed for sea conditions. Passengers: safety briefing. Watch keeping: commence, proper look out, course, navigation, engineering, weather, radio monitoring, bilge alarms, fire alarms, check cargo, check dangerous, goods, log entry and repeat. Watertight integrity hatches & port holes secured & operational.

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ANCHORING / HEAVE TO Log: position and time, check. Crew: wellness, watches. Passengers: wellness. Lights and shapes: display. Watch keeping: commence, proper look out, course, navigation, weather engineering, radio monitoring, bilge alarms, fire alarms, check cargo, check dangerous goods, gas, log entry. Change of watch: brief next watch. monitor cable to ensure maintaining position. monitor weather reports and local conditions.

ARRIVAL

EMERGENCY

Crew: brief crew on berthing procedure.

Man overboard: Shout man overboard. Alert master, crew. Maintain visual contact, Mooring lines and spot and point. The fenders: spotter should not take ready fenders / lines, eyes off the victim. ensure the propeller(s) Provide floatation device with light. does / do not become fouled. Man spotlight. gangway established. Bring ship around and pickup victim. Provide first aid. Passengers: disembark safely. XX??XX??XX??X Life rings / flares Communicate: Account for passengers log off with shore and crew. station or other ship. Collision: Shore power: connect and check supply. ..

Gas: close valves. Fuel: close valves. Water: close valves. Hatches: secure. Systems: isolate and secure. General: clean and ready for next voyage secure against unauthorised entry.

.. Fire .. Grounding ..... Sinking .

Marine incidents are to be reported as soon as possible

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Section 10: Certificates and Other Documents

Place copies of certificates, and other documentation here.

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