Joint Session Date: April 18, 2013 Venue: MVP 217-218 Time: 4:30pm To 6:00pm AGENDA (Underlined To Be Continued, Italics Postponed/deferred)

Room 200, MVP Student Leadership Center, Ateneo de Manila University 0916 750 6661 | sanggusecgen@gmail.
com
JOINT SESSION Date: April 18, 2013
Venue: MVP 217-218 Time: 4:30pm to 6:00pm
AGENDA (underlined = to be continued, italics = postponed/deferred): 1) Privilege Speech by Dan Remo 5) Thrust Discussion 2) CB Briefing 6) Unit Reports 3) Ratification of CB CIP 7) Privilege Speech by AJ Elicao 4) School/CB Committee Appointments 8) Reminders ATTENDANCE (underlined = absent, italics = late/early departure):
Daniel Antonio Remo President Redentor John Dimla SOH Chairperson <vacant> 4 SOSE Exec Officer Mary Allyson Ty 3 SOSE Exec Officer <vacant> 2 SOH Exec Officer <vacant> SOSE Chairperson <vacant> 4 SOSE Exec Officer <vacant> 3 SOSE Exec Officer
1
Ryan Carl Yu Vice-President Matthew Daniel Olivares SOH Secretary-Treasurer <vacant> 4 SOH CB Rep Jose Norberto Reyes 3 SOH CB Rep <vacant> 2 SOH CB Rep <vacant> SOSE Secretary-Treasurer <vacant> 4 SOSE CB Rep <vacant> 3 SOSE CB Rep
Antonio Rafael Elicao Secretary-General Jose Javier Poe IV JGSOM Chairperson Alisandro Joshua Agpoon 4 JGSOM Exec Officer John Paul Racines 3 JGSOM Exec Officer Jose Iigo Acosta 2 JGSOM Exec Officer <vacant> SOSS Chairperson <vacant> 4 SOSS Exec Officer <vacant> 3 SOSS Exec Officer <vacant> 2 SOSS Exec Officer
Kristine Mae Andujare Finance Officer Maria Alexandra Tanjangco JGSOM Secretary-Treasurer Larisse Jem Mondok 4 JGSOM CB Rep
2
Luis Miguel De Jesus 3 JGSOM CB Rep Ray Cristofer Gomez 2 JGSOM CB Rep <vacant> SOSS Secretary-Treasurer <vacant> 4 SOSS CB Rep <vacant> 3 SOSS CB Rep <vacant> 2 SOSS CB Rep
Melisse Andreana Yutuc Pamela Anne Gaerlan 2 SOSE Exec Officer 2 SOSE CB Rep Michaella Paula Aldea COA President Cathrina Dumancas DCR Chairperson Kristoffer Tadeo Chua DRS Chairperson Von Vincent Cruz ARSA President
3
Aldwin Maynard Dykimching Rachel Mina DSLD Chairperson DSWS Chairperson Paolo Miguel De Los Reyes DIA Chairperson Roy Lambert Guerra SJC Chief Magistrate
4
Jose Enrico Abesamis DEA Chairperson Kevin Thomas Sison COMELEC Chief Commissioner
Samantha Hillary Co DPR Chairperson
1 2
Proxied by Matt Olivares. Proxied by Josh Agpoon. 3 Proxied by Paul Sajulla. 4 Proxied by Leo Abot.
We are your sole autonomous student government. We voice out your concerns. We protect your welfare. We form the community. We are entrusted to lead and committed to serve. We are your SANGGUNIAN.
A member of BUKLOD ATENISTA, the alliance of student governments of Jesuit tertiary education institutions in the Philippines.
Room 200, MVP Student Leadership Center, Ateneo de Manila University 0916 750 6661 | sanggusecgen@gmail.com
OTHER ATTENDEES: Leo Abot, SJC Internals Magistrate Kyla Javellana, OP Chief of Staff Izo Lopez, OSG Chief of Staff Toby Tobias, SOSE Freshman Night TF Head Nikko Dela Paz, OSG Secretariat Team JB Bautista, OSG Logistics Head Louis De Jesus Guio Martinez Paul Sajulla, ARSA Secretary-General Shaun Que, OVP Chief of Staff Betty Caronogan, OFO Chief of Staff Astrid Ocampo, OP Special Assistant for the HoR Misha Samonte, OSG Knowledge Mgt Team Dan Manglinong, 4th Year BFA CW Course Rep Mawe Duque Nick Lucero
MINUTES Privilege Speech by Dan Remo Remo: Year of many firsts. What we're going to be doing will be very difficult, need collaboration. What I'd like to impart is, whatever you bring into this meeting, come in here with an open mind and the willingness to work. It will be difficult, structure is complicated, but we do this because we want to serve. Let's leave Sanggu better than we found it. Briefing Structure of the Central Board o Parliamentary procedure meant to keep order and be as efficient as possible o Start of every meeting Call to order by the presider (usually the President) National anthem (because we are Filipino and are nationalistic) Prayer Roll call by the Sec-Gen Approval of agenda Agenda is usually published early. Gone through motions--plans of action, decisions, etc. o Motions Motions to approve (agenda pts, any course of action the board will take) Motion to suspend parliamentary procedure OSG does not record what goes on during suspended parpro Motion to divide the house During voting on a particular stand. Call on every member of the Central Board to vote. Records the vote of every CB member Motion to caucus suspend recording of minutes, breaks the board into small groups to discuss Motion to defer to delay the discussion either later on or to next meeting Motion to adjourn at any time, but has to be seconded, done at the end o Rules of CB meetings Voting process Who can vote in a CB meeting: CB Reps and sectoral representatives. Whenever there's a motion, only CB Reps can give votes. Everyone can join the discussion, but only CBs vote. Voting is for whenever you make a policy, or a resolution. EDTAF Early Departure, Tardiness, and Absence Form. Used to check attendance, allow proxy. Repeated failure to submit may be grounds for impeachment. To ensure accountability. Everything you say is taken down public record even if you are not a CB Rep. Beginning usually has approval of minutes of previous CB meeting. Minutes remind us and require us to enforce the things we do pass, helped by SJC who audit what we do/say.
Rules exist for a reason, but do not let them discourage you from joining the discussion. Joint sessions whenever the President feels he needs the entire board and school reps for whatever reason, something critical to discuss. Conducting discussions Point of information wait for presider to acknowledge you before you raise a point. Point of Contention to say a point against the speaker. Point of order ask regarding procedure; for example what rule do we follow or to clarify rules. So that the speaker can prepare, and for the sake of the minutes. Motion to extend the time extension because there is not enough time. Has to be said by CB member.
Questions Acosta: If a joint session is SB and CB, can members from the School Board raise motions? Remo: CB reps can raise for the SB. You can participate in the discussion, ask your partner to ask for an extension and then raise points yourselves. Require everyone to be there for critical institutional discussions. For example, now, levelling off all units plans, etc. Remo: What happens when we run out of time and we are forced to extend for very long, to the point that we have to leave the room? Meeting extends until motion to adjourn. Maki De Jesus: Clarify why the proxy can still vote. Remo: You are an elected rep, so the powers of the position are given to you. Part of the privilege are that you can delegate the power provided that you go through the process and is acknowledged by Sec-Gen. You're not just here as an individual, you're here representing a constituency. Appointees conversely can't because constitution says they do not have the legitimacy to represent in that way. Maki De Jesus: If I'm not engaged in that topic, but there's a member of my SB who's more involved, can I just give that someone the proxy power? Remo: Given that you're an elected CB Rep, the vote is your responsibility. If you have any resource persons, encourage them to come, have them present, but you as a representative should still be the one to vote for your batch. We do not have particular rules on who you give your proxy power to, so it's for your batch to judge who you give your proxy power to. We don't encourage it, but you can. Gomez: Can votes by proxies be [withdrawn by us later]? Remo: No. Proxy power assumes that the proxy is representative of the constituency. And the moment the proxy votes for you, unless we go back to the topic later on, that's the only time you can re-vote on an issue.
Elicao: Thats why in Certificate of Proxy, theres an option to not give your proxy the votw. But youll have to explain why, and the assumption is youll send a proxy you trust to vote for you. Remo: Where does the president come in? Enacts the decision on behalf of the Central Board. Presidential VetoI can't officially vote, conflict of interest with role of presider. Presider has to be neutral. Who can be presider besides VP? Presider can ask for motion to move presidership in case he wants to join discussion. When you come into a meeting and you want to bring up something with me personally, we discuss it outside formal CB session. Not to say that CB work starts and ends here; this is just a small part of it. The CB is a place where we formally ratify and discuss, but work is done outside. Reyes: Who can assume presidership? Remo: Anyone, but the body will decide. o Reyes: Limited to CB? Remo: Yes. Gomez: Presiders can't vote? Remo: Yes, which is part of why we have change of presidership. Ratification of CB CIP <Elicao discusses the draft of the CB CIP.> Questions Louis De Jesus: Given that you're opening the process of appointment for OIC CB Reps to constituents, why are there no CB Reps for SOSS? Remo: Constitutionally, and given the SJC decision/interpretation, we cant. Elicao: Given the lack of chairpersons for SOSS and SOSE, there is no body to forward these recommendations for appointment. Yu: For the CB Standing Committees, I dont think they should have to meet twice a week necessarily. It should be up to the members of the committees. Motion to amend Title V, Section 48 by Yu, seconded by Elicao, as follows: The CAA, CEA, CFS, and CAS are mandated to meet as often as deemed necessary by the members of the corresponding committees. Motion approved unanimously. Motion to change presidership to the VP by Yu, seconded by Maki De Jesus. Motion approved unanimously. Poe: Will we also approve the SB CIP? Remo: No need. Up to School Boards. I intend to give them all the necessary autonomy. o Poe: Can we have a template? Remo: Sec-Gen, please provide.
Motion to change presidership to the President by Remo, seconded by Gomez. Motion approved unanimously. Poe: I noticed that the CB CIP points that concern the SB, and the CB. Why can't SB have a say in general Sanggu rules? Why are these points included when they apply to all of us? Remo: We cant craft it and isolate the CB alone. You are free to speak up, ask your CB Reps to lobby. The CIP includes the jurisdiction of the facilities, the Sanggu room. This falls under the Office of the Sec-Gen, which is under the CB, so these rules must be ratified by the CB. We have to abide by them, convenient or not. Consti has CB as highest policy-making body, so for now, this is how it has to work. Keep in mind for when we open constitutional review. Louis De Jesus: What governs the behavior of a CB rep in a school committee? Remo: We cannot write the behaviors down or restrict our reps that much. Up to the CB to write up benchmarks if you will. We are bound by the constitution and also the Magna Carta, We cannot enforce behaviors upon others. o Louis De Jesus: Wouldn't the CB be imposing behaviors upon itself? Remo: It is up to the CB if it feels that we have to add those benchmarks to regulate behavior. Motion to change presidership to the President by Yu, seconded by Elicao. Motion approved unanimously. Yu: PoC for Title V, Section 44, its unclear exactly who does the appointing. Motion to revise Title V, Section 44 to "The members of the Board, except sectoral representatives, President, Vice-President, Secretary-General, and Finance Officer, are to be appointed by the President.... by Yu. Objection by Maki De Jesus - why should the president be the only one who has the say in what committees we join? o Yu: It's not that only the president will pick, but the board talks about it first, then forwarded to president to be formalized. Objection withdrawn. Objection by Elicao, motion to instead amend the section to read ...to be appointed by the president with the consent of the Board. o Yu motion withdrawn, Elicao motion approved unanimously. Yu: PoC quorum is described as 50% + 1 of the Board, not just simple majority. Given that we have 11 CB Reps, is the Central Board alright with idea that to reach a quorum, seven is needed instead of six. <General assent.> Poe: PoI - The CB CIP is just presented to the CB's, and only now. Shouldn't we have had more time to review? Elicao: The draft has been in the Sanggu top officers Dropbox since Wednesday; you should've read it already.
Motion by Yu to approve the CB CIP for the school year. Objection by Andujare: Have you all actually read it? When this document is already approved, everyone has to follow it. Youre sure? o <General assent.> Objection withdrawn. Motion approved unanimously. Appointments School Committees Yu: We only have five CB Reps. Traditionally, we assign CBs to these committees and they become the reps for the year. This year, Top 4 talked about recommendations, based on what you told the president, what we know about you, and workload. School Committees part of your job as CBs. Traditionally, seats are held for the entire year, but since we only have five CB Reps, seats will be temporary until SpecEl. Remo: Each name we'll give will be approved per committee. Temporary appointment recommendations: Budget Committee (goes with Finance Officer to the university budget committee) Ray Gomez Standards Committee (selecting valedictorian, appeals for probation) - OVP and Pam Gaerlan Curriculum Committee (curriculum-related/course-related affairs) Pam Gaerlan Nutrition Committee Larisse Mondok Cafeteria Committee Juno Reyes and Maki De Jesus Off-Campus Housing ARSA and Ray Gomez Discipline Committee Larisse Mondok and OP Remo: These are School Committee recommendations as made by Top 4 officers. Concerns? Louis De Jesus: Who in OP and OVP? Yu: Us. Remo: And whoever we send, as necessary, but will usually be us. Gomez: PoI - Why was I recommended for Budget? Yu: With regard to the number, you only have one other committee. With regards to experience, we feel you have more mathematical expertise as an ME major. Maki De Jesus: PoI - Why am I in the Cafeteria Committee? Remo: Related to CAS/administrative work. Juno is there for org/student group perspective. Maki De Jesus: PoC - What does the Caf Committee do? Motion to change presidership to FO by Andujare, seconded by Gomez. Motion approved unanimously.
Remo: Caf Committee deals with the three concessionaires of the Loyola Schools; they regulate them and the sub-concessionaires. Very administrative in nature. Maki De Jesus: PoI - So the power is limited to the cafs? What about JSEC? Yu: JSEC falls under the SOM Dept, but if you feel you have a issue with JSEC and you're part of the Caf Com, bring it up with them. Gomez: PoC Whats the difference between Nutrition Council and Caf Com? Can we make them have the same rep, or merge them? Remo: Caf Comm is administrative in nature, technical. Why storage freezers at this temperature, size of loading bays, etc. Nutrition is nutrition-based, particularities of the food. Separated by the school, so we can't modify or change them. We can vote in them, but that's it. Gomez: PoC For Off-Campus Housing, until where is their jurisdiction? Yu: These are the types of questions should be forwarded to the committee itself. Remo: Summary: Ateneo-accredited off-campus housing. Inspections, check-ups, approvals. ARSA as dormers, Ray as off-campus house person. Motion to change presidership back to President by Remo, seconded by Yu. Motion approved unanimously. Motion to approve school council appointments until special elections by Gomez, seconded by Elicao. Divide the house, voting via vica voce, approved unanimously. CB Committees CAA (academic related issues) Larisse CAS (admin, reservations, trike matrix, facilities, etc) Maki CFS (formation, guidance) Pam CEA (all extracurricular affairs) Juno, Ray Maki De Jesus: When will these be effective? Remo: Immediately. Maki De Jesus: How do we work? Yu: Transitioning from previous years to these individuals, and from there, you start working. Still not permanent, and subject to change based on SpecEl. Reyes: Effective immediately, but chairmanship isn't decided yethow will we work? Yu: The members can talk among themselves rather than having the Top 4 decide everything. You can start working immediately even without your chair being appointed, because you choose your chair. Remo: If approved tonight, you will take responsibility for appointing.
Elicao Are we deciding auxiliary committees tonight? Yu: No. Theyre assembled on a need basis, and theres no urgent need right now. We do need to appoint, but not all CB reps have given preferences, so deferred till then. o Gomez: So there are no auxiliary committees? Yu: Need basis, not as urgent as standing. There will be, but when the other CB Reps give their preferences. Elicao: Implication of CIPRyan, Tin, and I are already ex-officio parts of our committees. Motion to approve recommended CB appointments by Yu, seconded by Gaerlan. Motion approved unanimously. Motion to change presidership to VP by Yu, seconded by Maki De Jesus. Motion approved unanimously. Thrust Remo: The direction that this admin will take is integration and institutionalization. We have asked different affected units to direct their efforts to institutionalize their units--manuals, org charts, etc. the hope is that we can transition better for our successors. Integration because we have so many efforts but they're not focused. Want to make sure that Sanggu runs as efficiently as possible, become more involved and engaged in student life. Integrate all our efforts as unit heads so we can deliver on our respective platforms. Have asked the different units to present updates and org charts, to be finalized at Top 55 PlanSem. Unit Reports Yu: Each unit has five minutes. Order: SOH, SOM, SOSE, SOSS, DCR, DEA, DIA, DPR, DRS, DSLD, DSWS, ASCC, ATF, HOR. Motion to change presidership to president by Remo, seconded by Elicao. Motion approved unanimously. Remo: Hold all questions until after the meeting. SOH Olivares: Summary of PlanSem: prep for FreshNight, theme, headed by the sophomores, have already presented to the Dean. Dean will pitch in money, venue yet to be gotten. Receipts to be worked on for reimbursement. Rest of the year, music and arts festival, form a Humanities cluster to break cliques among courses, harmonize school and orgs, emphasize school unity as SOH. Revive Women's Week, or at least Women's Day--include the Vagina Monologues as spearheaded by Missy Maramara but has died down since she disappeared. Two exhibits per sem in order to make noise for SOH, preview SOH Week. Continue Short and Brief which was successful. SOH Week as Art is Dead, hanging dolls, go all-out during the week itself, "art is alive" during the week itself. Tie up with Fine Arts Festival.
JGSOM Poe: PlanSem: how we would institutionalize and integrate the entire School Board. Thrust: to master basic functions of a student government, basic representation, and basic services. Key projs: SEC plansem, other unit plansems. Key ops: establishing systems and lines of communication, consultation with student body, training of student unit reps, SONA for JGSOM, launch of various basic services, ratifying internal SB CIP. SOSE Tobias: Already held PlanSem. Theme for freshman night: Space! Drafted a program flow, Location: GS Cov Courts. Sponsorship letters. Meeting this Friday and Saturday. Other projects: SOSE Formation Team, Career Orientation Talks, SOSE shirts to promote school unity, Science Exhibit, SOSE Week (Quiz Bee, Cyber SportsFest, etc.)
DCR Dumancas: Department of Corporate Relations. Already met with SB chairpersons and deputies. Fixed database for sponsors. Projects: Marketing Kit, Training Series (series 1: old calls, series 2: up close and personal). Mix'n'Match sponsorships revised. All School Boards will pass their events to DCR so they can meet with sponsors, combines sponsorships with different events. Institutionalization and integration: market Sanggu as a whole, modules through training and trackers. DEA Abesamis: Projects: PolEd Committee, relationship with NUSP, reform Katipunan Consortium. Internals: set application process for officers, officers from scratch. PlanSem for last week of April. ATF needs volunteers, can use Sanggu's communication channels. For PolEd: Coordinating with ADC, meeting orgs by May, include ATF. DIA De Los Reyes: Projects and Plans: PlanSem on Saturday, Rep Training (SB involvement), induction mixer, shirts and lanyards and body tags (coordinate with DPR), Sanggu Sportsfest, social and spiritual involvement (outreach, tie-ups). DPR Co: Order form for all units: submit seven days before promo is due. Also handling ORSEM Video, revision of SB logos. June: branding manual. Designing Sanggu shirts and lanyards.
DRS Chua: Makes studies that are feasible, actionable, and impactful. Cycle: Curriculum - grand consultation. Facilities - facilities improvement. Services office review. Formation - non-quantifiable. External Efforts - student perception and expectations study, offices (redo study), systems for evaluating Sanggu. Internal Efforts Constitution, CIP, trainings, member selection and activities, internship program. DSLD Yu (for Dykimching): Summer: team-building, module-making. First Sem: team-building, block rep training, Ateneo GS/HS leadership training (not sure). Second Sem: team-building, block rep training, leadership forum, requested trainings from orgs. Done: Core Meetings, PlanSem April 26-28. Integrate: formation, systematizing internal processes DSWS Mina: Automated systems testing for consignment and sales and lockers, EvSem, PlanSem May 23-24, general clean-up of office.
ASCC Yu (for Odulio): Like page/Twitter, issues DM, and private message communication with students. Templates for like page and infographics by DPR. Sanggu App containing Magna Carta, officer contact info, FAQ, calendar. HOR Ocampo: Drafts house rules, forwarding all the lobby motions, House of Reps solely managed by the reps. Lower house-upper house scenario, everything that happens will be forwarded to the CB. I will be in charge of drafting the house rules, will be Sec-Gen for the first session, will be Sgt-at-Arms for floor management. Not composed of School Board and Core Board reps alone; parties and coalitions will send reps to participate in HOR. Induction will be when we introduce house rules to reps. First HOR session after freshman and special elections. Motion to move Elicaos privilege speech to the next meeting by Andujare, seconded by Yu. Motion approved unanimously.
Announcements Elicao: Reminding everyone about ATF Purple Thumb Forum and Gabay Halalan. Also Top 55 PlanSem on May 4-5. Maki De Jesus: Do we need to prepare anything for PlanSem? Remo: Wait for announcements. Acosta: Can SBs join? Remo: It's for everyone, not just CB. Motion to adjourn by Gomez, seconded by Reyes. Motion approved unanimously.
PREPARED BY: Jan Nikko I. Dela Paz Secretariat Team Office of the Secretary-General Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila Antonio Rafael N. Elicao Secretary-General Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila

Joint Session Date: April 18, 2013 Venue: MVP 217-218 Time: 4:30pm To 6:00pm AGENDA (Underlined To Be Continued, Italics Postponed/deferred)

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Joint Session Date: April 18, 2013 Venue: MVP 217-218 Time: 4:30pm To 6:00pm AGENDA (Underlined To Be Continued, Italics Postponed/deferred)

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Room 200, MVP Student Leadership Center, Ateneo de Manila University 0916 750 6661 | sanggusecgen@gmail.

JOINT SESSION Date: April 18, 2013

Venue: MVP 217-218 Time: 4:30pm to 6:00pm

Samantha Hillary Co DPR Chairperson

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