Empowerment of the Poor Through Integrated Agriculture Project Funded by ICCO, Kerk in Actie, Netherland Implemented by Stichting Land

Ontwikkelings Project Bangladesh (SLOPB)

Balance Sheet As of 31 December 2012

Notes PROPERTIES & ASSETS Fixed Assets (At cost less accumulated depreciation) Current Assets Loan given to beneficiraries Loan realized from beneficiraries Outstanding revolving Loan Less: Loan Loss Provision Revolving Loan Loan & Advance Cash and Bank Balances

31.12.2012 Taka

31.12.2011 Taka

4,309,618 10,555,102 20,075,429 (12,312,178) 7,763,251 7,763,251 2,111,663 680,188 14,864,720

2,593,668 13,089,215 8,218,553 (3,631,124) 4,587,429 4,587,429 3,245,427 5,256,359 15,682,883

6 5 4

Fund and Liabilities Donor Unutilized Fund Fixed Assets Fund Capital Fund Saving Fund Insurance Fund Other Liabilities Advacne Received Agt. Land Sale 7 8 9 10 11 12 1,326,132 4,309,618 1,209,325 4,302,259 169,751 2,747,635 800,000 14,864,720 9,616,532 2,593,668 578,622 2,439,947 30,675 423,439 15,682,883

The annexed notes form an integral part of the Balance Sheet.

Project Coordinator/ Director-HR SLOPB Bangladesh

Executive Director SLOPB Bangladesh

This is the Balance Sheet referred to in our separate report of even date.

Dhaka, 14 May 2013

ACNABIN Chartered Accountants

Empowerment of the Poor Through Integrated Agriculture Project Funded by ICCO, Kerk in Actie, Netherland Implemented by Stichting Land Ontwikkelings Project Bangladesh (SLOPB)
Statement of Income and Expenditure As of 31 December 2012 2012 Taka 2011 Taka

Notes Income Grant Income Gross Service Charge Less: Interest on Members' Savings Net Service Charges Bank Interest Pass Book Admission Fee Total Operating Income Less: Operating Expenses Project Payroll Cost Head Office and Branch Office's Expenses Depreciation Net Income Before Loan Loss Provision Less: Loan Loss Provision Net Operating Income Provision for Income Tax Net Income 13

6,574,450 1,478,853 215,356 1,263,497 29,706 3,110 1,290 1,297,603 666,900 666,900 630,703 630,703 630,703 7,205,153

8,468,007 445,793 32,660 413,133 15,676 14,425 41,022 484,256 484,256 484,256 484,256 8,952,263

14 14 14

17 19

Expenditure Direct Project Cost Project Payroll Cost Head Office and Branch Office's Expenses Core Operating Cost Depreciation Excess of income over expenditure transferred to: Capital Fund 16 17 19 1,160,072 2,829,533 1,122,885 794,750 667,210 6,574,450 630,703 7,205,153 1,526,079 4,184,260 979,647 1,539,799 238,222 8,468,007 484,256 8,952,263

The annexed notes form an integral part of the Statement of Income and Expenditure.

Project Coordinator/ Director-HR SLOPB Bangladesh

Executive Director SLOPB Bangladesh

This is the Statement of Income and Expenditure referred to in our separate report of even date.

Dhaka, 14 May 2013

ACNABIN Chartered Accountants

Empowerment of the Poor Through Integrated Agriculture Project Funded by ICCO, Kerk in Actie, Netherland Implemented by
Stichting Land Ontwikkelings Project Bangladesh (SLOPB) Statement of Receipts and Payments As of 31 December 2012 Receipts Opening Balance: Cash in Hand Cash at Bank Notes 2012 Taka 2011 Taka

322,307 4,934,052 5,256,359 15 14 1,478,853 34,106 3,794,427 287,660 229,775 1,806,761 12,312,178 800,000 3,175,175 139,076 29,314,370

31,491 8,736,839 8,768,330 8,705,412 445,793 71,123 99,975 80,370 343,069 3,631,124 2,018,707 30,675 24,194,578

Fund Received from Donor Service Charge Other Income Loan Realization Loan Received from PF Loan Received from GF Loan Received from CORE - Liaision, Dhaka Loan Realized from Beneficiraries Advance Received agt. Sale of Land Savings Collection Insurance Collection

Payments Direct Project Cost Project Payroll Cost Capital Expenditure Head Office and Branch Office's Expenses Core Operating Cost Interest on Members' Savings Loan given to the projects Loan Repayment Loan to Beneficiraries Savings Refund Closing Balance: Cash in Hand Cash at Bank 16 17 18 19 1,160,072 3,496,433 2,383,160 1,122,885 794,750 215,356 2,660,663 15,488,000 1,312,863 28,634,182 361,010 319,178 680,188 29,314,370 1,526,079 4,184,260 2,113,778 979,647 1,539,799 32,660 530,476 50,000 7,337,000 644,520 18,938,219 936,691 4,319,668 5,256,359 24,194,578

The annexed notes form an integral part of the Statement of Receipts and Payments.

Empowerment of the Poor Through Integrated Agriculture Project Funded by ICCO, Kerk in Actie, Netherland Implemented by Stichting Land Ontwikkelings Project Bangladesh (SLOPB) As of 31 December 2012 For the year ended 31st December 2012
1. Background Information 1.1 About Empowerment of the Poor through Integrated Agriculture (EPIA) Project is a donor assisted project which started its implementation in January, 2010. The EPIA project has a holistic approach towards integration of broad based agriculture sector viz., small scale Aquaculture, Family Poultry and Homestead Gardening. SLOPB Bangladesh, the Netherlands based international NGO has been implementing this project within Bauphal upazila of Patuakhali district and it will continue up to 31 December, 2014. The project is funded by Stichting ICCO & Kerk in Actie, Nutreco of the Netherlands. The project has its target to include 3000 direct beneficiaries supporting about 15,000 people of the community. Most of the beneficiaries were selected from the women headed households. On the other hand, the project has its estimated target to disseminate production technology to cover up about 90,000 people around, would be the indirect project beneficiaries. The project area comprised of 14 unions of Bauphal upazila with a total population of 304,959 reasonably benefited from the project outcome. The purpose of the EPIA is to ensure transfer of technology to the poor households of about 3000 beneficiaries in the Bauphal upazila and thereby establish them to be self reliant. Thus, immediate results encompass the strategies and activities required at the homestead level. 1.2 About the Project The Empowerment of the Poor through Integrated Agriculture (EPIA) Project will therefore, be a poverty reduction initiative of SLOPB for the poor community people of Bauphal Upazila of Patuakhali District in the south coastal belt area of Bangladesh. The project to be implemented as an integrated approach in Agriculture sector combining Family Poultry, Small Scale Aquaculture and Homestead Gardening. The project will support establishment of a Poultry Rearing Model simplified from the Poultry Model Production Chain (PMPC), a sustainable family level Fish Culture and Homestead gardening at Family level by improvement of traditional practices with technical support, scientific knowledge and local resources. The project will ensure transfer of technology to the poor households for economic development of about 3000 poor and subsistence level beneficiaries in the Upazila. The project is conceived of as an innovative and experimental one for the SLOPB project area and therefore, its area of operation has been limited to only one UpazilaBauphal for ease of intensive supervision and technology dissemination. 1.3 Objectives of the project Objectives of the project are as follows: Objectives : Main goal and objectives of this project and the goal in terms of the improvement: a) To organize the poor and marginalized households (subsistence level farmers) into grass root groups for alternative employment in Poultry, Fisheries and Homestead Enterprises. b) To create self-employment opportunity among the poor and marginalized households especially for the women. c) To develop human resources in the remote coastal area for sustainable and adaptable technology through training and technical support. d) To reduce poverty through increasing family income and access to credit for the poor and marginalized households in Poultry, Fisheries and Homestead agriculture. e) To improve the health and social statue of the poor and marginalized farmers by increasing nutritional intake through domestic production of poultry, eggs, fish and vegetables and creating opportunities in accessing to health, water and sanitation services provided by SLOPB and other related govt. departments and NGOs in the project area. f) To increase the fish production through rehabilitating water resources and maximizing the use of all on-farm 8 resources to increase income, nutritional standards, food security and long-term sustainability of the farm belonging to poor/marginal rural households.

Objectives : Main goal and objectives of this project and the goal in terms of the improvement: a) To organize the poor and marginalized households (subsistence level farmers) into grass root groups for alternative employment in Poultry, Fisheries and Homestead Enterprises. b) To create self-employment opportunity among the poor and marginalized households especially for the women. c) To develop human resources in the remote coastal area for sustainable and adaptable technology through training and technical support. d) To reduce poverty through increasing family income and access to credit for the poor and marginalized households in Poultry, Fisheries and Homestead agriculture. e) To improve the health and social statue of the poor and marginalized farmers by increasing nutritional intake through domestic production of poultry, eggs, fish and vegetables and creating opportunities in accessing to health, water and sanitation services provided by SLOPB and other related govt. departments and NGOs in the project area. f) To increase the fish production through rehabilitating water resources and maximizing the use of all on-farm resources to increase income, nutritional standards, food security and long-term sustainability of the farm belonging to poor/marginal rural households. g) To empower womenfolk to build a solid ground for conservation of seed and other propagates. h) To promote mass awareness of the community for biodiversity conservation. 2. Significant Accounting Policies 2.1 Basis of Accounting The financial statements have been prepared applying accrual basis of accounting under the historical cost convention in accordance with Bangladesh Financial Reporting Standards. 2.2 Fixed Assets and Depreciation Fixed assets have been stated at cost less accumulated depreciation. Depreciation is charged on fixed assets using straight line method. Full year's depreciation is charged on addition to fixed assets irrespective of the date of acquisition. 2.3 Loan Loss Provision Loan loss provision has not been made during the year under audit. 2.4 Statutory Reserve Fund As per MRA recommendation Statutory Reserve Fund is 10% on net income but Statutory Reserve Fund has not been made during the year under audit

2.5 Accounting for Grants i. Grants are recognised as income in accordance with Bangladesh Accounting Standard-20, i.e., grant income is recognised over the periods necessary to match them with the related costs of those periods. i. Grant related to purchase of assets is accounted for as deferred income and is recognized as income over the useful lives of the assets. 2.6 Fixed Assets Fund This represents the donor fund that was used to purchase fixed assets of the project. This fund actually indicates deferred income that are being credited to income over the useful lives of fixed assets [see note # 2.5 (ii)]. 2.7 General i. Figures have been rounded off to the nearest Taka. i. Previous years figures have been rearranged, wherever considered necessary to conform to current years presentation.

31.12.2012 Taka 3. Fixed Assets (at cost less accumulated depreciation) Cost Opening Balance Add: Purchased during the year Less: Accumulated depreciation Opening Balance Add: Depreciation charged for the year Written Down value A schedule of Fixed Assets is given in Annexure-A 4. Cash and Bank Balances EPIA Micro Finance EPIA Program 4.1. EPIA Micro Finance Cash in Hand Cash at Bank 4.1.1 Cash at Bank Name of Bank Rupali Agrani 4.2. EPIA Program Cash in Hand Cash at Bank 4.2.1 Cash in Hand Kalisuri Bauphal 139,604 3,763 143,367 (Note: 4.2.1) (Note: 4.2.2) 143,367 175,811 319,178 Branch Name Kalisuri Bauphal Account Number 100119093 200017578 182,675 178,335 361,010 361,010 361,010 (Note: 4.1) (Note: 4.2) 361,010 319,178 680,188 417,750 667,210 1,084,960 4,309,618 3,011,418 2,383,160 5,394,578

31.12.2011 Taka

897,640 2,113,778 3,011,418 179,528 238,222 417,750 2,593,668

936,691 4,319,668 5,256,359

(Note: 4.1.1)

936,691 936,691

107,315 829,376 936,691

322,307 3,997,361 4,319,668

251,154 20,724 50,429 322,307

4.2.2 Cash at Bank Name of Bank Rupali Rupali Agrani Agrani Mercantile Bank Ltd. Standard Chartered Bank Branch Name Kalisuri Kalisuri Bauphal Dhanmondi Barishal Dhaka Account Number 242009019 CD 875 200017568 STD 27 FDR # 0108475/413-1246 02550759601 110,473 65,338 175,811 35,879 181,249 345,000 756,479 2,000,000 678,754 3,997,361

5.

Loan & Advance Opening Balance Add: Loan given to the projects Less: Realized during the year A Schedule of Loan & Advance is given in Annexure-B 3,245,427 2,660,663 5,906,090 3,794,427 2,111,663 2,814,926 530,476 3,345,402 99,975 3,245,427

10

6.

Revolving Loan Fund Opening Balance Add: Loan given to beneficiraries Less: Loan realized from beneficiraries 4,587,429 15,488,000 20,075,429 12,312,178 7,763,251 881,553 7,337,000 8,218,553 3,631,124 4,587,429

7.

Donor Unutilized Fund Opening Balance Add : Grant received from ICCO, Kerk in Actie, Netherland Less: Transferred to fixed assets fund Credited to income for operating expenditure 9,616,532 9,616,532 2,383,160 5,907,240 8,290,400 1,326,132 11,254,683 8,705,412 19,960,095 2,113,778 8,229,785 10,343,563 9,616,532

8.

Fixed Assets Fund Opening balance Add: Addition for purchase of fixed assets during the year Less: Credited to income due to recovery through depreciation 2,593,668 2,383,160 4,976,828 667,210 4,309,618 718,112 2,113,778 2,831,890 238,222 2,593,668

9.

Capital Fund Opening Balance Add: Excess of income over expenditure 578,622 630,703 1,209,325 94,366 484,256 578,622

10. Saving Fund Opening Balance Add: Savings collection including interest during the year Less: Savings refund during the year 2,439,947 3,175,175 5,615,122 1,312,863 1,312,863 4,302,259 1,065,760 2,018,707 3,084,467 644,520 644,520 2,439,947

11. Insurance Fund Opening Balance Add: Addition during the year Less: Realized during the year 30,675 139,076 169,751 169,751 30,675 30,675 30,675

12. Other Liabilites Opening Balance Add: Received during the year Less: Paid during the year A Schedule of Other Liailities is in Annexure-C 423,439 2,324,196 2,747,635 2,747,635 50,000 423,439 473,439 50,000 423,439

2012 Taka 13. Grant Income Total Expenditure excluding Depreciation Add: Transferred from Fixed Assets Fund for depreciation 5,907,240 667,210 6,574,450

2011 Taka 8,229,785 238,222 8,468,007

11

2012 Taka 14. Other Income Pass Book Admission Fee Bank Interest 3,110 1,290 29,706 34,106

2011 Taka 15,676 14,425 41,022 71,123

15. Fund Received from Donor Name of Donor ICCO, Kerk in Actie, Netherland Date 14 February 2011 Bank Name SCB, Gulshan, Dhaka Account # 02550759601 1,450,902 4,836,340 2,418,170 8,705,412

16. Direct Project Cost EPIA Program EPIA Micro Finance (Note: 16.1) 1,160,072 1,160,072 1,526,079 1,526,079

16.1 EPIA Program Beneficiary Training Conducting Refreshers training Staff Training Poor & Ultrapoor Beneficiery Selection & Training Training to Male Counterpart in Fisheries Training on Promotion of Innovative Farming Monitoring & Evaluation Cost related with Group management Local Consultant Containgency Staff Management & Refersher 456,139 101,694 64,754 21,297 5,400 9,070 15,200 365,299 43,271 77,948 1,160,072 798,978 179,799 213,759 234,000 99,543 1,526,079

17. Project Payroll Cost EPIA Program EPIA Micro Finance (Note: 17.1) (Note: 17.2) 2,829,533 666,900 3,496,433 4,184,260 4,184,260

17.1 EPIA Program Program Coordinator Assistant Program Officer Project Accountant Field Promoter Service Staff Staff Provident Fund Staff Gratuity Fund 419,056 650,965 108,543 976,888 156,646 287,660 229,775 2,829,533 1,472,900 1,813,000 303,419 251,872 343,069 4,184,260

17.2 EPIA Micro Finance Supervisor Field Promoter 237,900 429,000 666,900 -

18. Capital Expenditure EPIA Program EPIA Micro Finance (Note: 18.1) 2,383,160 2,383,160 2,113,778 2,113,778

12

2012 Taka 18.1 EPIA Program Land Office Equipment Furniture & Fixture Motorcycle & Bi-cycle Microbus Photocopy Machine 156,960 2,106,200 120,000 2,383,160

2011 Taka 1,640,777 155,824 26,947 290,230 2,113,778

19. Head Office and Branch Office's Expenses EPIA Program EPIA Micro Finance (Note: 19.1) 1,122,885 1,122,885 979,647 979,647

19.1 EPIA Program Sub-Office Rent Phone Fax & Postage Repair & Maintenance - BiRepair & Maintenance Government fee E-mail Utilities News paper, Books & Repair & Maintenance Printing & Stationery Entertainment Bank charge Fuel for vehicles Traveling & Conveyance Audit Fees Contingency Staff Requirement Accounting software 130,000 112,800 27,651 222,752 1,035 6,540 66,368 9,610 23,601 85,603 61,194 15,194 43,258 135,269 20,000 8,810 48,200 105,000 1,122,885 105,600 118,050 6,600 77,936 3,000 19,800 39,600 13,200 65,768 74,363 63,360 17,170 158,453 65,747 20,000 52,547 78,453 979,647

13

Annexure - A

Empowerment of the Poor Through Integrated Agriculture Project Implemented by ICCO, Kerk in Actie, Netherland
Schedule of Fixed Assets As on 31 December 2012
(Amounts in Taka) Cost Particulars Balance as on Addition 01.01.2012 during the year 1,640,777 145,290 276,821 948,530 3,011,418 897,640 156,960 2,106,200 120,000 2,383,160 2,113,778 Balance as on 31.12.2012 1,640,777 145,290 276,821 1,105,490 2,106,200 120,000 5,394,578 3,011,418 Rate (%) Depreciation Balance as on Charged during Balance as on 01.01.2012 the year 31.12.2012 52,304 70,412 295,034 417,750 179,528 18,597 41,282 162,091 421,240 24,000 667,210 238,222 70,901 111,694 457,125 421,240 24,000 1,084,960 417,750 Written Down Value as on 31.12.2012 1,640,777 74,389 165,127 648,365 1,684,960 96,000 4,309,618 2,593,668

Land Office Equipments Furniture & Fixture Motorcycle & Bi-cycle Microbus Photocopy Machine Total as on 31.12.2012 Total as on 31.12.2011

0% 20% 20% 20% 20% 20%

14

1. 2. 3. 4.

Name of the Project: Empowerment of the Poor through Integrated Agriculture Project Date of Govt. approval with memo No: ABBU/PRO-5/SLOPB/223(10)/2008-206: dated August 23, 2010 Total Project Cost: Tk. 23,927,865 (1 year) Audit period: January to December 2012. Amount as per approved budget Year 2012 2,106,200 13,960 150,000 120,000 2,390,160 Amount actually spent Year 2012 2,106,200 13,960 143,000 120,000 2,383,160

Annexure-A-1

SL No. 1 a b c d 2 2.1 a b c d e f g h I j k l m n 2.2 a b c d e f g h i j k l

Head of Expenditure Capital Cost Micro Bus Bi-Cycle Motorcycle Photocopy Machine Sub Total Direct Program cost Salary and allowances Project Coordinator Asst. Project Coordinator Project Monitoring Officer Supervisor Technical and Credit Field Promoter Driver Service staff Project Accountant Hathchery Technicians Hathchery Assistant Over time Sub Total Organisation's till date contribution agt. PF Festival Bonus to Staffs (2 basic i.e. 66% of gross) Organisation's contribution agt. Gratuity Sub Total Beneficiary Training: Homestead Gardening Poultry management Fisheries/ Prawn farming Poultry Management & Vaccination Carp/Tilapia hatchery development Training materials Workshop/seminar for awareness building Farmer Field Schools at the groups Bill Board and Publicity Drama/Theater for awareness building Co-ordination meeting with Government/NGOs Meeting (monthly meeting with staffs, Mana Sub Total Conducting Refreshers training: Homestead Gardening Poultry management Fisheries / Prawn farming Local suppliers Fish Nursery Management Poultry management & vaccination Fish / Prawn hatchery development Sub Total Cost related with Group Management : Annual Workshop on Fisheries, Agri and Livestock. Annual Publication /Case studies Baseline, Mid term and Final Evaluation Annual Agricultural and Fisheries Exhibition Observation International days Technical Assistance by donor Sub Total Staff Training Staff Orientation on HR Rules & Regulations

Variance Year 2012

Reasons for variance

7,000 7,000

410,514 505,388 208,500 962,595 1,158,707 36,525 120,690 64,331 55,000 6,215 3,528,464 294,592 278,974 353,697 4,455,728 68,846 43,055 46,396 3,500 36,754 108,975 80,000 56,621 32,500 4,000 70,830 551,477

403,955 169,200 198,600 909,971 934,286 42,320 135,620 68,231 9,815 2,871,998 287,660 107,000 229,775 3,496,433 72,812 45,055 51,746 44,799 80,041 25,871 56,621 19,375 59,819 456,139

6,559 336,188 9,900 52,624 224,421 (5,795) (14,930) (3,900) 55,000 (3,600) 656,466 6,932 171,974 123,922 959,295 (3,966) (2,000) (5,350) 3,500 (8,045) 28,934 54,129 13,125 11,011 91,338

ii.

iii. iv. v.

vi. vii. viii. ix. x.

xi. xii. xiii. xiv. xv. xvi. xvii.

2.3 a b c d e f g 2.4 a b c d e f g 2.5 a

187,500 54,688 70,313 6,000 9,356 12,150 340,006 40,000 359,759 56,250 4,375 460,384

35,124 16,103 20,753 9,356 14,399 5,959 101,694 359,759 4,170 1,370 365,299

152,376 38,585 49,560 6,000 (2,249) (5,959) 238,312 40,000 52,080 4,375 (1,370) 95,085

xviii. xviii. xviii. xviii. xix xx

xxi xxii xxiii xxiv

9,600

3,600

6,000

xxv

15

b c d

e f g 2.6 a b c

Staff Training on PRA Method & Techniques Entrepreneurship and Financial Management Trainer's Remuneration, Travel, Food & Accomodation for conducting PRA, Enterprenuership, Facilitation Skill Training Co-Trainer's Remuneration, Travel, Food & Accomodation for conducting PRA, Enterprenuership, Facilitation Skill Training Group Facilitation Skill Training Exchange visit program Sub Total: Training Replaced Beneficiaries Homestead Gardening (250 beneficiaries for 2 days each in 2 months) Poultry management (250 beneficiaries for 2 days each in 2 months) Fisheries/ Prawn farming (250 beneficiaries for 2 days each in 2 months) Sub Total: Poor & Ultrapoor Beneficiery Selection & Training Baseline & PRA (20 groups each group consists of 25 members) Homestead Gardening (200 beneficiaries for 2 days) Poultry management (150 beneficiaries for 2 days) Fisheries/ Prawn farming (150 beneficiaries for 2 days) Training materials (materials includes only stationery) Sub Total: Training to Male Counterpart in Fisheries (100 counterparts will attend training 1 day each in 3 months) Beneficiary Refreshers Training Providing training with refresher on plant nursery development Providing refresher training for local suppliers Sub Total Training on Promotion of Innovative Farming Promotion of Indegenious Poultry (125 beneficiaries will attend training for 1 day each in 4 months) Promotion of New Varieties / High Value Vegetables (100 beneficiaries will attend training 1 day each in 4 months) Monthly Meeting on Innovative Culture (50 beneficiaries will attend 1 day monthly training for 14 months) Training materials (per month materials purchase cost includes innovative varities seeds, fencing materials, organic pesticides & fertilizer, soil perifying materials etc.) Sub Total Quarterly meeting with group leader of VO Farmers Resource Center (3 centers is suggesting for Dhulia, Kalisuri & Bauphal) Monitoring & Evaluation Quarterly monitoring checklist fill up (costs includes printing of checklist format, data analysis cost & stationery for data collection etc.) Sub Total

24,000 5,625

31,587 -

(7,587) 5,625

xxvi xxvii xxviii

25,000

25,000 xxix

17,000 16,000 97,225

20,567 55,754

17,000 (4,567) 41,471

xxx

140,625 56,250 56,250 253,125

140,625 56,250 56,250 253,125

xxxi xxxi xxxi

2.7 a b c d e

25,000 57,500 43,125 43,125 31,250 200,000

21,297 9,000 30,297

3,703 57,500 43,125 43,125 22,250 169,703

xxxii xxxiii xxxiii xxxiii xxxiv

2.8 2.9 a b 2.10 a b

18,750

18,750

xxxv

6,000 6,000

5,400 5,400

600 600 xxxv xxxv

21,875

21,875

3,750

3,750 xxxvi

25,000

9,070

15,930

50,625 8,000 -

9,070 -

41,555 8,000 xxxvii

2.11 2.12 2.13 a

xxxvii 20,000 20,000 15,200 15,200 4,800 4,800

16

2.14 Staff Management & Refresher Project Management Training provided by Nutreco (cost includes trainer's accomodation, fooding, a travelling & training materials, staff management refreshments etc.) Sub Total TOTAL DIRECT PROGRAM COST: 3 a 4 a 5 a b c d e f g h i j k l m n o p q r s t u v w x y Revolving Loan Fund for Beneficiaries Group members (GF) Sub total Consultant Local consultant Sub Total: Project Running & General service cost Sub-Office Rent (Bauphal) Sub-Office Rent (Kalisuri) Sub-Office Rent (Kalisuri) - Outstanding (Oct.' 11 to Phone Fax & Postage Repair & Maintenance - vehicles Repair & Maintenance - Motorcycle Repair & Maintenance - Bi-cycle Government fee E-mail Utilities News paper, Books & Journals Repair & Maintenance Building, Furniture Printing & Stationery Refreshment (Tea, Coffee & snacks) Bank charge Fuel for Motorcycle, Vehicles & Generator Fuel for Motorcycle & Generator Traveling & Conveyance Transport Air Audit Fees Contingency (others) Misc. Expenses Micro-Finance & Accounting Software Staff Requirement (Advertisement),Insurance Sub Total: Total Program Cost : Core operating cost/Overhead Cost: Total Core operating Cost Total Cost

xxxviii 25,000 25,000 8,876,480 77,948 77,948 6,996,394 (52,948) (52,948) 1,876,086

13,982,500 13,982,500 43,271 43,271 34,000 36,000 72,000 127,900 58,218 18,000 21,000 7,500 6,020 56,766 5,835 9,675 68,362 60,395 10,893 156,314 45,000 102,565 85,000 6,445 100,000 48,125 1,136,013 24,038,264 891,750 27,320,174

15,488,000 15,488,000 43,271 43,271 22,000 36,000 72,000 112,800 58,218 32,097 12,869 1,035 6,540 66,368 9,610 23,601 85,603 61,194 15,194 154,572 35,905 135,269 20,000 8,810 105,000 48,200 1,122,885 23,650,550 794,750 24,445,300

(1,505,500) (1,505,500) 12,000 15,100 xxxix

xl

(14,097) 8,131 6,465 (520) (9,602) (3,775) (13,926) (17,241) (799) (4,301) 1,742 9,095 (32,704) 65,000 (2,365) (5,000) (75) 13,128 383,714 97,000 487,714

xli xlii xlii xlii xliii xliv xlv xlvi

xlvii xlviii

17

Reason for variance

i. Motor cycle registration cost still left ii. Positions still remain vacant during the period iii. Staffs frequent drop out builds the unspent balances. iv. Driver's overtime is included with the salary v. Salary of December' 2011 has been paid during this period vi. Positions still remain vacant during the period vii. Service staffs has been paid overtime for working during holidays viii. PF will be paid in Jan.' 13 ix. Bonus for 1st festival has been included with the salary, 2nd festival bonus is indicated here x. Gratuity will be paid in Jan.' 13 xi. Cost incurred on at actual basis xii. Training has been shifted in next year xiii. Cost of training inputs has been increased xiv. Cost incurred on at actual basis xv. Farmer's field school still remain to conducted xvi. Activity has been shifted in next year xvii. Cost incurred on at actual basis xviii. The remaining activity has been shifted in the next year xix. Price of vaccination has been increased xx. Had to incurr the cost from previous unspent budget xxi. Will be conducted at the 1st Qtr. Of next year xxii.Participated in only 1 (one) agriculture fair in Bauphal during Jul.' 12, though we had planned to organize two fairs xxiii. Applicable international day observation was not found during the year. xxiv. Donor's visit held for monitoring & evaluation of the project after completion of Phase 1 during Jul.' 12. The cost includes the accomodation & food for the donor. xxv.This activity has been conducted by our HR Director, hence the cost was not fully expensed according to the budget. xxvi.The over-spent cost has been managed from the unspent balances of the last year. xxvii. This activity has been shifted in the next year xxviii.The cost of trainer's will be required in next year on the time of delivering the other training activities. xxix.The cost will be required in next year on the time of delivering the other training activities. xxx. The over-spent cost has been expensed from the budget of next year xxxi.The activirty has been shifted in the next year xxxii.Cost incurred on at actual basis xxxiii.The activirty has been shifted in the next year xxxiv.Cost incurred on at actual basis xxxv. Activity has been shifted in next year xxxvi. Training held in only 2 months xxxvii.Activity has been shifted in next year xxxviii.The Nutreco team has provided their training during Nov.' 12 - Dec.' 12, xxxix. Cost incurred @ Tk. 2,000/- PM for 11 months xl. Cost incurred on at actual basis i.e. according to the monthly allocation of the staffs xli.Since the motorcycles has become very old, therefore repairing required xliii. Cost incurred on at actual basis for both office including a english newspaper xliv.Cost is been managed from the budget of next year xlv.The cost of photocopy of all the doc. Of the project has been accounted in this head from Jan.' 12 to Sept.' 12 xlivi. Cost incurred on at actual basis xlvii.The DA cost of the employee is also included xlviii. The audit fee for 2011 has been paid only

18

Annexure B

Empowerment of the Poor Through Integrated Agriculture Project Implemented by ICCO, Kerk in Actie, Netherland
Schedule of Loans & Advances As on 31 December 2012

Particulars Micro Finance Project Health & Sanitation Project Orphanage Project Add Project OT Mr. Md. Abdul Aziz Advance for Land Mr. Md. Firoj Hossain Total

Balance as on 01.01.2012 498,040 2,716,911 20,000 10,476 3,245,427

Given during the year 2,101,663 130,000 300,000 20,000 100,000 9,000 2,660,663

Realized during the year 498,040 3,276,911 19,476 3,794,427

Balance as on 31.12.2012 1,541,663 130,000 300,000 20,000 100,000 20,000 2,111,663

19

Annexure C

Empowerment of the Poor Through Integrated Agriculture Project Implemented by ICCO, Kerk in Actie, Netherland
Schedule of Other Liabilities As on 31 December 2012

Particulars Staff Provident Fund Staff Gratuity Fund CORE - Liaision, Dhaka Total

Balance as on 01.01.2012 80,370 343,069 423,439

Paid during the year -

Received during the year 287,660 229,775 1,806,761 2,324,196

Balance as on 31.12.2012 368,030 572,844 1,806,761 2,747,635

20

Empowerment of the Poor Through Integrated Agriculture Project

Annexure E

Funded by STICHTING LAND ONTWIKKELINGS PROJECT BANGLADESH

Implemented by Schedule of Loan Loss Provission

Balance Sheet

Good

Watchfull
2,023,713

Sub-standard
680,610

Doubtful
84,745

Bad/loss
102,476

Total 7,763,251 486,090

As of 31 December 2012 4,871,707 Provision Opening Addition 48,717

101,186

170,153

63,559

102,476

20

Annexure-A-1 1. 2. 3. 6. Name of the Project: Empowerment of the Poor through Integrated Agriculture Project Date of Govt. approval with memo No: ABBU/PRO-5/SLOPB/223(10)/2008-206: dated August 23, 2010 Total Project Cost: Tk. 23,927,865 (1 year) Audit period: January to December 2012. Amount as per approved budget Year 2012 2,106,200 13,960 150,000 120,000 2,390,160 Amount actually spent Year 2012 2,106,200 13,960 143,000 120,000 2,383,160

SL No. 1 a b c d 2 2.1 a b c d e f g h I j k l m n 2.2 a b c d e f g h i j k l

Head of Expenditure Capital Cost Micro Bus Bi-Cycle Motorcycle Photocopy Machine Sub Total Direct Program cost Salary and allowances Project Coordinator Asst. Project Coordinator Project Monitoring Officer Supervisor Technical and Credit Field Promoter Driver Service staff Project Accountant Hathchery Technicians Hathchery Assistant Over time Sub Total Organisation's till date contribution agt. PF Festival Bonus to Staffs (2 basic i.e. 66% of gross) Organisation's contribution agt. Gratuity Sub Total Beneficiary Training: Homestead Gardening Poultry management Fisheries/ Prawn farming Poultry Management & Vaccination Carp/Tilapia hatchery development Training materials Workshop/seminar for awareness building Farmer Field Schools at the groups Bill Board and Publicity Drama/Theater for awareness building Co-ordination meeting with Government/NGOs Meeting (monthly meeting with staffs, Mana Sub Total Conducting Refreshers training: Homestead Gardening Poultry management Fisheries / Prawn farming Local suppliers Fish Nursery Management Poultry management & vaccination Fish / Prawn hatchery development Sub Total Cost related with Group Management : Annual Workshop on Fisheries, Agri and Livestock. Annual Publication /Case studies Baseline, Mid term and Final Evaluation Annual Agricultural and Fisheries Exhibition Observation International days Technical Assistance by donor

Variance Year 2012

Reasons for variance

7,000 7,000

410,514 505,388 208,500 962,595 1,158,707 36,525 120,690 64,331 55,000 6,215 3,467,250 294,592 278,974 353,697 4,099,921 68,846 43,055 46,396 3,500 36,754 108,975 80,000 56,621 32,500 4,000 70,830 551,477

403,955 169,200 198,600 909,971 934,286 42,320 135,620 68,231 9,815 2,871,998 287,660 107,000 229,775 3,208,773 72,812 45,055 51,746 44,799 80,041 25,871 56,621 19,375 59,819 456,139

6,559 336,188 9,900 52,624 224,421 (5,795) (14,930) (3,900) 55,000 (3,600) 605,067 6,932 171,974 123,922 900,963 (3,966) (2,000) (5,350) 3,500 (8,045) 28,934 54,129 13,125 11,011 91,338

ii.

iii. iv. v.

vi. vii. viii. ix. x.

xi. xii. xiii. xiv. xv. xvi. xvii.

2.3 a b c d e f g 2.4 a b c d e f

187,500 54,688 70,313 6,000 9,356 12,150 340,006 40,000 359,759 56,250 4,375 -

35,124 16,103 20,753 9,356 14,399 5,959 101,694 359,759 4,170 1,370

152,376 38,585 49,560 6,000 (2,249) (5,959) 238,312 40,000 52,080 4,375 (1,370)

xviii. xviii. xviii. xviii. xix xx

xxi xxii xxiii xxiv

13

g 2.5 a b c d

e f g 2.6 a b c

Sub Total Staff Training Staff Orientation on HR Rules & Regulations Staff Training on PRA Method & Techniques Entrepreneurship and Financial Management Trainer's Remuneration, Travel, Food & Accomodation for conducting PRA, Enterprenuership, Facilitation Skill Training Co-Trainer's Remuneration, Travel, Food & Accomodation for conducting PRA, Enterprenuership, Facilitation Skill Training Group Facilitation Skill Training Exchange visit program Sub Total: Training Replaced Beneficiaries Homestead Gardening (250 beneficiaries for 2 days each in 2 months) Poultry management (250 beneficiaries for 2 days each in 2 months) Fisheries/ Prawn farming (250 beneficiaries for 2 days each in 2 months) Sub Total:

460,384 9,600 24,000 5,625

365,299 3,600 31,587 -

95,085 6,000 (7,587) 5,625 xxv xxvi xxvii xxviii

25,000

25,000 xxix

17,000 16,000 97,225

20,567 55,754

17,000 (4,567) 41,471 xxx

140,625 56,250 56,250 253,125

140,625 56,250 56,250 253,125

xxxi xxxi xxxi

2.7 a b c d e

Poor & Ultrapoor Beneficiery Selection & Training Baseline & PRA (20 groups each group consists of 25 members) Homestead Gardening (200 beneficiaries for 2 days) Poultry management (150 beneficiaries for 2 days) Fisheries/ Prawn farming (150 beneficiaries for 2 days) Training materials (materials includes only stationery) Sub Total:

25,000 57,500 43,125 43,125 31,250 200,000

21,297 9,000 30,297

3,703 57,500 43,125 43,125 22,250 169,703

xxxii xxxiii xxxiii xxxiii xxxiv

Training to Male Counterpart in Fisheries (100 counterparts will attend training 1 day each in 3 months) 2.9 Beneficiary Refreshers Training Providing training with refresher on plant nursery a development b Providing refresher training for local suppliers Sub Total 2.10 Training on Promotion of Innovative Farming 2.8 a b Promotion of Indegenious Poultry (125 beneficiaries will attend training for 1 day each in 4 months) Promotion of New Varieties / High Value Vegetables (100 beneficiaries will attend training 1 day each in 4 months) Monthly Meeting on Innovative Culture (50 beneficiaries will attend 1 day monthly training for 14 months)

18,750

18,750

xxxv

6,000 6,000

5,400 5,400

600 600 xxxv xxxv

21,875

21,875

3,750

3,750 xxxvi

Training materials (per month materials purchase cost includes innovative varities seeds, fencing materials, d organic pesticides & fertilizer, soil perifying materials etc.) Sub Total 2.11 Quarterly meeting with group leader of VO 2.12 Farmers Resource Center (3 centers is suggesting for Dhulia, Kalisuri & Bauphal)

25,000

9,070

15,930

25,000 8,000 -

9,070 -

15,930 8,000 xxxvii

2.13 Monitoring & Evaluation

14

Quarterly monitoring checklist fill up (costs includes printing of checklist format, data analysis cost & stationery for data collection etc.) Sub Total

xxxvii 20,000 20,000 15,200 15,200 4,800 4,800

15

2.14 a

Staff Management & Refresher

Project Management Training provided by Nutreco (cost includes trainer's accomodation, fooding, travelling & training materials, staff management refreshments etc.) Sub Total TOTAL DIRECT PROGRAM COST: xxxviii 25,000 25,000 8,495,048 77,948 77,948 6,708,734 (52,948) (52,948) 1,792,129

3 a 4 a 5 a b c d e f g h i j k l m n o p q r s t u v w x y

Revolving Loan Fund for Beneficiaries Group members (GF)

Sub total
Consultant Local consultant Sub Total: Project Running & General service cost Sub-Office Rent (Bauphal) Sub-Office Rent (Kalisuri) Sub-Office Rent (Kalisuri) - Outstanding (Oct.' 11 to Jun.' 12) Phone Fax & Postage Repair & Maintenance - vehicles Repair & Maintenance - Motorcycle Repair & Maintenance - Bi-cycle Government fee E-mail Utilities News paper, Books & Journals Repair & Maintenance Building, Furniture Printing & Stationery Refreshment (Tea, Coffee & snacks) Bank charge Fuel for Motorcycle, Vehicles & Generator Fuel for Motorcycle & Generator Traveling & Conveyance Transport Air Audit Fees Contingency (others) Misc. Expenses Micro-Finance & Accounting Software Staff Requirement (Advertisement),Insurance Sub Total: Total Program Cost : Core operating cost/Overhead Cost: Total Core operating Cost Total Cost

13,982,500 13,982,500 43,271 43,271 34,000 36,000 72,000 127,900 58,218 18,000 21,000 7,500 6,020 56,766 5,835 9,675 68,362 60,395 10,893 156,314 45,000 102,565 85,000 6,445 100,000 48,125 1,136,013 23,656,832 891,750 26,938,742

15,488,000 15,488,000 43,271 43,271 22,000 36,000 72,000 112,800 58,218 32,097 12,869 1,035 6,540 66,368 9,610 23,601 85,603 61,194 15,194 154,572 35,905 135,269 20,000 8,810 105,000 48,200 1,122,885 20,979,730 794750 24,157,640

(1,505,500) (1,505,500) 12,000 15,100 xxxix

xl

(14,097) 8,131 6,465 (520) (9,602) (3,775) (13,926) (17,241) (799) (4,301) 1,742 9,095 (32,704) 65,000 (2,365) (5,000) (75) 13,128 299,757 97,000 403,757

xli xlii xlii xlii xliii xliv xlv xlvi

xlvii xlviii

16

Reason for variance

i. Motor cycle registration cost still left ii. Positions still remain vacant during the period iii. Staffs frequent drop out builds the unspent balances. iv. Driver's overtime is included with the salary v. Salary of December' 2011 has been paid during this period vi. Positions still remain vacant during the period vii. Service staffs has been paid overtime for working during holidays viii. PF will be paid in Jan.' 13 ix. Bonus for 1st festival has been included with the salary, 2nd festival bonus is indicated here x. Gratuity will be paid in Jan.' 13 xi. Cost incurred on at actual basis xii. Training has been shifted in next year xiii. Cost of training inputs has been increased xiv. Cost incurred on at actual basis xv. Farmer's field school still remain to conducted xvi. Activity has been shifted in next year xvii. Cost incurred on at actual basis xviii. The remaining activity has been shifted in the next year xix. Price of vaccination has been increased xx. Had to incurr the cost from previous unspent budget xxi. Will be conducted at the 1st Qtr. Of next year xxii.Participated in only 1 (one) agriculture fair in Bauphal during Jul.' 12, though we had planned to organize two fairs in Sept.' 12, but unfortunately due to rainy season we had to cancel the plan. However, during winter (till Feb.' 12) there will be more exibition schedule to be held, and therefore planned to participated or organize those exibitions accordingly. xxiii. Applicable international day observation was not found during the year. xxiv. Donor's visit held for monitoring & evaluation of the project after completion of Phase 1 during Jul.' 12. The cost includes the accomodation & food for the donor. xxv.This activity has been conducted by our HR Director, hence the cost was not fully expensed according to the budget. xxvi.The over-spent cost has been managed from the unspent balances of the last year. xxvii. This activity has been shifted in the next year xxviii.The cost of trainer's will be required in next year on the time of delivering the other training activities. xxix.The cost will be required in next year on the time of delivering the other training activities. xxx. The over-spent cost has been expensed from the budget of next year xxxi.The activirty has been shifted in the next year xxxii.Cost incurred on at actual basis xxxiii.The activirty has been shifted in the next year xxxiv.Cost incurred on at actual basis xxxv. Activity has been shifted in next year xxxvi. Training held in only 2 months xxxvii.Activity has been shifted in next year xxxviii.The Nutreco team has provided their training during Nov.' 12 - Dec.' 12, therefore the over-spent balance has been managed from the budget for next year accordingly. xxxix. Cost incurred @ Tk. 2,000/- PM for 11 months xl. Cost incurred on at actual basis i.e. according to the monthly allocation of the staffs xli.Since the motorcycles has become very old, therefore repairing required xliii. Cost incurred on at actual basis for both office including a english newspaper xliv.Cost is been managed from the budget of next year xlv.The cost of photocopy of all the doc. Of the project has been accounted in this head from Jan.' 12 to Sept.' 12 xlivi. Cost incurred on at actual basis xlvii.The DA cost of the employee is also included xlviii. The audit fee for 2011 has been paid only

17