PROPOSAL/CONTRACT TO CONDUCT CONSERVATION IMPROVEMENTS AT THE SYLVAN HALL (PHILIPS) CEMETERY, DAVIDSON COUNTY, TENNESSEE Introduction At the request

of Mr. Larry Feldhaus for the benefit of the Friends of Philips Sylvan Hall Cemetery, Dan S. Allen & Associates proposes to perform conservation improvements to the Sylvan Hall (Philips) Cemetery, a nineteenth century family burial ground located behind (east of) a private residence on Oxbow Drive in Davidson County, Tennessee (Davidson County Tax Map ID# 04112005100; Figures 1 through 3). The primary objective of the proposed conservation project is to repair and clean the architectural elements of the cemetery, simply its gravemarkers. The cemetery is also to be surveyed for inclusion in the site files of the Tennessee Department of Environment, Division of Archaeology in Nashville. Secondary objectives include establishing historical context for the site through historical research and the generation of a technical report documenting the project. Existing Conditions The existing conditions used to calculate the methods and costs of this proposal were derived from information documented on a website maintained by the Friends of Philips Sylvan Hall Cemetery (available at http://www.lfeldhaus.com/philipsfamily/id23.html) by Staff Archaeologist and lead conservator, Dan Sumner Allen IV, M.A. on 5-15-2013. The Sylvan Hall (Philips) Cemetery is located at latitude 36.2650079, longitude -86.7611322011014 in Davidson County, Tennessee. The burial ground is surrounded by private residences and enclosed within a dry-stacked, dressed limestone fence. It contains a minimum of 48 interments based upon extant grave markers. The surface marker types in the cemetery include styles known as box or false tomb, obelisks, and bedstead styles of paired head and footstones of inscribed, vertical limestone tablets. Many of the surface markers have been displaced and their elements scattered across the interior of the limestone fence, probably as a result of natural processes and vandalism. Some of the grave markers are fragmented and most require resetting. All of the surface marker elements exhibit heavy patina and are moderately covered with biological growths such as lichen and mosses. Methods Simplistically, the golden rule of historic preservation is dont do anything you cant undo and this will be the basic philosophy of conservation efforts at the Sylvan Hall (Philips) Cemetery. However, there are many severe situations in neglected and/or vandalized cemeteries, or simply damage caused by acts of nature, where exceptions must be made to this rule in order to save certain surface markers from total destruction and loss. Where at all possible, the higher-stated standard will be adhered to and reversibility considered. The proposed conservation improvements to the cemetery will follow standard preservation methods based upon a variety of technical resources including but not limited to; A Graveyard Preservation Primer by Lynette Strangstad (Nashville: American Association for State and Local History, 1988); the technical briefs of the Association for Gravestone Studies (AGS); and the technical briefs of the National Park Service (NPS) and the National Center for Preservation Technology and Training (NCPTT).

The proposed conservation project will be initiated by documenting all surface markers in their condition prior to improvement. The restoration will begin immediately on grave markers retaining all their elements or that simply requiring resetting and cleaning. If during the project, additional subsurface architectural elements are recovered across the cemetery those elements will be reconstructed at their original location based on the archaeological evidence or at the unmarked grave nearest their point of detection. All aspects of the conservation will be documented through detailed notation and photography as elements of a project-specific conservation report that will standardized forms and a photographic record of each corresponding surface markers documenting existing conditions prior to improvement, and the amendment of those inventory forms as the project progresses to document conservation methods, materials, and results. The primary objective of the proposed project is to stabilize, document, and conserve/improve the physical condition of the cemetery while building a database for future conservation and management. Detailed Description of Work: The proposed project consists of a single primary objective; conservation of the architectural elements of the Sylvan Hall (Philips) Cemetery. The archaeological aspect of the project will include intensive surface examination and probing with a inch diameter ball-swaged hand probes with special emphasis placed on probing the cemetery to determine if additional surface markers and marker elements not readily visible exist below the present ground surface. The scope of the cemetery conservation work includes repair of the stone fence enclosing the cemetery, repair of all broken surface markers, resetting of any grave markers that are canted or in danger of falling and cleaning of all surface markers encrusted with biological growths. All fracture repairs will be performed using an adhesive marketed as Sikudur 32, Hi-Mod Gel (Sika Corporation), a two component, solvent-free, moisture insensitive, high modulus, high strength, and structural epoxy resin paste adhesive. After adhesion, a composite mortar comprised of a ratio of; 1 part White Portland cement, 4 parts hydrated lime, 8 parts fine white graded sand, color-adjusted (hardness-adjusted based upon repair type, color-adjusted based upon stone type) will be used to point the remaining visible fracture line to restrict moisture penetration of the repair. The project also includes resetting of any grave markers that may be recovered during the subsurface archaeological investigation. Proposed improvements to the cemetery include: 1) Brush removal as required. 2) Exposing, inspecting, assessing, and repairing all fractured or displaced marker elements recovered during the archaeological aspect of the project as necessary. 3) Assessment and resetting of existing grave markers as needed. 4) Cleaning with non-ionic solution (see spec list below) applied manually with brushes preceded and followed by thorough rinses with clear water. The surface markers in this cemetery are generally in poor to average condition, and most are evident on the surface. Approximately half of the surface markers require resetting and fracture repairs. Once the fractures are repaired the monuments will be reset and cleaned. The Biowash solution that will be used to clean the monuments only removes the biological staining on the stone leaving the patination intact and a

gravemarker that remains antique in appearance but clean rather than new. The cleaning solution is not harmful to the surrounding foliage. After cleaning the composite mortar will be used to point the remaining visible fracture line to restrict moisture penetration of the repair. At the conclusion of the project and as a requirement for the final installment payment for services, a short but concise technical report of the improvements will be delivered to the Friends of the Philips Sylvan Hall Cemetery as Client. This report will contain historical context, the methods and materials used during the project, and suggestions and recommendations for maintenance and future improvement of the cemetery. Proposed Material Specs (manufacturer spec sheets available upon request): Epoxy Resin: Description: Ingredients: Sikudur 32, Hi-Mod Gel (Sika Corporation) Two component, solvent-free, moisture insensitive, high modulus, high strength, structural epoxy resin paste adhesive. Silica quartz, Calcium carbonate, Digilycidyl ether of bisphenol A, Neopentylglycol digilycidyl ether, Nonyl phenol.

Composite material: 1 part White Portland cement, 4 parts hydrated lime, 8 parts fine white graded sand, color-adjusted (hardness/coloradjusted based upon stone and repair type, conforms to ASTM C270 Type K) Cleaning Solution: Non-ionic solution of 1-3% Prosoco BioWash and H2O followed by clear water rinse. (On softer white marble a solution of 1-3% Kodak Photo-flo and H2O may be substituted based on stone conditions). Period of Performance The Sylvan Hall (Philips) Cemetery project is expected to include a period of at least twenty one business days in the field improving the gravemarker conditions. Upon completion of the field work at least twenty to thirty business days of office, lab, and research time will be required in developing the technical report documenting the conservation improvements and applying for inclusion of the site in the Tennessee Division of Archaeology site files. In addition, adverse weather conditions must be considered when scheduling any outdoor conservation project. Based upon prevailing weather conditions, the Period of Performance shall generally be during June through August of 2013. As project director, Mr. Allen will provide the Friends of the Philips Sylvan Hall Cemetery at least 48 hours notice to schedule his intent to perform fieldwork by email or telephone. Payment for Services For no reason will the total cost of this project exceed $6500.00 unless the client requests additional services in writing during the course of the project. Payment for services rendered by Dan Sumner Allen IV during performance of the project will be in two equal installments of $3250.00. The first payment of $3250.00 will be considered a

deposit, is required to financially and materially support the project, and payment of which will activate this proposal and budget as a binding contract between Dan Sumner Allen IV (as Consultant) and the Friends of Philips Sylvan Hall Cemetery (as Client). The second and final installment of $3250.00 will be paid upon delivery to the Friends of Philips Sylvan Hall Cemetery for the benefit of the Sylvan Hall (Philips) Cemetery, three (3) draft copies of the technical report of Conservation Improvements to the Sylvan Hall (Philips) Cemetery, sometime during August or September of 2013. If the above terms and conditions as described herein are acceptable, please sign and return this document (with deposit) as an acceptable contract for cemetery conservation services to: Dan Sumner Allen IV, 1611 Galston Court, Murfreesboro, TN. 37128. By providing my signature and the date below, I accept the above-described methods and materials, scope of services, period of performance, and payment conditions :

Figure 1. Sylvan Hall (Philips) Cemetery location (adapted from USGS topographical quad maps).

Figure 2. Sylvan Hall (Philips) Cemetery location adapted from Davidson County tax map.

Figure 3. Sylvan Hall (Philips) Cemetery location adapted from Davidson County tax map.

Figure 4. Sylvan Hall (Philips) Cemetery; plan map keyed to Table 1 (adapted from http://www.lfeldhaus.com/philipsfamily/id23.html).

Table 1. Sylvan Hall (Philips) Cemetery; List of Interments keyed to Figure 4 (adapted from http://www.lfeldhaus.com/philipsfamily/id23.html).