1.

INTRODUCTION
1.1 ORGANIZATION PROFILE SHRI VENKATESHWARA ENTERPRISES is a multi specialty pharmacy situated in OOTY. It plays a major role in providing medicine to its patients. It was started by Mr.K.Prakash in 1981 with two members and now there are five members working in the pharmacy. Its a 12 hours working pharmacy working from 9 a.m to 9 p.m. It has well qualified pharmacists. They make a excellent team providing the highest quality medical care to all its patients. This pharmacy has played a major role in providing all kind of medicines at reasonable cost for all types of diseases. Peoples satisfaction about the organization paves the way for success and development. 1.2 SYSTEM STUDY Data base is a collection of tables maintaining at one or more sides in an environment that allows integrated used to share a common data thereby maximizing the efficiency of data processing system. The tables are designed in Microsoft Access and it is connected to VB using data base connectivity. For each table a primary key is set in order to avoid duplicates and they are in the normalized form. The modules involved are: PURCHASE The Purchase Module describes the details of Supplier Name, Payment Terms, Product Name and Quantity of the Product Purchased by the Pharmacy. This gives information how much quantity we can purchase and from whom and its retail price.

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CUSTOMER This Module gives details about Customer Name, Age, Product Name, Quantity and the Total Amount Paid by the Customer for the products purchased. It gives information about the cash on the particular day. PRODUCT This Product Module provides details about Product Name, Manfacture and Expiry Date of the Product, Maximum Retail Price of Product and Manfacturers Details. Product Details Involves Details about all the Items Present in the Pharmacy. Various items are Tablets, Syrups, Baby Feeds, First Aid Items And Cosmetics etc. This gives information about the stock quantity. EMPLOYEE This Employee Module gives details about the Employees working in the Pharmacy. The Details Include Employee Code, Employee Name, Address, Date Of Joining, Educational Qualification, Salary and Contact Number of the Employee. SALES The Sales Module describes the details of the Products that have been bought by the Customer. The information such as Customer Name, Payment Terms, Product Name, Quantity, Price of the Product and the Total Amount paid by the Customer are entered in the Sales table. This module gives details about Customer, Issued quantity and the remaining stock item of the particular quantity. SUPPLIER The Supplier Module describes the details about Supplier who provides the Product. The purchase is done under Orders. The information about the Supplier such as Company Name, Address, Phone Number and Fax Number are entered. This gives information about the different types of Suppliers.

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2. SYSTEM ANALYSIS
2.1. EXISTING SYSTEM At present all the activities in the transactions are handled manually. Handling the system the outstanding make the process more complex when the volume of data become large, as a sales process extends in size and function. No matter how many clerks are employed a stage becomes impossible to systemize such a large amount of information. It is an upgrading in the class of information processing technology. BENEFITS OF EXISTING SYSTEM System is extremely user friendly. Online help screens are provided of the user. List of values is provided wherever necessary so that not remembers anything the regarding the data entry. Necessary validation messages are given to avoid data entry errors. Backup facilities are provided security of data. The programs are developed in structure manner.

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DATA FLOW DIAGRAM

Employee Details Employee

EMPLOYEE

Sells

Product

Sells to

Customer

Supplier Details SUPPLIER

Supplier

Report

Gives

Purchase

Report

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E-R DIAGRAM Company Name Supplier Id Supplier

Addres s Phone Number

Employee Name

Salary Qualifi cation

Provide s Produc t Code Gets Product Produc tName Pric e

Em p Cod e

Employee

Supplie s To Customer Name

Customer Pric e Product Name Quantit y

Supplie d To

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2.4 HARDWARE AND SOFTWARE CONFIGURATION

Hardware Configuration
Monitor Keyboard Printer Mouse Processor Hard Disc Capacity RAM CD ROM Samtron 56V Standard 104 keys Laser Printer Logitech Optical Mouse Pentium IV 2.6 GHz 80 GB 256 MB SAMSUNG 52X

Software Configuration
Operating System Front end Back end Windows 2000 VB Microsoft Access

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3. SYSTEM DESIGN

The first step in system design is to design the input and output within predefined guidelines. In input design user originated inputs are converted to a computer-based format. It also includes determining the record media, method of input, speed of capture, and entry into the system. In output design the emphasis is on producing a hard copy of the information requested, or displaying the output on a CRT screen in a predefined format. 3.1 INPUT DESIGN In information systems the input data are entered according to the format, which is already. Inaccurate input data are the most common cause of errors in data entry. These can be controlled by proper input design. Input design is a process of converting user organized inputs to a computer based format input data are controlled and organized into groups of similar data. The goal of designing input data is to make data entry as easy, logical & free from errors as possible in visual basic input design is made through forms.

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3.2 OUTPUT DESIGN Computer output is the most vital and direct source of information to the user. A clear-cut output design improves the system relationships with the user and helps in decisionmaking. A major form of output is a hard copy from the printer. The printout should be designed around the output requirements of the user. In addition to deciding on the output devices, the system analyst should also perform the editing of the final printout. The task of output preparation is critical, requiring skill and ability to align user requirements with the capacities of the system in operation. The output of the project is done in such a way that one can view unalterable values of all the records through the forms on the monitor. Navigation is also provided such that one can traverse from one record to another. Another method is also provided which will enable the user to view the current record entered in different forms as reports and take a printout of the currently typed record. An application is successful only when it can produce efficient reports. The reports generated must be useful to management and future reference. For the user and management, reports provide a source of information. Reports also provide a permanent hardcopy of transactions occurred. Careful consideration has to be given in designing as it helps in decision making. Reports show the monthly and yearly details of the organization. The reports are very essential to obtain a well-structured project.

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3.3 SOFTWARE SPECIFICATION

Visual Basic 6.0 Front end:

Microsoft Visual Basic is probably one of the easiest computer programming languages that are available on the market. It is quick, easy, and fun to use with very visual interfaces you can see what you are building as you build it instead of worrying about placements using old-fashioned source code. Graphical user interface or GUI S has revolutionized the microprocessor industry. Advantages of visual basic 6.0
Visual basic 6.0 is the most productive tool for creating high-performance Enterprise web-based applications. VB 6.0 integrated visual database tools and new data environment designer can Visually design oracle and Microsoft SQL server database and create reusable data. Access queries- all without leaving the visual basic environment. Highly interactive WebPages can be programmed as easily as a visual basic form with the new dynamic HTML page designer. New features are gained in visual basic team development and scalability with the following. Microsoft visual source safe 6.0 Visual modeler Microsoft SQL server 6.5 developer edition Microsoft transaction server

Microsoft Internet Information server Microsoft message queue server

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Microsoft Access Backend Microsoft Access is considered to be the most recent version of software, which has added tables that have hyperlink data type, which requires to Html. The basic features of MS Access is that it supports data access object and OLE client support even programmable, security support for multi instance forms have become a major attitude for access software access allows the user to create special lightweight forms that load even faster because of small code behind them that there is no need to create of automize both menus and forms. The features of MS Access are: Large data management capacity Access has visual basic integrated development environment Menus and toolbar are completely programmed using the command bar collection and command bar collection. Access forms load and execute order Microsoft access is a relation database system and it is a set of two dimensional table

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3.4 DATABASE DESIGN

Table name: Billing Primary key: Bill number Descri ption:To maintain the billing
SNo 1 2 3 4 5 6 7 8 9 Field Name bill_no Date pdt_code pdt_name Cost Quantity Total cust_name ref_doct Data Type Number Text Number Text Number Number Number Text Text Description Bill Number Date Product Code Product Name Cost Quantity Total Customer Name Referred Doctor

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Table name:Customer Primary key:Customer number Descri ption:To maintain the customer records
SNo 1 2 3 4 5 6 7 8 9 10 11 Field Name cust_no cust_name Address Age ph_no ref_doc pdt_code pdt_name Cost Quantity Total Data Type Number Text Text Number Number Text Number Text Number Number Number Description Customer Number Customer Name Customer Address Customer Age Phone Number Referred Doctor Product Code Product Name Cost Quantity Total

Table name:Doctor Primary key:Doctor code Descri ption:To maintain the doctor record

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SNo 1 2 3 4 5 6 7 8

Field Name doct_code doct_name Specialist Address Quail Exp hosp_no mob_no

Data Type Number Text Text Text Text Number Number Number

Description Doctors Code Doctor Name Specialist Address Qualification Experience Hospital Phone Number Mobile Number

Table name:Employee Primary key:Employee code Descri ption:To maintain the employee record
SNo 1 2 3 4 5 6 7 8 Field Name emp_code emp_name Doj Quail Age Address ph_no Salary Data Type Number Text Text Text Number Text Number Number Description Employee Code Employee Name Date Of Joining Qualification Age Address Phone Number Salary

Table name:product Primary key:product code Descri ption:To maintain the product record
SNo 1 2 3 4 5 6 7 8 Field Name pdt_code pdt_name mfg_date exp_date mfg_by Supp Cost pdt_type Data Type Number Text Text Text Text Text Number Text Description Product Code Product Name Manfacturing Date Expiry Date Manfactured By Supplied By Cost Product Type

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Table name:Purchase Primary key:Reciept number Descri ption:To maintain the receipt record
SNo 1 2 3 4 5 6 7 8 9 10 11 Field Name reciept_no Date supp_code supp_name Address ph_no pdt_code pdt_name Quantity Price Total Data Type Number Text Number Text Text Text Number Text Number Number Number Description Reciept Number Date of Purchase Supplier Code Supplier Name Address Phone Number Product Code Product Name Quantity Purchased Price of the Product Total Amount

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Table name:Supplier Primary key:supplier code Description:To maintain the supplier record
SNo 1 2 3 4 5 6 7 8 9 10 Field Name supp_code supp_name Address ph_no Date pdt_code pdt_name Cost Quantity Total Data Type Number Text Text Text Text Number Text Number Number Number Description Supplier Code Supplier Name Address Phone Number Date of Supply Product Code Product Name Cost Quantity Supplied Total Amount

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MDI FORMS

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MDI REPORTS

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EMPLOYEE

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PRODUCT

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CUSTOMER

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DOCTOR

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PURCHASE

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SUPPLIER

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5.3 REPORTS EMPLOYEE REPORTS

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PRODUCT DETAILS

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CUSTOMER REPORTS

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DOCTOR REPORTS

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BILLING REPORTS

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PURCHASE REPORTS

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SUPPLIER REPORTS

. 4

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4.CONCLUSION:
As this project comes in our Academic curriculum and due to limited availability of time, the project tittles Pharmacy Management had been restricted to a limited area of study. We have extremely completed the project with full functionality and ease of use to the user. So that the user can implement our system. The transactions processing system project can still be enhanced to include many features. The coding is done a simplified and easy to understand manner so that any other team that would like to work on and enhance the project, can do so without facing much difficulty. The documentation will also assist in the process as it has also been carried out in a simplified and concise way. Finally I would like to thank all those who were behind the successful completion of the project.

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5. BIBLIOGRAPHY

Bret Spell , Java Programming, Shroff Publishers & Distributors Pvt. Ltd., 2001. Joseph L. Weber, Java 2 Platform, Prentice- Hall of India Pvt. Ltd., 2000. Deitel & Deitel, Java Swing, Prentice- Hall of India Pvt. Ltd., 1995. Ramesh Bangia, MicroSoft 2000, Cyber Tech Publications, 2002. Faithe wempon, Office 2000 Professional, BPB Publications, 1999.

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