Training Document End User Manual CRIS-ICF-SAP Services D3304

Document Version / Dtails : Ver 1.0/ 15-Oct-11

Record of Release
Version No. 1.0 Modified By Omkar Prayag Reviewed By Ramagiri Srinivasrao Authorized By Sivakumar Kasi Release Date Modifications Done

D3304-CRIS-ICF-PP- End User Manual

Table of Contents 1. ICON Details on SAP Screen 1.1 General Information for all transactions 2.0 Works Contract Process 2.1 Supply & Installation Process 2.1.1 Creation of Purchase Requisition 2.1.2 Reporting on Services 2.1.3 Service Entry Sheet 2.2 Installation Process 2.2.1 Creation of service PR 2.2.2 Service Entry Sheet 2.2.3 Reporting on Services 2.3 Printing of Service Entry Sheet 3.0 Operation Outsourcing 3.1 Changing the control key 3.2 Info Record

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1.0 ICON Details on SAP Screen General Information for all Transactions
Icons Quick Reference ICON Details (Short Keys) Description Action Taken on Screen

(F3) (F12) (F7) (Enter) (F8) (Shift+F3)

Back Cancel Display Enter Execute Exit New Window

Go back one screen Cancel the activity Display the Details Continue Run Program Exit the Window Create New Window Display the History Save the records Get Help Delete records Copy records Create New Data Change the Records Select the possible Entries Command Field Data Information Search for records

(Shift+F8) (Ctlr+S) (F1) (Shift+F2) (Shift+F9) (F5) (F6) (F4)

Overview Save Help Delete Copy Create Change Pick List Command Field

(Ctlr+Shift+F2) (Ctlr+F)

Details Search

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2.0 Works Contract Process

There are two scenarios in Works contract process 1. Supply & Installation When the service is provided by contractor along with supply of required material. 2. Installation - When the service is provided by contractor and material is supplied by ICF. 2.1 Supply & Installation Process 2.1.1 Creation of Purchase Requisition Type the T-code ME51N in command field and press enter or select from Works Contract Menu.

Create a purchase requisition for material. Enter the material number and quantity. Press enter and save.

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Purchase Order will be created by the concerned person in the purchasing organization. An item with Account assignment category U and Item category D will be added for installation work or service, with quantity as 1.

A service number is entered for this item. A service master record is maintained by planning office and new record is to be created, whenever a new service gets added. 2.1.2 Reporting On Services Go to T-code MSRV3. Enter a service number, plant and execute or press F8.

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A below report will appear, which shows the purchase orders, created for that particular service number.

Once the service is completed by contractor, the respective production person will fill the service entry sheet to acknowledge the completion of work and trigger the payment to the contractor. 2.1.3 Service Entry Sheet Go to T-code ML81N. Enter the purchase order number and purchase order item number. Both numbers can be noted from previous report.

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Select the account assignment category as F.

Click on the Service selection button

A below window will appear. Click on continue.

Service item from the purchase order number entered, will be available for selection. Select the item and click on service as shown below.

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Below window appears, which enter the production order number, to which the cost of service will be charged.

Fill the acceptance data and save the entry sheet.

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Multiple entries are possible in same service entry sheet, with cost allocation to different production orders.

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2.2 Installation Process 2.2.1 Creation of Service PR Go to T-code ME51N and create a purchase requisition (Requisition type SRPR) for service with account assignment category U and item category D. Go to services tab and select the service number for service master record.

Enter the quantity for the service and sae the requisition.

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A purchase order (order type SRPR) will be created against the purchase requisition, by the concerned purchase authority.

2.2.2 Service Entry Sheet Once the contractor completes the work, the concerned production person, need to make a service sheet entry, to acknowledge the completion of work and trigger the payment to the contractor. Go to t-code ML81N and click on Other Purchase Order. Enter the purchase order number and item number, for which you want to make the service sheet entry.

Select the account assignment category as F and click on the Service Selection button at the bottom of the screen.
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Below screen will appear. Click on continue.

Select the service item from this purchase order and click on services.

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Below pop-up window will appear. Enter the production order number to which the cost of the service will be charged.

Enter the quantity completed and save.

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2.2.3 Reporting on Services Go to t-code MSRV3 and enter the plant. Enter the service number, for which you want to display the existing purchase orders and service entry sheets. Execute.

Below report shows the service entry sheet and POs for given service number.

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2.3 Printing of Service Entry Sheet Go to t-code ML83 and enter the purchase order number, for which you want to print the service entry sheet and click on execute.

A list will appear as shown below.

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Select the service sheet entry and click on display output as shown below.

Select the printer and click on print or print preview as required.

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3.0 Operation Outsourcing

3.1 Changing the Control Key Below screen shows the production order routing.

Change the control key of the operation to be outsourced to ZP02 External Processing and save the order.

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When the order is released, a purchase requisition is created for the outsourced operation. This can be seen in external processing tab in the operation details.

Click on the button shown below, to see the purchase requisition details.

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Below screen shows the PR created for operation outsourcing.

3.2 Info Record An info record must exist for the vendor performing the outsourced operation. Info record contains the vendor information along with the price and quantity conversion data. Go to T-code ME11, for creating info record. This activity will be done by concerned purchasing authority.

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Below screen shows that, a new operation with external processing control key (ZP02) can be created, after the deleting the original operation, which is being outsourced. This will ensure no material movements and confirmations, against the operation which is outsourced.

Quantity received after GR can be seen in operation details screen as shown below.

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