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Class Description Document Description

00 POLICY/SYSTEM
QUALITY/EHS RECORD CONTROL PROCEDURE Nguyen Thanh Hai CROWN Beverage Cans Saigon Limited.

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Requesters Name Requesters Plant

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REVISION HISTORY
Revision 10/01/00 10/11/00 12/09/01 01/10/04 15/02/06 06/08/07 18/03/11 Requester Le Thanh Lam Le Thanh Lam Le Thanh Lam Nguyen Thanh Phong Nguyen Thanh Phong Nguyen Thanh Hai Nguyen Thanh Hai Description Of Change Revise Document Revise Document Revise Document Revised Document Add new logo Revision See below

DOCUMENTATION CHANGE APPROVAL

Initiate Reasons : 1. Add new in section 3.4, 3.5, 3.6, 3.7. 2. Revise in section 1.1 Change Obsolete

Approval

Name

Signature

Date

Plant Director General Director

Nguyen Ngoc Minh Nguyen Minh Trung

All information herein is company proprietary and property of CROWN Beverage Cans Saigon Limited. It shall not be reproduced or copied unless as expressively permitted or directed by

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CROWNAsia Pacific Holdings, Limited.

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1.0

Purpose 1.1 The purpose of this procedure is to ensure that adequate quality records are generated and maintained to demonstrate the efficiency and effectiveness of Quality Management System (QMS) and Environment Health Safety (EHS) system according to ISO 9001:2008, ISO 14001:2005 and OHSAS 18001:2007, CROWN QMS and EHS

2.0

Scope Apply to CROWN Beverage Cans Saigon Limited. (CBCS)

3.0

Reference 3.1 3.2 3.3 3.4 3.5 3.6 3.7 Quality Manual Doc.# 00-V001 EHS Manual Doc.# 00-V027 Document Control Procedure Doc.# 00-V005 Regional Documentation System Doc.# 00-A005 ISO 9001:2008 Clause 4.2.4 ISO 14001:2005 Clause 4.5.3 OHSAS 18001:2007 Clause 4.5.3 Quality/EHS records: Any forms, check sheets reports, etc. that capture data to demonstrate performance of the quality/EHS system effectiveness.

4.0

Definition 4.1

5.0

Responsibility 5.1 5.2 5.3 The Management Representative (MR) is accountable for the overall effectiveness of the Quality/EHS records system and report it to Top Management. Each Department Heads, Directors, Managers shall be responsible for implementing this procedure. Department Heads will ensure proper filling and control of quality records of their respective department / section / division.

6.0

Procedure 6.1 Attached pages shows a list of quality/EHS records, the collection department and the retention, filing disposition. All forms / check sheets / reports generated shall be identified by a unique number. This list shall be maintained by the respective department / section / division. It is the responsibility of the respective Department Heads / Managers / Directors to supervise for maintain their Department Quality/EHS Records. All quality? EHS records will be subjected to audit and Cars (Corrective Action Request Form) will be issued if discrepancies are found.

6.2 6.3

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6.4

Each respective Area Managers / Directors must check their own quality/EHS records to ensure that adequate quality/EHS performance is being maintained. Corrective action must be taken if non-satisfactory performance discrepancies are detected. Base on special customer request, the specific retention period for certain records may change. In this case, the respective department managers, directors should change their retention accordingly. Any person (desiring to introduce a new form or modify an exiting form or obsolete an unused form) shall raise Document Control Request and obtain approval from respective Managers / Directors. This Document Control Request and the new approval updated procedure shall be extended to the Document Control Co-ordinator to update the list of quality/EHS record accordingly. Access to quality/EHS records 6.8.1 6.8.2 6.8.3 Overall by General Director Respective Managers/ Directors : Overall their own response area Nominee Internal Quality/EHS Auditors : Overall their own response area

6.5

6.6

6.7

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7.0

Attachment 7.1 Appendix 1: List of Quality/EHS Records

8.0

Environment, Heath and Safety 8.1 Quality/EHS records must be kept at a dried place to avoid wet or fire

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APPENDIX 1: LIST OF QUALITY/EHS RECORDS Type of Quality/EHS Record Management Review Meeting reports. Education, training, skills, experience and personnel record Evidence that the realization processes and resulting product fulfill requirements Product Design, Color Thermal Documents relating to contract review with customers (contracts, related records). The unique identification of the product, where traceability is a requirement. Production records. Records relating to suppliers and product purchase (List of suppliers, their records, purchase orders). Record of Customer property Standards used for calibration or verification of measuring equipment Records of inspection, measuring and testing. Records of maintenance of production and supported equip. Internal audit results Evidence of product conformity with the acceptance criteria and indication of the authority responsible for the release of the product. Non-conforming product recordings. Results of corrective and preventive actions Record of customer complaint, feedback EHS Incident / Accident records EHS daily inspection records Other EHS records Statistical reports. Quality plans (Project, product). Owner Quality HRD Production Production Sales Production Purchasing Sales Quality and Engineering Quality / EHS ENG Quality / EHS Retention time 5 years Kept forever 3 years 3 years 5 years 3 years 5 years 3 years 5 years 3 years 3 years 5 years

Production Quality Quality / EHS Quality and Sales EHS EHS EHS Quality Engineering / Quality

5 years 5 years 5 years 5 years 5 years 1 year 3 years 3 year 5 years

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