BOARD OF EDUCATION REGULAR MEETING Wednesday, May 22, 2013 Anticipated Executive Session 6:00 p.m.

Regular Meeting 7:30 p.m. District Auditorium

AGENDA 1. 2. CALL TO ORDER GO INTO EXECUTIVE SESSION (Resolution)

It is anticipated that it will be necessary to go into executive session to discuss particular personnel. The Board President may seek a motion to go into Executive Session to discuss particular personnel. 3. 4. ROLL CALL EVACUATION NOTIFICATION The District Clerk will give the following evacuation notification: In the event of an emergency, visitors are advised that they may exit this room from the one side door, which leads directly into the parking lot. In the event of an emergency, everyone is asked to move away from the building. Do not attempt to leave in your automobiles, since this may cause traffic problems and block incoming emergency vehicles. 5. CONSENT AGENDA (Resolution) (Information)

The Board President may seek a motion to approve the following agenda items: a. b. c. Approval of Minutes Financial Matters Committee on Special Education

Board of Education Detailed Agenda May 22, 2013

a.

APPROVAL OF MINUTES

(Resolution)

The Board President may seek a motion to approve minutes of the Budget/Special Meeting of May 8, 2013. b. FINANCIAL MATTERS b.1 Schedule of Bills (Acknowledgment) The Board President may acknowledge receipt of the schedule of bills for the month of General Fund WN-A12 & A15, Trust & Agency WNTA10, School Lunch WN-C10, Capital Fund WN-H8 and Special Aide Fund WN-F10. Treasurers Report (Resolution)

b.2

The Board President may seek a motion accepting the treasurers report for the months of April 2013. b.3 Monthly Budget Status Report (Acknowledgement)

The Board President may acknowledge receipt of the Budget Status Report for the months of April 2013. b.4 Transfers (Resolution)

The superintendent recommends to the board the budget transfers as described in the memo. Amounts and reasons are included. The Board President may seek a motion to approve the recommended Budget Transfers. b.5 Extra-Classroom Activities Fund (Resolution)

The Board President may seek a motion to accept the ExtraClassroom Activities Fund reports for the months of March and April 2013. b.6 Surplus (Resolution)

The Board President may seek a motion to surplus the following items: 11 Stacking Chairs- Orange fabric 11 Stacking Chairs- Black vinyl 20 Student Desks 5 Swivel Chairs- Pink Fabric 6 Stacking Chairs- Maroon fabric 1 Stacking Chair- Blue fabric

Board of Education Detailed Agenda May 22, 2013

1 Wooden Arm Chair- Maroon fabric A/V Equipment Surplus 2 Furman Power Supply - #761, 767 1 Sync Generator - #2010064 2 SONY Trinitron TVs - #20100631, 20100632 1 Risograph Machine - #20100460 2 SONY Umatic Video Recorders 1 SONT Video Recorder 12 BI Amps 1 Max Tech CRT Monitor 1 KDS CRT Monitor 1 DELL Monitor 1 Gateway CRT Monitor b.7 Transportation Contract (Resolution)

The Board President may seek a motion to approve the extension of the transportation contract with Sunrise Busses for the 20132014 school year at an increase of 2% or CPI, whichever is lower. b.8 Inter-Municipal Cooperation Agreement (Resolution)

The Board President may seek a motion to authorize the Superintendent to enter into an Inter-Municipal Cooperation Agreement with Greenport for the Shared Director of Educational Technology. b.9 Contracted Services Literacy Leaders Maryanne Sacco c. CSE/PCSE Recommendations (Resolution) (Resolution)

The Committee on Special Education and the Committee on Pre-School Special Education recommend that the Board of Education, by resolution, provide educational opportunities to resident pupils listed in the confidential rosters included as exhibits. If there are questions, they should be asked in Executive Session. The Board President may seek a motion to accept the recommendations of the committees.

Board of Education Detailed Agenda May 22, 2013

6.

Budget Vote and Election Results

(Resolution)

The Board President may seek a motion to accept the vote results as follows: Voting Results Proposition 1- Budget Proposition 2- Library Board Candidates Judi Fouchet _________ 7. ROOF BID AWARD (Resolution)

YesYes-

_____ No- _____ _____ No- _____

The Board President may seek a motion to award the roof bid to the following low bidder: ___________________________ 8. TAX ANTICIPATION NOTE (Resolution)

TAX ANTICIPATION NOTE RESOLUTION OF SOUTHOLD UNION FREE SCHOOL DISTRICT, NEW YORK, ADOPTED MAY 22, 2013, AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $7,000,000 TAX ANTICIPATION NOTES IN ANTICIPATION OF THE RECEIPT OF TAXES TO BE LEVIED FOR THE FISCAL YEAR ENDING JUNE 30, 2014 RESOLVED BY THE BOARD OF EDUCATION OF SOUTHOLD UNION FREE SCHOOL DISTRICT, IN THE COUNTY OF SUFFOLK, NEW YORK, AS FOLLOWS: Section 1. Tax Anticipation Notes (herein c alled Notes) of Southold Union Free School District, in the County of Suffolk, New York (herein called District), in the principal amount of not to exceed $7,000,000, and any notes in renewal thereof, are hereby authorized to be issued pursuant to the provisions of Sections 24.00 and 9.00 of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (herein called Law). Section 2. determined and declared: The following additional matters are hereby

Board of Education Detailed Agenda May 22, 2013

(a) The Notes shall be issued in anticipation of the collection of real estate taxes to be levied for school purposes for the fiscal year commencing July 1, 2013 and ending June 30, 2014, and the proceeds of the Notes shall be used only for the purposes for which said taxes are levied. (b) The Notes shall mature within the period of one year from the date of their issuance. (c) The Notes are not issued in renewal of other notes.

(d) The total amount of such taxes remains uncollected at the date of adoption of this resolution. Section 3. The Notes hereby authorized shall contain the recital of validity prescribed by Section 52.00 of the Law and shall be general obligations of the District, and the faith and credit of the District are hereby pledged to the punctual payment of the principal of and interest on the Notes and unless the Notes are otherwise paid or payment provided for, an amount sufficient for such payment shall be inserted in the budget of the District and a tax sufficient to provide for the payment thereof shall be levied and collected. Section 4. Subject to the provisions of this resolution and the Law, and pursuant to Sections 50.00, 56.00, 60.00 and 61.00 of the Law, the power to sell and issue the Notes authorized pursuant hereto, or any renewals thereof, and to determine the terms, form and contents, including the manner of execution, of such Notes, and to execute arbitrage certifications relative thereto, is hereby delegated to the President of the Board of Education, the chief fiscal officer of the District. Section 5. The Notes shall be executed in the name of the District by the manual signature of the President of the Board of Education, the Vice President of the Board of Education, the District Treasurer, the District Clerk, or such other officer of the District as shall be designated by the chief fiscal officer of the District, and shall have the corporate seal of the District impressed or imprinted thereon which corporate seal may be attested by the manual signature of the District Clerk. Section 6. 9. 10. OLD BUSINESS SUPERINTENDENTS REPORT Europe Trip Presentation Regent Tilles Visit (Information) This resolution shall take effect immediately.

Board of Education Detailed Agenda May 22, 2013

11.

FIRST HEARING OF VISITORS During the first hearing of visitors, the board requests the questions and comments be kept to only agenda items.

12.

PERSONNEL

(Resolution)

The Board President may seek a motion supporting or rejecting the superintendents recommendation. This may be done individually, or all personnel items may be approved with one motion. 12.1 12.2 12.3 13. 14. 15. 16. 17. Employees Leaving District Service Full Time, Permanent Employees Entering District Service Full-Time, Permanent Tenure (Information) (Information) (Resolution) (Information) (Information)

NEW BUSINESS VANDALISM REPORT FINANCE COMMITTEE REPORT BUILDING COMMITTEE REPORT POLICY COMMITTEE REPORT The Policy Committee

18.

SECOND HEARING OF VISITORS The Board will entertain comments and questions about agenda items and school matters in general.

19. 20.

BOARD MEMBER COMMENTARY ADJOURNMENT The Board President will seek a motion to adjourn. (Resolution)