Académique Documents
Professionnel Documents
Culture Documents
Submitted to Druk Green Power Corporation Limited & Dagachhu Hydropower Corporation Limited
By
DOCUMENT APPROVALS
Prepared By (Mr. Amit Mundada) Wipro Lead Consultant
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Approved by (Ugyen Namgyal) Project Director eGreen Project & BPO, FICO
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DOCUMENT INFORMATION
Project Name Document Name Document Location
eGreen FICO Business Blueprint Document Server
DOCUMENT HISTORY
Version Document Name
0.1 Business Blueprint
Change Control
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eGreen FICO Business Blueprint TABLE OF CONTENTS EXECUTIVE SUMMARY ........................................................................................ 9 1.1 Background. .................................................................................................... 9 1.2 Business Blueprint Overview ...................................................................... 10 1.3 Financial Accounting .................................................................................... 12 1.4 Module Integration ........................................................................................ 14 2 ORGANISATION STRUCTURE ........................................................................... 16 2.1 Client .............................................................................................................. 19 2.2 Company........................................................................................................ 19 2.3 Company Code .............................................................................................. 19 2.4 Chart of Accounts (COA) .............................................................................. 20 2.5 Group Chart of Accounts (GCOA) ............................................................... 20 2.6 Chart of Depreciation ................................................................................... 21 2.7 Profit Center ........................................................ Error! Bookmark not defined. 2.8 Controlling Area ............................................................................................ 22 2.9 Cost Centers .................................................................................................. 22 3 MASTER DATA.................................................................................................... 23 3.1 General Ledger Master ................................................................................. 23 3.2 Asset Master .................................................................................................. 26 3.3 Vendor Master ............................................................................................... 27 3.4 Customer Master ........................................................................................... 27 3.5 Bank Master ................................................................................................... 28 3.6 Cost Elements ............................................................................................... 29 4 BUSINESS PROCESSES .................................................................................... 29 4.1 Configuration Settings ................................................................................. 29 4.1.1 Currency ............................................................................... 29 4.1.2 Fiscal Year and Fiscal Year Variant .............................................. 30 4.1.3 Document Type ...................................................................... 31 4.1.4 Posting Key ........................................................................... 33 4.1.5 Extended Withholding Tax .......................................................... 34 4.2 General Ledger Postings.............................................................................. 35 4.2.1 Master Data ........................................................................... 37 4.2.2 Solution in SAP ....................................................................... 40 4.2.3 FSBP Link ............................................................................. 51 4.2.4 Integration Requirement ............................................................ 53 4.2.5 Description of Improvements ....................................................... 54 4.2.6 Process Control ...................................................................... 55 4.2.7 Description of Functional Deficits / Gaps ......................................... 56 1
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eGreen FICO Business Blueprint 4.3 Account Payables ......................................................................................... 56 4.3.1 Master Data ........................................................................... 57 4.3.2 Solution in SAP ....................................................................... 60 4.3.3 FSBP Link ............................................................................. 69 4.3.4 Description of Improvements ....................................................... 70 4.3.5 Process Control ...................................................................... 70 4.3.6 Description of Functional Deficits / Gaps ......................................... 71 4.4 Account Receivables .................................................................................... 71 4.4.1 Master Data. .......................................................................... 72 4.4.2 Solution in SAP ....................................................................... 73 4.4.3 FSBP Link ............................................................................. 79 4.4.4 Description of Improvements ....................................................... 79 4.4.5 Process Control ...................................................................... 80 4.4.6 Description of Functional Deficits / Gaps ......................................... 80 4.5 Asset Accounting ......................................................................................... 81 4.5.1 Master Data ........................................................................... 82 4.5.2 Solution in SAP ....................................................................... 82 4.5.3 FSBP Link ............................................................................. 93 4.5.4 Description of Improvements ....................................................... 93 4.5.5 Description of Functional Deficits / Gaps ......................................... 93 4.6 Bank Accounting .......................................................................................... 94 4.6.1 Master data ........................................................................... 94 4.6.2 Solution in SAP ....................................................................... 95 4.6.3 FSBP Link ............................................................................. 98 4.6.4 Description of Improvements ....................................................... 99 4.7 Module Integration (MM-FI) ........................................................................ 100 4.7.1 Material purchase Accounting & SAP .......................................... 100 4.7.2 Inventory Valuation ................................................................ 101 4.7.3 Goods Receipt ...................................................................... 103 4.7.4 Material Retur n to Vendor ........................................................ 103 4.7.5 Vendor Invoice Processing ....................................................... 103 4.7.6 Accounting for Goods Movement ............................................... 103 4.7.7 Stock Transfer Between Plants .................................................. 104 4.7.8 Physical Verification. .............................................................. 105 4.7.9 Transfer of Service ................................................................ 105 4.7.10 Accounting for Consumption of Material ....................................... 105 4.7.11 FSBP Link ........................................................................... 106 4.7.12 Description of Functional Deficits / Gaps ....................................... 106
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eGreen FICO Business Blueprint 4.8 Employee Welfare Scheme (EWS) ............................................................. 107 4.8.1 Master Data ......................................................................... 107 4.8.2 Solution in SAP ..................................................................... 110 4.8.3 FSBP Link ........................................................................... 115 4.8.4 Reports ...................................... Error! Bookmark not defined. 4.9 Controlling. .................................................................................................. 115 4.9.1 Module Integration ................................................................. 118 Controlling. ......................................... 121 4.9.2 Organizational Structure 4.9.3 Business Process .................................................................. 127 5 STANDARD INFORMATION SYSTEM .............................................................. 143 6 ANNEXURES ..................................................................................................... 146 6.1 Annexure 1 Key Data Structure .............................................................. 146 6.2 Annexure 2 Business Process Master List ............................................ 146 6.3 Annexure 3 FRICE Objects ..................................................................... 146
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Abbreviation/Acronym Description
DGPC Druk Green Power Corporation Limited AA Asset Ac counting AP Accounts Payable AR Accounts Receivable AUC Asset under Construction BBP Business Blueprint Process CCA Cost Center Accounting CO Controlling COA Chart Of Account CSBP Current State Business Process CWIP Capital Work In Progress DMS Document Management System EWS Employee Welfare Scheme FI Financial Acc ounting FRICE Format, Reports, Interface, Configuration & Enhancement FSBP Future State Business Process G/L or GL. General Ledger GR Goods Receipt IM Investment Management JEMR Joint Energy Meter Reading IR Invoice Receipts JV Journal Voucher MAP Moving Average Price MM Material Management PCA Profit Center Accounting PM Plant Maintenance PO Purchase Order PS Project Sys tem SAP System, Applications and Products SD Sales and Distribution STO Stock Trans fer Order T-Code Transaction Code TDS Tax Deducted at Source WBS Work Breakdown Structure
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Vision:
To transform and leverage business processes of Druk Green and Druk Holdings and Investments through the use of SAP s best practice.
Mission:
To implement SAP ECC 6.0 project in time with minimum customization through co-operation of all; by giving prominence to larger objectives and to avail benefits of integration and industry best practice.
Objectives:
The primary objectives of the Project are as follows: Integrate all business process across the organization, under single SAP platform with minimum interfaces. Elimination of duplication of activities across business processes by capturing data at sourc e point. Develop central and sec ured MIS for better analysis of operations and decision-making process.
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Improved responsiveness to changing business scenarios. Develop history of various types of data for statistical analysis and decision-making systems Enhance efficiency in Finance and Controlling s ystem, based on regularly updated data. Reduction in inventory carrying cost through better inventory planning and management. Achieve better Investment management by proper reporting sys tem. Adopt best business practices, tak ing advantage of SAP best practices. Common understanding and methodology of work, for majority of the processes, within various departments, plants, units. Form basic infrastructure of communication and networking for adoption of advanced business software - SAP. Improve on timely availability of MIS/ analytical reports Remove present need for reconciliations of various databases. Facilitate in compilation and generation of statutory reports as per requirement.
1.2
A Business Blueprint documents the business process requirements of a company. The Business Blueprint gives a general idea of how business processes could be mapped in one or more SAP Systems. The Business Blueprint documents in detail the scope of business scenarios, business processes, process steps, and the requirements of SAP solution implementation. The purpose of this document is to present a comprehens ive Business Blueprint document for Financials and Controlling Module. This document also summarizes the findings of the Wipro consulting team and DGPC team, with respect to SAP processes to be implemented at DGPC. On completion of the blueprint, the consultants will determine the SAP functionality required to run the DGPC business. The Blueprint presents a summarized perspective of functional business processes that will be implemented. Following activities were carried out during Project Preparation phase of the project; CSBP-Current State Business Process Mapping FSBP-Future State Business Process Mapping GAP Analysis CSBP & FSBP Workshops The following activities have been covered in the business blueprint phase: 1. Organization structure finalization. : FSBP process definitions and identification with reference to CSBP processes (attached is the matrix of CSBP vis--vis FSBP Mapping with the final FSBP Codes and names of business proc esses)
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CSBP-FSBP Link
2. FSBP discussion along with changes in existing Organization structure, standard reports available in SAP. 3. Incorporation of comments from CTMS, BPOs, and DGPC management, wherever justified and applicable. 4. Depiction of FSBP in the form of Flow Chart. 5. Gap discussion with CTMs and formulation of Gap removal / mitigation plans. 6. FRICE requirements discussion, prioritization and finalization. 7. Discussion of configuration blueprint document in the form of KEY DATA STRUCTURE attached as Configuration Values in this Busines s Blueprint Document. The information gathered and documented in the Blueprint are sufficient for the team to go forward into the Realization phase. However, it is critical that both the Consultants and DGPC team agree on the scope of the project as presented in this doc ument. Acceptance - by both teams - is required to move the project into the next phase.
1. To identify and document the configuration values applicable FSBP-wise post discussion with CTMs. 2. Have one comprehensive document with referenc e to capturing of Gaps and FRICE requirements. 3. Brief about the module s standard functionalities, its integration with other modules, master data requirements and relevant organization structure.
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m aking: The systems give the real time information at all the point of time. This
plays a crucial role in the management reporting & strategic decision making.
Financial Accounting:
The Financial Accounting (FI) application component fulfils all the external reporting requirements that must be met by the organization whether national or international. The SAP FI application provides the following features;
General Ledger (FI-GL) Accounts Payable (FI-AP) Accounts Receivable (FI-AR) Bank Accounting (FI-BA) Asset Accounting (FI-AA)
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Accounts Payable:
The Accounts Payable application component records and manages accounting data for all vendors. It is also an integral part of the purchasing system: Deliveries and invoices are managed according to vendors . The system automatically triggers postings in response to the operative transactions in MM.
Accounts Receivable:
The Accounts Rec eivable applic ation component records and manages accounting data of all customers with respect to the company. It is also an integral part of sales management. All postings in Accounts Receivable are also recorded directly in the General Ledger. Different G/L accounts are updated depending on the transactions involved (For Eg: Receiv ables, Down Payments).
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Asset Accounting:
The Asset Accounting component is used for managing and supervising fixed assets in the system. In Financial Accounting, Asset accounting serves as a subsidiary ledger to the FI General Ledger, providing detailed information on transactions involving fixed assets with respect to the company.
Withholding Tax:
SAP FI uses the standard functions for calculating and collecting withholding taxes. However, withholding tax come with additional functions for tax remittance, journal vouchers, creating withholding tax certificates, and preparing returns whic h will be useful to DGPC
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Project System
All accounting-relevant transactions with respect to the following will be made aut omatically in FI. WBS Elements Cost settlement with respect to Project/WBS Element.
Plant Maintenance
All accounting-relevant transactions with respect to the following will be made automatically in FI. Maintenance order Cost settlement with respect to maintenance order (Settlement is being carried out by Finance).
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2 ORGANISATION STRUCTURE
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Purchase Organizations
Sales Organisation
Area
BS01
BS01
DGPC 2001
Domestic Sales
Power
BS01
CH01
CH01
Export Sales
COE
CH01
KU01
KU01
TA01
TA01 Others
TA01
DG01
DG01
CO (Controlling) FI (Finance) MM (Material Management) SD (Sales & Distribution) HCM (Human Capital Management)
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Client (DHI)
Sales Organisation
Area
DH01
DHPC 2002
Domestic Sales
Power
DH01
COE
CO (Controlling) FI (Finance) MM (Material Management) SD (Sales & Distribution) HCM (Human Capital Management)
Sales
Spot Sales
Others
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2.1 Client
Client is the highest level in the SAP hierarchy. Specifications or data which will be valid for all organizational units in all SAP applications are entered at the client level, eliminating the need to enter this information more than once (e.g. exchange rates). Each client is a self-contained unit which has separate master records and a complete set of tables and data. A client key is used automatically in all master records in background, which ensures that they are stored per client. Users must enter a client k ey and have a user master record in the client in order to log on to the system. The Enterprise Structure in SAP Finance module consists of the following entities under Client: Company Company Code Chart of Accounts Chart of Depreciation
2.2 Company
A Company represents a group of entities (one or more Company codes) in SAP. This entity is used for consolidation of accounts of multiple entities (Company Codes). All company codes within a company can use the same operational Chart of Accounts and the same Fiscal Year breakdown. However, the company code currencies can be different.
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Wipro Ltd.
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2.6
Chart of Depreciation
A Chart of Depreciation is a list of depreciation areas like book depreciation as per The Companies Act of the Kingdom of Bhutan, 2000. Chart of Depreciation is created in order to manage various statutory requirements for the depreciation and valuation of assets. These Charts of Depreciation are usually country-spec ific and are defined independently of the other organizational units. A Chart of Depreciation, for example, can be used for all the company codes in a given country. A single Chart of Depreciation will be assigned to the company code DG01 and separate for DHI. The 2000 & 3000 Chart of Depreciation will consists of the following depreciation areas: 01- Book Depreciation as per Income Tax Act of the Kingdom of Bhutan, 2001. 10- Depreciation as per Company Policy. 15- Depreciation as per Bhutan Electricity Authority, Tariff Determination Regulation, 2007. 20- Depreciation as per IFRS.
2.7
Profit Centers represent separate areas of operation/locations within an organization and can be used across company codes. They are balancing entities which are able to create their own set of financial statements for internal purposes. Movements in value entered in Financial Accounting are assigned to Profit Centers. This entity is used for segmental reporting by drawing P&L statement and Balance Sheet for a segment (typically a line of business or geographical location).
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Wipro Ltd.
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Transactions will be processed in the FI module using G/L acc ounts grouped under Chart of Accounts. Groups of accounts are as under;
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2 Liabilities From To
Current Liability 2010100001 2010199999 Employee Related Liabilities 2010200001 2010299999 Provisions 2020110001 2020129999 Domestic Loan 2030100001 2030199999 Foreign Sovereign loan 2030200001 2030299999 Foreign-Commercial 2030300001 2030399999 Foreign-Multilateral 2030400001 2030499999
2030500001
2030599999
4 Income From To
Electricity Revenue 4010100001 4010199999 Income from Short Term Investment 4020110001 4020129999 Income from Long Term Investment 4020210001 4020229999 Other Income 4020300001 4020399999
5 Expenses From To
Purchase of Energy, Wheeling Charges 5010100001 5010199999 Running & Maintenance of Civil Structure 5010210001 5010219999 Running & Maintenance of Plant & Machinery 5010220001 5010229999 Operation & Maintenanc e Expenses 5020110001 5020119999 Depreciation-Civil Structures 5020210001 5020219999 Depreciation-Plant and Machinery 5020220001 5020239999 Depreciation-Tools & Safety Equipment 5030230001 5030239999 Depreciation-Other Assets 5020240001 5020249999 Amortization 5020250001 5020259999 Employee Remuneration & Benefits 5020310001 5020319999 Human Recourses Development Expenses 5020320001 5020329999 Staff Welfare 5020330001 5020339999
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7 Initial Uploads
Initial Accounts 9010100001 9010199999
From To
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A sset Class.xls
In DGPC, it is proposed to create separate Vendor accounts for employees. Separate special GL indic ators will be created to track EMD, Security Deposit from vendors.
TDS Codes
TDS tax codes will be assigned to the individual vendors, wherever applicable, for processing invoices/payment and relevant tax deductions. Withholding tax codes will be maintained for different rates of TDS. Multiple tax details can also be assigned to a Vendor. Relevant tax code will be selected at the time of posting of the individual line item.
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Bank Master.xlsx
For each house bank, several bank accounts can be maintained. The bank accounts will have a G/L account attached to it and the currency of payment. For each bank , there are three different G/L accounts; XXXXXXXX0 XXXXXXXX1 XXXXXXXX2 Main A/C Incoming A/C Outgoing A/C
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Parameter Settings
Posting of transactions in SAP require the following settings: Currenc y Fiscal Year in which the transaction is to be posted Fiscal year variant for determining the posting periods Document Types Document Numbering Document Pos ting Keys (debit/credit) Posting Period Variant to determine the open and c lose periods Tax Deducted at Source (Extended Withholding Tax )
4.1.1 Currency
For each Company Code, a currency must be specified. Accounts are managed in the Company Code currenc y. All other currencies are indicated as foreign currency. The system converts the amounts posted in a foreign currency into the Company Code (Local) currency. The currency defined in the Company Code is k nown as the local currency within SAP.
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Document Type
Document Description
Number Range(From)
Number Range(To)
SA G/L Account Document 1 100000000 199999999 SB G/L Account Posting 2 200000000 299999999
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Page 32 of 146
Wipro Ltd.
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eGreen FICO Business Blueprint Some of the Posting Keys are: Posting keys Transaction Debit/Credit Account Types
01 Invoice Dr D 12 02 Reverse Credit Memo Dr D 11 09 Special G/L Debit Dr D 19 11 Credit Memo Cr D 02 19 Special G/L Credit Cr D 09 21 Credit Memos Dr K 32 29 Special G/L Debit Dr K 39 31 Invoice Cr K 22 32 Reverse Credit Memo Cr K 21 39 Special G/L Credit Cr K 29 40 Debit Entry Dr S 50 50 Credit Entry Cr S 40 70 Assets Debit Dr A 75 75 Assets Credit CR A 70 Standard Account Types in SAP are as follows: S-General Ledger A-Assets K-Vendors D- Customers M- Materials DGPC will use the Standard Posting Keys and the Account Types wherever applicable.
Reversal
DG01, following sections of Income tax Act, 2001 will be covered in Extended
Section Description
18 TDS deducted on Domestic Contractors/Suppliers 18 TDS deducted on Non Domestic Contractors/Suppliers 12 TDS on employees are bas ed on slabs 12 TDS on House Rent 13 TDS on Div idend The following diagram explains the flow of TDS (Deduction, Remittance and Certificate Printing)
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eGreen FICO Business Blueprint Features of SAP FI New General Ledger 1. Document Splitting
Each business transaction entered is analyzed during the document splitting procedure. In this analysis, the system determines for each line item whether it is an item that will remain unchanged or an item that is to be split. In order that document splitting recognizes how the indiv idual document items are to be handled, user needs to classify them, by assigning them to an item category. The item category is determined by the account number. Revenue account Expense account Bank account/cash account Balance sheet account For DGPC, document splitting is based on the Profit Centers. :
3. Parallel Accounting
In the new General Ledger, one can display the parallel accounting using parallel accounts (as in R/3) or using parallel ledgers. Parallel accounting allows performing parallel accounting by managing several parallel ledgers for different accounting requirements. The FI standard functions and reports are available for all parallel ledgers.
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Chart of Accounts Area The chart of accounts area contains the data that is valid for all Company Codes, such as the account number.
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Account Currency:
When creating a G/L account, the currency must be defined in which the account is to be maintained. This defines the following: The currency used for postings made to this account The currency in which transaction figures are updated and the account balance is displayed Specify the account currency in the company code area of the G/L account master data. This allows keeping the G/L account in the local currency of each company code. Note: - DGPC will use Bhutan Ngultrum i.e. BTN as Local Currency. The system automatically uses the local currency that has been defined when creating the company code as the default value. This allows posting to the G/L account in any currency. When making a posting in a foreign currency, the amount is translated into the local currency. The transaction figures are kept as follows: o In the local currenc y, that is, the total of all the amounts posted in the local currency o In the individual currencies, that is, the total of all the amounts posted in various currencies.
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Note: - Do not set this indicator for A/P A/R reconciliation accounts. i) The indic ator usually set for the following accounts: Cash discount clearing accounts Clearing acc ounts for goods receipt / invoice receipt ii) The indic ator is usually set for the following balance sheet accounts: Accounts without open item management in which no foreign currencies are managed.
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Field Status
Required entry This field Optional entry One
Description
requires an entry when creating a G/L account
Display The field is displayed, but one cannot make an entry in it. You should not use this status, since the fields should be available for entry when creating a G/L acc ount. Suppressed The field is not displayed, that is, one does not see the field when creating a G/L account.
Automatic Postings:
When posting documents, the system automatically adds line items to manually entered items as needed. For example, the tax amount, the cash discount amount, and profits or losses from foreign currency trans lations (exchange rate differences) can all be calculated and posted automatically by the system. Accounts that have been decided to which these automatic postings will be made can only be posted to automatically . This will prevent any manual postings to such an account.
Tax Category:
In tax accounts, one can specify the type of tax on sales/purchases (input or output tax) that can be posted to the account. In rare cases, it is useful to assign a certain tax code to an account. Tax code can be entered in the master record in this case. Only this tax code can be used when posting to this account. If a G/L account is not tax relevant, no specification is required to be made in this field.
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4.2.2.1 GL Posting
Any journal entry can be posted in SAP through transaction code F-02 or FB50. The debit and credit postings to the GL accounts can be made using the posting keys 40 and 50 respectively. For transactions involving other types of accounts, relevant posting keys to be used. Manual postings cannot be done for GL Accounts, which are reconciliation accounts, or which are marked for posting automatically only. o Presently, DGPC is using account group, sub account group concept to post the general ledger transactions. In addition to that, other activities like Accruals, Journal entries, Payroll accounting, Inventory accounting, Revenue recognition, Inter unit transactions, Bank Transactions and Cash transactions are carried out through GL accounts. o The SAP GL process does not use sub account group concept, instead the sub account groups will be defined in reports. o SAP GL process also takes care of all existing GL process of DGPC and in addition, it has integration with MM, SD, CO and HR modules. Purchases, sales, inventory postings, payroll postings are tightly integrated with GL and other modules and entries are reconciled always. All inventory accounts and payroll accounts have account determination and GL accounts are defaulted during posting of these transactions. o Presently, DGPC is using inter unit transactions for transfer of funds to respective bank accounts of plants from corporate office, for receipt of payment from customer but revenue recognized in respective plants, for transfer of material from one plant to other plant. In SAP, the inter unit transactions are addressed using profit c enter clearing accounts concept and will replace the existing process of manual monthly reconciliation of inter unit transactions by corporate office and plants. o Presently, foreign currenc y valuation entries are not done automatically for DGPC. In SAP, foreign currency valuation for foreign currency GL balances, foreign currency open items of vendor and customer are done automatically. o Transactions in foreign currency are recorded using the exchange rate prevailing at the date of transaction. In SAP, exchange rate table can be maintained in the system and as and when transaction happens, system c an pick the exchange rate from the table automatically. Also user can overwrite the value at the document posting level. If the rate is not available at the date of transaction, the rate prevailing prior to the date of transaction will be considered.
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o Payments on wheeling charges c an be done at Corporate Office with delivery plant wise and this will be routed through GL posting directly. o Expenses identification like Running & Maintenance, Advertisement, CSR, A Dividend to DHI, etc will also be routed through GL posting. Advertisement expenses, if related to bringing the asset into ex istence, will be c apitalized to the asset through WBS element etc. at the time of GL posting. o For telephone expenses, payables are created and payment will be made on receipt of loyee s personal calls, the same will be recovered from verified telephone bills. For emp employee salary at the time of payroll run. o Adjustment and rectification entries. o Clearing of G/L open item managed accounts for. e.g. TDS Accounts, Outstanding liabilities. TDS posting will be done at the time of outgoing payments and posting to the corresponding GL accounts will be made by the system automatically. o Prepaid expenses (Insurances). o Payroll entries lik e deductions, allowances and employee c ontributions. o Reconciliation and finalization of accounts. uditor s fee,
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Wo r k O rd e r
I n vo i ce s W it h A t t a ch m e n t B i ll s
NO V e ri f i ca t i o n Yes
Pa r k t h e Do cu m e n t
GL A cc o u n t Am o u n t Co s t Ce n t e r
Pa r ke d R e vi e w t h e Pa r ke d Do c u m e nt Do c u m e n t No . 001
Ch a n g e s I f r e q u ir ed
Ex ch a n g e Ra t e Dif f e r e n ce (I f a p p li ca b l e )
S y st e m A u t o m a t ic a ll y P o s t t h e E xc h a n g e Ra t e Dif f e r en c e . Us e rs ca n a l so c h a n g e t h e r a t e a t P o st i n g L e ve l
P o s t Th e Do c um e n t Pa r ke d Do c u m e n t No . 001
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However, it needs to be noted that reversal of any document will affect the allocation cycles in case if these processes are completed. It will be required to re-run all these cycles once again after reversing the document.
The following diagram explains the process flow for document reversal;
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GL Account Reversal
NO
Verify YES
R eve rsa l D oc um en t N o. 00 2
New GL Transaction.
N e w D oc um en t N o . 0 03
Changes NO
Save as Complete
N e w D oc um en t N o . 0 03
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Page 45 of 146
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eGreen FICO Business Blueprint 4.2.2.9 Items Accruals & Reversal of Provision
A provision document will be created for entering provision entries. At the time of entry of a provision, document date for reversal will be entered. Entry of reverse document date facilitates reversal program to pick up such transactions to be reversed. The provision will be made with the combination of G/L accounts and cost centers or internal order. Reversal of the provision will be performed on the stipulated date.
Confirm that a sum of Inter Unit balances is Zero. Ensure that all documents related to MM & SD have been entered in system. Ensure that all billing documents are released to accounting. Foreign Currency Valuation for Open Items. Accruals and Reversal of provisions Close MM period Carry out GR/IR clearing Depreciation Run (MMPV) . (F.13) transaction. (AFAB) has been carried out for the month. (FBS1 & F.81) .
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Open FI posting periods (For New Year). Document Number Ranges for New Year
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4.2.2.14 Cash Transactions Cash transactions are handled through Cash Journal in SAP. Each cash journal should be assigned to one G/L account, which represents the cash journal in the general ledger. Cash transactions will be recorded based on an authorized payment document received by the Cas hier. Cash Journal functionality will be used for handling cash transaction at each plant level. The Cash Journal is like a cash book in which system automatically calculates and displays the opening and closing balances and the receipts & payments total. There can be any number of Cash Journal under one Company Code.
Following are the standard transactions in Cash Journal. 1. E: Expense 2. R: Revenue 3. B: Cash transfer from cash journal to bank 4. C: Cash transfer from bank to cash journal 5. D: Customers-incoming/outgoing payment 6. K: Vendors-outgoing/incoming payment In DGPC, Cash Journal will be maintained at plant level.
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eGreen FICO Business Blueprint The following diagram explains the process of cash journal
Cash Journal Or Imprest
R e ce ip t o f NO YES NO Sa v e Th e Ca s h jo u rn a l Ch e q u e
Up d a te Ca s h Jo u r na l A) . Ca s h Tr a ns fe r Fr o m Ba n k to C a sh Jo u rn a l.
Re f un d in g ( Cl os in g )
YES Sa n c tio n / Ap p ro v e O r de r
Cl os e C a sh Jo u r na l. A) . Ca s h tr a n sf er Fr om c a sh jo u rn a l t o Ba n k
Pa r k th e Im pr e st GL D o cu me n t
Po s t Imp r es t G L
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4.2.2.16 Reporting
SAP information system provides the following reporting Account Balances- The balanc es can be seen at account level for the period. This also includes balance carry forward, debit for the period, credit for the period and accumulated balances. Totals and Balances Trial Balance
1 Income from Fixed Deposits 2.A 2.A Annexure 1_FSBP.VSD2 Income from Bonds 2.B 2.B Annexure 1_FSBP.VSD3 Interest on Loans and Advances 2.C 2.C Annexure 1_FSBP.VSD4 Investment on Shares 2.D 2.D 5 Income from Services 2.E 2.E Annexure 1_FSBP.VSD6 Rent from Employees/ Others 2.F 2.F Annexure 1_FSBP.VSD7 Income from Hire charges 2.G 2.G Annexure 1_FSBP.VSD-
2.E 2.F
2.E
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2.I
3.B,3C
3.A
7.B
4.E
4.F
4.G
4.J
4.IA
6.H
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6I
7.B,7.B3
3.D, 3.D2
8.C
9.B
10
FI - MM Integration:
MM and FI are integrated by way of automatic account assignments to GL accounts for material movements types, which have an impact on financial information . Valuation classes are entered in the material master for the purpose of providing automatic account posting. For all movement types, internal transaction key is assigned and GL accounts are assigned against the valuation class for the transaction key.
FI- HR Integration:
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HR integration;
ST AR T
Pa y r o ll R u n
I n tim a tio n to F I
Ge n e ra t e & Pr in t P a y sli p
End
Au t om a tic Po s ti ng in FI
Pa y me n t T o Em pl o ye e s
Sala r y Pa ya ble A/ C Dr . T o Ba nk O ut go in g A /C
PF & N PP F Loan
Ou t Go in g P a ym e n t
Ou t Go in g Pa y me n t
Ou t Go in g Pa y me n t
Ou t Go in g P a ym e n t
Ch e q u e
C h e q ue
Cheque
Ch e q u e
P a ym e n t to Ch e q u e Cheque Em pl o ye e s
Pa y me n t In t ima t io n
C h e q ue
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4 Document history with all references are available in the s ystem Recurring entries, Recurring entries 5 are business transactions in Financial Acc ounting that are repeated regularly. Cheque can be printed in the system 6 and the same can be used for payment. Automatic posting of all employee 7 related transactions in real time at the time payroll run in HR Module. 8 Integrated posting from sub modules. 9 Tax Reporting and IFRS reporting. 10 Online cash register (Cash Journal) Postings for previous periods in FI can 11 be done to the extent the posting periods are open.
Controls
The system check s authorizations and tolerances. An employee might only be authorized to post to certain accounts within one company code. Tolerances for each employee or for a group of employees can be defined. Tolerances include a maximum cash discount percentage rate, a maximum amount per customer or vendor line item and a maximum amount per document.
Comments
User Authorizations
After the verification, the Supervisor posts the document. To operate as per DOP(Delegation of Power/Role Matrix) For each document, System generates document No. Internal Document Number Ranges. System identifies a document with the document number, Company Code and fiscal year. Checks relating to authorization for pos ting and amount based check s for cash postings are to be provided. To have document history for future reference Authorisation to transactions in SAP can be decided and validations for amount based limits for posting would
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Comments
be incorporated.
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1. General Data
This is data that applies to every purc hase organization in the company. The general area includes, for example, the customer's name, address, language, and telephone data.
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Account Group
Each account must be assigned to an account group. The ac count group ensures that only the relevant screens and fields are displayed and ready for input for each of the customer s different partner functions. For example, the address, communication, and bank data fields are omitted for the account group for one-time accounts. The account group controls: The type of number assignment used for the account number A number interval from which the acc ount number is chosen. The system uses the account number to identify the customer. Which fields are displayed when entering or changing customer master data and whether or not an entry must be made in these fields (field status) Whether the account is a one-time account.
Payment Methods
Bank Advice DD/ TT Cheque E-payment Cash / LC etc.
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Reconciliation Accounts
A reconciliation account needs to be specified in the master record so that all postings made to a subsidiary ledger are also posted to the general ledger. When posting of items to a subsidiary ledger, the SAP system automatically posts the same data to the general ledger at the same time. Each subsidiary ledger has one or more reconciliation accounts in the general ledger. This means that financial statements can be drawn up at any time without having to transfer totals from the subledgers to the general ledger.
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TDS Sec.
18 18 12 12 13
Rec. Type
Surch arge
Edu. Cess
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Reconciliation A/C
2010100006 2010100006 2010100006 2010100006 2010100006
Special GL
2010100001 2010100001 1010620003 2010100001 1010620003
2010100002 1010620001
2010100002 1010620001 2010100006 1010620002 2010100006 2010100001 2010100006 1010520001 2010100006 2010100001 2010100002 1010620001 2010100006 2010100001 2010100006 2010100001 2010100006 1010629999
The descriptions for above GLs are as below;
Deposits for POL Advance-Employees Advance-Dividend Advance-Suppliers/Contractors Advance-Others Security Deposits O/s Lia. Employee Sundry Creditors
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Process Flow:
Down payment request F-47 Down payment F-48 Invoice F- 63
Down payment clearing F-54 Payment and clearing F-53 The accounting entries to be passed for recording such transactions are as follows: Vendor A/C (Spec ial G/L Indicator To Outgoing )Dr. xx ,xxx ,xxx
Bank a/c..xx
On receipt of invoice from the vendor and on booking of the expense, the down -payment is cleared off against the payment to the vendor. The open items chosen for processing would include the Special G/L transactions regarding that particular vendor to whom the down-payment has been made.
xxx
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Automatic Payment:
In SAP, automatic payment program generates payment for all vendors whose payment is due on date. In addition, it has got the feature of blocking the vendor payment for any valid reason and makes other payment related to the vendor. It has also got the advantage of printing cheque for multiple vendors at a time. Finally, the FI postings will also be done by the system automatically. To create automatic payment program, several configuration steps need to be maintained, which will have details of house bank, acc ount id, rank ing orders, maximum payment limit, payment for Special GL transactions, etc. This will be configured during realization phase.
Here, the user will have to manually select the parties to whom payment has to be made. TDS will also be deducted if not already deducted at the time of invoice verification. This transaction will be executed using SAP transaction code F-53 or F-58 . The transaction F-53 will be used when the user wants to post the payment transaction but does not want to print cheque. In SAP, there is a feature to record the cheque number for the payment document in case of manual cheque preparation. The user will attach the cheque number to the payment document through The transaction F-58 will be used when the user wants to post the payment transaction and also prints cheques for the vendor.
FCH5 .
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S TA R T
V e ndo r M as t er Dat a
M at er i al M a s te r D at a B y t he Co nc er n ed Di v is io n
Check
P O C r eat io n
Budge t A va i la b ilit y YE S
A v ail abl e
NO
P . O t o S upp lie r
I nv en to r y D eli v er y
Is s u e In v oic e
C heq ue / D D/ Etc
E ND
T DS Ce r ti fi c at e
Re c eiv e s t he D eli v er y
Re c eip t O f I nv o ic e & Ot he r D oc s V er if ic a ti on
P o s t G ood s R ec ei pt s ( M I GO )
GR D oc um e nt
1. In v ent or y A / C D r T o GR / IR
In v oic e V e r if ic at io n ( M I RO )
O ut G oi ng P ay m en t
C heq ue / D D/ L C/ TT / E - pay m e nt
2. GR / IR T o V en dor 3 . V en dor T o B an k
A /C D r .
A /C Dr .
NO
P os t in g
S y s te m S h ows t he I nv o ic es Du e
P os t ing
D oc um e nt N o.
Dom es t ic V end or s
NO
YES
T DS Ce r ti fi c at e
TD S C er t if ic at e f or Dom e s ti c V e ndo r s
T DS Rem i tt an c e t o RRC O
TD S C er t if ic at e
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Page 65 of 146
Process Flow:
The respective Department will approve the document for expenses. The Finance Department verifies the document & updates the payables a/c i.e. creates a liability. The system prompts the user in case an advance exists for the s ervice. Finance processes the payment after adjusting the advance. The cheque printing process would be manual / automatic based on requirements and specifications. Flow of Journal entries in SAP: 1. At the time of booking the expense Expenses A/C To Vendor A/C Dr x,xxxx. x,xxxx
2. At the time of outgoing payment Vendor A/C Vendor (Advance) A/C Outgoing Bank A/C TDS A/C Dr xx,xxx xx,xxx xx,xxx xx,xxx
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Page 66 of 146
Cr eat e Tr a ve l Reque s t
1. Na m e & P er s onal Nu m ber 2. T r ip Dat e & T im e 3. T r ip Des t ina tio n & Rea so n 4. Re quir e d T r ip A dv anc e S ubm is s i on of A c t ual T our Repor t
NO
Ded uc t Fr o m S a lar y
1. 2. 3. 4.
N a me & P e rs o n a l N u mb e r Tr ip Da t e & Time Tr ip De s tin a ti on & Re a s o n R e q u ire d Tri p Ad v a n ce If A dv a n ce > a c tu a l cla im s OR NO P r epa r e Cheq ue/ A dv ic e
A dv anc e P ay m ent
E mp lo ye e Ve n d or A/ C D r . To B an k A /C
Ye s
O nli ne P roc es s
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Page 67 of 146
Medical Claim
Ad v an c e Ac tu a l Me d i ca l C l a im
Su b mi t M e d ica l Ad va n c e R eq u ir e me n t
1. Na me & Per so na l Nu m be r 2. Da te & T im e 3. M ed ica l Re fe re nc e f or 4. Re qu ire d M ed ica l Adv an ce 5. Re fer ra l L et te r f ro m Ho sp ita l Su bm iss ion o f Ac tu al M e dic al Bills 1. Na me & Per so na l Nu m be r 2. Da te & T im e 3. M ed ica l Re fe re nc e f or 4. M ed ica l Adv an ce T ak en 5. Actu al M ed ica l Cla im
C h eq u e As k fo r R e f un d fo r Ba la n c e Am o un t
Cheque
A p p ro v a l
S ys te m g e n e ra t e d e - ma il n o tif ica t io n
De d u c t Fr o m S a la r y
S ys te m g e ne r a te d e- m ai l n o tif ic a tio n t o H R To u p d a te L e a v e Bo o k in g
1. Na m e & Per so na l N um be r
D e po s it in Ch e q u e /C a sh
Ad va n c e P a ym e nt
P o st /Pa r k Do c u me n t
Ye s
P o st /P a rk D oc u me n t
Pr e p a re Ch e q u e /A d vic e
Sig n in g o f Ch e q u e /A dv ic e
Pr o ce s s C la im
Po s t/ Pa r k D o c u me n t
P re p a r e C he q u e /A d vi ce
O nli ne P roc es s
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Page 68 of 146
MI GO P osti n g
A p pro val
NO
NO A pprov al
YES
Y ES
E m pl o yee V en dor No .
R esp ons b i l e P e rso n F ro m th e Co nce rn ed Di vi si on Tr eat ed as a V en do r fo r A d van ce r el e ase 1. P urc has e Ha s to be m ade Wi th i n 3 0 & A d j ustm en t sub mi t wi th i n 4 5 Da ys o f A dv anc e P ay me nt. 2. Unsp en t am ou nt ha s to be Refu nd wi th i n 1 0 Da ys fr om the l as t da te Pu rch ase . 3. P ena l ty wi l l be cha rge d i n cas e o f de fau l t o f ab ove B oth ca ses. 4. Rem i nd er Noti c e b efo re 30 da ys. Ad van ce i s m ore th an Bi l l Am ou nt No.
M IRO Po sti n g
Out gon ig P aym en t V er i fi cati o n N O P re par e C heq ue F or the A dd i ti on al A m oun t Out Go i ng P aym en t fo r A dd i ti on al A m oun t
P osti n g Do cum en t
Ch eq ue Pr i nti n g
Ch eq ue
Yes R em i nde r Noti c e to th e Co nce rn ed P er son A dj us ti ng & P n ost g iAd van ce & A s k Con cer ne d Di v i si on for Refu nd of B al an ce Am ou nt P o sti ng Docu me nt
O nli ne P roc es s
3.C
6.E
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Page 69 of 146
Approval and verification as per Delegation of Power Internal Document Number Ranges.
System identifies a document with the document number, Company Code and fiscal year. To have document history for future reference Reversal of Document in case of Errors An authorized user can reverse a posted document. Authorized users can view Vendor Account Display Vendor Account Balances Balances online using the Account Balance enquiry and entering the Customer account
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Page 70 of 146
Cancellation of Cheques
Re-Issuance of Cheques
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Page 71 of 146
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Page 72 of 146
The following Payment Terms exist currently in legacy and plan to create in SAP.
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Page 73 of 146
Above special procedures are displayed separately from other receivables and payables on the balance sheet either for statutory reasons, such as with down payments, or for control reasons, such as with guarantees received. A separate special G/L account is created for each special G/L transaction. As a result, it is possible to display each transaction in the balance sheet without having to carry out any transfer postings and to receive an overview via the account limited to this procedure only.
Process Flow:
Down payment request Down payment(receipt) Invoice Down payment clearing F-37 F-29 F-64 F-39
1. When the down payment is received from the customers, the entry is to be recorded using the special G/L indicator for the respective special G/L trans action. Incoming Bank A/C Dr. xx,xxx xx,xxx
2. Once the billing is done and a receivable from the Customer is generated, the amount is adjusted from the total receivables from the customer and the balance is collected. While choosing the open items, the s pecial G/L items are also selected and adjusted against the total receivables from that customer. Bank A/C Customer (Spl. G/L) .Dr. xx,xxx A/C Dr. To Customer A/C xx,xxx
.xx ,xxx
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Page 74 of 146
1 Create a customer master record for the vendor that is also a customer. 2. Enter the vendor account number in the Vendor field in the control section of the general data in the customer master record. 3. Enter the customer account number in the Customer field in the control section of the general data in the vendor master record. 4. Choose Clearing with vendor and clearing with customer in the company code data in
both the customer and vendor master records. In this way, each company code can decide separately whether it needs to offset the customer against the vendor. For DGPC, PTC is also a Customer and Vendor. For this, Customer Vs Vendor relation will be maintained for PTC if required and system will then automatically adjusts the incoming and outgoing payments.
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Page 75 of 146
The Following diagram explains the complete flow of Accounts receivable (BPC & PTC);
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Page 76 of 146
Cr eati on of
S T AR T
Customer No.001
Meter Readi ng
NO
C opy of B ank B i ll in g A dv ic e
NO
YES
P ar k the Do cument
P ost B i l li ng D ocument
D un ni ng N ot ic e
Change s
B i ll in g D ocument
D un ni ng T ex t, D un ni ng Ch a rge s
YE S
P os t the D ocumen ts
Mon thly B il l
Dunni ng No tic e
B ank A dv i ce Or TT
B ank Ad vi ce
Cr edit to D GP C A /C
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Page 77 of 146
B) Billing.
Once the Sales order is released for billing, the billing is processed. Revenue recognition happens when billing document is generated on delivery plant wise. Accounting entries are automatically posted to revenue account and debtors account at the time of generation of billing document. The signed copy of plant wise JEMR Statement will be scanned and attached to DMS. Scanned copy of JEMR Statement can be retrieved by the Corporate Office at the time of billing and send a single and centralized bill to the customer along with the JEMR Even if the bill date is after the end of the month, the revenue should be accounted within that month only.
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Page 78 of 146
1.A5
1.B
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Page 79 of 146
Park ing for verification by the Supervisor Approval and verification as per Delegation of Power
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Page 80 of 146
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Page 81 of 146
Record acquisition of fixed asset Record disposal / write-off of asset Drill down for a particular asset to view the transaction history for that asset. Asset Depreciation
Chart of Depreciation Charts of Depreciation are used in order to manage various requirements for the depreciation and valuation of assets. These charts of depreciation are usually country-specific and are defined independently of the other organizational units. Information on the Origin of the Vendor details, Acquisition date , etc Asset Insurance Data Insurance details Depreciation Area Depreciation key, Useful life in years/periods, Start date for depreciation calculation etc. Number Ranges Each Asset Class will have separate number range. There will be internal number ranges, which means the number get assigned automatically once ass et master record gets created. The maximum length of number will be twelve characters.
4.5.1.1
Asset Classes
The asset class is the most important criteria for structuring fixed assets from an accounting point of view. Every asset has to be assigned to exactly one asset class. The asset class is used to assign the assets (and their business transactions) to the correct general ledger accounts. Several asset classes can use the same account assignment. The most important tasks of the asset classes are: the assignment of default values when creating assets (particularly depreciation terms) the grouping of assets for reporting purposes
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Page 82 of 146
o Asset which can be identified as an asset at the time of PR can be purchased directly as an asset without routing through inventory coding. Therefore, inventory code creation is not required for those assets. And those ass et which cannot be identified as asset at PR level, material code will be created for those assets and later it will be capitalized to asset master. o Assets which can be put into us e immediately will be capitalized immediately at the time of MIGO posting (Inventory updates) and deprec iation will be charged from the time of capitalization. E.g. Assets purchased in the nature of Computer, Furniture & Fixtures and Vehicles etc. will be capitalized and start depreciation immediately. o Asset which cannot be put to usage immediately are routed through AUC(CWIP)/INVENTORY and capitalized at time of put to usage. Depreciation will be run only after put to usage. o In case of asset 100% funded by grant, amount equal to the annual depreciation on such asset should be transferred from capital reserve to depreciation. o Any addition of value, improvement or part replacement to a fixed as set that result in increasing the utility or capacity or life of the asset shall be capitalized and included in the cost of asset. The c ost of asset will be capitalized by settling the internal order. o In DGPC, the Straight Line method will be used for depreciation calculation. o When the ass ets are not in use / operation, the depreciation for that asset can be shut down and location, custodian etc can also be changed. o Transfer of asset between plants as and when required can be done by changing the asset cost center and custodian in the asset master. The respective plants shall charge proportionate depreciation based on the period of holding. o Insurance details of individual assets can be maintained in asset master. o Asset disposal will be routed through SD and MM module. Asset can be disposed fully or partially. SAP provides the option of Amount or Percentage or Quantity in case of partial disposal. Depreciation, on assets to be disposed of, will be charged upto the date of disposal. This is change from accounting policy, where no depreciation is charged during the year of sale. o Assets which are fully depreciated and still usable will be maintained @ Nu.1. o Depreciation on assets used during cons truction period for construction works is to be capitalized till the date of commissioning of the project and thereafter, charged to revenue.
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Page 83 of 146
All asset purchases should be routed through Materials Management in the form of a Purchase Order. The Accounts section will create the Asset Master record before Purchase Order is raised through MM Module. Creation of Asset Master Creating the Purchase requisition Creating the Purchase order Posting the Goods receipt Posting the Invoice receipt
1.
Purc hase Order is created with an ac count assignment number mentioned in the P.O.
2.
On receipt of the asset, the following entry gets generated under MM Module, Asset A/CDr. xxx To GR/IR A/C .xxx The following entry will be parked by the MM module;
3.
Invoice verification
At the time of invoice verification, the system will prompt the user to notify if any advanc e payment exists. GR/IR A/ C.Dr xx,xxx To Vendor A/C.xx,xxx .
The following diagram explains the Asset Accounting Process (Purchase & Capitalization);
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Page 84 of 146
C o n ce rn e d D iv is io n
MM
Ve n d or
S t o re
S TAR T
As se t M as te r C r e a tio n
NO
Bu d g e t A p p ro v a l
YES
NO
Sy st em Ge n e ra t ed N O.0 0 1
C r e at io n o f Pu r c ha s e R e q ui sit io n
Bu d g et Av ai la bi lity C h e ck T en d e r in g Pr o ce s s
C r e a tio n o f P ur c h as e Or d e r R e ce ip t Of P .O
C op y P u rc h a se Or de r
D el ive r y Of Go o d s
R e ce ip t o f Go o d s
Ch e c k Wi th P .O
As se t Ca p it a liza t io n
Po s t GR/ IR
Po st A UC
C h eq u e /D D / A dv ic e /EP ay me n t/ TT/ LC
Onl ine P r oc es s
Of f- line P r oc es s
is
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Page 85 of 146
. The depreciation posting cycle is For DGPC, there would be monthly posting for Book Depreciation determined by entering the length of time (in posting periods) between two depreciation-posting runs. This means that a setting of 1 indicates monthly posting, 3 means quarterly posting, 6 means semiannual, and 12 means annual (for a fiscal year version with 12 posting periods). When a depreciationposting run is started, one has to enter the period for which one wants it to be posted.
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Page 86 of 146
1 . Bu il di ng s 2 . Ma c h in er ie s 3 . Ve h ic le s 4 . As s et U n d e r C on s tr u c tio n s
As s et C la s s
As se t Ma s te r
1 . C ap it a liz a tio n D a te 2 . D ep r e ci at io n A re a 3 . D ep r e ci at io n K e y
U np l an n e d D ep r e c ia tio n
P la n n ed D e p re c ia ti on
Sp e ci a l De p r e cia t io n
Te s t R un
Pr o d u ct io n R u n
Onl ine P r oc es s
Of fl ine P r oc es s
Sy s te m Po s ts t o FI -GL
o In case of asset overhauling, depreciation will be shutdown at the time when asset is not in use/operation and on completion of overhauling, depreciation will be charged on Book Value + Overhauled Value. o Those assets previously charged depreciation on wrong asset class will be trans ferred to new asset class. The deprec iation shall be charged prospectively. o Depreciation will be charged on fixed ass et sold or retired during the year up to the date of sale.
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Page 87 of 146
In case of loss arising from the revaluation of asset, it is transferred to Loss on revaluation A/C; Loss on Revaluation A/C Dr Fixed Asset A/ .xx ,xxx Cxx,xxx
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Page 88 of 146
... .... Dr xx,xxx Accumulated Depreciation A/C To Asset A/C.. .................. ........... xx,xxx
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Page 89 of 146
/C xx,xxx
2. Entry passed on sales and the transaction will be generated automatically from the system, Customer A/C ...................................................................................... Dr. xx,xxx
Accumulated Depreciation A/C....................................................................Dr. xx,xxx G/L on Sale of Asset A/C .............................................................................Dr. xx,xxx Sale of an Asset A/C.................................................................................... Dr. xx,xxx To Asset........................................................................... Cr.xx,xxx Cr. xx,xxx To Sale of an Asset (Clearing Account)...........................
Note: If there was gain on sale, the Loss on Asset GL would get reflected in the credit side.
3. Entry passed on deposit of cash, Incoming Bank/Cash A/C ............................Dr. xx,xxx To Customer A/C .............................Cr. xx,xxx
4. Entry passed on write back of provision after sale of asset, Provision for Asset Obsolescence A/C To ............Dr. xx,xxx ..Dr. xx,xxx
In case of Asset retirement without customer, Master data creation for customer is not required. The incoming payment will be directly posted to Cash / Bank A/C by crediting sales proceeds. 1. Entry passed on approval of proposal for write off of assets, ets (WDV) A/C ..Dr. xx,xxx Loss, Retirement and Sc rapping of Ass To Provision for Asset Obsolesc ence A/C Cr.xx,xxx 2. Entry passed on sales, Accumulated Depreciation A/C....................................................................Dr. xx,xxx G/L on Sale of Asset A/C ............................................................................ Dr. xx,xxx Sale of an Asset A/C.................................................................................... Dr. xx,xxx To Asset........................................................................... Cr. xx,xxx
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Page 90 of 146
Note: If there was gain on sale, the Loss on Asset GL would get reflected in the credit side. 3. Entry passed on deposit of cash, Incoming Bank/Cash A/C ............................Dr. xx,xxx To Sale of an Asset A/C .............................Cr. xx,x xx
5. Entry passed on write back of provision after sale of asset, Provision for Asset Obsolescence A/C............Dr. xx,xxx To Loss, Retirement and Sc rapping of Ass ets (WDV) A/C ..Dr. xx,xxx
In case of a change in location of the asset, the data like Cost centre, location, plant custodian etc. in the master record may also need to be changed.
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Page 91 of 146
The following diagrams illustrates the Asset transfer (Inter Unit Asset Trans fer)
Inter Unit- Asset Transfer
ST ART
R eq u e st le t te r fo r Tr an s fe r
NO
Ap p ro v a l
YES
R un D e p re c ia tio n
1 . P la n ne d D e p re c ia tio n . 2 . D e p re c ia tio n e f fe ct in t h e Cu r r en t C o st ce n t er
NO T E : In A ss e t ma st er , C ha n g e th e Co s t c e n tr e, P la nt , L oc a tio n a n d C u st o dia n . A ss et Tr a n sf er
C h a n ge th e A ss et ma s te r ; 1 . C o st C en t e r 2 . L o ca t ion 3 . P er s on n e l N o . o r C u s to d ia n f r om c ur r e nt C o st C e nt e r t o n e w C os t Ce n te r
END
Note:If the asset transfer is within the same cost center, then depreciation run before the transfer is not required. But if the transfer of asset is between different cost centers then depreciation should be run to transfer the accumulated depreciation upto to the date of transfer. Depreciation in the new cost center will be affected from the date of transfer.
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FSBP No.
Process Diagrams
6.A , 6.A2 6.B
4.5.4 Description of Improvements Sl.N o Description of improvements CSBP pain area addressed Remarks
1 Asset Complete History would be available in the system 2 Asset transfer report can be generated on real-time basis. 3 Different reporting according to Accounting/Reporting Standards 5 Equipment Number can be assigned to Asset Number 6 Legacy Asset Number can be captured to new Asset Master.
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Implementation Scope
Managing cheque receipts and payments Printings of bank cheque Cheque lot maintenance Bank reconc iliation through bank statement upload
The following diagram illustrates the relation between Bank and GL account
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Page 94 of 14 6
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Cheque Management
S TA RT N ote:F CHN F CH1 F CH3 F CH4 F CH5 P os ti ng out G oing P ay ment P osti ng Do cume nt F CH7 F CH8 F CH9 F CHE Cheq ue Regi s ter Cheque Inform ation Unus ed C heque Renum ber Manual Che que Repr int the Cheq ue V oid Pa yme nt Cheque V oid Iss ued C heque D el ete V oi d Cheque s
Chequ e
Che que
S TA RT
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Similarly, when a receipt from customer is accounted, the accounting entry will be; Incoming Bank A/C Dr To Customer A/C xx,xxx xx,xxx
All the other bank charges including interest, LC charges will be accounted as payments and all the credit made by the bank on account of interest on deposits etc will be treated in line with deposits . When the bank statement is received, the bank reconciliation will be done online.
The fund transfers will be treated as deposits/ payments and the entries will be passed as above.
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The following diagram explains the process of creation of bank master & bank reconciliation;
Bank Master & BRS (House Bank)
B a n k Ma s te r C r e a tio n
Ba n k N a m e : Ac co u nt No . : M I CR Co d e : SW IF T C o de :
B a n k S ta t e me n t
Ba nk Ke y : Ba nk G L : O th er G L :
R u n BR S in S AP
A u to m a ti c R e a l t im e Up d a t e o f b a n k GL A u to m a ti c P o s tin g o f B u s in e s s Tr a n s a ct io n s Po s ti n g d o c u me n t Kn o c ki n g o f f Tr a n s a ct io n s
P r o vid e d , U s e r c a n S e le c t t h e Tr a n sa c ti o n s
U p d a te d Ba n k G L
END
ST AR T
B a n k St a te m e n t ( Mo n t h ly )
O nli ne P r oc e s s
O ff - lin e Pr o c es s
FSBP No.
Process Diagrams
1_FSBP.VSD9.A
1 Bank
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Page 98 of 146
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eGreen FICO Business Blueprint 4.7 Module Integration (MM-FI) 4.7.1 Material purchase Accounting & SAP
Purc hase Order will be raised in the MM module. Accounting of purchases will be c onfigured us ing account determination in MM module of SAP. The determination will be made using following parameters: Company Code Valuation Class
Valuation Class
Valuation Class is basically the broad classification of materials like Raw Material, Semi-Finished, Finished Goods, Trading Goods, etc. which are assigned in the Material Master. The valuation class determines the G/L accounts that are updated as a result of a transaction or event, such as a goods movement. The accounting entries from MM Module are passed based on the type of transaction and the valuation class. Detailed explanation is given in MM module about valuation class es, movement type etc. For DGPC, the following material types will be created;
If required, additional valuation classes can be added later. Following decisions have been taken for material code creation: Material numbering shall be internal within the configured number range for eac h material type. Material codes need to be created for scrap that is to be sold.
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Document Types
RE - Invoice receipt RV - Billing document - SD WA - Goods issue WE - Goods receipt. MM
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GR/IR A/C Dr
.xx,xxx xx,xxx
Stock A /C .
When an invoice is entered with reference to a purchase order, the system suggests data from the purchase order and the goods receipts for the purchase order (for example, vendor, material, quantity still to be invoiced, terms of payment, and so on). The posting of the invoice completes the invoice verification process. The sys tem updates the purchase order history and Financial Ac counting initiates payment for the open invoice items. Invoice verific ation creates a link between Materials Management and accounting document.
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NO
YE S
S toc k t r ans f er Or de r
P os t GR/ IR
P os t M IG O
1 . M ov e me n t Ty p e 3 5 1 ( St o ck I n tr a n s it)
Not e:
Th r o u g h D o cu me n t Fu n ct io n a lity
GL A cc o u nt f o r In v e n to r y a n d C le a rin g A/ C
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A. Shortage of Material
Shortage of Material A/c Dr To Inventory A/c xx ,xxx . xx
.xx,x
B. Excess of Material
The excess of material shall be recorded at Zero Value.
A/Cxx,xxx
The Balance in Inter Unit Account will be Zero at Company Code level due to the Document Splitting activ ation. The elimination of Revenue as well as Ex penses can be handled through FSV in R/3.
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Consumption of Materials
Materials (including spares) issued to plant and maintenance will be valued at FIFO /MAP basis. Accounting entry generated automatically at the time of confirmation of P&M order: Consumption/Running and Maintenance/AUC A/C Dr Inventory A .. xx,xxx
/Cxx,xxx
4.7.11 FSBP Link S. No. Main Process CSBP No. FSBP No. Process Diagrams
8.A
8.D
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Following are the profit centers defined for DSWF Company Code;
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2 3
To
Income From
To
Contribution from Members 4010100001 4010199999 Income from Short Term Investments 4020100001 4020199999 Income From Long Term Investment 4020200001 4020299999
Expenses From
To
4.8.1.5.1 Currency
For each Company Code a currency must be specified. Accounts are managed in the Company Code currency. All other currencies are indicated as foreign currenc y. The system converts the amounts posted in a foreign currenc y into the Company Code (Local) currency. The currency defined in the Company Code is known as the local currenc y within SAP. EWS will use Bhutan Ngultrum i.e. BTN as Local Currency.
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Employee Contribution:
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eGreen FICO Business Blueprint Grade / Category of the Employee Contribution Amount (in Nu.)
M3 and above 250.00 O 2 S 1 200.00 GSC
2
O3 150.00
The following diagram explains the deduction of EWS from DGPC and how the transfer is happening to SWF;
S TAR T
P ay ro ll R u n
I n t im at i on t o FI
D e d uc ti o n f ro m Sa la ry
S al ar y A / C D r . T o S ala r y P ay a bles T o S WF
Au t om a ti c Po st i ng in FI
P ay me nt
To
Emp l oy ee s
JV P os ti n g
S WF A /C To B an k Dr .
(O ut Go in g P ay me n t P os ti n g)
C he q ue I ssu e t o SWF C o mp a ny Co d e
END
I nt i ma t io n t o B an k
STAR T
B ank A / C DG P C SW F
Dr .
JV P os ti n g (I n co mi ng P os ti n g)
C o nt i nu e
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2. Transferring the deductions (net) made from the payroll from DGPC Company Code to SWF Company Code (This transaction will be posted from Corporate Office)
Welfare Scheme A/c Dr. To Outgoing Bank A/c xx,xxx xx,xxx
Journal entries in the books of EWS 1. GL posting in SWF Company Code for Incoming Payment (This transaction will be posted from Corporate Office)
Incoming Bank A/c Dr. To Welfare Scheme A/c xx,xxx xx,xxx
Journal entries in the books of DGPC 1. At the time of advance claim from employees ;( This transaction will be triggered from HR),
Staff Welfare Advances A/c Dr. xx,xxx To Salary Payable A/c xx, xxx
2. At the time of release of payment from Finance; (This transaction will be triggered from respective Plants),
Salary Payable A/c Dr. xx,xxx To Outgoing Bank A/c xx,xxx
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eGreen FICO Business Blueprint 3. Settlement of advances at the time of final settlement; (This transaction will be triggered from HR),
Welfare Scheme Dr. xx, xxx xx,xxx
To Salary Payable A/c (if the final claim is more than advances)
4. At the time of balance payment if the claim is more than the advance; (This transaction will be triggered from respective plants),
Salary Payable A/c Dr. xx,xxx To Outgoing Bank A/c xx,xxx
Journal entries in the books of DGPC 1. At the time of running of off cycle payroll from HR; ( This transaction will be triggered from HR),
Staff Welfare Advances A/c Dr. xx,xxx To Salary Payable A/c xx,xx x
2. At the time of release of payment from Finance ;( This transaction will be triggered from respective plants),
Salary Payable A/c Dr. To Outgoing Bank A/c xx,xxx xx,xxx
3. On refund of loan amount from SWF Company Code ; ( This transaction will be triggered from Corporate Office)
Incoming Bank A/c Dr. xx ,xxx A /c xx,xxx
4. At the time of deduction of loan and instalment from payroll ;( This transaction will be triggered from HR at the time of payroll run),
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5. On transfer of the loan amount and int erest deducted from payroll to SWF Company Code; ( This transaction will be triggered from Corporate Office)
Employee Liabilities To Outgoing Bank A/c Others A/c Dr xx,xxx
xx,xxx
Journal entries in the Books of SWF: 1. On refund of loan amount to DGPC ;( This transaction will be triggered from Corporate Office)
Employee Loan A/c Dr To Outgoing Bank A/c xx,xxx. xx,xxx
2. On receipt of deductions from employees (Principal + Interest) ;( This transaction will be triggered from Corporate Office),
Incoming To Employee Loan A/c To Interest Income A/c Bank A/c Dr. xx,xxx xx,xxx xx,xxx
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4.8.5
o The following reports related to EWF will be generated from DGPC & SWF Company Code. 1. Contribution per employee 2. Deduction by employee wise 3. Claims details like no. of claims, amount, reasons etc. 4. Employee wis e loan details 5. Loan installment payment (Employee wise)
4.9 Controlling
Controlling is a Standard Module provided by SAP to c apture organization s cost related information. The information available like which division is performing well in terms of cost by capturing cost of that division in the form of cost center will help management to take decis ion on whether to continue with the division. System will provide all c ost and revenue related information cost centre and profit centre wis e respectively. It facilitates coordination, monitoring and optimization of all processes in an organization. This involves recording both the consumption of production factors and the services provided by an organization. Controlling (CO) and Financial Accounting (FI) are independent components in the SAP system. The data flow between the two components takes place on real time basis. Therefore, all cost relevant data flows automatically to CO from FI. At the same time, the system assigns the costs and revenues to different CO account assignment objec ts, such as Cost Centres, Business Processes, Projects or Orders. The relevant accounts in FI are managed in CO as cost elements or revenue elements . This enables to compare and reconcile the values from CO and FI.
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Internal Order
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Geographical Coverage
The following plants are within the scope of SAP implementation at DGPC:
Functional Scope
The Controlling System Document contains the configuration details of the Controlling Module as of the document release date and also describes briefly the maintenance required when there are changes in SAP Organization Structure, Processes and Master Data.
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Profit Center Accounting o Basic Settings o Master Data o Actual Postings o Information System Internal Orders o Master Data o Budgeting o Postings o Period End Processing o Information System
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F in a n c i a l nting Ac c o u unting
(In c llu d diin g g P ro fit C e e n tr re Ac c o ou un n tin g )
Co n tro llin g
Cost Centre Accounting Internal Orders
Inc c o m e S t at te m e n t Ac c o u nts un ts General Ledger Accounts Payable Accounts Receivable Fixed Assets
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All the income statement accounts will be created as Primary Cost Element/ Revenue Element.
Controlling.
In the R/3 s ystem, the user can use several structures to represent the Organizational Structure of the entity from the point of view of Financial Accounting, Controlling, Materials Management, and Sales and Distribution. The Organizational Structures form a framework in which all business transactions can be processed. An Organizational Structure consists of several organizational levels, which are used by different functional groups within an organization. The organizational levels relevant to Controlling (CO) are given below.
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Company Code
DG01
Profit Center
Profit Center
BS01
CH01
Cost Centers
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Other Indicators
All Currencies X Variances X CC Validation X
DP01
The Controlling area settings are defined here. The deciding factor for setting basic data is the organization of cost accounting, i.e. the assignment of Company Codes to a Controlling area. This decision, i.e. assignment of Company Code to Controlling area, is irreversible as soon as master data is created. The way Company Code and Controlling area are assigned affects the currency settings, i.e. Currenc y Type, Currency, and Currency updating, in addition to the Controlling area Chart of Accounts and the fiscal year variant.
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4.9.3.1.4 Version
Vers ions enable to have independent sets of planning and actual data. In planning, versions can be used to configure alternative scenarios based on different assumptions. For example, the different versions can represent different employment markets, price and wage increases, or sales programs. Configure the most likely scenario in version 1000. The plan data entered there forms the basis for calculating planned prices for activity types and determines the rates with which activities containing actual amounts can be settled. Version 1000 also contains all actual data postings. The plan and actual data for version 1000 can be used in plan/actual comparisons and variance analysis. For DGPC, standard version 1000 will be used which will save data for both plan and actual.
Unit of Measures
Activity types are created in general and not machinery/resource specific . General activity type can bring out different combinations with different resources. These values can be defined in Realization Phase.
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DGPC
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It is suggested to k eep the no of Cost Centers minimum to the level it can be managed. If Cost Centers are opened at the further lower level but no data (plan/actual) is flowing to many of them, then it is not advisable to increase the number of Cost Centers. On the other hand, it should also be kept in mind that Cost Centers are to be opened at lowest level for which management needs break-up of cost and at the same time it is also practical to book expenses at that level. In view of above, the following Cost Centers are finalized for DGPC.
C OS T CE N TR E
DGP C
O ff ice o f S ec u ri ty Fi re Ma n ag in g Dir ec to r
He ad s Co r po r at e A ff air s P ro je ct D ep tt of P lan t s ( Of fi ce )
HR & Ad m in . De pt t.
F in an c e & In ve st m en t D ep tt .
M at er ia l M an ag m e nt
B oa r d of Dir ec to r s
Au to w o rk sh o p
I nt er n al Au d it
Co . S ec u ri ty
Ce n te rs o f M D Of fic e E xc ell en ce
R es ea rc h An d De ve lo p m e nt
Co r p or a te P r o je ct Of fic e
BHP
Co r p or a te Of fi ce Ad m in
Co rp o r at e Of fi ce F in an ce
CHP BHP S ec ur it y Co . F ir e Co E V aTA Dis as te r Ma n ag ement CH P S ec u ri ty B HP F ir e CoE D IMA P r o je ct P l an n in g & D es ig n B us in es s De ve lop m en t KHP S ec u ri ty C HP F ir e Co E He R FW Co r po r at e P la n ni ng T HP S ec ur it y K HP F ir e Co E CP N ika ch h u P ro je ct P ro je ct Co ns tr u ct - io n T HP KHP
Gu e st Ho us e - CO .
Co . A dm i n .
BHP F in an ce
M a na g em e nt ( BHP ) M at er ia l Ma n ag em e n t ( CHP )
CHP BHP A dm i n F in an ce
V eh ic le CHP V eh ic le -
KHP Gu e st Ho us e - BHP F in an ce BHP A dm i n T ala CH P HR & Ad m in ICT F in an ce S to r es & Rec ei pt ( P /lin g ) M at er ia l M an a ge m en t ( KHP ) M at er ia l Ma n ag em e n t IC T- BH P ( T HP ) Ma te r ial Mg t. (C HP )
KHP V eh ic le T HP
TH P F ir e Gu es t Ho us e
CHP HR & A dm
G ue st Ho u se S i lig .
Gu e st Ho us eC HP
S to r es & IC T- CH P Rec ei pt s (P l in g)
Ma te r ial Mg t (T HP )
T HP HR & A dm i n KH P Ad m in
I CT - C O
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Finance Division
Administration Division
Board of Directors
Head Works Division Power House Division HRT Division Contract Division Quality Control Division Infrastructure Division
ICT Unit
Environment Unit
Finance Division
Liaison Unit
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MM Module
FI Module
Cost Centre
AM Module
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Vendor Invoice Accounting Document Goods Issue Cost Posting to Cost Center
Document
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If any errors
YES
NO
Run Reports
End
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eGreen FICO Business Blueprint Description of Improvements S.No Description of improvements CSBP pain area addressed Remarks
1 Ass essment is possible in the system. 2 Online reporting with various Combinations 3 Online capturing of cost on Cost Centers.
o As new GL is activated, PCA need not be activated in Controlling Area. o The Standard Hierarchy can be changed in Easy Access Screen. Evaluation of P & L Ac count and Balance Sheet are done by FI, even though Profit Centers are created by CO as the data mainly flow from FI. Assignment to Company Code will determine from which Company Code the profit center will receive postings. Create Profit Centers In DGPC, all the Plants will be created as Profit Centers.
BS01 Basochhu Hydropower Plant CH01 Chhukha Hydropower Plant KU01 Kurichhu Hydropower Plant TA01 Tala Hydropower Plant DG01 Corporate Office
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These assignments s hould be strictly followed. Like cost centers, time based profit centers can be defined. Time-based fields let to change information in the profit center master record, such as the person respons ible for the profit center at a specific point in time, without having to create a new profit center and without losing any information about the previous person responsible. Unlike cost centers, profit centers need activation after creation as they are created in inactive status.
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In case of any inter profit center assessment, system will use document splitting configuration to derive the profit center.
Remarks
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Statistical Internal Order helps in parallel recording of expenses in addition to the booking in Specific Cost Center. In this case, the real entry flows into the Cost Center and only s tatistical entry flows into the Statistical Internal Order. The Statistical Order need not /can not be settled as it contains only statistical postings since the real posting have already gone to the relevant Cost Center. With the help of Statistical Internal Order, analysis of some of the expense GLs could be carried out. Example: Telephone Expenses Annual Conference Expenses All the telephones and annual conference expenses can be created as Statistic al Internal Orders. Unlike Real Order, at the time of booking into Statistical Internal Order, the Cost Center is known and posted into. Based on the nature of posting (FI postings), DGPC will decide and choose the expense GLs for which the Statistical Internal Orders are to be created, to which as at the time of manual posting the Internal Orders can be booked into. It has been decided to create Statistical Internal Orders for those GLs in which data flows only from FI entry. In Internal Order, there is an option to release the order for posting. An unreleased Internal Order cannot receive postings into it. However, the order can be released automatically when saving by selecting the appropriate activity in Order Type. For analysis and reporting purposes, internal order groups can be used, however, in DGPC Internal Order Group will not be created. Though no Internal Order Group will be created, all analysis and reporting will still be available at Internal Order Level.
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Start
Release Order
End
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The costs are initially collected on the order. They are then transferred to the settlement receiver specified in the settlement rule. Orders are mainly settled automatically at regular intervals. In DGPC, the maintenance orders will be time independent. Hence, they need to be settled on monthly basis. List of PM order types that will be maintained for DGPC are as below: -
The system settles the order to the specified receivers (Cost Centers). In DGPC, only Revenue Expenses Postings will happen in PM orders. Hence, they will be settled to respective Cost Centers. After the settlement, the balance on the order is 0. In case the life of maintenance order is more than 1 month, at the month end, the order will be partially settled and only after completion of the order, it will be fully settled.
Partial Settlement:
The total amount booked into the order till the month end will be settled and the Order will be k ept open for further posting into it.
Full Settlement: The final cost booked to the order after the last month will be settled and the order will be closed to restrict it from further posting.
DGPC will create projects to capture Capital Expenditures and at the end of the project it is capitalized to the respective Assets or to Assets under Construction.
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The cost which can be capitalized will be settled to AUC/Asset and the cost which cannot be capitalized will be settled to respective Cost Centers. Where the life of the project is more than one month, at month end, the cost captured in the project needs to be settled to the respective Assets under Construction (AUC). With the help of Budget Profile, controlling system c an be established for Project related expenses. Settlement Profile defines valid Receivers, Allocation Structure and GL Document Type. Settlement rule defines the category of receiver and the receiver object. Settlement rule can be time dependent. Simulate the settlement first in a test run, without saving it and run actual settlement after checking and confirmation of the correct amount.
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Start
Start
Run Reports
End
Run Reports
End
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S_ALR_87011979 82
Physical Inventory Lists A series of query programs based on different selection criteria. Depreciation on Capitalized Assets (Depn Simulation) Simulated depreciation on assets/asset classes and Projects (can be restricted t o specific WBS elements). Depreciation Current Year Depreciation analysis by asset.
S_ALR_87012936
S_ALR_87012026
S_ALR_87012075 Asset history(Asset card maintained Manually) Complete detailed history of each asset. AW01N Asset Explorer
FK10N Display Vendor Balances FBL1N Vendor Line Item Display S_ALR_87012084 Open Items - Vendor Due Date Forecast S_ALR_87012078 Due date analysis for open items S_ALR_87012103 List of vendor line items S_ALR_87012084 Open item- vendor due date forecast S_ALR_87012105 List of down payment open on key date J1IINMIS TDS report MB51 Material Display Document MB52 Display Warehouse Stocks MM54 Consignment Stock MB59 Material Display Document MB5T Stock In Transit MMBE Stock Overview FBL5N Customer Line item Display FD10N Customer Balance Display FD03 Display Customer in Company code XD03 Display Customer centrally S_ALR_87012182 Display changes to customers S_ALR_87012173 List of all customer line items S_ALR_87012199 List of customer down payments open on key date S_ALR_87012168 Due date analysis for open items S_ALR_87012169 Transaction figures: Account balance S_ALR_87012170 Transaction figures: Special sales S_ALR_87012171 Transaction figures: Sales S_ACO_52000887 Receivables: Profit center
F.30 Customer Evaluation (Based on Reconciliation Account, Credit representative, Credit Risk Category) F.17 Customer balance confirmation F.27 Customer account statement FBCJ Cash Journal FCHN Cheque Register S_ALR_87009712 Profit Center List: Plan/Actual
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KSB5 CO Documents: Actual Costs KA23 Cost Element Master List KALR Cost Elements: CO Line Items S_ALR_87013611 Cost Centers: Actual/Plan/Variance S_ALR_87013633 Cost Centers Actual /Plan /variance previous year S_ALR_87013612 Range: Cost Centers KP07 Display Cost Element Plan KP27 Display Activity Plan KSBL Planning Report for Cost Center KSBT Cost Centers/ Activity Prices Report KOK3 List of Internal Orders S_ALR_87012993 Orders: Actual/Plan/Variance KO2B Display Budget Document KOB4 Budget Line Items S_ALR_87012995 List: Orders S_ALR_87013001 Orders: Actual Yearly Comparison S_ALR_87013002 Orders: Actual Quarterly Comparison S_ALR_87013003 Orders: Actual Period Comparison S_ALR_87012993 Orders: Actual/Plan/Variance KOC4 Cost Analysis S_ALR_87013326 Profit Center Group: Plan/Actual/Variance KE5Z Profit Center: Actual Line It ems MCI8 Cost Analysis IW33 Plant Maintenance Orders IW39 List of plant maintenance Orders IW43 Confirmation display for Plant Maintenance Orders S_ALR_87013532 Plan/Actual/Variance S_ALR_87100185 Actual Costs for Each Month (Current Fiscal Year) S_ALR_87100186 Planned Costs for Each Month (Current Fiscal Year) S_ALR_87100190 Plan/Actual/Variance for Each Project and Person Responsible CJI8 Budget CJI3 Actual Cost/ Revenue booked on PS Order CJI4 Plan Cost/ Revenue booked on PS Order S_ALR_87013556 Funds Overview S_ALR_87013557 Budget/Actual/Variance
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6 ANNEXURES
6.8 Annexure 1
6.9 Annexure 2
GL Master.x lsx
eGreen_FI_BPML.XL S
6.10 Annexure 3
FRICE Objects
DGPC - Reports.xls
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