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User Procedure Manual

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PURCHASE REQUISITION

Purchase Requisitions
This section describes Purchase requisitions and covers various topics like Creating, Changing and Displaying purchase requisitions. The term purchase requisition describes the expressed requirement of a nonpurchasing agent (e.g. head of line, administrative Dept.) for services or material(s). Purchase Requisition shall be applicable to the following scenarios Procurement Domestic Raw materials Procurement Standard Packaging material Procurement domestic spares Procurement Services Procurement Imports Raw Materials Procurement Capital goods domestic Procurement Capital goods Imported Procurement Non stock and Returnable Packaging Material

Purchase Requisition can be created for material to be procured to stock, material procured and account assigned to a cost centre, asset, or an order, it can be for a service or can be for a subcontract item like strips. Though SAP provides the flexibility of combining all these categories as separate line items, in a single purchase requisition it is recommended that a separate Requisition be created in each case. Manual Purchase requisitions shall be created to cover requirements for materials. manual PR and shall be raised by the Line departments. A manual purchase requisition can be one of the following Request to open an Outline agreement. This is for a requirement, which is recurring and is expressed for the first time. The requirement can be a material or a service and can be for a fixed or for an estimated quantity. Purchase requisition based on an existing Outline agreement. This is for a requirement for which an outline agreement already exists. The requirement can be a material or a service and the total required quantity and the required date need to be mentioned along with the existing contract reference number while creating the purchase requisition. Typically requirement for non-stock material, services by line departments shall be created through Purchase requisitions referencing contracts.

The following sections describe: 1. Create Purchase Requisition for Material 2. Display and Change Purchase Requisition 3. Create Account Assigned Purchase Requisition

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User Procedure Manual

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PURCHASE REQUISITION

PURCHASE REQUISITION Create Purchase Requisition:

Menu Path SAP menu Requisition ME51N Logistics Create Mat. Management Purchasing Purchase

Transaction Code

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User Procedure Manual

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PURCHASE REQUISITION

Select PR Document Type

Enter Header Text

Select Material

Select Plant
Enter Qty

Enter Purchasing Group

Select Storage Location

Plant Storage Location

: Plant for which PR raised (select from List) : Select from List

Press Enter

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User Procedure Manual

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PURCHASE REQUISITION

Final: Click Save Icon

Click on Check Icon

Purchase Requisition Created

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User Procedure Manual

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Change Purchase Requisition:
Menu Path SAP menu Requisition ME52N Logistics Change

PURCHASE REQUISITION

Mat. Management

Purchasing

Purchase

Transaction Code

Display Purchase Requisition:

Menu Path SAP menu Requisition ME53N Logistics Display Mat. Management Purchasing Purchase

Transaction Code

Create Purchase Requisition for Account Assignment:

Menu Path SAP menu Requisition ME51N Logistics Create Mat. Management Purchasing Purchase

Transaction Code

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User Procedure Manual

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PURCHASE REQUISITION

Select PR Document Type

Enter Tracking Number Enter Requisitioner

Select Material or Enter Short text

Select Account assignment like : Asset, Cost Center, Internal Order etc from list

Enter Qty

Select Plant

Select Sto. Location

Enter Purchasing Group

Press Enter

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User Procedure Manual

Version : 1 : 0

PURCHASE REQUISITION

Enter Asset Code

Enter Asset Code and Remaining procedure is same as create Purchase Requisition.