Appendix1.33 (Parishist-3)

GOVERNMENT OF CHHATTISGARH
MADHYA PRADESH WORKS DEPARTMENT MANUAL

1983
VOLUME II-APPENDICES PART I (From Appendices 1.01 to 2.31)
BHOPAL Government Central Press 1983
PREFACE Existing P.W.D. Manual was last printed ,in 42. Irrigation Department and Public tleering Department which were created lopted this Manual for their working. The ! of the country, Reorganisation of State$ lr Plans have all resulted in tremendous ,e tempo of the work of these departments. t allocations increased manifold. The now engaged in multifarious activities. ;i ilities and functions have been entrusti partments and their officers. The 1942 e1 Manual had become obsolete, outdated lte in the present day conditions. There
Appendix
1.20 Rules and Syllabus for Examination of Candidates Qualifying for Superior Clerkship in the Works Department. Register of Casual Leave Duties, Functions and Responsibility of Engineer-in-Chief. Duties, Functions and Responsibility of Chief Engineers, Basin/Zones/ Projects etc. Duties, Functions and Responsibilities of Superintending Engineer (Civil) in Charge of Circle/ Directorate. Duties, Functions and Responsibilities of Executive Engineer in charge of Division. Duties, Functions and Responsibilities of Assistant Engineer in charge of Sub-Division. Duties, Functions and Responsibilities of S.D.O. E/M, in Charge of Field Formation. Functions, Duties and Responsibilities of Sub-Engineer/Section Officer. Duties, Functions and Responsibilities of Accounts Officer. Duties, Functions and Responsibilities of Divisional Accountant. 63-66 67 68
1.21 1.22 1.23
69-70
1.24
71-72 73-77 78-81 82-83 84-86 87-90 91
1.25 1.26 1.27 1.28 1.29 1.30
Appendix 1.31 Duties, Functions and Responsibilities of Canal Deputy Collector. 1.32 1.32-A 1.33 Duties, Functions and Responsi bilities of Irrigation Inspector. Duties, Functions and Responsi bilities of Irrigation Amin. Statement of Financial and Other Powers Exercised by Officers of the Works Department in Respect of Establishment Matters. Disbursement Slips Calendar Indicating the Action to be Taken by Various Offices Regarding Collection of C.Rs. and Completing Proceedings of the Departmental Selection Com mittee for Confirmation of Incumbents in Different Cadres. List of Candidates for the Works Department Superior Clerkship Examination. Gauge Report
Page 92-93 94 95
96-125 126-127
1.34 1.35
128-131 132-133 134
1.36 1.37
Appendix 2.01 2.02 2.03 2.04 2.05 2.06 2.07 2.08 Petty Works Requisition and Accounts.
CHAPTER II-WORKS Pages 135-137 138

.
Repairs to buildings.
Estimate of Cost of Ordinary Road Renewal Diagram Quarry chart of Road Road Metal Rate Book Detailed abstract of the Estimates for annual repairs to State Roads.
140-141 142 144-145 146-149 150-151 152-153
2.09
2.10 2.10A
2.11 2.12 2.13.
Register of Bridges, Culverts and Causeways on the Road/Canal. Half yearly Inspection Report on Bridges, Culverts and Cause ways on Road/Canal. Half yearly Inspection Report on Bridges, Culverts and Cause ways Constructed or Permanent ly dismantled. Notice Inviting Tenders in form A.B.C. Notice Inviting Tenders (In Form A and B For Irrigation Works Only). Notice Inviting Tenders for piece work-Notes and Directions. ,.. Schedule of Tenders Tender Form (A' (Percentage Rate for works other. than Irrigation Works).
154-155
156-183 184-259
260-261 262 263-308
Appendix 2.13A 2.14 2.14A 2.15 2.16 Tender Form 'A' (Percentage Rate) for Irrigation Works only. Tender Form 'B' (Item Rate). Tender Form 'B' (Item Rate) for Irrigation Works only. Tender Form IC' (For Supply of Materials). Tender Form 'D' (For Piece 426-437 Work). Tender Form 'E' (For Local Bazar
Supply Articles).
Pages 309-342 343-375 376--410 411-425
2.17
2.18 2.19 2.20 2.21 2.22
438-443
Tender for a Lump Sum Contract Specifications and InstructionsAnnexure 'A' Register of Contract Agreements Register of Approved Contractors Sections of the Land Aquistition Act of 1894, and the Instructions Issued by the M. P. Government. Register of Land Form of Sale Deed The Government Buildings Act (No. IV of 1899) as Amended by the Devaluation Act (No. XXXVIII of 1920). Works-Slip Detaled Completion Report
444-454 455--456 457 458 459-497
2.23 2.24 2.25
498-499 500-501 502-503
2.26 2.27
504-507 508
Appendix 2.28 Completion statement of Works and Repairs Completed during the Month. Completion Certificate of Original Works. Statement of financial and Miscellaneous Powers exercised by Officers of the W.D. Powers of Technical Sanction in respect of Irrigation Works.
Pages 510-511
2.29 2.30 2.31
512 514-521 522-523
INTRODUCTION. The year 1942 edition of P.W.D. Manual, Volume I had 4 chapters, viz., Establishment, Works, Building and Miscellaneous Rules. The matter contained in these chapters now have been covered in 5 chapters. Four new chapters (three for Irrigation Projects and one for all works departments) ,have been added to accommodate .topics on Quality 'Control in Irrigation Projects", "Responsibilities during Investigation and Construction of Irrigation Projects", "Operation and Maintenance of Irrigation Works" and "Electrical and Mechanical Works". Many sweeping changes had to be made in the Manual to make it workable. Of particular importance to the present circumstances are the purchase rules, quality control, restricted powers of payment at lower level, annual and periodical inspection of offices/stores/works. specific duties/ financial powers/responsibilities of officials, contract agreements, maintenance of works, departmental examination for subordinates, training of officials, procedure for recovery o:f rent, etc. The Manual shall be in two volumes. Volume I contains the "Rules" and Volume II contains "Appendices", The Central Public Works Accounts Code which is a publication of Central Government continues
in force.
at each stage of the projects entrusted to them. If proper administrative and accounting procedure is
Economy and speed are two important factors which Works Departments are required to keep in view
followed there will not be any cause for delay and audit objections which become the main bottleneck at one stage or the other, right from planning and procurement of men, material, machinery and equipments up to final completion of the work.
All officers and officials are required to read and follow the Manual carefully.
BHOPAL
L.H. BHATIA Secretary to Government of M.P.
ACKNOWLEDGEMENT It is to acknowledge with thanks the active part taken by following officers in discussion for revision of manual.
Irrigation Department
1.
Mr. H. V. K. Iyenger
Secretary to Government and Chairman, Manual Revision Committee (upto 31-3-1983
2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 13. 14. 15. 16. 17. 18. 19.
Secretary to Government. Mr. V. Natrajan Financial Adviser Mr. Ramesh Das Deputy Secretary Mr. G. N. Subramanyam Deputy Secretary (Technical) Mr. J. R. Malhotra C.E. Mr. N. B. Sen C.E. Mr. K. K. Dhruv C.E. Mr. 1. P. S. Tomar C.E. E/M Mr. R. R. Vadvi S.E. Mr. D. P. Agarwal 12. Mr. K. R. Nadig S.E. Mr. P. S. Kulkarni S.E. Mr. D. C. Jain S.E. E/M Mr. M. K. Tahalramani S.E. E/M 16. Mr. J. K. Pandya S.E. E/M Mr. M. G. Raman E.E. Mr. J. D. Guwanani E.E. Mr. G. M. Joshi S.E.
Mr. V.M. Chitale
Public Works Department 1. Mr. L. H. Bhatia Secretary to Government and Chairman, Manual Revision Committee.
(w.e.f. 1-4-1983)
Special Secretary Deputy Secretary E.-in-C. C.E. S.E. S.E. S.E. S.E. S.E. S.E. E/M E.E. E/M E.E.
2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13.
Mr. R. K. Dube Mr. A. N. Asthana Mr. K. R. Nagraja Rao Mr. B.. S. Gupta Mr. N. P. Muthanna Mr. M. V. Nagraja Rao Mr. V. N. Rao Mr. S. Madhav Rao Mr. P. C. Jain Mr. V. M. Kanade Mr. Surjeet Singh Mr. H. P. Jaiswal
Public Health Engineering Department 1. Mr. M. G. Vaidya" 2. Mr. S. P. Khare 3. Mr. R. A. Khanna 4. . Mr. G. S. Raghvendra Rao 5. Mr. S. S. Bansal Special Secretary Deputy Secretary E. -in-C. C.E. S.E.
6. Mr. J. N. Choube
7. Mr. S. K. Waikar R. Mr. K K. Morab
S.E.
Drilling Expert S.E. E/M
Chief Technical Examiner's Organisation 1. Mr. K. P. 'Gargye C.T.E. 2. Mr. V. K.. Bhokarikar S.E. 3. Mr. S. R. Joshi S.E. M. P. Rajya Setu Nirman Nigam 1 Mr. G. P. Shrivastava Managing Director P.W.D. Manual Revision Cell 1. 2. 3. 4. Mr. B. S. Subbarao Mr. M. S. Muley Mr. R. C. Verma Mr. S. D. Godbole C.E.I.D. E.E. P.H.E.D. E.E. P.W.D. E.E. I.D.
ABBREVIATIONS
A.B.C. A.D.M. A.E. A.G. A.G.H. A.H. A/R A.R.O. A.T.C. A.T.D. B.M. B.P.T. C.C.A. C.D.C. C.E. C.E.A. C.I.F. cm. C.P.F. C.P.M. C.P.W.A. C.R. C.S. C.D.R. C.W.C. C.T.E. cumec. D.A.
Accounts, Internal Audit, Budgetary Control and Ways and Means. Assistant Draughtsman Assistant Engineer Accountant General Assistant Geohydrologist Ampere hour Annual Repairs Assistant Research Officer Advice of Transfer Credit Advice of Transfer Debit Bench Mark Business Profit Tax Culturable Command Are Canal Deputy Collector Chief Engineer Central Electricity Authority Cost, insurance freight Centimeter Contributory Provident Fund Critical Path Method Central Public Works Accounts Confidential Report Civil Surgeon Current Schedule of Rates Central Water Commission Chief Technical Exammer Cubic metre per second Divisional Accountant/Daily Allowance
D.C.
District Collector
Dept. D.G.S. & D. D.M. D.S.C. E.E. E.I. E.-in-C. E/M. E.M. E.P.T. F.D. Fin. f.o.r. F.R.L. F.S.L. G.A.D. G.B.C. G.P.F. G.T.S. ha. h.p. I.D. I.I. 1.R.C. I.S. I.T.
Department Director General of Supplies and Disposals. District Magistrate Departmental Selection Committee. Executive Engineer exempli gratia/for example Embankment Inspector Engineer-in-Chief Electrical Mechanical Earnest Money Excess Profit Tax Finance Department Financial free on rail Full Reservoir Level Full Supply Level General Administration Department. General Book Circular General Provident Fund Geodetic Traverse Survey / Great Trignomeric Survey. hectare horse power Irrigation Department Irrigation Inspector Indian Roads Congress Indian Standard Income Tax
k.m. L.D.C. L..O.C. L.P.C. L.S.L. M.A.S. M.B. m. M.D.D.L. M.D.R. M.P. M.P.E.B. M.P.F.D. N.H. N.I.T. No. O.D.R. Paras. P.C. P.E.R.T. P.H.E.D. P.O.L. P.R.C. P.W.A.F. P.W.D. P.W.I. R.A. R.R.C.
kilometer Lower Division Clerk Letter of Credit Last Pay Certificate Lowest Sill Level Material At Site Measurement Book Metre Minimum Draw Down Level Major District Road Madhya Pradesh Madhya Pradesh Electricity Board. Madhya Pradesh Finance Department. National Highway Notice Inviting Tender Number Other District Road Paragraphs Purchase Committee Project Evaluation Review Technique. Public Health Engineering Department Petrol. Oil and Lubricant Progress Reviewing Committee Public Works Accounts Form Public Works Department Permanent Way Inspector Research Assistant Revenue Recovery Certificate
Rs. R.D. R.L. R.C.C. S.B.I. S.D.C. S.D.O. S.E. S.H. S.K. S.No. S.O. S.O.I. S.R. S. & S. S.T. T.A. T.O. T&p U.C.S.R. V.I.P. Vol. viz. W.BM. W.D.
Rupees. Revenue Departmental Reduced level Reinforced Cement Concrete State Bank of India Sub-Divisional Clerk Sub-Divisional Officer. Superintending Engineer State Highway Store-keeper Serial number Section Officer Survey of India Supplementary rules Survey and Settlement Super Tax Traveling Allowance Treasury Officer Tools and Plant Unified Current Schedule of Rates. Very Important Person Volume Videlicet/namely Water Bound Meccadam Works Department i.e. .,P.W.D., P.H.E.D., J.D.
68
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[Appendix 1.22 APPENDIX .1.22 (See paragraph 1.129) DUTIES, FUNCTIONS AND RESPONSIBILITIES OF ENGINEER-IN-CHIEF
The Engineer-in-Chief is the professional adviser to Government and his function is to coordinate the work of Chief Engineers which include (1) Planning (2) Budgeting (3) Establishment (4) Plant & Machinery (5) Works (6) General Policy matters. (7) Research & Development activities.
69
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[Appendix 1.23 APPENDIX 1.23 (See paragraph 1.129)
DUTIES, FUNCTIONS AND RESPONSIBILITIES OF to

CHIEF ENGINEER, BASIN/ZONE/PROJECT ETC. (1) General: (a) The Chief Engineer is the Head of Department in respect of his Basin/Zone/Project etc. He is the professional adviser to Government on Public Works and responsible for the efficient working of the department so far as it relates to his Basin/Zone/Project. (b) He will be responsible for the management of
following within his Zone/Basin/Project:-
(i) Planning (ii) Budgeting (iii) Establishment (iv) Plant and Machinery (v) Works (vi) General Policy as laid down by competent authority. (vii) Research and Development activities. He will work in co-ordination with other C.Es and E.-in -C. (2) Control over personnel: (a) He will exercise full control over the personnel working in his Zone/Basin/Project and will have full powers to make transfers and postings of officer up to the level of A.Es. and other staff on the nongazetted establishments from one circle of superintendence to another within his Basin/Zone/Project etc. In respect of transfers of officers and subordinate staff outside his Basin/Zone/Project, he will submit proposals to the E.-in-C.
70
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[Appendix 1.23
(b) The C.E. will exercise concurrent control over the duties of the officers of the department in connection with the maintenance of account's and will give all legitimate support to 'the A.G. in enforcing the. Disbursement of money, the custody of stores and submission of accounts. He will have no authority over the A.G. in regard to audit matters but will have a claim on him for assistance and advice in matters relating to accounts and finance. At the same time the C.E. will be bound to arrange that the A.G. is kept fully cognizant of all proceedings and proposals to enable the latter to fulfil his functions. (3) Budget expenditure and revenue: The C.E. shall, -(a) prepare annually the budget estimates relating to the works and establishment under his control as per time schedule fixed by the competent authority; (b) submit Administrative Report pertaining to his zone to Government under intimation to E.-in-C. (c) administer the budget allotment and see that the allotment of the year is expended so far as it is consistent with general economy and the prevention of large expenditure in the last months of the year for sole purpose of avoiding lapses. He will further see that any money not likely to be needed during the year is promptly surrendered; (d) inspect annually every Circle Office under him and record the finding in the format printed in Appendix 4.12. He will also inspect every Division Office once in four years and record the findings in format of Appendix 4.13.
71
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[Appendix 1.24 APPENDIX 1.24 (See paragraph 1.129) DUTIES, FUNCTIONS AND RESPONSIBILITIES OF, SUPERINTENDING ENGINEER (CIVIL) IN CHARGE OF CIRCLE/DIRECTORATE
(1) General (a) The Superintending Engineer in charge of a Circle is responsible to his Chief Engineer for the administration and control of public works, design, research within his Circle/Directorate. His sphere of duty is comprehensive including planning, investigation, construction and maintenance of all engineering works in his Circle. He will carry out his responsibilities in these matters through the subordinate officers under his control in the best manner required under the rules. (b) The S.E. will receive orders only from Government, Departmental superiors, Commissioner of the Division and such authorities duly empowered. (2) Control over personnel (a) The S.E. will have full control over the personnel working in his Circle/Directorate excepting those which are exercised by higher authorities. The transfers and postings of Class II and III establishment subordinate to him may be made by the S.E. within his Circle. He may also recommend to C.E. transfer of the members of these establishments as well as of KEs. from his Circle. (b) The S.E. is required to ascertain the efficiency of the subordina1e offices and petty establishment and to satisfy himself from time to time that staff employed in each Division is actually necessary and is adequate for its management.
72
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[Appendix 1.24 Inspection of Divisional Officer
(3)
(a) He will inspect every Division Office at least once in a year and forward to the C.E. the result of such inspection in the format printed in Appendix 4.13. He will also inspect every Sub-Division Office once in I four years and record the findings in format of Appendix 4.14. Note.-Although the A.G. is required to inspect the initial and subsidiary accounts maintained in disbursing offices, this does not relieve the S.E. from his responsibility of the maintenance of the authorised system of accounts throughout his Circle. The A.G. and S.E. should assist each other in the management of the accounts of the department as perfect as possible. (b) The S.E. shall investigate excesses over .subheads and if a revised estimate is considered necessary, he shall obtain and submit such an estimate to the sanctioning authority in due time. (4) Supervision of works
(a) The S.E. should inspect the state of the various works periodically and satisfy himself that the system of management prevailing is efficient and economical, that the different articles in store are duly verified according to the rules laid down, and that there is no accumulation of stock in any Division beyond its requirements. He is also responsible that no delay is allowed to occur in the submission of completion reports. (b) him. Supervision and control of the assessment of revenue and its recovery within his Circle will rest with
(C) The S.E. shall prepare a schedule of rates for works executed in his Circle and undate the same on the basis of the prevailing rates in each locality. _______________
73
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[Appendix 1.25 APPENDIX 1.25 (See paragraph 1.129) DUTIES FUNCTIONS AND RESPOSIBLITIES OF EXECUTIVE ENGINEER IN CHARGE OF DIVIION
(1) General:
(a) The Executive Engineer in charge of a Division is responsible to his Superintending Engineer for the execution and arrangement of all works within his Division.'. . (b) His duties are comprehensive and include planning, investigation, construction and maintenance of all engineering works entrusted to his charge and accounts of expenditure relating there to as laid down in the rules. In particular he shall: (i) ensure that no work is started without .sanctioned detailed estimate and no expenditure is incurred without obtaining funds; ' (ii) ensure that expenditure proposed during the. financial year Or different working seasons is based on such estimates so that a detailed review of progress subsequently is possible with reference to these estimates; (iii) review programmes each year during June September or as fixed by S.E. and revise them in the light of the progress ; (iv) periodically review physical and financial progress against such programmes;
(v) assess likely requirement 6f materials for projects and decide programme, of procurement for
different years;
74
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[Appendix 1.25
(vi) workout the requirement of land for work, quarries and draw up programme for land acquisition/land transfer with a view to ensure transfer of required land before target date set for starting of works; (vii) draw-up programme of testing of construction materials at laboratories; (viii) see that final bills of contractors are ,prepared in due time within 2 to 3 months of the completion of works by the contractor and paid as early as possible in accordance with the terms of agreement; (ix) ensure that stage II estimate, working drawings, completion drawings .are prepared well in time; (x) ensure that the requirement of stores for each work in progress is assessed by subordinates on proper lines according to systems laid down;
and approval of competent P.C. ;
(xi) ensure that no purchase is made without sanction of concerned estimates, avail ability of funds
(xii) ensure that procedure prescribed in the store purchase rules for procurement is followed; (xiii) ensure issue of materials to contractors strictly in accordance with requirements and terms of contract and that recovery of cost of such materials against contract works is made as early as possible and not left till the final payments . to contractors;
75
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[Appendix 1.25
(xiv)- ensure that prescribed annual stock takings are done in respect of all the stores such as SubDivisional stores and the Sub Engineer's materials at site accounts and carryout surprise checks from time to time; (xv) carry out necessary exercises/checks as prescribed for Tools and Plant, mathematical, drawing and survey instruments; (xvi). ensure that stock limit fixed for the Division is not exceeded; (xvii) ensure that a programme of maintenance for the next working season is drawn up; (xviii) ensure that annual repairs estimates are sanctioned before actual execution of the work; (xix) prepare completion drawings promptly whenever special repairs/remodelling undertaken; works were
(xx) ensure that account of maintenance expenditure is maintained in the prescribed expenditure register for each Sub Division for all the schemes in operation; (xxi) ensure that total expenditure on maintenance for different components does not exceed prescribed norms and limits; the
(xxii) ensure that funds for maintenance are not diverted for any other item of work without the sanction of competent authority; . (xxiii) Ensure that timely action is taken for the removal of encroachments from the lands
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[Appendix 1.25
belonging to works departments specially along roads and canals; (xxiv) ensure that any construction, whether temporary or permanent, on water lines, sewer mains etc. are brought to the notice of the S.E. and Collector promptly for further action. (xxv) send proposals to the S.E. for the revision of scheduled rate for any item when found necessary. (2) Control over Staff.-An Executive Engineer may transfer the establishment within his
Division as : per delegation of powers. He may also recommend i transfer of A.Es./Sub- Engineers "under him within or "out of his Division.
""
(3) Relations with other Officers-- The Executive Engineer will receive orders only from" Government, departmental superiors, Collector of the district and other authorities duly empowered. (4) Works.-(a) He will carry out frequent inspections of the work, and the periodical inspections as provided in the M.P.W.D. Manual-1983.
(b) Soon after a work under construction is completed or abandoned, he should Close accounts and prepare the completion report. (5) Accounts--(a) The Executive Engineer should obtain funds for the work under his control, keep and compile accounts and submit them punctually to the audit officer under the rules for I he. time. being in
force.
77
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[Appendix 1.25
(b) He should administer the grant for public works in his Division and to watch the progress of expenditure to ensure against excess. I:t1 additional funds are required an application for them should be made in good time. (c) The E.E. is responsible for the correctness of original records of cash and stores, receipts and expenditure as also regular posting of accounts. (d) In the matter of accounts, he will be assisted by the D.A. (e) He is responsible for the assessment of the revenue from works within his Division and will maintain the necessary records and accounts for the purpose. (f) He will submit a report to the Superintending Engineer at the end of each working season on the condition of 'the survey and mathematical instruments in his Division, making good any damage or loss due to neglect or carelessness from the party concerned.
(g) He should report to the Superintending Engineer any probability of excess over the estimated cost of
a work and in the case of excess on a subhead.

(6) Accidents: He should report immediately to the S.E. any important accident or unusual occurrence connected with his Division and state what action he has taken. (7) Inspection of Sub-Divisional Offices.-He will inspect the Sub-Division Offices under him once in a year and submit a report of his inspection in the printed form printed in Appendix 4.14.
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[Appendix 1.26
APPENDIX 1.26
(See paragraph 1.129) DUTIES, FUNCTIONS AND RESPONSIBILITIES OF ASSISTANT ENGINEER IN CHARGE OF SUB-DIVISION
(1) The Assistant Engineer in charge of a Sub Division is responsible not only for proper execution OD works which are entrusted to his charge but also for the correctness and validity of the financial transactions connected therewith. He shall carry out his functions and responsibilities through his subordinates in accordance with the approved specifications, designs, drawings and rules and instructions in the departmental codes, manuals, technical circulars etc. in force from time to time.
(2) Government in revenue department in exercise of the powers conferred by Section 19(2) of the Land Revenue Code 1959 (20 of 1959) have declared the Canal Deputy Collectors and the Sub-Divisional Officers of the Irrigation Department as Additional Tahsildars to exercise the powers for recovery of arrears under Land Revenue Code within their respective jurisdiction. (3) The A.E. shall (a) carry out survey and investigation of projects/schemes as per directions of his superior officers and prepare drawings. (b) shall not start or incur expenditure on any work without proper authority. (c) check thp in Hial ground levels himself and layout before start of work.
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[Appendix 1.26
(d) (e) (f) (g) (f) (i) (j) (k)
Check measurements and classification of soils during excavation. report to higher authorities for further guidance in case of any variation in strata with respect to approved drawing. ensure proper quality control in all items of work including supplies and collection of material at work site permit no deviations from the approved drawings or specifications without orders of competent authority. ensure that in case of departmental works arrangement of men and material is adequate to maintain progress according to time schedule.
inspect the works and ensure that necessary action/repairs are carried out well in time.
maintain a site order book at every work in progress. prepare final bills of contractors. latest within three months of completion of work and submit the same to E.E. (l) submit the completion drawings of works within 2 months of their completion. (m) submit the monthly accounts to Division Office according to rules. (n) keep control and watch over departmental labour to ensure that it is not excessive to requirement.
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[Appendix 1.26
(o)maintain accounts and other registers prescribed under the rules correctly and up to date. (p) see that the muster rolls, the bills of contractors, suppliers etc. are paid/submitted promptly. (q) assess and intimate the requirement of stores for each work well in advance for procurement action by higher authorities and competent purchase committees. (r) keep stock of materials to the minimum of requirement and within prescribed limits. (s) intimate surplus stores as well as unserviceable materials in stock. (t) take due precautions for the care, custody and upkeep of stores in his charge guarding against loss, damage theft and pilferage. (u) see that the materials at site are properly cared for and regular material at site accounts are submitted by his subordinates every month. (v) carryout physical .verification of stores, machinery Tools' and Plants, M.A.S. accounts, road metal" balances bungalow furniture and crockery, etc. as prescribed under the rules and submit returns to Executive Engineer on due dates. (w) carryout supprise checks of important items of stores from time to time. (x) see that assessment and recovery of revenue is done by concerned staff according to
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[Appendix 1.26 rules and remitted into treasury and carry out surprise checks.
(y) take action for timely distribution of water as per requirements. (z) take action for timely auction of leases for miscellaneous revenue. (aa) supervise the collection of revenue by the Irrigation Panchayats. (bb) take action to prevent encroachments on Government lands. (4) In the Irrigation Department the duties of C,D.C. are in many respects shared by the S.D.O. It is, therefore, essential that both should assist each other.
82
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[Appendix 1.27 APPENDIX 1.27 (See paragraph 1.129) DUTIES, FUNCTIONS AND RESPONSIBILITIES OF S.D.O. E/M IN CHARGE OF FIELD FORMATION
The S.D.O. E/M in charge of a Sub-Division shall generally carry out his functions and responsibilities as 'laid down in the relevant chapters of 'V.D. Manual, C.P.W.A. Code, Fundamental Rules and S.Rs framed there under, Financial Code and Treasury Code. In particulars he shall, (1) ensure the proper utilisation of machines kept in his charge on works as per the directions of his E.E. and see that no machine remains idle except in the case of repairs or break down. (2) intimate sufficiently in advance of the commencement of working season, complete details of the machines, to be ready after repairs. (3) report to E.E. E/M under intimation to E.E. (Civil) about the machines remaining idle for want of work or the additional requirements, if any, for the allotted work. (4) frame working estimates for machines against works allotted to his Sub-Division and submit the same to his E.E. for sanction before actual deployment of machines and before taking up the works. (5) frame estimates of repairs to machines and submit the same for sanction to his E.E. (No repair work should be carried out without
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[Appendix 1.27 a sanctioned estimate and without allotment of funds).
(6) submit requirement of fast moving spare-parts well in time for procurement action by higher authorities and competent purchase committees. (7) maintain programme and up to date record of expenditure on repairs. (8) maintain progressive account of proforma reserve fund in respect of each machine. (9) ensure proper maintenance of log books and history sheets of machines. (10) maintain complete and up-to-date inventory of all machines in his charge and submit the information to his E.E. immediately whenever a change on account of transfer of mach}.nes or any addition has taken place. (11) carry out periodical inspection of stores and frame proposal for disposal of surplus stores/unserviceable store, obsolete spare parts as well as that 0: condemned machines as per procedure laid down by Government in this regard. (12) ensure that the worn out and unserviceable parts and components of machines which are replaced by new ones are brought back to stores and a proper account is kept. (13) ensure carrying out the preventive maintenance of machines. (14) carry out erection and maintenance of all gates in his jurisdiction.
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Chap. I]
[Appendix 1.28 APPENDIX 1.28 (See paragraph 1.129) FUNC1'IONS, DUTIES AND RESPONSIBILITIES OF SUB-ENGINEER/SECTION OFFICER
(1) The Sub-Engineer/S.O. is the official at work site and is the primary executive functionary of the Department. In irrigation revenue matters, he is subject to the control of the I.I/C.D.C. In other matters including the distribution of water he is subordinate to the S.D.O. (2) He shall, (a) called data, conduct survey, investigation and prepare estimates and drawings where necessary for works on instructions from his superiors; (b) incur any expenditure only with authority from the Assistant Engineer; (c) ensure that the works in his charge are carried out according to specifications, technical and other instructions of the Department and the terms of contract; (d) prepare and submit the prescribed periodical progress reports; (e) ensure by frequent inspection proper maintenance of works and provide the services to the public timely; prescribed
(f) see that the public property and utility services are: not used unauthorisedly. He shall obtain instructions from the Assistant Engineer wherever necessary;
85
Chap. I]
[Appendix 1.28
(g) in case of emergency situation like breaches, breakdown of public utility services, stay at work site and act promptly to restrict spread of the damages and restore normalcy. He shall report the situation to the Assistant Engineer immediately; (h) collect revenue timely when authorised; (i) during the execution of work either depart mentally or on contract and operation of plant and machinery, always bear in mind and ensure safety requirement especially in excavation, blasting operation, centering work, scaffolding etc. and take suitable precaution to avoid accidents; (j) report to the nearest police station as well as to his Assistant Engineer, cases of accidents, deaths on work immediately on occurring ; (k) maintain material at site account in respect of the material received by him for works, road metal returns, T..& P. account, furniture and crockery accounts of circuit houses, rest houses etc., store accounts and submit the same to Assistant Engineer every month. (This is one of the very important duties of the Sub Engineer) ; (1) make adequate security arrangements for safety against loss or damages; (m) not issue any stores or tools and plantswithout proper authority and without obtaining proper receipts;
86
Chap. I]
[Appendix 1.28
(n) carry out physical verification of the store, tools and plants, M.A.S. account, road metal balances and furniture and crockery of circuit houses, rest houses etc. in his charge, as laid down in the Works Department Manual and report the result to his Assistant Engineer on due dates; (o) see that mathematical and survey instruments, when not in use, are carefully stared, duly dusted and cleaned and kept in their boxes, patented from moisture to avoid damage. Any damage, should be reported to the Assistant Engineer in time; (p) make himself fully conversant with the rules regarding muster rolls, measurement books, store "accounts, M.A.S. accounts. T & P accounts road metal returns, furniture and crockery of circuit house8, rest houses, etc. and comply with the same.
87
Chap. I]
[Appendix 1.29
APPENDIX 1.29
(See paragraph 1.129)
DUTIES, FUNCTIONS AND RESPONSIBILITIES OF ACCOUNTS OFFICER The duties and responsibilities of Accounts Officers will be as follow:(1) As Accounts Officer (a) He shall supervise the various financial matters and see that they are in accordance with the F.Rs. and S.Rs. and Pension Rules, etc. (b) He shall be responsible for maintenance of accounts, and ensure that these are maintained in accordance with the prescribed rules i.e. M. P. Treasury Code, M. P. Financial Code, rules regarding
financial delegations, C.P.W.A. Code and Departmental Manual, etc.

(c) He shall se that pay bills, T. A. bills and contingent bills in the Chief Engineer's/E-inC's Office are properly prepared and registers of contingency expenditure are properly maintained. (d) He shall inspect periodically (at least once in a year) the account records of Circle Offices, check a percentage of their accounts and to report the defects to the C.E. for orders. It will also be his duty to explain personally to the C.E. any defects in procedure and advise regarding issue of instructions for the removal of such defects. (e) He shall ensure that audit observations and matters relating to Public Accounts Committee are replied promptly and with due sense of responsibility
88
Chap. I]
[Appendix 1.29
and that the defects, deficiencies, omissions and irregularities are removed and to advise the E. -in-C./ C.E. on measures necessary to see that such defects do not persist. (f) He shall as an agent of the E.-in-C./C.E. to insure that the subordinate offices exercise vigilance in incurring contingency expenditure. :
(g) He shall see that proper accounts are maintained in all establishments of the department of all article of stores and stock purchased or otherwise acquired for the use of the department and that the rules and orders governing the acquisition, stocking and utilisation of these articles are strictly observed by all concerned. (h) He shall ensure proper reconciliation and agreements of departmental figures of receipts and payments with those of the Accountant General. (1) As Internal Audit Officer (a) He shall advise the C.E./E.-in-C. regarding the rules and orders in force to enable their observance and to ensure that no financial irregularity of any kind is committed.
(b) He shall bring to the notice of the C.E./E.-in-C. along with a statement of his reasons, any transaction or order affecting receipts or expenditure which is such as would be objected by the Accountant General and obtain his orders (c) He shall maintain a collection of all the Government orders issued from time to time by Finance Department and by the Administrative Department containing general instructions of financial nature.
89
Chap. I]
[Appendix 1.29
(d) He shall see that the instructions issued by Government from time to time relating to the drawal of T.A. are followed and to bring any glaring case of non-observance of these instructions to the notice of the C.E./E.-in-C. with suggestions for their rectification. (e) He shall assist the C.E./E.-in-C. in ensuring that the rules relating to contingent expenditure are not infringed. (f) He shall assist the C.E./E.-in-C. in the scrutiny and processing of claims of contractors/suppliers. (g) He shall examine all cases of embezzlement, theft and loss of Government property or stores
and advise the head of office about action to he taken in such cases.
(h) He shall examine all cases of abandonment of revenue and waiver of claims before formal orders are recorded by the competent authority. (i) He shall be responsible for settlement of objections from Accountant General. (j) He shall be responsible for settlement of objections from Accountant General.
(3) As Financial Advisor (a) He shall advice the C.E./E.-in-C. in all matters relating to accounts and budget estimates and financial matters. (b) He shall bring to the notice of the C.E./E-in-C. regarding cases of wasteful expenditure. (c) He shall examine proposals reffered to him by the head of office with a view to secure that the proposed
90
Chap. I]
[Appendix 1.29
expenditure is reasonable and unavoidable, that it is within the power of sanction of the appropriate departmental authority and that proposals not so covered are referred to Government for sanction. (d) He shall advise the head of the office on all proposals relating to grants in aid procedure and early release of grants. (e) He shall scrutinise carefully the budget estimate and proposals for additional funds to ensure accuracy of figures to be adopted. (f) He shall examine the budget estimates on the basis of actual requirements of the department with a view to enable the C.E./E.-in-C. to ensure that large savings or excesses are avoided. (g) He shall see particularly that in the closing months of the year, there is no unjustified heavy rush of expenditure and that expenditure for which provision does not exist in the budget or which may lead to the budget provision being exceeded is not incurred. (h) He shall advise C.E./E.-fn-C. regarding measures to avoid any expenditure in excess of the budget grant. (D He shall ensure that surrenders or savings are made to the Finance Department in proper time.
91
Chap. I]
[Appendix 1.30 APPENDIX 1.30 (See paragraph 1.129) DUTIES, FUNCTIONS AND RESPONSIBILITIES OF DIVISIONAL ACCOUNT ANT
(1) The Divisional Accountant is posted by the Accountant General in each division Office to assist the E.E. in the discharge of his responsibilities relating 10 accounts and function transactions. His function::; are threefold viz. (i) compiler of accounts, (ii) internal checker of initial accounts, (iii) financial assistant and advisor to the Divisional Officer in all matters relating to the accounts and budget estimate's or to (he operation of financial rules generally. (2) Detailed instructions on the functions. duties, and responsibilities of the D.A. are contained in the' C.P.W.A. Code vide paragraphs 4.2.2 to 4.2.7, 4.5.4, 93.4.9.3.5.10.2.9,10.7.7,17.2.9,22.1.3,22.1.1, to 22.2.12, 22.4.2, 22.4.8, 22.4.21, 22.4.26,22.4.31, 22.4.32, 23. 1 . 1 etc. (3) He is personally responsible to see that the monthly accounts relating to the Division are sent to the Accountant General on the due date. Detailed instructions in this behalf are given in Chapter 4 of CPWA Code.
(4) The Divisional Accountant should exercise proper check and supervision over the work of staff posted under him. At the same time he should guide the staff posted under him and see that the work of the E.E. as far as they relate to his functions and responsibilities, is carried out smoothly and efficiently.
95
Chap. I]
[Appendix 1.33 APPENDIX 1.33 (See paragraph 1.129) DUTIES, FUNCTIONS AND RESPONSIBILITIES OF IRRIGATION AMIN
1. The duties of Amin are (a) to prepare initial records of irrigation and assessment; (b) to prepare and deliver parchas to cultivators in accordance with executive ,instruction No.2 under Section 59, 62, 63 and 93 of the I rriga tion Act; (c) to maintain a record of gauges in the channels in his halka in form shown in Appendix 1.37. 2. He will maintain a diary showing the work done by him daily and submit copies to the C.D.C. and S.D.O. through the 1.1.. and 8.0. respectively. 3. He may be employed on repairs or maintenance work on irrigation channels under the 8.0. in case of emergency.
96
Chap. I]
APPENDIX (See paragraph) STATE OF FINANCIAL AND OTHER POWERS EXERCISED BY ESTABLISHMENT
PArticulars (2) __________________________________________________________________________ E-in-C C.E. (3) (4)
______________________________________________________________________________________
S. No. (1)
______________________________________________________________________________________
Appointments 1. To make appointments see footnote See Paragraph 1.025
OFFICIATING APPOINTMENT 2. To make officiating appointment in leave Vacancies for a period not exceeding 4 months of Non- Gazetted Estt. (a) Superintendent/ E-in-C C.E. office. Full powers Full powers
(b) (c)
circle Superintendent Assistant ..
.. Full powers in respect of his office Full powers in respect of his office.
______________________________________________________________________________________
Note:---- For appointments/promotions in state - wide cadre posts, combined Selection Committee, will be published! by E. - in -C. and
candidates in accordance with powers vested in them in departmental revetment,
97
APPENDIX 1.33 1.130)

OFFICERS OF THE WORKS DEPARTMENT IN RESPECT OF MATTERS
______________________________________________________________________________________ POWER________________________________________________________________________________
S.E. (5) E.E. (6) S.D.O. (7) Authority (8) Remarks (9)
______________________________________________________________________________________
See Paragraph 1.025 in leave Vacancies (Copilaclittors) .. .. .. Rule (19) F. R9. Sr. 1 of Appendix-II Part-II of F.R. Vo. II Officiating arrangement is permissible in the following conditions. (1) Work can not be managed entrusting additional charge to any of the existing person of the same post. (2) No. transfer is involve. (3) Senior hands are ordinarily considered for officiating appointment. (4) The Vacancy is not less than one month. do. ..
..
..
..
Full powers Full powers in respect of his office
..
..
..
do.
..
______________________________________________________________________________________
Select list/Promotion List, based on the recommendations of the Departmental allotted to various authorities for illuming appointment/promotion orders recruitment rules.
98
Chap. I]
______________________________________________________________________________________
S. No. (1) PArticulars (2) (d) Upper Division Clerk __________________________________________________________________________ E-in-C C.E. (3) (4) Full Powers in respect for his office .. .. .. Fixing Pay 3. To fix pay of all officiating Govt. servant treated on duty under S.R. 9 (6) (b) F.R. 20 Full powers in respect of office whose officiating appointment is with in his competence Full powers in respect of office whose officiating appointment is with in his competence do. do. do. Full Powers in respect for his office do. do. do.
______________________________________________________________________________________
(c) Head Draftsman (f) Draftsman
(g) Assistant Draftsman
Appointment in Higher Post 4 To appoint a Government servant to hold temporarily or to officiate in more than one higher post and to fix the pay of subsidiary post and the amount of compensatory allowances to be drawn Full powers in respect of appointments which he can fill Full powers in respect of appointments which he can fill
Grant of Special Pay 5. Grant of special pay of Rs. full powers 20 or 10% of the presumptive pay of the higher post whichever is more to clerks or members of technical office establishment for undertaking the duties of posts carrying higher responsibilities in the same establishment when the incumbents are on leave for a period exceeding 15 days in addition to their O\vn duties up to a period not exceeding 3 months. Full Powers
99
APPENDIX 1.33 ______________________________________________________________________________________ POWER________________________________________________________________________________

S.E. (5) Full powers in respect of his office and his subordinate offices Full powers in respect of his office. do. do. Full power in respect of office whose officiating appointments within his competence E.E. (6) .. S.D.O. (7) .. Authority (8) do. Remarks (9) ..
______________________________________________________________________________________
..
..
do.
..
.. .. Full powers in respect of office whose officiating appointments within his competence
.. .. ..
.. .. Sr. No.6 of App. II of Part-II of F. Vol.II
.. ..
Full powers is respect of appointment which he can fill
..
..
F.R. 49. Vo. I. and S. No. 77 of Appendix II, PartII F.R. Vol. II
Full powers
Full powers in respect of clerks only
..
Sl. No. 76 of Appendix-II Part II, F.R. Vol. II (M.P. F.D. memo No. 1-5/3/R/ I/IV/dated 31-1-1974.)
100
Chap. I]
______________________________________________________________________________________
S. No. (1) PArticulars (2) _______________________________Power Of____________________________________ E-in-C C.E. (3) (4)
______________________________________________________________________________________
Drawal of increament 6. To authorise drawal of increaments to Gazetted Officers. Full power in respect of officers and staff attached to his office and that of C.E.S. Full power in respect of officers and staff attached to his office and that of S.Es.
7. To grant increment beyond E.B.
Full power in respect of Govt. servants Appointed by him
Full power in respect of Govt. Servant Appointed by him
8.
To grant increment beyond E.B.
Full power in respect of A.E. and other Class II Officers
Full power in respect of A.E. and other Class II Officers.
Hot Weather establishment 9. To sanction posts under Hot Weather estt. and to make appointment. Full power in respect of of his office Full power in respect of of his office.
101
APPENDIX 1.33 ______________________________________________________________________________________ POWER________________________________________________________________________________

S.E. (5) E.E. (6) S.D.O. (7) Authority (8) Remarks (9)
______________________________________________________________________________________
Full powers in respect of officers and staff attached to his office and that of E.Es. Full powers in respect of officers and staff attached to his office and officers subordinate to him including A. Es. .. Sr. No. 7 & 10 of Appendix II Part II F.R. (M.P. F.D. Memo No. E-4/9/76/R-V/IV Dated 6-7-1974.)
Full powers in respect of Govt. servants appointed by him
Full powers in respect of Govt. servants appointed by him
..
M.P.G.A.D. Order No. 259/ 425/1(8) dated 11-4-1974 and M.P.G.A.D. No. 193/226/-3/83 dated 14-3-83. Orders must de issued with in 3 months otherwise it will be presumed that the E.B. is crossed Subject to any D.E. pending against him. Vide M.P. Irrgn. deptt. order No. 22(a)/1/83/p/31 dt. 1-4-83. Para 32 of Appendix 6 of M.P. Fin Code Vol. II
..
..
..
Full powers in respect of his office.
Full powers in respect .. of his powers office and to make offices subo-appointment rdinate to against posts, him subject to sanction- expenditure ed for, fixed by the his office S.E.
102
Chap. I]
(1) 10 (2) To Grant Leave. (a) To Gazetted Officers. (3) (5) GRANT OF (i) Full powers to grant all kinds of leave other that study leave and special disability leave to all Class-II Officers under his control. (ii) Full powers to grant all kinds of leave not exceeding 30 daye to C.E.'s or any officer of C.E's rank and leave above 30 days to S.E. All kinds of leave except study leave and special disability leave in respect of non-gazette Govt. servants in his office. Full powers provided he is competent to fill up the post if vacant. Full Powers to grant C.L. to C.E. and officers & staff in his office. (i) Full powers to grant all kinds of leave other that study leave and special disability leave to all Class-II Officers under his control. (ii) Full powers to grant all kinds of leave not exceeding 30 daye to C.E.'s or any officer of C.E's rank and leave above 30 days to S.E. All kinds of leave except study leave and special disability leave in respect of non-gazette Govt. servants in his office. Full powers provided he is competent to fill up the post if vacant. Full Powers to grant C.L. to C.E. and officers & staff in his office.
(b) Non-Gazetted establishment.
11
To grant Hospital leave.
12.
Grant Casual leave
101
APPENDIX 1.33
(5) LEAVE Full powers to grant leave not exceeding 30 days to E.E. or any officer of E.E.'s rank under his Circle and leave above 30 days to A.Es. -(6) Full powers to grant leave not exceeding 30 days to A-E or any Class-II office in his division. -(7) (8) 1. Sr. No. 3 of Annexure A to Appendix II of F.R. Vol. II 2. M.P. Civil Services (Leave) Rules 1977. Vide Govt. of M.P. Irrg. Deptt. Order No.22(c)/1/82/P/31 dated 16-10-82 (9) The power to grant study leave and special disability leave rests with the Government.
--
--
All kinds of leave except study leave and special disability leave in respect of non gazatted Govt. servants in his office. Full powers provided he is competent to fill up the post if vacant. full, powers to grant CL to E.Es. & officers & staff in his office.
All kinds of leave except study leave and special disability leave in respect of non gazatted Govt. servants in his office and office subordinate to nim. Full powers provided he is competent to fill up the post if vacant. full, powers to grant CL to E.Es. & officers & staff in his office.
--
Sr. No.3 of Annexure (a) and Sr. No. 89 of Appendix-II of PArt-II F.R. Vol. II
These power are subject to conditions that if any substitute officers required in leave vacancy, than Govt. sanction will be necessary. --
--
Full powers to grant CL to staff in his office.
Sr. No. 86 of Appendixe-II Part-II to F.R. Vol. II G.B.C> II-6
--
104
Chap. I]
(1) 13 14 (2) To required a medical certificate of fitness before return from leave. To extend leave overstayed. (3) Power respect of officers to whom he grants leave. Full powers provided that the Govt. servant on leave will on his return be under his control. Full powers in respect of his including himself. (5) Power respect of officers to whom he grants leave. Full powers provided that the Govt. servant on leave will on his return be under his control. GRANT OF Full powers in respect of any officer in the deptt. under him including himself. Full powers in respect of his office establishment. --d--
15
16 17.
Grant of advance to offi. cera up to one month'spay plus traveling anawance to which he may be snti tied under the rules in consequence of bia transfer. Grant of Bi-cycle advances. Grant of Grain Adavnces to Class IV Class III and Class II officers drawing pay up to Rs. 1100/Grant of Festival Advances to nonGazetted officials including Class II officers drawing pay upto Rs. 1100/Grant of T.A. advances on tour and L.T.C. advance.
Full powers in respect of his office establishment. --d--
18
Full powers in the case of Class II officers and his office estt. Full powers in respect of himself and those of his office estt.
Full powers in the case of Class II officers and his office estt. Full powers in respect of himself and those of his office estt. and also od S.E's.
19
105
APPENDIX 1.33
(5) Power in respect of officers to whom he grants leave. Full powers provided that the Govt. Servant on leave will on his return be under his contro1. ADVANCE Full powers in respect of any officer in the deptt. under him including himself. Full powers in respect of his office establishment and subordinates under him. --do-(6) Power in respect of officers to whom he grants leave. Full powers provided that the Govt. Servant on leave will on his return be under his contro1. Full powers in respect of any officer in the deptt. under him including himself. -(7) -(8) Sr. No. 82 of Appendix II Part-II F.R. Vol. II. Sr. No. 84 of Appendix II Part-II F.R. Vol. II. (9)
--
--
Page No. 268 of M.P. Fin. Code Vol-I
--
Para 265 of Finance Code Vol.I
Subject availability of Funds.
Full powers in the Class-II officers and his office estt.
Full powers in respect of his office establishment and subordinates under him. Full powers in the Class-II officers and his office estt.
--
M.P.F.D. Memo No. E/3836/7205/82/ IV/
Subject availability of Funds and renewal/issue of orders every year by Govt.
--
Full powers in respect of his office estt. and gaxatted officers under him.
Full powers in respect of his office estt. excluding S.D.Os.
--
M.P.F.D. No. 1866/ 871/IV/R-7/60, dated 21-9-60 and amendments issued by Govt, from time to time Para 271 of Finance Code Vol.I and F.D. memo No. 2554/IV-R-I 72, dt. 17-11-72.
106
Chap. I]
(1) 20 (2) Gran t of advance from General Provident Fund for which special reasons are required under rule 15(3) (a). (3) Full powers in the case ofallCE/S'Es.in the deptt. and officers up to S.E's. rank in his office including non-gazetted staff. Full powers in the case of S.Es. and C.Es. in the Deptt. and all gazetted officers and nongazetted officials in his office. Full powers to transfer officers up to the level of Class-II and non gazetted staff within the deptt. Full powers provided he is competent to make appointment to both the posts concerned. Fu II powers in the case of nongazetted Govt. servants subject to the following conditions. (a) The General conditions as to pay laid down in the G.O. under F.R. 114 are observed. (b) The pay fixed does not exceed by more than 40 per cent. of the sustentative pay last drawn by the Govt. servant in Govt. service. (4) Full powers in the case of E.Es .and A.Ea under his control and non-gazetted staff in his office.
21
Grant of advance from G.P.F. for which spe.ial reasons arc not required under rule 15 (3) (b). Posting and transfer of Govt. servants.
Full powers in respect of gazetted and non-gazetted staff in his office. Full powers to transfer officers up to the level of Class II and other non-gazetted staff within his basin/Project/Zone. Full powers provided he is competent to make appointment to both the posts concerned --
22
23.
To transfer a lien to the permanent post in a same cadre. To sanction the transfer of a Government servant to foreign service.
24
--
107
APPENDIX 1.33
(5) Full powers in respect of non gazetted staff in his office and officers subordinate to him.
Full powers in respect of E.Es. and A. Es. in his circle and non gazetted staff in his office. AND TRANSFER
(6) ---
(7)
(8) M.P. Irrg. Dptt. order No. 23-(C)/III/82/P/31 dt. 8-11-82 --do--
(9)
Full powers in respect of non gazetted staff in his office and officers subordinate to him. --
--
Full powers to transfer officers up to the level of A. Es. and other Class II officers within his Circle. Full powers providedhe is competent to make appointment to both the posta concerned. --
--
Vide M.P. Irrg. deptt. order No. 22(a)/1/83/P/ 31, dt. 1-4-83
--
--
S. No. 5-B of Appendix-II Part-II F.R. Vol. II F.R. 14(8) S. No. 94 of AppendixII Part-II F.R. Vol.II
--
--
108
Chap. I]
(1) (2) (3) (c) Pay is not increased at intervals of less than three years except that a Govt. servant who belongs to graded service or who is on a time scale may get an increase up to 40 percent. of each increment in addition to his own increment. (d) No concessions are sanctioned in addition to pay except. (1) Payment by the foreign employer of leave and pension contribution. (2) Grant of traveling allowance under the traveling allowances Rules. Full powers provided no change is made in the terms of transfer already approved. -(4)
25
To sanction the extension of the period of foreign service in the case of nongazetted Govt. servants. (a) To change the head quarters of SubDivision, Divion and Circle from the juridiction of one C.E. to another C.E. (b) To change the head-quarters of Circle in the juridiction of same C.E. and (c) To change the head quarters of C.E.
26
---
109
APPENDIX 1.33
(5) (6) (7) (8) (9)
--
--
--
--
--
--
S. No. 94-A of Appendix-II Part-II F.R. Vol. II M.P. P. Irrg. Deptt. No. 22(B)/1/81/P/31 dt. 2211-82
A Committee comprising of the following officers shall decide this (1) Secretary to Govt. of concerned Works Department. (2) secy to Govt. of M.P. Finance Dept.
110
Chap. I]
(1) 27 (2) Transfer of headquarters of Division, Sub-Division in his jurisdiction. Permitting traveling allowance to be calculated by a route other than the shortest or cheapest provided that the journey is actually performed by such route. To sanction charges on account of the cost of carriage by rail of bicycle and camp equipments required on tour incurred by themselves and by the officers of their own department. To sanction charges on account of the cost of carriage by rail of a bicycle required on tour, incurred by subordinates below the rank of S. D. O. Grant of T. A. for journey to a Govt. Servant under suspension to attend a departmental in enquiry held against him. (3) -Full powers TRAVELLING Full powers in regard to himself and officers subordinate for the journey within his jurisdiction and that the selection o such routes is in the interest of Govt. Full powers subject to the condition detailed under the power of E-in-C. (4)
28.
29.
Full powers in regard to himself and officers subordinate for the journey within his jurisdiction and that the selection o such routes is in the interest of Govt. Full powers subject to the condition that cost of carriage of tents beyond those in the sanctioned scale is not allowed. --
30
--
31
Full powers in respect of those categories whose T. A. bills, he is empowered to pass.
Full powers in respect of those categories whose T. A. bills, he is empowered to pass.
111
APPENDIX 1.33
(5) --(6) -(7) -(8) (9) (3) Special Secy to Govt. of concerned Department. (4) E-in-Chief of the concerned Department. Chief Engineers shall intimate the change of Headquarters of the Division/ Sub-Division to the Government, the A.G.M.P. and E-in-C.
ALLOWANCE Full powers in regard to officers subordinate to him for the journeys within his jurisdiction and that selection of such route is in Govt. interest. Full powers subject to the condition detailed under the power of E.-in-C. --
--
--
S. No. 20 of Appendix II Part-II F.r. Vol. II
--
--
S. No. 36 of Appendix II Part-II F.r. Vol. II
Full powers
--
Full powers in respect of those categories whose T.A. bills he is empowered to pass.
Full powers in respect of those categories whose T.A. bills he is empowered to pass.
--
S. No. 36-A of Appendix II Part-II F.r. Vol. II S. R. 113 C below F.R. 44
Subject to the condition the enquiry is held at the out station otherwise than on the request of the Government servant.
112
Chap. I]
(1) 32 (2) Grant of T.A.for journeys to a Govt. servant under suspension to peruse official record in the preparation of his defence in the a. D. E. against him. (3) Full powers Full powers (4)
111
APPENDIX 1.33
(5) Full powers (6) Full powers (7) .. (8) S.R. 113 C below F.R. 44 (9)
Subject to conditions that (i)The enquiry officer
certifies that the relevant records to be consulted aretessential for preparation (ii) The controlling authority certifies that the official record could not be sent to the headquarter Govt. Servant or due to bulk of the documents rules out the possibility of copies to be made out and sent . (iii) Concerned head of the office certifies that th journey was performed with his consent . note - No allow ance for halt journey or at the out station will be allowed and for journey the T.A. will be limited to what would be admissible if the journey was performed from headquarters of the Govt. Servant, subject to the condition that journey is performed under the direction.
114
Chap. I]
(1) 33 (2) Grant of daily allowance to an officer' who halts at one place for more than 10 days. To grant extension of joining time .admissible by rule, provided the general spirit of the rule& is observed .subject to a maximum of thirty days and to the conditions of sub rule 5'of M. P. Civil Service (Joining Time) Rules 1982 to the officers and non-gazetted subordinates under their control. To permit the calculation Full power of joining time by a route other than that which travelers ordinarily use Grant of traveling allowance for special reasons which should be recoded to an officer transferred at his own request or for misconduct. To allow the actual cost of a journey to appear before a medical board preliminary to voluntary retirement or invalid pension. (3) Powers up to a limit of 30 days object to conditions laid down in SRS2 under FR 44 Full powers (4) Powers up to a limit of 30 days object to conditions laid down in SRS2 under FR 44 Full powers
34
35
Full powers
Full powers
36
Full power in respect of persons whom he can transfer.
Full power in respect of persons whom he can transfer.
37
Full powers not in excess of actual expenses incurred
Full powers in the case of officers subordinate to him but not in excess of actual expenses incurred
115
APPENDIX 1.33
(5) (6) (7) (8) (9) or with the approval of though head of the Deptt. under whom he is serving.
D. A. for halt. in excess of 10 days may be reduced at the discretion of the controlling authority according to the circumstances of each case. --
Powers up to limit of 30 days subject to conditions laid down in SR 52 under FR 44 Full powers to sanction daily allowance for halts exceeding 30 days for Amins. Full powers
--
--
S. No. 28 of Appendix II PartII F.R. Vol. II S.R. II
--
--
Full powers Full power in respect of persons whom he can transfer. Full powers in the case of officer sub ordinate to him but not in excess of actual expenses incurred.
---
---
--
--
M.P. Finance Deptt. Notification No. 5772660-81 R-1/IV, dt. 155-82 Sl. No. 92 of Appendix II Part-II F.R. Vol. II. S.R. 79 under FR. 44 Appendix V to Vol.II F.R. Sl. No. 42 of Appendix II, Part-II S.R. 119 (F.R. 44) F.R. Vol.II
---
116
Chap. I]
(1) 38 (2) To allow as officer to proceed on duty to any part of the territories of the State Govt. and to draw for the journey the traveling allowance admissible under the rules. To allow an officer/official to under take journey out of state within India. To countersign traveling allowance bills. (3) Full power in respect of officers subordinate to him. (4) Full power in respect of officers subordinate to him.
39
40
Full powers in respect of officers/official whose T.A. bills are countersigned by him. Full powers in respect of his own bills & those of his office estt. Full powers up to a limit of five days in respect of Govt. Servants whose traveling allowance bills are coun tresigned by him. Full powers in respect of those Govt. servant whom he can appoint.
41
To permit a Govt. Servant to draw daily allowance for halts during tour made on account of heavy rains, flood or sickness.
42.
To decide whether a particular absence is absence from buty for the purpoe of SR 41 Appendix V.
Full powers in respect of officers/official whose T.A. bills are countersigned by him. Full powers in respect of his own bills & those of his office estt. and also of S.Es. Full powers up to a limit of five days in respect of Govt. Servants whose traveling allowance bills are coun tresigned by him. Full powers in respect of those Govt. servant whom he can appoint.
117
APPENDIX 1.33
(5) Full power in respect of officers for whom he is the controlling officer. Full powers In respect of officers/official whose T. A. bi11s are countersigned by him. (6) As in Col.5 (7) -(8) Note3, below paras 263 of Appendix XXV-C, F.R. Vol. II. M.P. Irrg. deptt. order no. 25/384/82/P/31 date 28-3-83 (9) --
--
--
Full powers in respect of his office estt. & of Sub-Divisional Officers, E.Es. and gazetted officers under him. Powers upto a limit of five days in respect Govt. servants whose traveling allowance bills are counter signed by him. Full powers in respect of those Govt. servants whome he can appoint.
Full powers in respect of bills of subordinates other than S.D.Os. and of office and other estt.
--
S. No. 54 of AppendixII FR Vol. II
Thse powers will be used by the countersigned officer with) his own discretion) He will send the quarterly returns of such cases to his higher authority and his administrative Deptt. in the form prescribed for this purpose. --
Powers upto a limit of five days in respect Govt. servants whose traveling allowance bills are counter signed by him. --
--
--
--
118
Chap. I]
(1) 43 (2) To impose restrictions on the frequency and duration of journeys. To decide the shortest of two or more routes. To permit an officer of a lower class than Grade 'A' to draw the actual cost of traveling if required by superior authority to travel by special means of con veya nce, the cost of which exceeds daily allowance or mileage allowance admissible to him under the rules, in lieu of such daily or mileage allowance. To grant TravelUng Allowance to persona not in Govt. Service, attending commissions of enquiry etc. or performing public's duties in an honorary capacity and to declare the grade to which such persons shall be Consider. ed to belong. To permit any Gove. Servant to draw the actual cost of hiring conveyance on a journey for which no travelling allowances admissible under rules. (3) Full power in respect of those Govt. servants for whom he is the controlling officer. Full powers for journeys within his jurisdiction. Full powers in respect of Travelling Allowance bills passed by him. The bill for the actual cost must be supported by a certificate signed by superior authority. (4) Full power in respect of those Govt. servants for whom he is the controlling officer. Full powers for journeys within his jurisdiction. Full powers in respect of Travelling Allowance bills passed by him. The bill for the actual cost must be supported by a certificate signed by superior authority.
44 45
46
Full Powers provided that travelling allowance is not given at rates higher than Rfade 'C' rates & the rates of daily allowance does not exceed Rs. 5 per diem. Full powers in individual cases.
Full Powers provided that travelling allowance is not given at rates higher than Rfade 'C' rates & the rates of daily allowance does not exceed Rs. 5 per diem. Full powers in individual cases.
47
119
APPENDIX 1.33
(5) Full power in respect of those Govt. servants for whom he is the controlling officer. Full powers for journeys within his jurisdiction. Full powers in respect of Travelling allowance bills passed by him. The bill for the Actual cost must be supported by a certificate signed by superior authority. Full powers provided that Travelling allowance is not given at rates higher than grade 'C' rates and the rates of dily allowance does not exceed Rs. 5 per diem. Full powers in individual cases. (6) --(7) (8) Sl. No. 26 of Appendix-II Part-II F.R. Vol.II S.R. 43 Sl. No. 18 of Appendix-II Part-II F.R. Vol.II S.R. 38 under F.R. 14 Appendix-V to F.R. Vol.II (9)
--
--
Full powers in respect of Travelling allowance bills passed by him. The bill for the Actual cost must be supported by a certificate signed by superior authority. --
--
--
S.R. 136(a) under F.R. 44 Fr. Vol-II.
Full powers in respect of store keepers
--
S. No. 37-&37-1-A of Appendix C-II, Part-II F.R. Vol.II
120
Chap. I]
(1) 48 (2) Grant of T.A. to the Assistant Engineers and class II officers and SubEngineers/Geological Assistant for whom compulsory department examination is prescribed. Grant of T.A. to the works department clerks appearing at the examination qualifing for promotion to the superior clerkships which is an optional examination for them. (i) Censure (ii) With holding of an incre ments and promotion. (iii) Recovery from pay of the whole or part of any pecuniary loss casused by Govt. by negligence or breach of orders. (iv) Reduction to a lower post ontime scale or to a lower stagein aame scale. (V) Compulsory retirement (Vi) Remova) from service which shall Dot be a disqu. alification for future empl oyment. (vii) Dismissal from service which shall ordinarily be disqualification forfucure employment. (3) Full powers Full powers. (4)
49
Full powers once only
50
Full powers to impose any of the penalties in respect of persons appointed by him in all estt. i.e. class III & IV (ii) work charged estt. (iii) contingency estt.
Full powers to impose all penalties in respect of persons appointed by him in all the estt. and minor penalties (i) to (iii) to members of the estt. who are appointed by Engineer in Chief Working under his control.
121
APPENDIX 1.33
(5) Full powers (6) Full powers (7) -(8) S.R. 92 below F.R. 44 (9) Admissible to the extent of 3 times to PWD. offisers & 4 times to officer of the Irrg. Deptt. for the Journeys to and from the place where the examinations are held subject to the condition that no T.A. will be allowed after the period fixed for passing the examination. T.A. is admissible once which may be allowed as soon as the candidate secures a pass at least in one paper. Punishment shall be imposed only after the procedurer laid down in rule 14 and 16 of the C.S. (CCA) Rules, 1966 has been completed.
--
S.R. 94 below F.R. 44
Full powers to impose all the pc U8l1ties in respect persons appointed by bim in all the Estt. and minor penalities(i) to (iii) mexnbera of estt. who are appointed by C.E. & working under hail control.
Full powers to impose all the pc U8l1ties in respect persons appointed by bim in all the Estt. and minor penalities(i) to (iii) mexnbera of estt. who are appointed by C.E. & working under hail control.
--
G.B.C. 1-13.
122
Chap. I]
(1) 51 (2) Minor punishment of Class 11 officers. (3) Full powers in respect of A.E. and other class II Officers under him. Full powers in respect of Govt. Servants whom he has power to order dismiss of. Honorarium Upto Rs.250 in respect of officials under his administrative control subject to limitations imposed by specific rule of orders. Full powers upto Rs. 6 per men sem in respect of his office. Full power in respect of officers appointed by him. (4) Full powers in respect of A.E. and other class II Officers under him. Full powers in respect of Govt. Servants whom he has power to order dismiss of.
52
To place a Govt. Servant under suspension in connection with departmental proceedings or prosection launched against him. To grant honorarium.
53
Upto Rs.500 in respect of officers under his administrative control subject to the provisions SR 2 below FR 47 Full powers upto Rs. 6 per men sem in respect of his office. Full power in respect of officers appointed by him.
55
56
Payment to Class IV servants for supplying drinking water or dusting offices. To sanction to investigation claims by the A.G.M.P. to areas of pay or to increments, which have been allowed to remain in abeyance for a period exceeding one year but not exceeding 6 years.
123
APPENDIX 1.33
(5) --(6) -(7) (8) Vide M.P.I.D. ordere No.22(a) 183/p/31, dt. 1-4-83 FR 53 rule 5 MPCS (CCA) rules 1966 (9)
Full powers in respect of Govt. servants whom he has power to order dismiss of. Same as in Col.-4 Upto Rs. 500 in respect of officers under his administrative control subject to the provisions SR 2 below FR 47 Full powers up to Rs. 6 per men sem in respect of his office. Full power in respect of officers appointed by him.
--
--
---
---
S.No. 72 of AppendixII Part-II FR Vol.II S. No. 73 of Appendix II Part-II FR Vol.II
Full powers up to Rs. 6 per men sem in respect of his office. --
--
--
M.P.G.A.D. No. 5524/6866/80 dated 229-80 Rule 90 to 94 of Fin. Code Vol.I
Subject to the conditions stated in G.A.D. memo. (1) Arrears up to Rs. and not more than 3 years need not to investigation. (2) Claims in arrears a period of more than 6 years sanction of the administrative Deptt. to investigate the claim is required.
124
Chap. I]
(1) 57 (2) To fix or change the head quarters of any officers. To define the limit of a Govt. servants sphere of duty. Provided the pension admissible under the rule. is strictly (3) Full powers in case of those Govt. servants whom he can appoint. Full powers in respect of those Govt. servants whom he can appoint. Full powers inn regard to the categories of posts held at the time of retirement if he is the appointing authority and his office Establishment including Class IV establishments. Full powers in respect of pensions sanctioned by him. (4) Full powers in case of those Govt. servants whom he can appoint. Full powers in respect of those Govt. servants whom he can appoint. Full powers (a) For whom HE ids the appointing authority. (b) Class IV establishment of his office provided the pension is strictly admissible under the rules. Full powers in respect of pensions sanctioned by him.
58
59
60
61
Sanctioning the communication retrospectively of periods of absence without leave in to leave without allowanvce that is Extra ordinary leave. To count for pension the period of suspension in the case an officer who was suspended pending enquiry into his conduct and is reinstated
Full powers in case of an officer re-instated by him.
Full powers in case of an officer re-instated by him.
Note - An officer may be reinstated only by the authority Competent to dismiss him.
123
APPENDIX 1.33
(5) Full powers in case of those Govt. servants whom he can appoint. Full powers in case of those Govt. servants whom he can appoint. Full powers for whom he is appointing authority Class IV Establishment in his office provided the pension is strictly admissible under the rules. Full powers in respect of pension sanctioned by him. (6) E.E. can fix the headquarters of class III and IV officers subject to the S.E. -(7) -(8) Note S and 4 below Rule 2 of Appendix XXV part-B FR Vol.II S. No. 24 of AppendixII part-II FR vol. II SR. 40. Rule 51 of M.P. Civil Services (pension) Rules 1976. (9)
--
Full powers in regards to Class IV and staff under his Division provided is strictly admissible under the rules.
--
Full powers in respect of pension sanctioned by him.
--
Rule 27 (2) of M.P. Civil Services (Pension) Rules 1976.
The period of such extra ordinary leave shall qualify for pension subject to the condition under Rule 21 of M.P. Civil Services (Pension) Rules 1976.
Full powers in case of an officer reinstated by him.
Full powers in case of an officer reinstated by him.
--
Rule 23 do.
[Appendix 9.11
Statement showing the minimum periods for which the account No. Reference: Schedule No. forms to Description of
1 2
XVII-E
1. Cash book 2. Copies of Sub-Divisional cash books received from the S.D.O.
3 4 5 6 7 8 9 10 11 12 13 14
3. Imprest cash book 4. Receipt for payment to Government (counteerfoils) 5. Treasury remittance book 6. Cas balance report 7. P.W. cheques (counterfoils) 8. Indent and invoice for stores 9/10. Register of stock Receipt/Issues 11/12 Register of stock receipts 13/14 Abstract of stock issues 15/16 Half-yearly balance return of stock 17/18 Half-yearly register of stock 19/20 Accounts of receipts/issues of tools and plant and bungalow furniture
334
Chap, IX]
[Appendix 9.11
records prepared in P.W.A.F. should be preserved

Minimum period of preservation expressed in complete account years
Remarks 6
Original of foil 4 units 20 .. 3 3 .. 10 5 5 5 5 5 5
Copy or copy foil 5 .. 20 3 3 .. 5 5 5 .. .. .. .. 5
Or until the next inspection by the A.G. Whichever is later
336
Chap, IX] 1 15 2 3 21. Register of Tools and Plants
[Appendix 9.11
16 17 18 19 20 21 22 23
22. Statement of receipt-issue and balance of road metal 23. Road metal rate book 24/25 Survey reports of Stores 26/27 Sale accounts .. (form No. S-62) Acquaittance roll for salaries .. (From No. S-62) Acquittance roll for traveling allowance 30,31,32 and 33. Muster rolls 35. Measurement books
24
XVII-E
36/37 First bills
25
41,42,44,47 and 48 38,39 and 40
Final Bills
26
Running account bill A
27 28 29 30
43 Running account bill B 45/46 Running account bill C 49 Hand receipt 50/51 pay bill of work charged establishment & establishment paid from establishment contingencies.
337 4 5 5 5 .. 5 6
The period is to count from the last day of the year of the closing of the estimate for the construction of repair of the road concerned
10 .. .. .. .. 5 10 10+
.. 5 5 40 5 .. .. ..
10++
..
10 10 .. .. .. 10 35
5 5 5 5 5 5 ..
Ten year after the date of completion of works, the measurements of any part of which are recorded there in. +All measurement books will be destroyed 15 years after the date of which they are recorded irrespective of the date on which the works, the measurements of which are entered in them, are completed ++ Measurement book which contains only measurements of repairs will invariably be destroyed ten years after the date on which they are recorded. Or when relating to large projects five years after closing of the estimate whichever is later. ---do--
Or when relating to large projects five years after closing of the estimate whichever is latter. In the case of vouchers for amounts exceeding Rs. 25 gent to the Audit office with the monthly accounts, certified copies should be kept in the Division Office.
338 Chap. IX] 1 31 32 33 34 35 2 XVII-E 3 52 Account of petty contractors 53 Indenture for secured advances 54 petty works requisitions and account 57 works abstracts A and B 59 Detailed statement of expenditure of materials compared with estimated requirements
36 37 38 39 40 41 42 43 44 45 46 47 48
60 Outturn statement of manufacture 61 Report on the value and verification of unused materials 62 Register showing clearance of suspense head 'Materials' 63 Works slip (copy) 64/65 Resister of works A and ; 66 Register of manufactures 67/68 Contractor's reports 69/70 Completion reports 71 Register of revenue, refund of revenue and receipts on capital and revenue accounts. 72/73 Register of revenue (Buildings and Roads) 74/75 Register of revenue (Irrigation) 77 Statement of rents recoverable from pay bills 78 Register of rents of lands and buildings
339 Chap. IX] 4 5 10 10 1 5 .. .. .. .. Or when relating to large projects. Five years after closing of the estimate whichever is later 6 Or when relating to large projects five years after closing of the estimate whichever is later. [Appendix 9.11
10 10 10 10 .. 10 10 10 .. 5 5 5 5 5
.. .. .. .. 3 .. .. .. 10 .. .. .. .. ..
--do---do---do---do-After closing of the accounts of the work concerned After closing of account of expenditure relating to work which is recoded therein. --do-
Provided none of the balances are outstanding on date of destruction
339 Chap. IX] 1 49 2 XVII-E [Appendix 9.11 3 80 Schedule of monthly settlement with treasuries
50 51 52
81 Register of Cheque books/ Receipt 82 Transfer entry order 83 Transfer entry book
53 54 55 56 57 58 59 60 61 62 63 64 65
Advice of transfer Debit/Credit Acceptance of transfer Debit/Credit Register of transfers awaited Register of sanctions to fixed charges Register of miscellaneous sanctions Register of D.A.'s audit objections Schedule docket Schedule docket for percentage recoveries 92-95 Schedule of works expenditure (office copy) 96 Schedule of deposit works 97 Schedule of tacovi works 98 Suspense/Deposit register 99/100 Schedule of purchases
339 Chap. IX] 4 .. 5 .. [Appendix 9.11 6 This form is submitted in original to the Audit office. The details recorded in it should be entered in the cash book of the Division Office, the entries being mad cover the signature of the Divisional Officer just after the closing entries of the months After date of record of last entry in the register.
5 .. 5
.. 5 ..
2 2 3 3 3 5 .. .. ..
2 2 .. .. .. .. 1 5 5
After clearance of the last liability noted in the register. From date of completion do Divisional record is in work abstracts. If office copy is made it should be preserver for one year. Divisional record is in the transfer entry book. If an office copy is prepared it should be preserved for five years
.. .. .. 5 ..
5 5 5 .. ..
Provided none of the balances are outstanding on date of destruction.
342 Chap. IX] 1 66 67 68 69 70 71 72 73 74 75 76 77 78 79 2 [Appendix 9.11 3 101 Schedule of Miscellaneous Public works advances .. .. 102 Schedule of London stores .. .. .. .. .. 103 Schedule of debits to stock .. .. .. .. .. 104 Stock account .. .. .. .. .. 108 Classified abstract of expenditure .. .. .. .. .. 109 Schedule of rents of land and buildings .. .. .. .. 110/111 Schedule debits/Credits to miscellaneous heads of accounts 112/113 Schedule of debits/Credits to remittances.. .. .. 114/115 Schedule of deposits .. .. .. .. .. 116 Monthly accounts .. .. .. .. .. .. .. 117/118 Cash abstract book .. .. .. .. .. .. .. 119 Extact from contractor's ledger .. .. .. .. .. 120 List of accounts submitted to audit .. .. .. .. .. 121 Divisional Officer's report of scrutiny of account .. ..
80 81 82 83 84 85 86
122 Register of interest bearing securities 123 Accounts of interest bearing securities
.. ..
.. ..
.. .. .. ..
124 Indent for service postage stamps .. .. .. .. .. 125 Register of endowment receipts .. .. .. .. .. 126 Ledger account of cemetery endowments .. .. .. .. 127 Annual account of cemetery endowments .. .. .. .. 128 Annual certificate of balances .. .. .. .. ..
343 Chap. IX] 4 .. .. .. .. .. .. .. .. .. .. .. 5 5 5 5 5 5 .. 5 5 .. 5 .. No office copy to be kept. 6 [Appendix 9.11
.. .. .. 10 ..
.. 5 5 .. .. Counting from the date of completion in all respects. Divisional record is in the register of interest bearing securities (from 122) but if a separate office copy is prepared it may be filed and destroyed along with the monthly accounts for march
.. .. 5 .. ..
2 .. .. 3 3 After completion of the book
342 Chap. IX] 1 87 88 89 90 91 92 93 2 XVII-E [Appendix 9.11 3 129 Traveling allowance bill for subordinates 130 Register of miscellaneous revenue ........................ Credit note-books ....................................... 134/135 Contingent bill ............................. 136/137 Application for re-appropriation of budget grants ........ 138/139 Return of major and minor works .............................. 140 Traveling allowance journals of sub-Engineers not submitted to audit. 94 95 96 142 Combined muster and petty bill ............................. 143 List of accounts to be submitted by S.D.O. ....................... 144 Detailed list of work abstract A- for major works ........................
B- for minor works
..........................
petty works, requisitions, etc. 97 98 99 145 Register of miscellaneous recoveries ................................... 147 Register of destruction of records ..................................... XVII-A Contract agreement (forms A,B,C,D, and E) 33,36,224, 225 and 349 62 Extract from divisional statement of objectionable items. 91 Audit note on initial account .................................... 92 Audit note on imp rest account ................................ 101 Balance return of furniture ................................... 114 Capital and revenue accounts of Government buildings let or available for rent. 193 Register of estimates and requisitions sanctioned ..............
100 101 102 103 104 105
343 Chap. IX] 4 .. 5 3 .. .. .. 3 10 5 5 5 P 3 .. 3 3 5 3 5 5 3 .. .. .. 2 3 3 10 .. .. .. .. 3 3 3 3 5 3 .. 6 [Appendix 9.11
Permanent Record after the contract is closed
346 Chap. IX] 1 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 2 XVII-A [Appendix 9.11 3 199 Register of bills of suppliers ....................................... 234 Ferry lease................................................................... 272 Completion certificate of original works ................... 273 Completion certificate for repairs......................... 282 Register of arreas of labour paid ............................... .. Register of arrears to work establishment ................
XVII-D 122 Schedule A, B, C, D and E to accompany the completion to report of irngation projects. 129 Tender for lump sum contract .... Register of appropriation ....Treasury pass-book ..... Divisional stock sub-ledger 312/313Supplements to the balance return of tools and plant XVII-A .... Workshop warrants adjusted .....Adjustment vouchers ........Office copies of A. G.'s audit notes on monthly divisional accounts. ......Railway money receipt for cash payments'of railway freight.
122 123 124 125 126 127 128 129 XVII-A XVII-A XVII-A
......Receipts for service labels supplied by the treasury and not submitted for audit. .....Bills of firms, suppliers and local bodies such as Municipality or District Council, etc. .....Money order commission receipts for postal remittances. .... Statement of arrears of laborers paid ................... canalled 303 Register of advances granted to labour ...................... 307 Register of labouragreements in Sub.Divisions.............. 310 Register of pro forma accounts in Sub.Divisions. .
346 Chap. IX] 4 3 3 2 2 3 3 5 3 2 2 3 2 3 3 .. 5 5 5 5 3 .. 5 10 5 .. 3 2 2 .. .. 5 3 .. .. .. 2 3 3 3 5 5 5 5 3 .. .. .. 6 After the contract is closed [Appendix 9.11
Provided no amounts for payment remains outstanding After the completion report is sanctioned
Provided no advance is outstanding on the date of the destruction of this record.
348 Chap. IX] 1 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 2 [Appendix 9.11 3 Establishment X- 105 Statement of casual leaves 1-1 .: Pay bill o-f gazetted officers (office copy) 3 & 5 Pay bill of establishment (office copy) 1-8 Last pay certificate 9 Increment certificate 10 Acknowlegment of permanent advance . . 11 Absentee st~tement 15 Office copy of travelling allowance bill for gazetted officers 16/132 Office. copy of travelling allowance bill for nongazetted and ministerial officers.~ 62 Application for pension or gratuity (Form No. 25) 63 Application for pension or gratuity (Folm No. 26) 64 Application for extraordinary pension or gratuity 69 Memorandum of ser\"ice and leave for verification for pension 70/71 Detailed statement of r establishment on 1st April (Form No,3/4). 72 Register of contingent expenditure . . .. 73 Order sanctioning the grant of pension or gratuity 134 Schedule of repayment -.If advances . . .. 143 Schedule of Genera I Provident Fund deductions (Gene181 PlOvident Fund Form No.8). .... Abstract of ledger accounts submitted by district council 108 Application for sanction to converyance (horse or bicycle allowunce) .
145 146 147 148 149 150
151 152 153
271 Transfer report on relief of a S.D.O. Statement of Income-tax ..Service books .. Leave accounts of non-gazetted officers .....
349 Chap. IX] 4 1 .. .. .. .. .. .. .. .. .. .. .. .. .. 5 .. .. .. 2 .. 3 3 5 5 5 1 6 40 3 3 1 40 .. 3 5 5 5 5 40 .. 5 .. 3 .. 1 3 3 .. .. 6 [Appendix 9.11
S. R. 34 (c) under F. R. 74.-Service books of officials who have ceased to be Government servants should be disposed of as follows : (1) In case of death. the book may be destroyed if not claimed by the heir of the deceased servant after three years following the decease
of the original holder, if claimed an entry should be made in it to that effect and the book given to the claimant. (2) The service book may be made over to an officer if he resigns or is discharged without fault, an entry being made in it to this effect. It it is not claimed, it should be retained for three years, so that it may be available in case of reemployment under Government of the original holder. (3) In the case of dismissal the book should be retained at the discretion of the head of the office for such a period's it is likely to be required. (4) In the case of pension the service book should be filed with the pension case. An officer may be granted a certified copy of his service book on payment of copying fees.
350 Chap. IX] 1 154 2 [Appendix 9.11 3 Establishment .....Cases containing intermediate correspondence in which pensions are sanctioned by Heads of Departments or State Government. .......Statement of monthly progressive expenditure correspondence relating to discrepancies in figures ......Monthly return of pensions. and
155 156 157 158
.......Register of disbursement of pay and traveling allowance of non-gazetted establishments. .....Register of expenditure incurred on account of pay and traveling allowance of establishment (Form 16 B). Register of disbursement of pay. traveling allowance and other personal claims of the non-gazetted establishment. Revenue
159
160 161 162 163 164 165 166 167 168 169
Kistbandi Khataoni 63 Tauzi of collection of revenue 68 Register of miscellaneous leases ....................... 74 Schedule of payments of commission to panchas of irrigation revenue. 81 Lease of fishing rights in Government tanks ........................ 82/84 Agreement form to be signed by applicant to cultivate land 100 Khasra shudkar ........................ 102 Order on petition of complaints ....................... 105 Amin's and sectional officers' weekly diary .............. 107 Irrigation Inspectors' daily report ........................
170 171
108 Complaint register ............................ 109 Details of land coming under agreement ............
349 Chap. IX] 4 5 .. 5 .. .. 20 4 1 3 7 3 3 4 1 1 1 4 3 5 .. .. 5 6 3 .. 4 1 .. .. .. .. .. .. .. .. .. .. 6 [Appendix 9.11
After the expiry of the leases. After the expiry of the leases. After the expiry of the agreement
After the expiry of the agreement
352 Chap. IX] 1 172 173 174 175 176 177 178 179 180 2 [Appendix 9.11 3 Revenue- (Cont.) 110/111 Agreement for supply of water (Form N 0.-) 112 to 118 Weekly irrigation reports 128 Abstract Idstabandi khataoni 128 Abstract Idstabandi khataoni 130 Irrigation ledger 131 Application for the remission of irrigation revenue 132 Application forms A, Band C for construction' of water-courses133 Form No. W-I-Parcha 134 Form No. W-2-Jamaband 135 Form of calculation of hectare age rate for the recovery of cost of system of water-courses. Miscallaneous 136 Form No. W-4-Distribution of cost of water course system. 137 Form No. W.-5-Defaulters' list 138 Form No. W-6-Record of recoveries 139 Form No. W-7-E. E's abstract of expenditure on water-course. 145 Statement showing agreements entered into by villagers under Government works for irrigation 146 Mouzawar statements 147 Statement of remissions sanctioned
181 182 183 184 185 186 187
353 Chap. IX] 4 3 2 3 3 2 3 3 3 3 3 3 3 3 3 3 10 3 5 .. 2 .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. After recovery is effected do do do After complete recovery do do After complete recovery [Appendix 9.11 6 After the expiry of the agreement
354 Chap. IX] 1 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 2 3 Miscellaneous-(cont.) 148 Darkhast Abpashi .......................... 150 Statement of refunds of water-rates to cultivators of the Kharif / Rabi crops. 151 Statement of commission for collection payable to Sarpanchas. Village maps...................... 79 Abstract return of expenditure on stores 87 Report of Committee on condemned tents 88 Application for purchase of new tents 16 Indent for London stores 49/ 50 Register of civil buildings borne on the books of the P. W.D. 80 Indents on the Mathematical Instrument Offic 116 List of surplus materials and tools and plant available for transfer 123 Register of land 164 Check register of estimates received in the S. E.'s office. 165 Register of contract agreement 192 Form of requisition on the Mathematical Instrument Office for repairs. 196 Register of sanctions to articles of European manufacture purchased locally. 219 Monthly 233 Proposition statement of assessment of revision of rent 245 Notification for tenders 258 Report of inspection of Sub-Divisional Offices 296/297 Report of inspection of sub-divisional account by the D. A [Appendix 9.11
355 Chap. IX] 4 3 2 7 4 2 2 2 3 5 .. .. .. .. 2 2 2 3 6 [Appendix 9.11
Two consecutive editions of the register must be retained always. 3 3 P 3 10 2 3 3 .. 3 3 3 3 3 .. .. .. .. .. .. .. .. .. ..
May be retained till a new statement is prepared Three years or until after the next inspection whichever islater
356 Chap. IX] 1 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 2 [Appendix 9.11 3 Miscellancous (cont.) XVII-D 17 Register of completion reports 93 Statements showing the distribution of budget grants 104 Amins' gauge report 140 to 142 Progress reports on works, etc. 141 Monthly statement of grant and expenditure (Irrigation Branch). 144 Form of an inspection of the office of E. E. by the S. E.,C.E. 152 Report of an inspection of theSub-Division ...Daily reports of labour ...Allocation sheet of labour ...Advice slips .....Unsanctioned tenders for bazar materials .....Register containing abstract of expenditure statement A-Annual repairs to civil buildings and roads. ...Register of statement showing expenditure on works and probable saving or excess on them. .......Monthly list of incomplete works .....Stamp (Service labels) account book (01 form of out station dak book-Form-XV-79) .....Detailed budget estimate of an office .....Register of ferries s .... Register of stationery and forms ......Requisition for stationery and forms Register of measurement books .....Register of permanent encroachment ...... Register of muster roll . . 153 Register of important Tools and Plant
356 Chap. IX] 4 3 3 1 2 3 3 3 3 3 2 1 3 1 1 3 5 10 3 1 .. P 3 P .. ... 5 .. .. 1 2 .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. As soon as all measurement books are destroyed Permanent Record Or until the next inspection by the A.G. Whichever is later Permanent Record. Three years or until after the next inspection whichever later. Three years or until after the next inspection whichever later 6 [Appendix 9.11
358 Chap. IX] [Appendix 9.11
1 233
2 3 XVH-A 14 Field book .........................
234 235 236
..
17 Level books ......................
XVH-A 18 Fee books of rest-houses ................ .. Maintenance register of repair works maintained in Sub-Divisional Offices.
237 238 239 240 241 242
XVH-A 270 "Nil" form register (counterfoil) Form no 136 Register of buildings ... Register of level books in Sub-Divisions Register of note-books XVH-A 334/337 Toll tickets XVH-A 340 Register showing tickets sold at the toll house at a bridge.
359 Chap. IX] 4 10 3+ 5 .. [Appendix 9.11 6 .....These books will be destroyed after ten years from the date on which they are recorded. .. ..... The books which contain records made in connection with repairs will be destroyed after three years from the date on which they are recorded.
10 3+
3 3 3 2
.. .. .. ..
From the date of the last entry in the book.
On receipt of printed copies
10 3
.. .. ... Or till the next inspection of accounts of the Sub-Division by an Account Officer, whichever is later
....
Or till the next inspection of accounts of the Sub-Division by an Accounts Officer whichever is later

Appendix1.33 (Parishist-3)

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Appendix1.33 (Parishist-3)

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GOVERNMENT OF CHHATTISGARH

MADHYA PRADESH WORKS DEPARTMENT MANUAL

1.21 1.22 1.23

71-72 73-77 78-81 82-83 84-86 87-90 91

1.25 1.26 1.27 1.28 1.29 1.30

128-131 132-133 134

CHAPTER II-WORKS Pages 135-137 138

140-141 142 144-145 146-149 150-151 152-153

2.11 2.12 2.13.

260-261 262 263-308

Pages 309-342 343-375 376--410 411-425

444-454 455--456 457 458 459-497

2.23 2.24 2.25

498-499 500-501 502-503

2.29 2.30 2.31

512 514-521 522-523

L.H. BHATIA Secretary to Government of M.P.

Secretary to Government and Chairman, Manual Revision Committee (upto 31-3-1983

2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 13. 14. 15. 16. 17. 18. 19.

Mr. V.M. Chitale

2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13.

[Appendix 1.23 APPENDIX 1.23 (See paragraph 1.129)

DUTIES, FUNCTIONS AND RESPONSIBILITIES OF to

following within his Zone/Basin/Project:-

[Appendix 1.24 Inspection of Divisional Officer

and approval of competent P.C. ;

a work and in the case of excess on a subhead.

(d) (e) (f) (g) (f) (i) (j) (k)

[Appendix 1.27 a sanctioned estimate and without allotment of funds).

financial delegations, C.P.W.A. Code and Departmental Manual, etc.

circle Superintendent Assistant ..

APPENDIX 1.33 1.130)

Full powers Full powers in respect of his office

(c) Head Draftsman (f) Draftsman

(g) Assistant Draftsman

APPENDIX 1.33 ______________________________________________________________________________________ POWER________________________________________________________________________________

.. .. Sr. No.6 of App. II of Part-II of F. Vol.II

Full powers is respect of appointment which he can fill

Full powers in respect of clerks only

7. To grant increment beyond E.B.

Full power in respect of Govt. servants Appointed by him

Full power in respect of Govt. Servant Appointed by him

To grant increment beyond E.B.

Full power in respect of A.E. and other Class II Officers

Full power in respect of A.E. and other Class II Officers.

APPENDIX 1.33 ______________________________________________________________________________________ POWER________________________________________________________________________________

Full powers in respect of Govt. servants appointed by him

Full powers in respect of Govt. servants appointed by him

Full powers in respect of his office.

(b) Non-Gazetted establishment.

To grant Hospital leave.

Grant Casual leave

Full powers to grant CL to staff in his office.

Sr. No. 86 of Appendixe-II Part-II to F.R. Vol. II G.B.C> II-6

Full powers in respect of his office establishment. --d--

Page No. 268 of M.P. Fin. Code Vol-I

Para 265 of Finance Code Vol.I

Subject availability of Funds.

Full powers in the Class-II officers and his office estt.

M.P.F.D. Memo No. E/3836/7205/82/ IV/

Subject availability of Funds and renewal/issue of orders every year by Govt.

Full powers in respect of his office estt. excluding S.D.Os.

Full powers in respect of those categories whose T. A. bills, he is empowered to pass.

APPENDIX 1.33 ______ POWER

APPENDIX 1.33 ______ POWER