Quick Reference

Scanning Process Types Scan to File Scan to Email Scan to SharePoint Scan to Google Docs Scan to Evernote Scan to Picasa Scan to Dropbox Allows for quick scanning to either user-selected folder or pre-designated folder location. Allows for quick scanning to email destinations. Allows for quick scanning to pre-designated locations in SharePoint. Allows for quick scanning to users Google Docs account (based on username and password authentication); in PDF format only. Allows for quick scanning to users Evernote account (based on username and password authentication). Allows for quick scanning to users Picasa account (based on username and password authentication); in TIFF format only. Allows for quick scanning to users Dropbox account (based on username and password authentication). Creates Image-based PDF files with the pages as a scanned image only. No searchable text is included with the PDF. Creates PDF files with the pages as a scanned image with a searchable text layer. This maintains the original file look and layout but adds text search capability. Creates files in PDF/A (archive) format with the pages as a scanned image with a searchable text layer. This maintains the original file look and layout but adds text search capability. Creates multi-page TIFF (Tagged Image File Format) image files. Converts the text and images in the scanned pages into a fully editable Microsoft Word-compatible text document using frames for layout placement. Converts the text and images in the scanned pages into a fully editable Microsoft Word-compatible text document using paragraphs for layout placement. Converts printed spreadsheet documents into editable Excel documents. Does not maintain formulas or other items. Creates Microsoft XPS documents with the pages as scanned images and text. over

File Formats (Output) PDF Image PDF Searchable PDF/A 1b TIFF Image Word Word (No Frames) Excel XPS

Recommended Scan Settings For best processing speed, quality, and file size it is recommended that you use the following default scanner settings on the MFP (multifunction printer) scanner: Scanner Format TIFF DPI 300 Color Mode BW (1-bit) for Text Only and Fax Documents Color (24-bit) for mixed content and images TIP: Scanning in Grayscale (8-bit) mode is not recommend as it can create file sizes that are larger than the same files scanned in Color (24-bit) mode. Scanning References

(File Type: Scanned TIFF converted to Searchable PDF) Average Pages per Minute by Color Type BW (1-bit) Grayscale (8-bit) Color (24-bit) Average File Size per Page (MB) BW (1-bit) Grayscale (8-bit) Color (24-bit)

37.5 17.5 16.9 0.17 0.92 0.47

Processing Time of Converting Scanned Pages (mins.) pages 5 50 100 250 BW (1-bit) 0.15 1.4 2.6 6.4 Grayscale (8-bit) 0.28 3.1 5.9 14.6 Color (24-bit) 0.32 3.2 5.8 15.0 File Size of Converted Scanned Pages (MB) pages 5 50 100 BW (1-bit) 1.1 8.4 15.1 Grayscale (8-bit) 5.2 43.0 90.5 Color (24-bit) 3.1 22.0 47.6 250 38.4 224.0 117.0

500 13.5 33.0 30.0 500 75.3 511.6 237.6

1000 25.6 46.0 51.5 1000 150.2 766.4 357.4

Prism Software

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