RAO's MY TECHNO SCHOOL Class: VI COMUTER PERIPHERALS Chapter: 1

Question and Answers

1) Write a brief description of the keyboard and its keys? A) Keyboard is used to enter data directly into the computer. It has keys using which we type text and numerical values. 1) Alphabet keys: - The keys situated in the middle of the keyboard and marked with English letters are called alphabet keys. 2) Number keys: - number keys are generally used by the people to do calculation or accounts work. 3) Punctuation keys: - keys used to type comma, period, semicolon.a blinking vertical line on the screen is called a cursor which indicates the place where the character appears. 4) Special keys: - shift key, enter key, Function keys, are called the special keys. These are generally used by the programmers.

2) Name any two pointing devices? A) Mouse Joystick 3) What is the use of a joystick of children? A) Joystick is used to move the position of the cursor on the screen. Joystick is mainly used by children for playing video games. 4) What is a zip drive? A) Zip drive is a small and portable disk. It is generally used to take backups. 5) What is a scanner and how many types of scanners are there? A) The scanner is a device that transfers information from a piece of paper into a computer. There are 3 types of scanners Flatbed scanner Sheet fed scanner Handheld scanner

II) Write Short notes on the following 1) Magnetic ink character reader A) A magnetic Ink Character Reader is used for entering special character printed in magnetic ink into the computer. 2) DVDA) Digital versatile disk. This device has a larger storage capacity than a cd. 3) Visual display units A) Visual Display units are also called a monitor and looks like a TV screen. It can display both text and graphic images. 4) Speakers:A) Speakers produce the sound output. 5) Pen drive A) Pen drive small in size consists of flash memory. IV) Write the difference between the following 1) Mouse and joystick.

Mouse:-mouse is a pointing device. It has two buttons and a scroll wheel between the buttons. Joystick:-joystick is used to move the position of the cursor on the screen. Joystick is mainly used by children for playing video games. 2) Flatbed scanner and handheld scanner A) Flatbed scanners are the widely-used scanners. They are very much similar to photocopy Xerox machine. Handheld scanner is a small scanner moved manually across the document. Mostly the scanning head is not as wide as that in a flatbed scanner. 3) Primary memory and secondary memory A) Primary memory stores the necessary programs of the system software temporarily which are needed to execute computer applications. Secondary memory is used to store programs and data permanently. 4) Inkjet printer and laser printer Inkjet printer sprays drops of liquid ink onto the page.

 Laser printer produces a very high quality output and work very fast. 5) RAM and ROM RAM is read/write memory. It means information can be read from and written into the computer. Rom is read only memory. A semiconductor circuit into which code or data is permanently stored. 6) CD-ROM and DVD-ROM Cds are less expensive and have a long life. It can hold up to 700 MB of data. DVD is capable of storing a huge amount of data. It can hold up to 4-7 GB of data. 7) Bit and Byte A) Computer stores information in the form of strings of 0s and 1s called bits. A byte is a combination of 8 bits. It can store one decimal digit in its binary form.

Class: VI CREATING TABLES IN MS WORD Chapter: 2 Question and Answers

1) Define rows and columns. A) Row is a horizontal series of cells in a table. Column is the vertical series of cells. 2) Define a table. A) A table is a grid of columns and rows. 3) What is a cell? A) The intersection of rows and columns form rectangular boxes called cells. 4) What steps do we follow to create a table in the document? A) Step-1:-place the insertion point at the point in the document where you want to insert the table.

 Step-2:-click the Insert tab. Step-3:-click the table button in the table group. Step-4:-Drag the mouse pointer down and to the right until the number above the grid displays the required number of rows and columns. Step-5:- a table with the selected number of rows and columns will be inserted at the desired position in the document. 5) What steps do we follow to insert a row in the table? A) Step-1:-click the cell, row or column where you want a new blank row or column. Step-2:-click the table tools layout tab. Step-3:- you will get a number of options listed in the rows and columns group. 6) What steps do we follow to delete a column from the table? A) Step-1:-select or click in the row or column you want to delete Step-2:-click the table tools layout tab.

 Step-3:-click the delete button in the rows and columns group. Step-4:-click delete column at the drop down list if you want to delete the column in which the insertion point is situated.

7) What steps do we to delete an entire table? A) Step-1:- click the table tool layout tab. Step-2:- click the delete button in the rows and columns group Step-3:- click table at the drop down list.

Class: VI

MAIL MERGE

Chapter: 3

Question and Answers 1) In what situations do we send the same type of information to many different people? A) In many times, in offices, invitation cards, promotional letters, etc., with identical information are sent to a group of people residing at different locations. These letters contain the information which is relevant to all in the same sense. However these letters have different addresses a they are to be sent to different people. 2) What is the Mail Merge feature of MS Word 2007? A) The same letter with different addresses can be created in MS Word. A very special feature called Mail merge helps us to do this. 3) Can we create database in the other packages too? If yes, name any two such packages. A)

Yes we can create database. MS Excel MS Access 4) What steps do we follow to create a database file? A) Step-1:-click the mailing tab. Step-2:- a number of buttons for preparing a mail merge document appear. Step-3:-click the select recipient button in the start mail merge group. Step-4:-click type new list at the dropdown list. Step-5:- the new address list dialog box appears with predesigned fields. You can use these predesigned fields for your database. 5) Write the steps to add more fields and delete unwanted fields from the data source file. A)

 Step-1:-for example you dont require company name field for your data source. Soto deletes it, click it and then click the Delete button on right. Step-2:-a message comes asking if you are sure you want to delete the field. Click Yes. Step-3: more fields can be added. For this, click the add button. Step-4:-at the add field dialog box, type the field that you want to add. Step-5:-click ok to confirm it.

Class: VI EDITING IN MS EXCEL WORKSHEET Chapter: 4 Question and Answers 1) Write the steps needed to change the text in the cells? A) Step-1:-double click the cell. It inserts the blinking point in the cell. Edit appears in the status bar. Step-2:- you can use Right or Left key to move the insertion point between the texts written in the cell. Make changes using backspace or delete key. 2) What steps are required to delete a range of cells? A) Step-1:-select the range. Step-2:-click the Home tab.

 Step-3:-click the clear button in the Editing group. Step-4:-click clear all at the drop-down list. Clear all deletes everything from cell including formats or comments. 3) What steps do we take to select a single cell? A) To select a single cell, click the centre of the cell. A thick border appears around the cell. This is termed as active cell.

4) Can we select all the cells in a worksheet? A) Yes we can select all the cells in a worksheet using select all option. 5) How can we rectify spelling mistakes in the worksheet? A) We can rectify spelling mistakes by using the option called spelling button. The spell check starts its work at the selected cells. The words within the worksheet that are not found in the dictionary are highlighted as potential errors. 6) Write the steps to insert a row in the worksheet of MS Excel?

A) Step-1:-Select the row immediately below the point where you want to insert a new row. Step-2:-click the Home tab. Step-3:- click the insert button arrow. 7) What steps do we take to insert cells in the worksheet? A) Step-1:-select the range of cells where you want to insert the block of cells. Step-2:-click the home tab. Step-3:-click the insert button in the cells group or click insert cells in the drop down.

Class: VI FORMATTING DATA IN MS EXCEL WORKSHEET Chapter: 5 Question and Answers 1) What do you mean by formatting? A) The process of determining how data should be made attractive and presentable is called formatting. 2) Why do we format the data typed in MS Excel worksheet? A) We format the data to look more attractive of our work by using the different formatting styles in Excel. 3) What do you understand by the term alignment? A) The term alignment refers to the location of the data within the boundary of a cell.

4) Write the steps you would follow to format the font of the data in a cell? A) Step-1:- select the cells. Step-2:-click the Font group dialog box launcher button to open the Format Cells dialog box with the Font tab active. Step-3:-make the appropriate changes in font style, font size, and colour and finally click on the OK button. The data as formatted will be displayed in the worksheet. 5) How will you apply a border to a group of cells? A) Step-1:-select the cells. Step-2:-click on the Border tab in the Format Cells dialog box. Step-3:-the set of options under border will be displayed. Step-4:-make your choices in the Border, style and color of group boxes. After completing selections, click the OK button.

6) What steps do we follow to set the alignment of the text? A) Step-1:-select the cell or range of cells. Step-2:-click on the Alignment tab of the Format Cell dialog box. Step-3:-the options under alignment have been shown.

Class: VI ADDING PICTURES AND ORGANIZATION CHARTS IN POWERPOINT Chapter: 6 Question and Answers 1) What steps are required to insert picture in a slide of your presentation? A) Step-1:- click the insert tab. Step-2:- click the picture button in the illustration group. Step-3:-at the insert picture dialog box, navigate to the required folder and double click thefile.the image is inserted in the slide. 2) What steps are taken to insert clip arts in our presentation? A) Step-1:-click the insert tab.

 Step-2:-click the clipart button in the illustration group. Step-3:-the clip art dialog box appears. Step-4:-select any clipart from the dialog box. Step-5:-click the clip to insert it in the slide.

3) Draft an organization chart in case of (i)a school

Chairman

Principal

Admin

Teachers

A) (ii) A state government department

Governor

Chief Minister

MP

MLA

4) What steps do we follow to insert an organization chart in the presentation? A) Step-1:-select a slide by clicking new slide option available in the slides group in Home tab. Step-2:-click insert tab and then click the smart art button in the illustrations group. Step-3:-it displays smart art graphic dialog box. Step-4:-click hierarchy in the left panel of the dialog box. Step-5:-then double click the required style. Step-6: click ok.

5) How do you edit the organization chart after inserting it in your presentation? A) Adding text:-to add text, left click the shape first. For editing the text, right click the shape and click Edit text. Adding shape:-click ads shape option in create graphic group of design tab. Deleting a shape:-select the shape first and press delete button. Changing text color:-select font color icon in the font group and choose the required color that you want to give to the typed text in the text boxes.

 Changing shape color:-select shape fill in the drawing group in the home tab. Changing color of the line or connector: select the shape first. Then click the arrow text to the line color on the drawing toolbar and choose the color.

Class: VI MORE ON A POWERPOINT PRESENTATION Chapter: 7 Question and Answers 1) What do you understand by the term animation? A) Animations are special visual effects that can be added to an object on a slide. 2) From what sources do we include music or sound in the slides of our presentation? A) We include music or sound in the slides of our Presentation using flies on your computer, the Internet or Microsoft clip organizer.

3) What steps do we take to include sound and music using sound from the file source? A) Step-1:-click sound from file at the dropdown list. Step-2:-a list of files will come on the screen. Navigate for the desired folder that contains the desired folder that contains the desired file. Step-3:-double click the desired sound clip file. Step-4:-at the message asking how want the sound to start in the slide show? click the automatically button.

4) Write the use of word art application? A) We can insert word art to make the text, typed in the slide, more attractive and effective. 5) What steps do we follow to print the presentation? A) Step-1: specify the slides that you want to print. Step-2:-select the items that you desire to print.

 Step-3:-type or choose the number of copies. Step-4:-use the options for handouts. Step-5:-click ok button.

Class: VI E-MAIL SERVICES ON THE INTERNET Chapter: 9 Question and Answers 1) What is an email? A) An email is an electronic message sent from one computer to another. 2) What are the main advantages of email? A) Speed: - a message sent using email is far quicker than ordinary post. An email message can reach any part of the world in a fraction of a second.

 Content:-the message may have only a few lines of text or several hundred lines. Cost:-no money is needed to send or receive email message through they travel across the world. Receiving messages:-it is not necessary for a person to remain at the computer all the time to get the message. The message is safely stored by the service provider in its account.

3) What are the features of an e-mail program? A) Print a message: - you can get a hard copy of the message using a printer. Reply to a message:-you can send a reply to messages. Forward a message:-the message you receive can be forwarded to someone else. Save a message:-you can save the message receive to read it again later on. Delete a message:-you can delete old and unwanted messages.

4) Name at least two sites which offer e-mail services. A) http://www.hotmail.com http://www.yahoo.com 5) What steps do we follow to open an e-mail account? A) Step-1:-get connected to the internet. Step-2:-open any web browser, say internet explorer. Step-3:-type www.hotmail.com in the address bar and press the enter key. Step-4:-click the sign up button to open a new account. Step-5:-click the corresponding get it button. Step-6:-you will see registration form on the screen. Fill the form and then click I accept button. Step-7:-if all the entries have been filled properly, your account will be opened. 6) Write the difference between Cc and Bcc option while sending mails? A)

 Cc stands for Carbon Copy. We use this option to send the same message to several people at the same time. Bcc stands for Blind carbon copy. We use this option to send the same message to several people at the same time without letting them know that others have also got the same message. 7) What steps do we follow to compose an email account? A) Step-1:-open any web browser then click site name. Step-2:- click the sign in option in the site. Step-3:-enter username and password to enter into account. Step-4:- click the compose option in your account and enter the mail id to whom you want to send. Step-5:-click send option.