Introduction to Tables

(Word 2010)
Introduction
A table is a grid of cells arranged in rows and columns, into which structured information can be placed. This can be numbers or words.

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Inserting a table
Choose Table from the Insert tab.

A quick method of setting table size

Place your mouse pointer on the top left square in the grid of squares. Hold down your left mouse button and drag across the block of cells to indicate how many rows and columns you want. Release the button when you have included as many columns and rows as you want. A table of that size will then appear in your document.

An alternative method
You can choose Insert Table from the list below the block of squares Under Table Size you can set the number of columns and rows you require. Under Autofit behaviour you can set a fixed width for the columns (Auto sets them to the maximum width for the page).

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Typing Information into a Table

Click with your mouse in the cell where you want to start and type the information for that cell. Press the Tab key to move to the cell to the right or the Down arrow key to move to the cell below. Pressing Enter begins a new line in the same cell.

Removing Information From Cells

Select all the cells from which you want to delete information, by holding down your left mouse button and dragging the pointer over them. Press the Delete key.

To Change the Column Width

A quick way to change the column width is to Select the column. Click on the line between this and the adjacent columns and drag it to the required position.

Tools for Modifying a table

The tools you need for modifying a table can be seen in the Table toolbar, which appears when you click on a table.. There are two sets of tools and you can switch from one to the other by clicking on the Design and Layout tabs under Table tools

To Combine Two Cells Into One

Select the cells by holding down your left mouse button and dragging the pointer over them. Click Merge cells, in the Table tools Layout bar.

To Insert Rows into an Existing Table

Click in the row which will be above or below your new row. Select either Rows above or Rows below, as appropriate from the Table Tools Layout bar.

To Insert Columns into an Existing Table

Click in the column to the left or to the right your new column position. Select either Columns to the left or Columns to the right, as appropriate from the Table Tools Layout bar.

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To Delete Rows or Columns

Select all the cells in the columns or rows you want to delete, by holding down your left mouse button and dragging the pointer over them. On the Table tools Layout bar click Delete. Choose either Columns or Rows, Cells or Table as appropriate.

Changing the general appearance (Style) of a Table

Choose one of the styles from the Table Tools Design bar

Changing the Border Style and Shading of Table Cells

Select the cells you wish to change, by holding down your left mouse button and dragging the pointer over them. Click the drop down arrow by either shading or border from the Table Tools Design bar and select the colour or line position and style you want.

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