PDA Guide

PDA Support Contacts 0117 377 3370 (Ask for Phil or Andy) clc3pdasupport@bristol-city.gov.
uk
Copyright Bristol CLCs 2006

PDA User Guide Fujitsu Siemens Pocket LOOX Bristol CLCs (2006) PDA User Guide Fujitsu Siemens Pocket LOOX Bristol CLCs (2006)
Contents Section
Contents 1 Introduction 1.1 About the Device 1.2 PDA Components 1.3 Looking After The PDA 1.4 PDA Features 1.5 Problems (To be Aware of) 2 Getting Started 2.1 Using The Device 2.2 Navigation 2.3 Button/Actions 3 Settings 3.1 Date/Time 3.2 Owner Information 3.3 Password 3.4 Backlight 3.5 Menus 3.6 Battery Levels 3.7 Memory 4 Wireless Connection 4.1 Configuring 4.2 Connection 4.3 Troubleshooting Wireless Problems 5 Backing Up Data 5.1 Using ActiveSync to Backup
PDA Applications (Continued)

Page No.
2 4 5 6 7 7 8 9 11 12 13 13 14 14 15 15 16 17 17 21 23 28 28
Program
Microsoft Reader MSN Messager MyDiary NoteM Notes PAAM PeriodicTable Pictures Pocket Excel Pocket MSN Pocket Word SE_VGA Tasks TCPMP Terminal Services Client Windows Media
Function/Use
E-book Reader Instant Messaging PDA Diary Create notes/recordings Create notes/recordings File Synchronisation Software Periodic Table information Picture viewer Lightweight version of Excel Lightweight version of MSN Lightweight version of Word VGA screen resolution Create & edit tasks View Alternative movie formats Client for Terminal Services Plays audio/visual media files
PDA User Guide Fujitsu Siemens Pocket LOOX Bristol CLCs (2006)
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12 PDA Applications
The PDA will be provided to you with the following programs and applications installed.
Contents Section
5 Backing Up Data (Continued) 5.2 Looxstore 5.3 FSC Backup to SDcard 5.4 USB Memory Stick 6 Beaming Files 7 Bluetooth 8 Camera 8.1 Still Camera 8.2 Video Camera 9 Active Sync 9.1 Installation 9.2 Standard Partnership 9.3 Guest Partnership 10 Resetting Your PDA 11 Re-Imaging Your PDA 12 PDA Application List
Page No.
29 31 33 34 36 41 42 42 43 43 45 47 48 49 50
Program
ActiveSync Adobe Reader 2.0 Album Calc98 Calculator Camera ClearVue Presentation ConnectME2C Contacts File Explorer Find FSC Backup FSC Speedmenu Help Messaging
Function/Use
Connect to PC Read PDF Files View Photos Scientific Calculator Standard Calculator Built In Camera Software Powerpoint Viewer Wireless Connection Software Contacts Book View PDA Files Search PDA Files Backup Selected Files Alternative Menu Software Provides help information E-mail client
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11 Re-Imaging Your PDA 1.1 About the Device

The PDA (Personal Digital Assistant) is a mobile handheld device which provides portable computing and a wide range of applications with instant on accessibility. The PDA features a touch screen interaction, which the user controls by using a pen (stylus). Incorporated into the PDA are a number of communication features, allowing users to communicate & transfer data between other users and computers. The Pocket Loox 720 has specialist features for education such as a built in camera, with still picture and video capture capabilities. Windows Mobile 2003 SE, is provided and comes with mobile versions of Word and Excel, and it provides a platform for numerous other programs, and education specific PDA software. This guide provides a basis of information for students and staff using the Fujitsu Siemens Pocket Loox 720 PDA, running Windows Mobile 2003 SE. If all goes wrong with your PDA, or your PDA losses its charge, reimaging provides a mechanism to setup a fresh installation of all your original programs and settings. However, a re-image will wipe all settings, and all files not saved in the LOOXstore or on the SDcard. To re-image your PDA: 1) Perform a Hard Reset, and when the PDA starts up, insert the Image SD card, to display the screen as shown below. 2) Tap Next, and then Finish, to begin re-imaging. Finally before the process starts you will need to finally tap Yes to the message below
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10 Re-Setting Your PDA

PDAs can suffer from similar problems to standard desktop computers, and if your PDA decides to Freeze up or fails to respond, you will need to perform a reset. There are two forms of reset: Soft Reset Similar to re-booting a desktop computer, this will lose any unsaved work and close all open programs, but still keep all documents. To perform a soft reset: 1. Unscrew the cap from the stylus. 2. Gently push the point into the reset hole Hard Reset Hard re-set will perform a full wipe of the PDA, removing all non-standard programs and all files not in the LOOXstore or on the PDA card. To perform a hard reset: 1. Hold down the power button. 2. Whilst holding, gently push the stylus cap point into the reset hole, and hold for 10 sec.
A
1.2 PDA Box Contents

B
D E
A - 1 Fujitsu Siemens Pocket Loox with Stylus B - 1 Fujitsu Siemens Leather Case C - 1 Fujitsu Siemens Battery D - 1 Fujitsu Siemens USB PDA Cradle E - 1 PDA Power Adapter F - 1 AC Power adapter G - 1 USB-to-PDA cable H- 1 SD Card With PDA Image I - Fujitsu Siemens User Guide & CD Pack (Not Shown)
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9.3 Guest Partnership

When using the PDA, it is important to carry the Power adapter which is used for charging, and the USB cable used for PC-to-PDA communication with you at all times. It is essential that these items are identified as a single unit, and that you are aware that the PDA cannot function without power, and cannot reach its full potential without being used in conjunction with a PC. SD cards containing module content for lessons will also be provided, and again it is essential these are always carried with the PDA. Setting up a guest partnership is just one step, simply select Guest Partnership at the first option box, then click next (as shown below).
1.3 Looking After Your PDA

You PDA is a very useful, but also a potentially delicate piece of kit, so it is important to take care of it. In order to maintain optimum performance of your device, and to ensure maximum battery life, please:

Ensure the PDA is kept in its leather case when not in use. Do not keep your stylus, SD cards or other objects loose inside the leather case. Where possible avoid the use close to any chemicals, abrasives or fluids. Ensure the battery never runs out completely. Regularly backup any work or files from the PDA. Clear the memory of any unused running programs for better performance
PDA User Guide Fujitsu Siemens Pocket LOOX Bristol CLCs (2006) 6
Once connected you can then use the Explore option (shown below) in Microsoft ActiveSync to browse the files on your PDA, also allowing you to move files between devices.
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4) Select which items you wish to synchronise, and then click Next (shown below). Note - ActiveSync provides an ideal opportunity to backup your files, and it is strongly recommended where possible to also choose Files from the list below.
1.4 PDA Features

Windows Mobile 2003 SE Operating System Built in Camera with Flash, 1.3 Megapixels, 1.5x Digital Zoom. Video Recorder Capabilities Voice Recorder Infrared Port Bluetooth Connectivity Wireless Connectivity802.11 WiFi VGA (640x480) 3.6 LCD Storage - 64MB Internal & 30MB LOOXstore
1.5 PDA Problems/Issues

5) If youre running Windows XP firewall, then you will need to unblock the application. To do this, click Unblock when presented with the message shown below: The PDAs main storage medium uses volatile memory, meaning if the battery runs down, all information is lost. This is a major issue for all PDAs and users as all non standard settings, programs and all work will be lost once the battery runs out. The PDA screen although built to accept a lot of use can be susceptible to being broken or cracked, so care must be taken when handling this device.
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9.2 Standard Partnership 2.1 Using The Device

To use your PDA: 1) Press the power button in the top right of the PDA once to turn on. 2) Remove the stylus from the upper rear corner of the device (shown below). To setup a standard partnership: 1) Select Standard Partnership, then click next. 2) Ensure Synchronize with this desktop computer is selected, then click next (as shown below).
To turn off, simply press the power button again. When turned off, the PDAs still run any open programs in a power saving mode, and by turning the PDA back on, it will instantly display the previously displayed image/program. Interactions are controlled by single taps of the stylus to the areas of the touch screen. To display menus, and further options, tap and hold the stylus on the screen for approximately 2 seconds (This is similar to the right click action on a standard computer).
3) If you wish to only setup a standard partnership with one computer, then ensure I want to synchronize with only this computer is selected and click next.
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2.2 Navigation
Microsoft ActiveSync provides two types of partnerships, Standard and Guest. Standard partnership allows you to synchronise your contacts, notes, e-mails and calendar entries with your computer, however this requires Microsoft Outlook to do so (Outlook 2002 is supplied with the PDAs). Guest partnerships allows a basic connection where you can copy files between your computer and PDA. To choose a partnership: 1) Once you have installed ActiveSync, and then connected up you PDA, your computer will prompt you to select a partnership type (as shown below).
Customisable shortcuts to data, e-mail, tasks, etc
The Today Screen The Today screen is the main home screen on a PDA, and is comparable to the desktop used in standard Windows computers. Windows Mobile similarly uses a start bar to launch all its programs, and this is located in the top left corner of the PDA.
Start Button - Access to Programs and settings Shows Connection Status Adjust Volume Clock
Wireless connection switch Shortcut to New documents, notes, etc ActiveSync indicator PDA User Guide Fujitsu Siemens Pocket LOOX Bristol CLCs (2006) Bluetooth switch
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The Start Menu To access the Start Menu, simply tap the Start text or the Windows flag once. The start menu is divided into 3 sections: The upper section contains customisable shortcuts for up to 7 programs. The middle section will display your 4 most regularly used programs The lower section contains permanent links to Programs, Settings, and the Help section.
9 ActiveSync
Microsoft ActiveSync is the software provided to connect your PDA to your home computer. ActiveSync allows you to synchronise and backup any files, work and contacts from your PDA to a PC.
9.1 Installation
To connect your PDA to your Computer: Note- Do Not connect your PDA to your computer before installing ActiveSync 1) Use the supplied CD in your PDA box and insert into your PCs CD drive.
Customisable Shortcuts
2) Run the CD and from the main menu, Click Start Here, then Install ActiveSync, and then follow the on-screen instructions. 3) When prompted, connect the PDA to your computer via the provided USB cable (as shown below)
Most regularly used programs
Permanent links to Programs, Settings and Help
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2) Once the camera is started, a live preview of your image will be shown on the screen. To take a picture or video:
2.3 PDA Buttons & Actions
8.1 Still Camera

To take a still picture, ensure the camera is in photo mode (Bottom Right of the Screen), and click the centre button on the front of the PDA to capture the image shown below).
8.2 Video Camera

To take a video, first ensure the camera is in video mode. To change modes, use the blue arrows (Bottom right of the screen) to toggle between the modes. Use the centre button on the front of the PDA to start and then stop the recording. Centre Button
Camera Settings Change Mode (Video/Photo) Disable/ Enable Flash Photo Album
Settings
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3 Settings
To access the settings menu, go to Start/Settings, this will display the settings menu which is separated into 3 tabs, these are Personal, System and Connections (as shown below).
8 Using The Camera

The Pocket Loox 720 comes with a built-in camera with the facility for taking still pictures and video clips. 1) The camera can be accessed in two ways: A) By going to Start/ Programs, and then tapping on the Camera icon, as shown below. B) Or by using the quick launch button, on the left hand side of the PDA (As shown on the picture below)
Take Picture Tap desired tab to change. Personal controls your interactions with the PDA and allows you to change the colour scheme, menus and similar features from this tab. The system tab controls settings on how your PDA works, and information such as time, memory, power etc. Changes to settings in the Connections tab are not recommended unless you are aware of what you are doing.
Launch Camera
Take Picture
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9) Once a request to connect to another PDA has been made, the receiving PDA will receive a prompt to Accept or Deny this request (as shown below). The receiving PDA will need to click Accept, to allow your PDA to browse their files. Please note you should not accept requests from devices you are not familiar with.
10) Once the request has been accepted, you are then able to browse files on the connected PDA. To retrieve a file, tap and hold the file or folder, then tap Get File from the pop-up menu.
3.1 Date/Time
To change the date and time, go to Start/Settings, tap on the System tab, and then tap on Clocks & Alarms Icon. You can then change the time and date by tapping on the appropriate arrows to the right of the date & time (Shown below).
3.2 Owner Information

To set or change the owner information go to Start/Settings, tap on the Personal tab, and then tap on Owner Information Icon. You may then enter your personal information, to provide easier identification of your PDA.
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3.3 Password
A password can be set to protect your PDA from unauthorised use. To set a password, go to Start/Settings, tap on the System tab, and then tap on Password Icon. Tick the Prompt if device is unused for box, and select a reasonable time period, then choose your password, and tap Ok to complete.
3.4 Backlight
The strength of the backlight will affect the rate of battery usage. To change the backlight, go to Start/Settings, tap on the System tab, and then tap on Backlight Icon. Use the slider to choose the most suitable level of brightness, and tap Ok to complete. 7) Tap the Available Bluetooth device you wish to connect to and then tap Next. Finally tap Finish to complete setup for your Bluetooth Shortcut (shown below). 8) Any Bluetooth shortcuts are displayed in the My Shortcuts area in the Bluetooth Manager. To use a shortcut, tap and hold the shortcut and then tap Connect from the pop-up menu.
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3.5 Battery
5) Return to the Today Screen, tap the Bluetooth icon, and then tap Bluetooth Manager, this will display the screen as shown below 6) Tap New in the bottom left to create a new Bluetooth Shortcut, and then select Browse files on a remote device from the following menu, as shown below. To view how much battery power your PDA has, go to Start/Settings, tap on the System tab, and then tap on Power Icon. The Control tab contains settings which allows you to change the amount of time before the PDA turns off automatically when not in use.
3.6 Menus
To change which programs appear in the first section of the start menu, go to Start/Settings, and select the Menus icon from the Personal tab. You can now un-select programs, and select new programs for your shortcut menu (shown below). There is a limit of 7 program shortcuts allowed.
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3.7 Memory
To view the memory settings for your PDA, go to Start/Settings, tap on the System tab, and then tap on Memory Icon The Main tab displays an overall view of the memory status of the PDA. The slider space will allow you to allocate more space to storage. However this is not advisable as you will slow down all your programs. PDAs operate differently from PCs in that programs don't close automatically, they always run in the background. To close a program, you need to tap the Running Programs tab, select the desired program, and then tap Stop.
3) Tap the Bluetooth Settings option from the menu on the Today Screen, and then the Accessibility Tab. Ensure the options are set as shown below. It is recommended you change the Device Name to your name for identification purposes.
4) Tap the Services tab, then tap the File Transfer option. Ensure at least the Authorization Required option is checked, so no user can access your PDA unknown. Authentication (Passkey) is optional, and would require both PDA users to have knowledge of a 4-digit passkey. Tap Ok to complete.
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7 Transferring A File Using Bluetooth

Bluetooth is a wireless technology which can be used to transfer data or files between devices. Please note Bluetooth will use a lot of battery power, so to ensure good use from a PDA, please turn off Bluetooth when not using it. To Use Bluetooth: 1) By default Bluetooth is turned off, to activate Bluetooth, please tap the Bluetooth icon, and then tap Turn Bluetooth On, as shown below. Bluetooth Connected Bluetooth Not Connected
4 Wireless Connection 4.1 Configuring

Part 1 Configuring the wireless You can connect to your wireless network and the internet by following the steps below. 1) Go to Start/Settings/ Connections and tap on Connections (Shown Below). 2) This opens the screen shown below
2) Tap the Bluetooth Icon on the Today Screen again, to bring up the options as shown below.
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4) The PDAs will then run through a process of: 3) Then tap on the advanced tab to open this screen. 4) Tap on Select Networks and check that it is set as show below. 3) Ensure that the sending and receiving PDA are aligned correctly, as shown below, and no more than 20cm apart. When ready, tap Beam File to commence transferring the file Searching for a PDA Pending File Transfer Transferring File Transfer Complete
This method can support 1 sender to 3-4 receivers, and this is a good file distribution method in a classroom
By Default Received files are stored in My Documents
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6 Beaming A File (Infrared)

Infrared is recommended as the simplest, quickest and most direct method of transferring files between computers. To send (Beam) a file using the infrared port: 1) First navigate to File Explorer, by tapping Start/ Programs, and then tap theFile Explorer icon. (Shown below) 2) Use the Tap and Holdfunction to display the options of the file you wish to send, as shown below). 5) Tap on Ok (Top Right), and next tap the Tasks tab. Then tap "Edit my Proxy Server", as shown below. 6) Ensure the settings are as set as shown below.
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5.4 USB Memory Stick

7) Tap Advance then check the settings and the port number (3128) are set as shown below. Tap Ok to close. 8) Tap Ok and then tap Ok again. Navigate to the "Today" screen, shown below, either by Tapping Start/Today, or by closing any open windows. To Use the USB Memory Stick: Connect the cable to the PC, and the USB memory stick into the USB adapter as shown above. Then navigate to My Device in File Explorer. The memory stick will appear as a Hard Disk. You will then be able to save files, and copy files to it in using the same techniques as using the LOOXstore (see Section 5.3). The cable supplied with the PDA also provides the facility to allow a USB memory stick to be connected directly using the USB adapter (as shown below).
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3) Ensure you tick the boxes of all the data areas you wish to backup. Tap Ok when done, and then tap Store. Finally tap Continue to confirm you wish to backup to the SD Card. The PDA will then take a few minutes to backup you work, at this point you should avoid using other programs on the PDA
Restoring from backup To restore from backup, firstly launch FSCBackup, by going to Start/Programs and then tap on FSCBackup. Tap the Restore tab, select SDMMCard as the storage medium, and then tap Restore. If you wish to only restore part of your files, you can by, tapping the grey box, and just selecting the desired data types to be restored.
4.2 Connection
Part 2 Connecting to the Wireless If all the steps in Part 1 have been followed, then your wireless should be configured correctly. To use the wireless: 9) Tap the wireless icon (bottom right), and then tap "Turn Wireless ON", shown below. When in a wireless area, you will be presented with the option of connecting to a wireless network (or possibly multiple wireless networks). 10) First select which wireless network you wish to connect to:
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5.3 FSC Backup to SD Card

11) Second select whether you wish to connect to: a) The Internet (Use this when connecting through a home or similar personal network), or b) Work (Use this when connecting through a school or Council owned wireless network). 12) Finally Tap Connect, and then you should be connected to the internet. The two arrows, shown below indicate that wireless connectivity has been achieved successfully. FSCBackup is a program with provides an all in one mechanism for backing up all your documents, and compressing them into a single file, also allowing restoring from that file at a later date. To access FSCBackup, go to Start/Programs and tap on the FSCBackup icon. To use FSCBackup: 1) Firstly select the storage medium you wish to backup to. It is recommended you backup to a 512MB SD card. 2) Tick the Data to be backed up box, and then tap the adjacent grey box displaying .
If these arrows are displayed with a cross as shown below, then you are not connected to the wireless.
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Accessing the LOOXstore. Accessing the LOOXstore is best done using File Explorer, go to Start/Programs and then tap File Explorer. From File Explorer, tap the arrow to the right of the folder name (top left of the screen), and then tap My Device (shown bottom left). From the My Device view (shown bottom right), you can now access the LOOXstore area. To transfer files from My Documents, use the tap and hold function, and then select Copy, navigate to the LOOXstore as just explained, then use the tap and hold function, and select Paste.
4.3 Troubleshooting Wireless Problems

There are numerous causes to why a PDA can experience wireless connection problems, which can be down to numerous causes. If suffering problems, please check in the first instance: Is the wireless on the PDA turned on? To Check this, ensure the wireless icon in the bottom right of the Today screen, is activated, as shown below.
Are you in an area covered by wireless? To check this see if a teacher or pupil in the same area can access the Internet successfully. If they too are suffering problems you are most likely in a Wireless blackspot, and would then need to move to an area with wireless coverage. Is the sites Internet working? This will most likely be the case if all of the PDAs, and computers within the site cannot access the internet. If all of the above have been checked thoroughly and the PDA is still failing to connect, then: Check the Internet configuration, and proxy settings.
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To do this, please follow the steps 1-8 in section 5.1, especially ensuring that the PDA has connected using the correct network settings. If all of the above have been checked thoroughly, and the PDA is still failing to connect, then: Check then internet configuration, and proxy settings. To do this, please follow the steps 1-8 in Part 1 of the guide, especially ensuring that the PDA has connected using the correct network settings. To check & then change the network settings in use: A) Go to Start/Settings/ B) This will display the Connections and tap on screen below Network Cards
5.2 Saving to the LOOXstore

The LOOXstore is an area of the PDA (30mb) which can store files permanently, and is not wiped if the PDAs battery runs out. You can put files in the LOOXstore in 2 way saving directly to the LOOXstore, or transferring files to the LOOXstore. To save a file to the LOOXstore: 1) Using Word as an example, once youve created your document, tap Tools then File, and then tap Save Document As (shown below). 2) From the Location option, select LOOXstore, then tap Ok. Your document is now saved in the LOOXstore.
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5 Backing Up Data
It is essential that data on your PDA is backed up regularly to prevent against any risk of losing work. The PDA will lose all of its data if the battery runs down completely, but this shouldnt be a problem if you keep regular backups and ensure the PDA is charged when needed. The PDAs are your responsibility, and therefore it is your important that you ensure your work is backed up. There are a number of different methods to backup and you should ideally adopt a number of these methods as a safeguard. If you dont do this you will lose ALL YOUR WORK! C) Tap the name of the network you are connected to in order to display its settings, as shown below.
5.1 Using ActiveSync

ActiveSync can provide a backup measure in 2 forms. A) Using the Standard Partnership to automatically synchronise your files (please see section 9.2). B) Using a guest partnership and browsing your PDA files from your computer. To do this, connect via the USB (see section 9.1 & 9.3), and on your computer go My Computer, and then Mobile Device (shown right). From here you can browse, and the copy files directly to you computer.
d) Ensure the correct Connects to settings are set. Remember to use: The Internet when connecting to a home, or a similar personal network, or Work connecting through a school or council owned wireless network.
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5) Check the PDA has picked up a valid IP address. To do this: c) Tap the Loox WLAN Wireless Adapter text, to display the further options screen shown below. b) Tap the Network Adapters tab, to display the screen shown below. d) Ensure that Use Serverassigned IP address is selected, and that the IP address is in a valid range (Either starting with a 10. or a 192. address). If not then navigate to the Today Screen, disable, and then re-enable the wireless using the wireless icon, shown below.
a) Go to Start/Settings/ Connections and tap on Network Cards
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PDA Support Contacts 0117 377 3370 (Ask for Phil or Andy) clc3pdasupport@bristol-city.gov.

Copyright Bristol CLCs 2006

PDA Applications (Continued)

11 Re-Imaging Your PDA 1.1 About the Device

10 Re-Setting Your PDA

1.2 PDA Box Contents

9.3 Guest Partnership

1.3 Looking After Your PDA

1.4 PDA Features

1.5 PDA Problems/Issues

9.2 Standard Partnership 2.1 Using The Device

Most regularly used programs

Permanent links to Programs, Settings and Help

2.3 PDA Buttons & Actions

8.1 Still Camera

8.2 Video Camera

8 Using The Camera

3.2 Owner Information

7 Transferring A File Using Bluetooth

4 Wireless Connection 4.1 Configuring

By Default Received files are stored in My Documents

6 Beaming A File (Infrared)

5.4 USB Memory Stick

5.3 FSC Backup to SD Card

4.3 Troubleshooting Wireless Problems

5.2 Saving to the LOOXstore

5.1 Using ActiveSync

a) Go to Start/Settings/ Connections and tap on Network Cards

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