Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

QUEZON CITY CAMPUS Tel no. 428-91-44

On-the-Job Training Portfolio

College of Technology Diploma in Office Management Technology with specialization in General Office Practice
Christine Dianne C. Dacanay TRAINEE

Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

QUEZON CITY CAMPUS Tel no. 428-91-44

A NARRATIVE REPORT ON THE JOB TRAINING UNDERTAKEN AT DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT A Report Submitted to the Faculty of COLLEGE OF TECHNOLOGY Polytechnic University of the Philippines Quezon City Campus

In Partial Fulfillment of the Requirements for the Diploma in Office Management Technology General Office Practice (Practicum I)

CHRISTINE DIANNE C. DACANAY Name of Student June 08, 2013 Date Submitted

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES Vision Clearing the paths while laying new foundations to transform the Polytechnic University of the Philippines into an epistemic community. Mission Reflective of the great emphasis being given by the country's leadership aimed at providing appropriate attention to the alleviation of the plight of the poor, the development of the citizens, and of the national economy to become globally competitive, the University shall commit its academic resources and manpower to achieve its goals through: 1. Provision of undergraduate and graduate education which meet international standards of quality and excellence; 2. Generation and transmission of knowledge in the broad range of disciplines relevant and responsive to the dynamically changing domestic and international environment; 3. Provision of more equitable access to higher education opportunities to deserving and qualified Filipinos; and 4. Optimization, through efficiency and effectiveness, of social, institutional, and individual returns and benefits derived from the utilization of higher education resources. Philosophy As a state university, the Polytechnic University of the Philippines believes that: Education is an instrument for the development of the citizenry and for the enhancement of nation building; Meaningful growth and transformation of the country are best achieved in an atmosphere of brotherhood, peace, freedom, justice and a nationalist-oriented education imbued with the spirit of humanist internationalism. Strategic Objective: 8-Point Agenda: 1. Pursuing Academic Excellence through Disciplinal Integrity. 2. Embedding a Culture of Research 3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions 4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus Development 5. Academic Freedom 6. Institutionalizing Civil Society Engagement and Involved Extension Service Program 7. Assuring Transparency in Fiscal Responsibility 8. Assessing Institutional Processes and Reviewing Critically and Rationally the Organization Shared Values God-Fearing Love for Humanity and Democracy Collegiality Integrity and Credibility Transparency and Accountability Passion for Learning Humanist Internationalism

OJT PORTFOLIO

I. ACKNOWLEDGMENT
I learn a lot from my Experience as an On the Job Trainee of Department of Social Welfare and Development. Im so very Grateful that they expose me so much on what I must regarding the work which suit my course. I actually learned how to sacrifice a lot of things, I hardly have time for anything else even on weekends, Im in the Office. I was working with the same member of staff for t whole day and I believe that I interacted well with here even though I had only worked with her for a short time. Ive noticed that there are still other things that I have to improve one of It is my verbal communication. Though I have Enough confidence yet there are times that Im having a hard time on expressing my self, my thought with others because I dont exactly know how am I going to say it in a way that the listener could easily understand it and get my point .

II. INTRODUCTION The everyday experiences I had in this company are really most treasured. I didn't know how come I was able to adopted the lifestyle in cooperate world. People that I worked with really fun . There so professional I have met a lot of friends. While in the working area I was able to show my respect from high positioned personnel until the lowest one like security guard and utilities. Im very careful creating a good impression with others knowing that Im not using my name but also name of my School and Im really proud of it! If Im going to look back on what I am before I could say that now I am someone that is more competent. I accept critics opinions and consider it as a positive way of giving my self a motivation to become Better.

OJT PORTFOLIO III. COMPANY PROFILE Name of Company: Department of Social Welfare and Development Address : IBP Road Batasan Hills, Quezon City Contact Number: 931-8101 Contact Person: Emmanuel M. Lasac Department/Division/Section: General Service Division Inclusive Dates of Training: April to June Company Vision, Mission, and Values: VISION We envision a society where the poor, vulnerable and disadvantaged are empowered for an improved quality of life. Towards this ends, DSWD will be the worlds standard for the delivery of coordinated social protection for poverty reduction by 2030. MISSION To Develop, implement and coordinate social protection and poverty reduction solutions for and with the poor, vulnerable and disadvantaged. VALUES

Respect for Human Dignity Integrity Service Excellent

OJT PORTFOLIO Pictures of the Company (physical structures)

OJT PORTFOLIO IV. OBSERVATIONS IN THE COMPANY What I have observed at the Department show commitment to the organizations reputation and concern with how ones own action affect it. The strength and challenges of this company is that they motivates people to work jointly toward common goals, support group decision & empowerment. I think the best practice of this company is to show a positive work ethic that adheres to the ethical guidelines set by the government. My over-all observation in Recognizes and takes initiative in finding alternative paths or solutions to problem within scope of job responsibilities. V. PERIODIC REPORTS (daily, weekly, monthly) What we do daily are the following: Files Business Data Correctly Spreadsheet Tasks Bookkeeping Tasks What we do weekly are the following: Applies Recording of financial transactions (include sales, purchases, income & receipt Files Business Data Correctly What we do monthly are the following: Files Business Data Correctly During my whole training in Second week I think the problem/s that I have encountered Im very much gratified for the support and understanding of my superiors especially on times when I committed mistakes more than any learning though in school , learned to be with others to work with people. I learn also listen to my supervisor Ms. Gene even though at times I cant understand his instructions I also learn how to accept criticism and be apologetic for my mistakes.

VI. SUMMARY OF ACTIVITIES (Weekly)

Tasks performed were based on the diary checked and uploaded
Month: April The following tasks were performed: (Weekly) Month: May Week No. 3 Date: 05-06-13 Time In: 08:00 am Time Out: 06:00 pm Hours Spent: 9:50 Date: 05-07-13 Time In: 12:10 pm Time Out: 05:30 pm Hours Spent: 05:40 Date: 05-08-13 Time In: 07:35 am Time Out: 05:40 pm Hours Spent: 9:35 Date: 05-09-13 Time In: 07:50 am Time Out: 06:00 pm Hours Spent: 09:10 Date: 05-10-13 Time In: 7:50 am Time Out: 06:00 pm Hours Spent: 09:10 Date: Week No. 4 Date: 05-13-13 Time In: 09:45 am Time Out: 04:00 pm Hours Spent: 07:10 Date: 05-14-13 Time In: 07:55 am Time Out: 05:15 pm Hours Spent: 08:10 Date: 05-15-13 Time In: 07:30 am Time Out: 05:35 pm Hours Spent: 09:05 Date: 05-16-13 Time In: 07:38 am Time Out: 06:00 pm Hours Spent: 09:38 Date: 05-17-13 Time In: 07:40 am Time Out: 05:30 pm Hours Spent: 08:50 Date: 05-18-13 Time In : 08:55 am Time Out: 05:15 pm Hours Spent: 06:05 Date 05-19-13 Time In : 8:45 am Time out: 03:33 pm Spent Time: 05:33

OJT PORTFOLIO
The following tasks were performed:

Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Basic office skill Time In: Bookkeeping Time Out: Designs & Created Hours Spent: spread sheet Date: Time In: Time Out: Hours Spent: Date: 04-26-13 Time In: 09:00 am Time Out: 05:00 pm Hours Spent: 7 hours Date: Week No. 2 Date: 04-29-13 Time In: 07:44 am Time Out: 06:05 pm Hours Spent: 09:22 Date: 04-30-13 Time In: 07:33 am Time Out: 05:00 pm Hours Spent: 8:25 Date: 05-02-13 Basic office skill Time In: 07:45 am Bookkeeping Time Out: 08:00 pm Designs & Created Hours Spent: 11:45 spread sheet Date: 05-03-13 Time In: 08:00 am Time Out: 06:20 pm Hours Spent: 9:50 Date: Time In: Time Out: Hours Spent: Date:

(Weekly)

Basic office skill Bookkeeping Designs & Created spread sheet

Basic office skill Bookkeeping Designs & Created spread sheet

Total no. of hour: 142.28 hours Signed by the Supervisor: Genevieve Ruceli P. Inigo Date: 06-07-

VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: May Week No. 5 Date: 05-20-13 Time In: 8:00 am Time Out: 05:13 pm Hours Spent: 08:28 Date: 05-21-13 Time In: 07:45 am Time Out: 05:10 pm Hours Spent: 08:25 Date: 05-22-13 Time In: 08:49 am Time Out: 05:05 pm Hours Spent: 07:05 Date: 05-23-13 Time In: 7:38 am Time Out: 05:05 pm Hours Spent: 8:27 Date: 05-24-13 Time In: 07:50 am Time Out: 05:50 pm Hours Spent: 9:00 Date: 05-26-13 Time in: 10:05 am Time Out: 04:45 pm Hours Spent: 5:50 Week No. 6 Date: 05-27-13 Time In: 08:00 am Time Out: 05:00 pm Hours Spent: 8 hours Date: 05-29-13 Time In: 1:00 pm Time Out: 05:35 pm Hours Spent: 04:35 Date: 05-30-13 Time In: 07:55 am Time Out: 05:05 pm Hours Spent: 08:10 Date: 05-31-13 Time In: 08:00 am Time Out: 05:20 pm Hours Spent: 08:20 Date: 06-01-13 Time In: 10:30 am Time Out: 04:00 pm Hours Spent: 05:30 Date: The following tasks were performed: (Weekly) Month: June Week No. 7 Date: 06-03-13 Time In: 08:00 am Time Out: 05:12 pm Hours Spent: 08:12 Date: 06-04-13 Time In: 08:00 am Time Out: 05:25 pm Hours Spent: 08:25 Date: 06-05-13 Time In: 08:30 am Time Out: 05:20 pm Hours Spent: 7:50 Date: 06-06-13 Time In: 09:40 am Time Out: 05:00 pm Hours Spent: 06:20 Date: 06-07-13 Time In: 08:40 am Time Out: 05:30 pm Hours Spent: 7:10 Date: 06-08-13 Time In: 10:40 am Time out: 06:30 pm Spent Time: 7:10 Week No. 8 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

Basic office skill Bookkeeping Designs & Created spread sheet

Basic office skill Bookkeeping Designs & Created spread sheet

Basic office skill Bookkeeping Designs & Created spread sheet

Total no. of hours 125:02 Signed by the Supervisor: Genevieve Ruceli P. Inigo Date: 06-07-13

OJT PORTFOLIO VII. SELF-ASSESSMENT A. Skills and current technology learned/enforced:

10

I actually learn how Growing Up with Technology computers were just tools to get things done.

B. Equipment, tools, testing apparatus handled (softwares used included) I learn how to used a scanner, Xerox machine, type writer, Fax machine and Telephone operator.

C. Strong points versus weak points Takes personal responsibility for outcomes and avoids excuses. Recognizes and takes initiative in finding alternative paths or solutions problems within scope of job responsibility.

10

OJT PORTFOLIO VII. SELF-ASSESSMENT D. Best experiences on the job: I learn thought experience how to Interact and communicate with people knowing how to handle and tackle different issues and still be diplomatic in both action and words is important. It was a fun learning experience. E. Evidence of Background preparation:

11

Faults committed (its causes and suggestion given by the supervisor) Interchange the receiving copy and copy of the recipient (original doc.) Its is understandable since she was not yet familiar then with office processes. Personal relationship (integration with the company, attendance and punctuality, and commitment) Comment from co-worker (at least 3 person) Person 1: She can work w/ minimal Supervision and can easily adopted to new assignments. She is punctual and committed not just to complete her school requirement but also to be a best of help to the Department in her non simple way. Signature over printed name: Emilou P. Miravalles Person 2: She has positive working attitude and can accomplished work with minimal supervision always punctual and willing to learn. Signature over printed name: Hazel A. Dionela Person 3 : She does her job w/a smile. Committed to her Job. Signature over printed name: Nena I. De Veas

11

OJT PORTFOLIO VIII. APPENDICES (please attached) A. Curriculum Vitae

CHRISTINE DIANNE CUSTODIO DACANAY 214 Don Fabian St. Brgy. Commonwealth Quezon City Mobile No. 09464023254 christinediannedacanay@gmail.com OBJECTIVES: To secure a challenging position where I can effectively contribute my skills and knowledge. EDUCATIONAL ATTAINMENT: COLLEGE Polytechnic University of the Philippines Office Management Technology HIGH SCHOOL Commonwealth High School ELEMENTARY Manuel L. Quezon PERSONAL DATA: Date of Birth Place of Birth Age Civil Status Citizen Ship Mothers Name Fathers Name SKILS: Good Interpersonal Skill Computer Literate Good in Communication

12

2008-2012 2002-2008

: : : : : : :

February 28, 1996 Quezon City 17 years Old Single Filipino Gemma C. Dacanay Pablo C. Dacanay

Mastery in Office Procedure Incoming & outgoing calls Filling Human Relation Typing Skill Stenography (Dictation & Transcription)

CHARACTER REFFEENCE: Marivic Talibong Manager Commonwealth Q.C 09173449416 Christine Dianne C.Dacanay Applicant

12

OJT PORTFOLIO VIII. APPENDICES (please attached) B. OJT Endorsement Letter

13

13

OJT PORTFOLIO VIII. APPENDICES (please attached) C. OJT Training Memorandum

14

14

OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

15

15

OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

16

16

OJT PORTFOLIO VIII. APPENDICES (please attached) F. Final Evaluation Sheet

17

17

OJT PORTFOLIO VIII. APPENDICES (please attached) E. Trainees Personal Data

18

18

OJT PORTFOLIO VIII. APPENDICES (please attached) J. Facilities, equipment, Tools handled (pictures)

19

19

OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

20

20

OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)

21

21

OJT PORTFOLIO VIII. APPENDICES (please attached) M. URL of you blog/s Which includes your resume and weekly diaries checked

22

http://christinedacanay7.wordpress.com/

22