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Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES


QUEZON CITY CAMPUS Tel no. 428-91-44

On-the-Job Training Portfolio

College of Technology Diploma in Office Management Technology with specialization in Medical Office Practicum II
SHANNIE B. CHAUDHRY ________________________________________ TRAINEE

Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES


QUEZON CITY CAMPUS Tel no. 428-91-44

A NARRATIVE REPORT ON THE JOB TRAINING UNDERTAKEN AT

Valmores and Valmores Law Offices

A Report Submitted to the Faculty of COLLEGE OF TECHNOLOGY Polytechnic University of the Philippines Quezon City Campus

In Partial Fulfillment of the Requirements for the Diploma in Office Management Technology Medical Office Practicum

Shannie B. Chaudhry _________________________________________ Name of Student June 13, 2013 __________________________________ Date Submitted

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES Vision Clearing the paths while laying new foundations to transform the Polytechnic University of the Philippines into an epistemic community. Mission Reflective of the great emphasis being given by the country's leadership aimed at providing appropriate attention to the alleviation of the plight of the poor, the development of the citizens, and of the national economy to become globally competitive, the University shall commit its academic resources and manpower to achieve its goals through: 1. Provision of undergraduate and graduate education which meet international standards of quality and excellence; 2. Generation and transmission of knowledge in the broad range of disciplines relevant and responsive to the dynamically changing domestic and international environment; 3. Provision of more equitable access to higher education opportunities to deserving and qualified Filipinos; and 4. Optimization, through efficiency and effectiveness, of social, institutional, and individual returns and benefits derived from the utilization of higher education resources. Philosophy As a state university, the Polytechnic University of the Philippines believes that: Education is an instrument for the development of the citizenry and for the enhancement of nation building; Meaningful growth and transformation of the country are best achieved in an atmosphere of brotherhood, peace, freedom, justice and a nationalist-oriented education imbued with the spirit of humanist internationalism. Strategic Objective: 8-Point Agenda: 1. Pursuing Academic Excellence through Disciplinal Integrity. 2. Embedding a Culture of Research 3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions 4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus Development 5. Academic Freedom 6. Institutionalizing Civil Society Engagement and Involved Extension Service Program 7. Assuring Transparency in Fiscal Responsibility 8. Assessing Institutional Processes and Reviewing Critically and Rationally the Organization Shared Values God-Fearing Love for Humanity and Democracy Collegiality Integrity and Credibility Transparency and Accountability Passion for Learning Humanist Internationalism

OJT PORTFOLIO

I. ACKNOWLEDGMENT
Allow me to thank the people first behind the success of being here at Valmores and Valmores Law Offices and for making my OJT a possible one. Fist and foremost to our Almighty God, for giving me strength everyday, for the graces and blessings that helped me to perform my task as a part of my OJT. To our Professor Sheryl Morales for guiding and instructing us for our OJT. Your guidance will help us achieve our aspirations as we go along with our journey in life. To my scholarship sponsor Atty. Romulo Valmores and Commissioner Jose Waldemar Valmores for giving me a chance to explore the real world of our course. I have learned a lot from their company. This time they really made me this OJT as a challenging one. And lastly, to my parents and guardian, my deepest gratitude and appreciation for being with me all through the way from the very beginning for showing your unconditional love and unending support financially, emotionally and spiritually.

I. INTRODUCTION Generally, an internship consist of an exchange of services for experience between the student and an organization. Students can also use an internship to determine if they have an interest in a particular career, create a network of contacts, or gain school credit. Some interns find permanent, paid employment with the organizations with which they interned. This can be a significant benefit to the employer as experienced interns often need little or no training when they begin regular employment. Unlike a trainee program, however, employment at the completion of an internship is not guaranteed.

OJT PORTFOLIO III. COMPANY PROFILE Name of Company: Valmores and Valmore Law Offices Address: Rm. 14, 5th flr., Royal Bay Terrace Bldg., United Nations Avenue cor. A. Mabini Street, Ermita, Manila Contact Number: 5249368 Contact Person: Ms. Elvie Alcomendas Department/Division/Section: Legal Section Inclusive Dates of Training: From April 22 to June 14, 2013

Mission Valmores and Valmores Law Offices committed to providing a wide range of the highest quality legal services for clients across at a reasonable cost and in an atmosphere for professional fulfillment, economic advancement and security for all employees as a law firm, we assist our clients who are mostly Filipino overseas seafarer and/or their families in their claims for disability and death benefits against abusive and indifferent employers. We are committed to the highest ethical standards. We act with professionalism and civility in all our endeavors. We exceed our clients expectations for quality and service. We share our talents with the communities we serve and organizations we support. We are an equal opportunity employer dedicated to maintaining a divers work force. Vision This firm is founded by a common faith in God and his goodness, and the faith of its members in one another to pursue a practice of law that is Christ-centered and perpetually inspaired by what is true, just and fair. Believing that it is enabled by the wisdom, experience and integrity of its members and staff, the firm endeavors to render services with utmost dedication, and competence, thus affirming, for God and country, its modest contribution to reainin the nobility of the law profession and the respect it deserves.

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Pictures of the Company (physical structures)

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OJT PORTFOLIO IV. OBSERVATIONS IN THE COMPANY What I have observed at Valmores and Valmores Law Office is that they have cooperation with each other, they are friendly, kind, good and they are not selfish. They have a unity, they help each other and they are very hardworking employees. The strength and challenges of this company is that they have a unity and at the same time they have faith to our Almighty God. Sometimes they encountered challenges in there company, the clients that are brain washed by the other company or competitors. I think the best practice of this company is to socialize and entertain with others such us the clients and new clients coming in there office/ company. My over-all observation in there company (Valmores and Valmores Law Office) is they are very joyful and happy even if there are many papers to prepare and to pass to the supreme court, post office and many more. V. PERIODIC REPORTS (daily, weekly, monthly) What we do daily are the following: Filing the folders of clients and answering calls Photocopying any documents needed for the clients Encoding the special power of Atty. What we do weekly are the following: Fax some documents Arranging the annexes and photocopying it and passing it at the supreme court. What we do monthly are the following: Analyzing the position paper for the annexes to be well arranged. During my whole training in Valmores and Valmores Law Office, I think the problem/s that I have encountered at there company are when some clients had changed their mindset because of the companys competitors.

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VI. SUMMARY OF ACTIVITIES (Weekly)

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Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: April Week No. 1 Date: 22 Time In: 8:00 Time Out: 5:00 Hours Spent: 9hrs Date: 24 Time In: 7:49 Time Out: 5:43 Hours Spent: 9hrs,54mins Date: 25 Time In: 9:08 Time Out: 5:40 Hours Spent: 8hrs,22mins Date: 26 Time In: 10:05 Time Out: 5:06 Hours Spent: 7hrs,1min Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: 29 Time In: 7:17 Time Out: 5:00 Hours Spent: 9hrs,43mins Date: 30 Time In: 8:31 Time Out: 5:05 Hours Spent: 8,34mins Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: May Week No. 2 Date: 2 Time In: 8:09 Time Out: 5:00 Hours Spent: 8hrs,51mins Date: 3 Time In: 11:15 Time Out: 5:22 Hours Spent: 6hrs,4mins Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 3 Date: 6 Time In: 7:15 Time Out: 5:25 Hours Spent: 10hrs,10mins Date: 7 Time In: 9:43 Time Out: 5:41 Hours Spent: 7hrs,58mins Date: 8 Time In: 8:09 Time Out: 5:11 Hours Spent: 9hrs,2mins Date: 9 Time In: 8:14 Time Out: 5:19 Hours Spent: 9hrs,5mins Date: 10 Time In: 12:52 Time Out: 5:57 Hours Spent: 5,5mins Date: The following tasks were performed: (Weekly)

Total no. of hours

109hrs,3mins

Signed by the Supervisor:__________________________Date:


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VI. SUMMARY OF ACTIVITIES (Weekly)

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Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: May Week No. 4 Date: 15 Time In: 9:37 Time Out: 5:09 Hours Spent: 7hrs,32mins Date: 16 Time In: 9:27 Time Out: 3:20 Hours Spent: 5hrs,53mins Date: 17 Time In: 8:52 Time Out: 5:13 Hours Spent: 8hrs,21mins Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 5 Date: 20 Time In: 7:25 Time Out: 5:13 Hours Spent: 9hrs,58mins Date: 21 Time In: 7:42 Time Out: 5:11 Hours Spent: 9hrs,29mins Date: 22 Time In: 8:01 Time Out: 5:13 Hours Spent: 8hrs,12mins Date: 23 Time In: 7:46 Time Out: 5:12 Hours Spent: 9hrs,26mins Date: 24 Time In: 7:40 Time Out: 4:38 Hours Spent: 9hrs,58mins Date: The following tasks were performed: (Weekly) Month: May Week No. 6 Date: 27 Time In: 7:41 Time Out: 5:22 Hours Spent: 9hrs,4mins Date: 28 Time In: 7:47 Time Out: 5:13 Hours Spent: 9hrs,26mins Date: 29 Time In: 7:50 Time Out: 5:46 Hours Spent: 9hrs,56mins Date: 30 Time In: 7:56 Time Out: 5:17 Hours Spent: 8hrs,21mins Date: 31 Time In: 7:47 Time Out: 5:16 Hours Spent: 9hrs,29mins Date: The following tasks were performed: (Weekly)

Total no. of hours 115hrs,8mins Signed by the Supervisor:__________________________Date:


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VI. SUMMARY OF ACTIVITIES (Weekly)

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Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: June Week No. 7 Date: 3 Time In: 8:17 Time Out: 5:00 Hours Spent: 8hrs,43mins Date: 4 Time In: 8:07 Time Out: 5:29 Hours Spent: 9hrs,23mins Date: 5 Time In: 7:57 Time Out: 6:09 Hours Spent: 10hrs,12mins Date: 6 Time In: 9:07 Time Out: 5:00 Hours Spent: 7hrs,5mins Date: 7 Time In: 11:00 Time Out: 5:00 Hours Spent: 6hrs Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were The following tasks were Month: _________________ performed: performed: (Weekly) Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: (Weekly)

Total no. of hours 41hrs,4mins Signed by the Supervisor:__________________________Date:


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OJT PORTFOLIO VII. SELF-ASSESSMENT A. Skills and current technology learned/enforced: I learned how to analyze the position paper and I also learned how to arrange the annexes. B. Equipment, tools, testing apparatus handled (software used included) - Xerox Machine - Fax Machine - Blood Pressure Kit - Computer -Telephone C. Strong points versus weak points Strong Points - Approachable, - Can easily socialize with others - Follows Instructions Weak Points - Punctuality - Confidence

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OJT PORTFOLIO VII. SELF-ASSESSMENT D. Best experiences on the job: My best experience in my OJT is all what I'm doing because Ive enjoy doing it, no worries, no doubts, I do it with joy and happiness.. :) E. Evidence of Background preparation: Faults committed (its causes and suggestion given by the supervisor) - Punctuality Personal relationship (integration with the company, attendance and punctuality, and commitment) Comment from co-worker (at least 3 person) Person 1: Shannie is extremely dependable with regards to her attendance and regularly exhibits punctuality. She has the ability to effectively communicate and she always display positive attitude when working towards her work or job. Dr. Rolly Adina Signature over printed name: _____________________________________ Person 2: Nice to be with and easy to approach. Ms. Joan F. Balatero Signature over printed name: _____________________________________ Person 3 : Ms. Shannie Chaudhry in the duration of her OJT in this law firm has shown satisfactory performance of all the tasks give to her. She has excellent attendance and demonstrates willingness and ability to expand her knowledge through research on areas related to her course. She has the potential for higher level of works then she was exposed to do in our office. Mr. Reynaldo M. Magnaye Signature over printed name: _____________________________________

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OJT PORTFOLIO VIII. APPENDICES (please attached) A. Curriculum Vitae

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Shannie B. Chaudhry
City Add: 195 Don Fabian St. Brgy. Commonwealth Quezon City Contact No.: 427-30-75 / 09184894250 E-mail: shanniegirl08@yahoo.com

OBJECTIVE

To obtain a position in your company that will challenge and strengthen my education, skills and ability.
SKILLS

Computer skills such as Microsoft Word, Excel, PowerPoint, Adobe Photoshop, Adobe Flash, how to assemble the system unit, and other computer applications.
SEMINARS ATTENDED...

Career Success Begins Now Software Freedom Day 2011


PERSONAL INFORMATION

August 31, 2011 Polytechnic University of the Philippines September 17, 2011 Polytechnic University of the Philippines

Age Civil Status Gender Birth date Birth place Religion Nationality

: : : : : : :

18 Single Female September 30, 1994 Pasay City Roman Catholic Filipino

EDUCATIONAL BACKGROUND Tertiary:

Polytechnic University of the Philippines


Diploma in Office Management Technology Don Fabian St. Brgy. Commonwealth Quezon City 2011 Present

Secondary:

Commonwealth High School


Ecol St. Brgy. Commonwealth Quezon City 2007 - 2011

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OJT PORTFOLIO
CHARACTER REFERENCES

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Ma. Nelia B. Ignacio Michelle B. Boleo Nieves B. Caranza

09266464431 09276654654 09202503560

I hereby certify that the above information is true and correct to the best of my knowledge and belief.

Shannie B. Chaudhry Applicant

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OJT PORTFOLIO VIII. APPENDICES (please attached) B. OJT Endorsement Letter

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OJT PORTFOLIO VIII. APPENDICES (please attached) C. OJT Training Memorandum

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) F. Final Evaluation Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) E. Trainees Personal Data

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OJT PORTFOLIO VIII. APPENDICES (please attached) G. Copy Certificate of Completion

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OJT PORTFOLIO VIII. APPENDICES (please attached) J. Facilities, equipment, Tools handled (pictures)

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Computer

Telephone

Blood Pressure Kit

sXerox Machine

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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

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OJT PORTFOLIO VIII. APPENDICES (please attached) M. URL of you blog/s Which includes your resume and weekly diaries checked

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