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Replies: 7 - Pages: 1 - Last Post: Nov 29, 2008 3:42 PM Last Post By: Joseph Kiran Ku...

Shivani Singh
Posts: 6 Registered: 11/27/08 Forum Points: 0

Export Customisation Hi Guys,

Posted: Nov 27, 2008 10:25 AM

I need to configure the export scenario. Can any one please help me with the customisation required. Also if any one can tell me the sites whjich would give me an overview about the documentation involved in export Re: Export Customisation
Posted: Nov 27, 2008 11:48 AM in response to: Shivani Singh

yanamadala venk...
Posts: 355 Registered: 7/3/08 Forum Points: 430

Hi, find the doc, or link http://www.scmexpertonline.com/downloads/Kees%20Intrastat%20download%201-23-07.d

1customizing settings Intrastat This document describes the customizing required for the Intrastat reporting. Intrastat is the reporting on goods movements between member states of the European Union (EU). A gen description of Intrastat was given in FICO Export issue As of SAP R/3 release 4.6, you can use checklist tools that help you to configure the system Periodic Declarations such as Intrastat.

Periodic Foreign Trade/Customs Sales/distribution Menu path: Logistics Wizard D Export Settings Periodic Declarations Declarations T-code: WZFT02 Periodic Foreign Trade/Customs Sales/distribution Menu path: Logistics WZFT01 Receipt / Settings Periodic Declarations Declarations Import T-code: WZFT01 1.1 Wizard Dispatch / Export

Figure 1: customizing check list

1.1.1 ID number Maintain the ID numbers of the company codes relevant for customs declarations. Select the company code and go to the detail view and choose Additional specifications. "ID number" is a general term. For the Netherlands and other countries, this ID number equ VAT registration number. OBY6 maintain fill in the Intrastat ID.Company Code Global Data On this screen you can also fill in country specific Intrastat fields Figure 2: Additional information for a company code.

1.1.2 Region of origin Maintain the regional codes prescribed by the authorities. The regional codes are either the the destination of the goods. VE70 Maintain Fiscal Regional Codes

Figure 3 Fiscal Regional Codes Be aware that geographical regions are not the same as the fiscal regions. In Figure 3 Fisca Regional Codes, the codes 01 up to 09 are used as regional codes. They are linked to the f regional codes 1, 2 and 3. The geographical regions are to be maintained with transaction OVK2.

1.1.3 Special unit of measure In this step, you can maintain the Special units of measure for commodity codes. You have to enter the special unit of measure according to the specifications in the index of for the Foreign Trade statistics (for each item, you have to enter the amount of the unit of m determined in the index of goods, for example, number of units). OVE1 Commodity code / Import code number for foreign trade Use this table to fill in the commodity codes that are used by a company. The code is comp digits. The system automatically copies the entry from the material master record to the pur documents (purchase order, shipping notification) and sales documents (delivery, billing do at item level. You can change the proposed entry manually.

Figure 4: example of commodity code

1.1.4 Business transaction type proposal Here, you can maintain the default settings for business transactions used in SD document However, first we must define the business transaction types for a specific country. OVE4 Foreign Trade: Business Transaction Type A business transaction type is a standard term and classifies the type of business transactio carried out. Figure 5 shows examples of business transaction types (codes) for Germany. The types are provided by the tax authorities and can differ per year Figure 5 Examples of Default Business Transaction Types OVE5 Proposal for Business Transaction Type Export In this table you can enter the default values per combination of sales area / item category.

Figure 6: Example of default transaction types for a Belgian sales area with two distribution channels.

In the example above the German company has a sales organization 1000 with 3 distributio channels 10, 12 and A2. If you create a sales order for distribution channel 10, using sales item category TAN (normal sales), this will be reported by Intrastat as a purchase/sale (bus transaction type 11). If you use item category KLN (Free of charge item) this will be reported Intrastat as Article on Approval/Sample (business transaction type 12). The values in the table are default values and can be changed during the sales order proce

1.1.5 Export/import procedure The export/import procedure is used in purchasing documents. OVE6 Foreign Trade: Procedure A check can be carried out during SD and MM document processing as well as during the processing of the relevant master data or default objects in MM and SD. For some countries dummy procedure can be used. Or this field can be set to not required in the incompletion lo An example of a setting for Germany: Cty Procedure Description Name Export Import DE 43000 Import.w/o prec.regul. Germany E An error will be produced if the procedure is used for an import.

OVE7 Proposal for Procedure in Export In this table you can enter the default values per combination of sales area / Export-Import G item category.

Note 1: The export procedure is no longer required, unless the authority expressively requires this. not the case, only one entry (dummy) is needed since the incompletion procedure in SAP w require that an export procedure is filled in.

Note 2: Import/export group is also often not required by the authority. It is a field that is used in the master that allows you to differentiate between materials and their assignment to a particula procedure. Also in this case, a dummy entry is needed.

1.1.6 Control These settings control which fields will be checked for incompleteness when you create per declarations and according to which criteria the system will aggregate the data. VEB1 Declaration to authorities: Control / incompleteness The settings in this table are standard SAP, based on legal regulations per country. If you w make changes, first check that this is legally allowed.

Figure 7 Control settings for Italy For example: you want the system to aggregate those data records that have the same bus transaction code (to save space). Select the business transaction code field as aggregatio criterion.

1.1.7 Currency Translation Maintain the Exchange rates used to convert document currency amounts into declaration c Here, you can maintain the customs rates prescribed by the customs officials (customs rate INTRASTAT). OB08 Currency exchange rates Obviously this table is already active and is used for determining exchange rates between currencies. 1.1.8 Geography

A route specifies the path a delivery item takes from the delivering plant to the customer. Th system needs a route to determine important customs data such as the mode of transport, t offices of exit in deliveries and billing documents.

Alternatively you can define your own default objects for the Foreign Trade header data. Th then determines the mode of transport at the border, the domestic mode of transport and th of entry from either the vendor master (for imports) or the route (for exports). If alternative e values are defined for your system, you can change the route manually in the document.

0VTC Route definition (relevant only for dispatches)

The system automatically copies this mode of transport into the foreign trade header data if is assigned to the delivery or billing document. You assign the Transport.route to the delivery on header level Or you can make your own proposal for the foreign trade header data. Choose VI95 Proposal FT Header Data Figure 8: example of own proposal object

1.1.9 Transportation connection point This step is only relevant for dispatches and must only be carried out if you work with routes can omit this step if you have maintained your own default objects (via VI95). A mode of transport can be a general address, a trans-shipment center, a border with a cus office, or a reference to a location defined in the master data (shipping point, plant, custome vendor). You can select a transportation connection point as the border crossing point as part of the which, in turn, is part of the route. The system automatically transfers the office of exit enter transportation point to the foreign trade header data only if the point is marked as the borde crossing point and the address for the point is maintained (especially the Country field). 0VTD Transportation connection point

1.1.10 Special rule Maintain the Special rules for country / region in this step. Depending on their association with a particular economic area, countries/regions can be in or excluded or declared with a different country key.

Figure 9 Special rules for Germany Reunion (country code RE) is not a EU member state, but part of the French Commonwealt Goods movements to and from Reunion, however, must be declared in the German INTRA a goods movement to/from France. Similarly, the exclusion can be used for intra-European Union trade purposes. VEB2 Special Rules

1.1.11 Inclusion/Exclusion In this step, you can maintain exclusion and inclusion indicators. For example, if you want to a certain transaction (document) from the Intrastat declaration, set the exclusion indicator in Foreign Trade data of the document.

You can also assign defined exclusion indicators to certain item categories (export billing do item types). The system interprets this indicator during the selection of the documents for th relevant declarations. If you do not set the indicator for an item type, the system does not se items of this type. VI30 Exclusion/Inclusion Indicators VE80 Assign to item categories (billing) VI63 Assign to item categories (delivery)

1.1.12 Copying control In this step, maintain the Copy control. The most important criterion is the determination of F Trade data. There are three characteristics: Reference Foreign Trade data (value initial) Copy Foreign Trade data ( = A ) Redetermine Foreign Trade data ( = B ). For the sales document -> billing document copying control, you have to enter a B (redeterm Foreign Trade data) in any case. This is standard SD customizing. billing docs) VTFA (sales docs VTFF billing docs)(billing docs billing docs) VTFL (delivery

1.1.13 Complete When all steps as described are carried out, all prerequisites of Foreign Trade are met, so t can carry out the periodic declarations. However, this is only possible after you have ensure the master data and document data are maintained correctly. Also some additional settings intercompany purchases are required.

1.2 Wizard Receipt / Import For the receipt / import side is also a wizard functionality available which we will use to chec necessary Foreign Trade settings.

Figure 10: customizing check list imports 1.2.1 ID number See 1.1.1 1.2.2 Destination region Maintain the destination region characteristic for your goods using the official region codes prescribed by the authorities. See 1.1.2 1.2.3 Special unit of measure See 1.1.3 1.2.4 Business transaction type proposal Maintain the Business transaction type defaults for the MM documents. See also 1.1.4. OVE4 Foreign Trade: Business Transaction Type OMG5 Default Business Transaction Type, Import Per country, you can make defaults for each combination of: purchasing document category (F = Purchase Order),

Purchasing document type (NB = standard PO) and Item category (determines the field selection and whether any additional data screens are in addition it determines whether a goods receipt or invoice receipt is to follow)

1.2.5 Import procedure Maintain the import procedure. This is the same transaction as export procedure. OVE6 Foreign Trade: Procedure VI70 Data Proposals for Stock Transport Order In this table you can enter default values for customs office, mode of transport at border and export/import procedure for each supplying receiving plant combination. Should you want exclude business transactions between plants (stock transports), this is the table to make th appropriate settings. 1.2.6 Control

See 1.1.6 1.2.7 Currency Translation See 1.1.7 1.2.8 Special rule See 1.1.10 1.2.9 Inclusion/Exclusion See 1.1.11 You can also assign defined exclusion indicators to certain item categories (export billing do item types). The system interprets this indicator during the selection of the documents for th relevant declarations. If you do not set the indicator for an item type, the system does not se items of this type. VE80 Assign to item categories 1.3 Other customizing settings

Function Menupath Explanation Control of foreign trade purchasing screens Sales and Control foreign trade data in MM an documents Foreign Trade distribution Import screens in purchasing document Here you whether the foreign trade screens should be, filled. Copy control foreign trade at sales Sales and maintain copying control for billing billing documents billing dis delivery note to billing document Determines whether foreign trade documents segments o invoice should equal those of the delivery, or if these have to be determined again. ForeignIncompletion check. Sales and distribution Set incompletion and data summariza Declarations to authorities Trade Already mentioned this in Error! Reference source not fo

Exclusion Declaration to authorities Foreign Trade indicator Sales and distribution Def exclusion indicator Using this indicator, you canexclusion indicator exclude certain purcha sales orders from the selection. Inco Terms Sales Billing Customers Business partners Master data and distribution Incoterms Only used to calculate the statistical value. Onlydocument of importance when Extrastat. Preference code Sales and Define pref. Code Code Specific data for import Foreign Trad distribution used in the foreign trade item segment and reported for Extrastat imports only Other points of attention: A control report exists in order to check completeness of data: RVEXKOLI

Online retention period of Intrastat data should be 3 months. Deliveries to EU customers that do not have a VAT registration number are not allowed to on the declaration. These cases can be excluded using so called exclusion indicators. You can exclude documents by setting the indicator 01 on item level or on header level in ForTrade/Customs tab:

1.3.1 Additional details plant (OX10) For some countries the region is required in the plant master data. The region of the plant is the destination region for purchase order items.

1.3.2 Conversion of import/export mode of transportation (VI46) Intercompany sales invoices dont have a purchase order on the incoming side. Therefore s codes on the purchasing side have to be converted from the codes on the sales side. One o is the mode of transportation. The conversion is one-to-one, so every entry has been marke default conversion. Example of the conversion table: Ctry MoT DstC MoT Name Description. Default BE 3 DE 3 Belgium Truck X BE 3 FR 3 Belgium Truck X BE 3 IT 3 Belgium Truck X BE 3 NL 3 Belgium Truck X DE 3 BE 3 Germany Truck X DE 3 FR 3 Germany Truck X DE 3 IT 3 Germany Truck X DE 3 NL 3 Germany Truck X FR 3 BE 3 France Truck X

1.3.3 Conversion of import/export business transaction types (VI47) Intercompany sales invoices dont have a purchase order on the incoming side. Therefore s codes on the purchasing side have to be converted from the codes on the sales side. One o is the business transaction type. The conversion is one-to-one, so every entry has been ma the default conversion.

Example of the conversion table for business transaction types: Ctry TrTy DstC TrTy Name Description Default BE 1 DE 11 Belgium purchase/sale X BE 1 FR 11 Belgium purchase/sale X BE 1 IT 1 Belgium purchase/sale X BE 1 NL 1 Belgium purchase/sale X BE 2 DE 21 Belgium Returning of goods X BE 2 FR 21 Belgium Returning of goods X BE 2 IT 2 Belgium Returning of goods X BE 2 NL 2 Belgium Returning of goods X BE 9 DE 91 Belgium Stock transfer X 1.3.4 Conversion of import/export procedures (VI50) Intercompany sales invoices dont have a purchase order on the incoming side. Therefore s codes on the purchasing side have to be converted from the codes on the sales side. One o is the import/export procedures. Example of the conversion table for import/export procedures: Ctry Procedure DstC Procedure Name Description Default BE 001 DE 43000 Belgium BE 001 (required entry)

BE 1000 DE 43000 Belgium Definitieve uitvoer X FR 001 DE 43000 France FR 001 X NL 001 DE 43000 Netherlands NL 001 NL 1000 DE 43000 Netherlands Definitieve uitvoer X 1.3.5 Material groups for import/export (Menu path in the Implementation Guide: Sales and distribution -> Foreign trade -> Product foreign trade -> Define material groups for import/export) The material groups allow you to differentiate between materials and their assignment to a export procedure. Best regards, venkataswamy.y Dwarkesh Thakkar
Posts: 578 Registered: 5/10/08 Forum Points: 736

Re: Export Customisation

Posted: Nov 27, 2008 11:49 AM in response to: Shivani Singh

Hi Shivani Please check the follwoing two links http://www.indianindustry.com/trade-information/documents-required.html http://www.indiandata.com/trade_policy/export_procedures.html o o o o o Thx.

You have to extend material and customer in the export distribution channe Define seprate series group and excise group for export Define seprate no. rage for export order Use tax code which is having ZERO % vat and cst because no sales tax in export You have to create ARE 1 doc for clearing the good for export.

Shivani Singh
Posts: 6 Registered: 11/27/08 Forum Points: 0

Re: Export Customisation

Posted: Nov 27, 2008 12:04 PM in response to: yanamadala venk...

Thanks Venky...But i am lil bit confused as in do i need the intrastat as in my case the desti country is not a part of the European Union. Its Ethopia whicj I guess is in Africa....

Also incase if the client wants to export the product to a different country in the future , then customizations change or we have some general customizations and then some country sp customizations....... Appreciate your quick help.

Shivani Singh
Posts: 6 Registered: 11/27/08 Forum Points: 0

Re: Export Customisation

Posted: Nov 27, 2008 12:04 PM in response to: Dwarkesh Thakkar

Hi Dwarkesh, can you please telle me the details of the customisations required

Dwarkesh Thakkar
Posts: 578 Registered: 5/10/08 Forum Points: 736

Re: Export Customisation

Posted: Nov 27, 2008 12:31 PM in response to: Dwarkesh Thakkar

Hi Define seprate order type for export thr tcode VOV8 Define no range tcode VN0(ZERO)1 Mmain UTXJ with tax code having zero % of LST and CST thr. VK11 Check the taxcodde in FTXA / FTXP Excise group and series group u can maintian in J1IT -- Global Settings Thx.

Lakshmipathi
Posts: 9,639 Registered: 8/9/07 Forum Points: 17,942

Re: Export Customisation

Posted: Nov 28, 2008 3:30 PM in response to: Shivani Singh

Dear Shivani Some of the basic requirements which you should consider for export scenario are Customer tax classification in customer master will be zero Material tax classification in material master will be as like for domestic sales Both customer and material code should have been maintained in J1ID Create a new tax code in FTXP with output tax value as zero % Maintain the tax code in VK11 / UTXJ No tax condition types (VAT / CST) in pricing procedure Excise condition types should be statistical Create a separate series group for exports Have excise invoice number range for exports in SNUM for Object J_1IEXCEXP

thanks G. Lakshmipathi Joseph Kiran Ku...

Posts: 9 Registered: 11/13/08 Forum Points: 16

Re: Export Customisation

Posted: Nov 29, 2008 3:42 PM in response to: Shivani Singh

Hi Shivani,

In addition to what Lakshmipathi had suggested you may consider the usage of AR document which is last step of export process ( India) ( J1IA101) and choose an ap number range. If you have deemed exports you can use ARE3 document on the lin ARE1 document. Also consider setting up custom office definition and modes of tra that would help in filling out foreign trade data in the Commercial Invoice header. Ho helps Regards Joseph

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