Advanced Word Processing Final Exam Study Guide

Completion Complete each statement. 1. In a main document, codes called _________________________ mark where variable information will be inserted. 2. A(n) _________________________ source is a document that contains information that will be inserted into the main document. 3. Inserting information from a data source into a main document produces a final document called a(n) _________________________ document. 4. During a merge, the merge fields instruct Word to retrieve information from the _________________________ source. 5. The _________________________ row is the first row of the data source table. 6. The information below the header row in the data source is called _________________________. 7. Each row of data in the data source table makes up a complete _________________________. 8. To open the Mail Merge task pane, click the _________________________ tab, click the Start Mail Merge button in the Start Mail Merge group, and then click Step by Step Mail Merge Wizard. 9. When selecting a main document, one option is to use the document currently displayed in the _________________________ window. 10. When selecting a main document, one option is to start a new document from a pre-installed mail merge _________________________. 11. Creating a data source involves two steps: deciding which fields to include in the _________________________, and entering address information. 12. When you create a data source, the file is saved as a Microsoft Office _________________________ Lists file. 13. When you create a new data source from within the Mail Merge task pane, Word provides a number of _________________________ fields, such as First Name, Last Name, and Company. 14. A(n) _________________________ field in Word tells Word to provide the current date each time the document is opened. 15. If you see {TIME \@"MMMM d,yyyy"} instead of the date, your system is set to display _________________________ codes.

16. The item marked 4 in the accompanying figure is a(n) _________________________. 17. To open the Merge to New Document dialog box, click _________________________ in the Mail Merge task pane. 18. To _________________________ means to rearrange a list or a document in alphabetical, numerical, or chronological order. 19. A(n) _________________________ is a dotted line that extends from the last letter of text on the left margin to the beginning of text aligned at a tab stop. 20. A(n) _________________________ character is used to divide text into individual pieces of data before it is converted into a table. 21. If you make formatting changes, they are listed in the margin in oblong boxes known as ____________________. 22. In Word, the strikeout lines, colored text, and vertical margin lines in documents are known as revision ____________________. 23. When you place the mouse pointer over a deleted comment in a merged document, a(n) ____________________ appears with the name of the person who made the change. 24. The name of the person in the ScreenTip that displays when you position the mouse pointer over a comment is specified in the ____________________ text box on the Popular tab of the Word Options dialog box. 25. You can combine, or ____________________, two copies of a document into one final document in Microsoft Word.

26. The item marked 3 in the accompanying figure is the ____________________ button.

27. The item shown in the accompanying figure is the ____________________ Pane. 28. In OLE, the program into which an object is integrated is called the ____________________ program. 29. In OLE, the file into which you insert the object is called the ____________________ file. 30. OLE stands for ____________________. 31. A(n) ____________________ is an item such as a graphic, WordArt, chart, or section of text that you can modify and move from one document to another. 32. ____________________ is a technique that allows you to insert a copy of an existing object into a destination document. 33. ____________________ is similar to embedding, except that the object inserted into the destination file maintains a two-way connection between the source file and the destination file. 34. In embedding, the ____________________ file is unaffected by any editing in the destination document. 35. An Excel worksheet is arranged in rows and columns, just like a Word ____________________. 36. In Excel, the intersection between a row and column is called a(n) ____________________. 37. When you make a document available ____________________, others can read it on the computer screen rather than on a printed page. 38. You can create a(n) ____________________ folder in order to reduce the size of a file. 39. The process of making a Web page available to others via a Web server is called ____________________ the Web page. 40. The HTML codes in a document are also known as tags, or ____________________. 41. A document ____________________ is a blueprint for the text, graphics, and format of a document.

42. When you ____________________ a file, like the image in the accompanying figure, you remove certain unnecessary parts of the file. 43. ____________________ are shapes that contain text and have a line attached to them so that you can point to something in the document. 44. A(n) ____________________ is an object that contains text. 45. A(n) ____________________ is a graphic that appears behind or in front of existing text on the pages of a document. 46. A Smart ____________________ appears as a dotted purple underline in a document. 47. ____________________ are frequently used items such as text, graphics, and formatting that you can insert into your documents quickly and efficiently. 48. ____________________ are building blocks that you create. 49. ____________________ checks for letter transposition (adn to and) and a sentence that begins with a lowercase letter, for example. 50. ____________________ contain text pulled from the document, and provide relief from unbroken text. 51. ____________________ are text boxes that contain additional, related information that is not contained in the main document. 52. The identifying information about a file that is saved along with it is known as the files ____________________. 53. A(n) ____________________ is a special code that instructs Word to insert information, such as the current date, into a document. 54. Braces are also called ____________________ brackets or curly brackets. 55. A(n) ____________________ is a word or phrase that specifies what the field should do, such as display a prompt.

56. A(n) ____________________ is a command that turns on or off certain features of a field. 57. The ____________________ field inserts the current date and time or specified parts of the date and time in the format you select. 58. You use a(n) ____________________ field to insert the content of a specific bookmark. 59. The ____________________ is a pattern of abbreviations and punctuation that follows the switch code \@ and specifies the content and format of the date and time. 60. The purpose of a(n) ____________________ field is to provide prompts to the user to add certain information to update a field. 61. The people who will use a form in their daily work are referred to as the ____________________. 62. An on-screen ____________________ is a Word template that places where the user enters information at a computer. 63. ____________________ in a form are areas that can contain only the type of information that you specify. 64. A ____________________ content control holds a list of choices from which the user can pick, and allows the user to type alternate text if none of the choices is correct 65. Even when hidden, the ____________________ still define a table's structure. 66. When you ____________________ cells, you divide one cell into two or more cells. 67. You can split cells vertically to increase the number of ____________________ in a row. 68. Reverse type is also called ____________________ type or surprinted type. 69. There are no ____________________ that calculate a value but you can use a legacy text form field and specify that it is a Calculation type. 70. When you choose the numeric picture that formats input as ____________________, Word displays it with a dollar sign and usually with a decimal and two digits to the right of the decimal. 71. The type of information that a field will accept is the input ____________________. 72. The Save button is on the ____________________ toolbar. 73. To send a fax from your computer without having to print first and then send the paper through a fax machine, you need to have either a fax modem or subscribe to a(n) ____________________ fax service. 74. A(n) ____________________ picture is a pattern of digits and symbols. 75. A(n)____________________ is a mathematical statement that calculates a value. 76. The formula button is in the ____________________ group on the Layout tab.

77. A(n) ____________________ is a relationship between variables; basically, its a shorthand way of writing a formula. 78. A(n) ____________________ is a value that a function needs in order to calculate its result. 79. The check box ____________________ is an example of a legacy form field. 80. Most formulas include at least one ____________________, which is a symbol for a number that can change. 81. A list of words and phrases accompanied by the page numbers on which they appear in a printed document is called a(n)____________________. 82. A master document is a long document divided into several smaller, individual files, called ____________________. 83. You can create a master document by converting an existing document into a master document and converting its parts into ____________________. 84. Dividing one document into two subdocument files is known as ____________________ the subdocument.

85. In the figure above, the text below the name of the woman is called a(n) ____________________. 86. Word refers to any kind of illustration, like the picture of the woman in the figure above as a(n) ____________________. 87. In the figure above, to create the text below the name of the woman you use the ____________________ dialog box. 88. In the figure above, to force the text to shift to the right of the picture, you select the picture, and then click the ____________________ button in the Arrange group. 89. In the figure above, to add a frame to the picture, you select the picture, and then click a style from the ____________________ group on the Ribbon. 90. In the figure above, if you added or deleted pictures from the same document, the caption number beneath the woman would ____________________ automatically. 91. Microsoft ____________________ is a program you can use with Word and other Office applications to create line charts, bar graphs, area charts, pie charts, and other types of charts.

92. To access the pane shown in the figure above, click the____________________ button. 93. A(n) ____________________ is a notation within a document that points the reader to another figure, table, or section. 94. The____________________ of a document includes the table of contents. 95. If you do not have Excel, you can use Microsoft ____________________ with Word to create charts for your Word document. 96. The Cross-reference button is in the ____________________ group. 97. A type of restriction that prevents users from making any changes is known as____________________ only. 98. When you attach your ____________________ signature to a Word document, you confirm that you are the owner, author, or reviewer, and certify that the document is unaltered and that the information in the document is correct. 99. A(n) ____________________ reference is a field code that inserts text formatted with a particular style at the location of the field code. 100. The words and phrases contained in an index are called ____________________.

Advanced Word Processing Final Exam Study Guide Answer Section

COMPLETION 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: WD 262 WD 262 WD 263 WD 263 WD 263 WD 263 WD 263 WD 264 WD 265 WD 265 WD 267 WD 267 WD 268 WD 276 WD 277 WD 281 WD 283 WD 288 WD 297 WD 299 WD 316 WD 316 WD 316 WD 316 WD 324 WD 326 WD 328 WD 333 WD 333 WD 333 WD 333 WD 333 WD 334 WD 336 WD 337 WD 337 WD 346 WD 347 WD 347 WD 358 WD 378 WD 382 WD 383 WD 383 45. 46. 47. 48. 49. 50. 51. 52. 53. 54. 55. 56. 57. 58. 59. 60. 61. 62. 63. 64. 65. 66. 67. 68. 69. 70. 71. 72. 73. 74. 75. 76. 77. 78. 79. 80. 81. 82. 83. 84. 85. 86. 87. 88. 89. 90. REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: WD 394 WD 395 WD 396 WD 397 WD 402 WD 408 WD 408 WD 410 WD 413 WD 414 WD 414 WD 414 WD 414 WD 414 WD 416 WD 418 WD 456 WD 456 WD 456 WD 479 WD 475 WD 462 WD 462 WD 473 WD 505 WD 506 WD 506 WD 509 WD 513 WD 503 WD 502 WD 502 WD 503 WD 503 WD 497 WD 503 WD 579 WD 530 WD 530 WD 536 WD 549 WD 547 WD 549 WD 551 WD 548 WD 548 91. 92. 93. 94. 95. 96. 97. 98. 99. 100. REF: REF: REF: REF: REF: REF: REF: REF: REF: REF: WD 552 WD 559 WD 556 WD 529 WD 552 WD 556 WD 558 WD 597 WD 577 WD 579