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25
Keys
to Write
Better
and Faster
From Scratch
Teppei Suzuki, Ph.D.
ScientificWritingGuide.com
Copyright © 2009 by Teppei Suzuki, Ph.D.
All rights reserved. No part of this publication may be reproduced or
transmitted in any form or by any means, electronic or mechanical, including
photocopying, recording, or by any information storage or retrieval system,
without permission in writing from the publisher.
Published by:
Teppei Suzuki, Ph.D.
Fuchu, Tokyo
Japan
www.ScientificWritingGuide.com
Table of Contents
Part I: How to Develop Basic Habits as a Writer............................ 1
1. Use Dictionaries............................................................................................................ 2
2. Use Thesauruses........................................................................................................... 2
3. Use The Chicago Manual of Style............................................................................... 2
4. Read Regularly.............................................................................................................. 3
5. Watch Words.................................................................................................................. 3
6. Develop a Good Ear...................................................................................................... 3
7. Read Books on Writing................................................................................................. 4
Bonus Tip:
5 Steps to Write an Abstract of a Scientific Paper....................... 14
More Information.............................................................................. 16
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Teppei Suzuki, Ph.D.
1
Part
How to Develop Basic
Habits as a Writer
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25 Keys to Write Better and Faster From Scratch Teppei Suzuki, Ph.D.
1. Use Dictionaries
Keep dictionaries at hand and use them on a regular basis. This is a simple
yet powerful way to improve your writing. When you wonder what a
word really means, you consult a dictionary. Make it a habit to do so. Even
if you already know the word, you probably learn something new. Using
dictionaries will help you to clarify your thinking processes and to choose
the right word. Here are dictionaries I would recommend:
• Cambridge Advanced Learner’s Dictionary
• Merriam-Webster's Collegiate Dictionary
• Macmillan English Dictionary for Advanced Learners of American English
2. Use Thesauruses
Thesauruses may increase your vocabulary, but that is not the point I want
to emphasize here. A reason why you use a thesaurus is that you can find
As Gaius short and familiar words. Don’t try to find words that you don’t normally
Julius Caesar encounter. Don’t try to impress others by using unfamiliar words. Unfamiliar
words are powerless; short, familiar words powerful. As Gaius Julius Caesar
said, “Avoid said, “Avoid an unusual and unfamiliar word just as you would a reef.”
an unusual
and Another reason is that you can reduce phrases or words you unconsciously
overuse. This is especially true of transition phrases. We tend to use the same
unfamiliar transition phrase over and over. By using a thesaurus, you may replace in
word just as addition by also, besides, additionally, furthermore, further, or what is more. You
may replace on the other hand by nonetheless, but, although, yet, or, however,
you would depending on the context.
a reef.”
3. Use The Chicago Manual of Style
Many books, textbooks, teachers, writers, and professors may talk about
grammatical rules a hundred times in a hundred way; but the only thing I
can trust in this area is The Chicago Manual of Style, which is known as “the
indispensable reference for all work with words.” You can use this manual
the same way you use a dictionary. The Chicago doesn’t lie. It gives you
detailed guidelines and rules that are based on logic and convention.
4. Read Regularly
Yes, you have to read in order to write. The more you read, the faster you are
able to write. Read many articles in your niche or field to learn current topics,
their specific language, and what your audience is interested in.
Also read a lot of materials that have nothing to do with your field. Read
financial reports, business news, magazines, sales letters, poems, and so
on. You may learn how newspapers convey information concisely. You may
learn how a financial report describes precise numbers. You may learn how
magazines feature current trends. You may learn how a copywriter grabs
readers’ attention and persuade them. By doing this, you can also stay touch
with changes in the language. Remember, language is constantly changing.
5. Watch Words
Your good spelling comes from your ability to visualize English words
in your mental mind. If you try to memorize the spelling of a word by
associating it with the pronunciation, you may misspell. If you know words
you often misspell, pick up these words, store them in flash cards. Watch
them from time to time, and try to visualize them in you metal mind.
The writer’s writer Gary Provost said, “It’s not a matter of remembering rules
you were given in high schools. It is, quite simply, a matter of music.” In other
words, developing a good ear reduces grammatical mistakes. If you are not a
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25 Keys to Write Better and Faster From Scratch Teppei Suzuki, Ph.D.
native speaker, you have to develop a good ear more consciously. By listening
to audio books, you can develop the rhythm that native speakers have.
1) 100 Ways to Improve Your Writing by Gary Provost. If you like this Report,
you’ll probably like this book. One day I stumbled upon this book at a
local bookstore in Tokyo and picked up this book. It grabbed my attention.
Within 24 hours, it changed my writing style. This is my favorite. And in all
honesty I think the book is far more useful and practical than The Elements
of Style. Fortunately, it just costs 7 cents per writing tip. His book Make Your
Words Work is also useful for both fiction and nonfiction.
2
Part
How to Prepare
and Get Started
T hey say, “You have to take actions!” or “Just write!” OK, that might be true.
But do you know how to get started in your writing project? Do you know
exactly what to do next? Actually, what I found is that getting started is not
simply about jumping in and writing about something, although doing writing
“Take notes exercises is important. In Part II, I give you a step-by-step plan to get started.
no matter
8. Clarify the Reason Why You Write
how crazy
Do you know what motivates you most? The first step to getting started is
or odd to get there in your mind first. In other words, clarify your intention: image
an idea it, think about it, and visualize it. As Albert Einstein said, “Imagination is
more important than knowledge.” Whenever you lose enthusiasm or feel
seems to be.” unmotivated, go back to this place.
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25 Keys to Write Better and Faster From Scratch Teppei Suzuki, Ph.D.
Why is this important? The reason is this: by doing writing exercises, you
naturally view yourself as a person who writes. That makes you a writer. Here are
3 steps to do writing exercises:
• Step 1: Write down whatever comes to your mind. Let words come
to your mind and let words out of your head. While you are writing,
don’t worry about making mistakes.
• Step 2: Don’t edit while you are writing. Keep writing even if you
“But neglect don’t like some wording or phrases.
this little • Step 3: Keep writing for a certain amount of time (15 minutes, or
voice (or 33 minutes, or 50 minutes). Save what you have written and don’t
throw away anything.
your ego)
and keep You are done. If you keep doing writing exercises for a couple of months or less,
writing.” you will get your first draft.
Remember, when you are doing writing exercises, a little voice inside you may
say: “What will they think?” or “What will they say?” But neglect this little
voice (or your ego) and keep writing. In the beginning, your writing should be
exclusively yours. Remember what E. B. White said: “The whole duty of a writer
is to please and satisfy himself, and the true writer always plays to an audience
of one.”
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25 Keys to Write Better and Faster From Scratch Teppei Suzuki, Ph.D.
3
Part
How to Write More
In Less Time
D o you want to write more in less time? Maybe you think writing faster is a
special talent. Well, I used to think that way. But there is a proven strategy
to write faster and be more productive. In Part III, I want to share 6 ways to
be more productive in writing.
One way to avoid this situation is to juggle multiple projects in a day. In other
words, switch back and forth between tasks. If you are tired of writing one
topic, then switch to another project. Bob Bly says, “Arrange your daily schedule
“How so you switch off from one assignment to another at least once or twice each
ambitious day. Variety, as the saying goes, is indeed the spice of life.”
should you
be? What if 15. Set Ambitious Goals
“Most people do not set their sights high enough,” says a productive copywriter
you could Bob Bly in his book 101 Ways to Make Every Second Count. “Do not use the
use Albert average workers as a role model for productivity.” I really agree with him. Here
Einstein as a is why: have you ever known people who accomplished 100% of their goals?
The answer is probably no. The idea is that, since we accomplish our goals less
role model?” than 100%, if you set more ambitious goals, we end up with accomplishing
more.
How ambitious should you be? What if you could use Albert Einstein as a role
model? The physicist has published at least 4 seminal papers in 1905 at age 26,
including a paper on special relativity. Maybe you can use his accomplishments
as a role model for productivity. Crazy? But you never know. You may end up
with accomplishing a couple of major goals in just one year. But unless you
don’t have that kind of ambitious intension, you will never think about it and
therefore you cannot achieve it.
Another example: did you know Isaac Asimov wrote 515 books and Georges
Simenon wrote about 450+ books? If you set an ambitious goal such as
publishing 300 books, I may end up with publishing 5 books or even 50 books.
That would be great. On the other hand, if you set a seemingly doable goal such
as publishing a book, you may end up with publishing no book. The difference
here is that the former is ambitious and exciting, while the latter is just what
most people have in mind. Bob Bly believes that in order to be productive, you
need to set ambitious goals. There is nothing wrong with being ambitious. So
have many goals.
If you manage information overload and reduce unproductive time, you can
create more productive time and therefore write faster. It’s a simple formula.
So, it is a good idea for you to delegate some noncrucial tasks to someone so that
you can create more productive hours. You can start small. Just spend a little bit
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25 Keys to Write Better and Faster From Scratch Teppei Suzuki, Ph.D.
of your money to save a little bit of your time. For example, have someone run
errands for you, wash your cars, mow your lawn, and so on. Pay extra money
any time you can to save any amount of time.
A best-selling author Robert Ringer is right when he says, “If you’ve got
something good going, shut up!” “The nice thing is that the more you succeed,
the more reason you have to feel secure, which should result in your having
less of an urge to talk about your plans and more of a desire to produce results.”
Robert Ringer thinks that the best way to write faster is to create large blocks of
uninterrupted time (at least four hours) for high-level concentration every single
day.
The solution? Use short, familiar words. This strategy saves time and energy
and therefore increases your productivity. When you use familiar words, you
don’t need a dictionary most of the time; hence, you can concentrate on your
writing more easily.
Bob Bly says that the reason why Isaac Asimov and Georges Simenon
were prolific was that they used short, familiar words and avoided long,
unfamiliar words. As I mentioned, Isaac Asimov wrote 515 books; Georges
Simenon, about 450 books or more.
4
Part
How to Make
Your Paragraphs Flow
me and I
think they An effective way to do this is to pick up your topic sentences, outline them,
and see how your writing is organized. If you are like me, you will have to
will work reorganize the structure of your writing. That’s fine. Then, to create natural
for you.” transitions between paragraphs, you can use transition phrases such as,
“However,” “On the other hand,” “Another reason is,” “In addition to,” “To
understand this,” “For instance,” and so on. You can also use bridge words as
I will mention later.
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25 Keys to Write Better and Faster From Scratch Teppei Suzuki, Ph.D.
it is a good idea to cross it off. By the same token, if you find any paragraph that
is not directly linked to your main points, you can eliminate that paragraph
completely. In other words, don’t include it in the first place.
However, this doesn’t mean you have to use topic sentences all the time. If you
break a long paragraph into two or three ones, they might not have a topic
“The sad sentence. Shorter paragraphs may have no topic sentence; longer paragraph may
have two topic sentences. But in general, you include one topic sentence in a
thing is that paragraph, while you may break this rule occasionally.
monotonous
writing is 23. Use Short Paragraphs
boring. Even It is a good idea to use short paragraphs occasionally. Why? Because it gives
your reader a short break. Ongoing long paragraphs tend to be overwhelming
in academic and boring. On the other hand, people are pleased to read a short paragraph if
writing, you it is concisely packed. Also, effective use of short paragraphs creates rhythm in
your writing. And that’s a good thing.
need variety.”
24. Vary sentence lengths.
Varying sentence lengths is good because it creates rhythm. The sad thing
is that monotonous writing is boring. Even in academic writing, you need
variety. Variety. You use short sentences. Most of the time, you can use medium
sentences. But sometimes you can use a long, carefully crafted sentence to
grab reader’s attention, let them concentrate on the subject, and create a magic
moment – a moment when, even if they know they just read black ink on a
piece of white paper, they forget about it and cannot help but keep reading.
So create rhythm.
Here is an example:
The last sentence of one paragraph ends with “…Together, these changes
strengthen the synaptic connections the neurons.” Then, the first sentence of
the next sentence starts with “If glutamate produces a strong enough response
or excitation in a neuron, the nerve impulse can pass along to the next neuron
and the next…” See? Using a bridge word neuron gives a natural transition here.
So next time you write, spend a little time in considering whether or not you
can use a bridge word in your writing.
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25 Keys to Write Better and Faster From Scratch Teppei Suzuki, Ph.D.
Bonus Tip:
5 Steps to Write an Abstract
of a Scientific Paper
H
ave you ever struggled with writing the Abstract of your paper? I have
read dozens of books on scientific writing and academic writing; but I
could not find a simple solution to this task. Through many mistakes and
failures, I have got to the point where I can summarize 5 steps to do this
intimidating task, i.e., writing the Abstract of your paper. This task will be
easier if you follow these 5 steps.
“… here’s the But before I mention, here’s the most important rule: Write the main body
first. Then, and only then, write the Abstract. “I should mention that some
most experienced writers prepare their title and Abstract after the paper is written,
important even though by placement these elements come first,” says Robert A. Day, the
author of How to Write and Publish a Scientific Paper. And that’s true. OK. Let us
rule: look at these 5 steps.
Write the
main body Step 1: Write why you have done it
first.” Write motivation or background of your work. In other words, write the
reason why you have done it. If you find it difficult to write motivation or
background, then go back and ask yourself, why have I done this research?
Is it because your research is an urgent issue? Is it because it will have a high
impact on a specific field? Is it because it is a long-sought topic in the history of
science? You get the idea. You have done it for some reason. When you write
motivation or background, it is acceptable to try to reach as wide audience as
possible. Remember, if your audience reads the first sentence and then lose their
interests, they may not read any further.
At the same time, please keep in mind what Quintus Horatius Flaccus, a Roman
poet, said: Brevis esse laboro, Obscurus fio. Which means, if you try hard to be
succinct, you merely become obscure. Be careful about that.
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25 Keys to Write Better and Faster From Scratch Teppei Suzuki, Ph.D.
More Information