To, M/s. BPCL ESTIMATE MUMBAI . India - 400038. Ph:,Fax:.

Vendor Code:300648

REQUEST FOR QUOTATION

Collective RFQ Number/ Purchase Group 1000187656 / N36- E&C PROJECT PROC Contact person/Telephone SHINDE AA/Fax : Email:shindeaa@bharatpetroleum.in Our ref.: Quotation Due Date/Time:26.06.2013/10:00:00

RFQ No/Date: 6000649954 / 05.06.2013

Material/Services required at: M/s. BHARAT PETROLEUM CORPN. LTD MUMBAI REFINERY MAHUL, MUMBAI - 400074 India _______________________________________________________________________ Procurement of Relays for GT 1/2 ---------------------------------------------------------------Your offer can be sent by courier / post or hand delivered. In case of hand delivery, tenders shall be deposited in P&CS tender box installed at Refinery Main Gate, Mahul or in the tender box installed at P&CS department at second floor in South Block , Admin Building of Refinery. Tenders shall not be handed over to any person or deposited at any other place. Your offer should reach us on or before 10.00 am on the due date. Please mention your unit value both in words and figures. Kindly offer. ensure to state name and designation of the authority signing the

For any clarifications please contact: Our Address for Correspondence: A.A.SHINDE, OFFICER(P&CS) P & CS Department Bharat Petroleum Corporation Ltd. Refining Division, Mahul, Mumbai - 400 074 Direct No: +91 22 2553 3290 Fax: 0091-22-2554 1718 / 2554 5978 EMAIL ID: shindeaa@bharatpetroleum.in Please provide the following details in your quotation: Contact person, Telephone / Fax No.& E-Mail ID. For any technical clarification please contact : Mr. Amit Salunkhe Sr. officer (Elect) E & C Department Bharat Petroleum Corporation Ltd. Refining Division, Mahul, Mumbai - 400 074 Direct No. +91 22 25524208 Email : salunkheamits@bharatpetroleum.in
Page 1 of 10 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.

RFQ Number :6000649954 To:M/s. BPCL ESTIMATE MUMBAI

Date : 05.06.2013 - 400038 India (300648)

----------------------------------------------------------BIDDING TYPE: You mentioned below: are requested to give your offer in "TWO BID SYSTEM" as

Envelope-1 : Your quotation should be comprised of unpriced bids (the unpriced bid should be in duplicate) in a sealed envelope super-scribing with appropriate captions i.e. "UN-PRICED BID" alongwith the Collective RFQ No, RFQ No, date, due date, Envelope-2 : Your quotation should be comprised of priced bid in a sealed envelope super-scribing with appropriate captions i.e. "PRICED BID" along with the Collective RFQ No, RFQ No, date, due date. The price and unpriced bids alongwith appropriate captions mentioned above shall be identical in all aspects except that the priced bid alone should contain the price/s. Both envelopes shall be put in one sealed envelope super-scribing with appropriate captions i.e. "SHINDE AA- N36" th the Item description, Collective RFQ No, RFQ No, date, due date OR paste the tear off portion on envelope containing our offer. You may also put rubber stamp of your organization on the envelope so as to partly cover the address sticker. All other terms and conditions appearing on our invitation to tend shall apply. Validity of your offer should be 120 days from the date of your offer. --------------------------------------------------------------You are invited to witness the bid opening on the same day of the due date at 13.30 HRS. at P&CS Conference Room, 2nd Floor, South Block Admin. Building. Only one authorised representative will be allowed to attend the bid opening. You are requested to inform the name of the person attending the bid opening in advance so that the welcome slip for entry of the person inside Admin Bldg is prepared in time. _______________________________________________________________________ Item Material Qty Unit Unit Basic Rate Description Delivery date (in Figures) _______________________________________________________________________ 00010 20.25.11.998.9 2 set. GT PROTECTION RELAYS 30.09.2013 GT PROTECTION RELAYS LOCTION: CPP

_________________________________________________________________
SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF NUMERICAL PROTECTION RELAYS FOR GT#1 AND GT#2 AS PER ATTACHED SCOPE OF WORK AND SPECIFICATIONS & ENCLOSED RELAY PANEL DRAWINGS. Vendor to give catalogue of offered relays alongwith the offer. Vendor to give reference of similar jobs executed at other refineries/ power plants etc. Vendor to refer drawings of existing relay panels sent with RFQ before quoting fot the job

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For Bharat Petroleum Corporation Ltd.

RFQ Number :6000649954 To:M/s. BPCL ESTIMATE MUMBAI Item Material

Date : 05.06.2013 - 400038 India (300648) Qty Unit Unit Basic Rate

Description Delivery date (in Figures) _______________________________________________________________________ VENDOR TO NOTE THAT ONLY. Unit Basic Rate (In Words) Excise Duty % Excise tariff no./Chapter id Packing & Forwarding Charges Freight Charges KINDLY QUOTE YOUE RATES IN THE ATTACHED PRICE SCHEDULE : ____________________________________________________ : ________ % VAT% : _________ % : ______________ : ________ % per unit OR : ________ % per unit OR ____________ (INR) per unit ____________ (INR) per unit ____________ (INR) per unit CST% : ___________ %

Third party Inspection charges : ________ % per unit OR Octroi Charges(If applicable) : ________ %

Other charges (if any )

: Please specify separately

_______________________________________________________________________
Grand Total (inclusive of all taxes, duties/charges etc) In figure: In Words :

_______________________________________________________________________

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RFQ Number :6000649954 To:M/s. BPCL ESTIMATE MUMBAI

Date : 05.06.2013 - 400038 India (300648)

TERMS & CONDITIONS _______________________________________________________________________ 1.Pricing types YOUR PRICES SHOULD BE GIVEN BOTH IN FIGURES AND WORDS. 1) Your offer shall be firm in all aspect till complete execution of the order, non acceptance of firm prices shall liable your offer for rejection. 2) Your prices should be door delivery basis. Basic material cost, packing & forwarding charges, duties, taxes, freight shall be clearly indicated in your quotation. If vendor does not quote prices for delivery up to BPCL warehouse (freight & octroi), the same shall be loaded suitably or maximum freight charges quoted by the bidder for price evaluation. 3) Octroi: We shall reimburse the Octroi charges as per prevailing rate against the original octroi receipt alongwith B-form. 4) Any statutory variation in the present rate of taxes and duties shall be to BPCL account up to CDD. Beyond CDD, any increase shall be borne by the seller, whereas any decrease shall be passed on to the owner. 5) If EXCISE is applicable,Please ensure to indicate no/Chapter ID No. under which the goods are being cleared. the Excise tariff

6) PLEASE CONFIRM TO ALL OUR POINTS IN 'TERMS & CONDITIONS' OR ELSE WE WILL PRESUME THAT ALL OUR TERMS & CONDITIONS MENTIONED IN THIS TENDER ARE ACCEPTABLE TO YOU. 7) No advance payment is permitted as per BPCL conditions. accepting payment as per BPCL terms are solely rejected. Suppliers not

8) If vendor has not accepted PBG or LD clause as per RFQ, the same shall be loaded for price evaluation. 9) Delay in receiving Invoices or failure of delay or failure in providing copies of dispatch documents/original MTC/ etc and any demurrage or wharfage or any loss resulting thereby shall be borne by the vendor. 10) Price evaluation will be done on total landed cost including all taxes, duties, freight less cenvat credit/input tax credit available.

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For Bharat Petroleum Corporation Ltd.

RFQ Number :6000649954 To:M/s. BPCL ESTIMATE MUMBAI

Date : 05.06.2013 - 400038 India (300648)

2.Deadlines DELIVERY PERIOD Supply: Entire material shall be delivered within 12 (Twelve) weeks from the date of issue of Letter Of Intent (LOI)/Purchase order(PO) whichever is earlier on FOT BPCL site basis. The above material is to be delivered to our Refinery Warehouse at Mahul, Chembur, Mumbai 400 074. Date of BPCL gate entry shall be considered as date of delivery. Testing Installation and Commissioning: Execituion time for the subject job shall be 1 week for each generator (i.e. total 2 weeks) after clearance is given by BPCL to start the job. Bidders shall comply with the delivery period as mentioned above. Delivery is the essence of contract. BPCL reserve the right to accept or reject offer with delivery quoted longer than the required delivery period. 3.Terms of payment Supply:80% payment within 30 days on receipt and acceptance of material of material at site and against submission of Performance bank guarantee of 10% of total order value. 20% within 30 days after successfull commissioning. Service Portion:100% within 30 days after Installation and Successfull Commissioning and certification by Engineer In-Charge. You shall submit Performance Bank Guarantee [As per BPCL Format only] for 10% of order value for a period of 18 months from the date of despatch or 12 months from the date of commissioning whichever is earlier, with claim period of 6 Months beyond expiry of guarantee period. "All invoices shall be addressed to Secretary to DGM - P&CS only; in case an invoice is addressed to anybody also, the Vendor / Contractor alone is responsible for any delay in the processing of such invoices." No advance payment is permitted as per BPCL conditions. accepting payment as per BPCL terms are solely rejected. Suppliers not

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For Bharat Petroleum Corporation Ltd.

RFQ Number :6000649954 To:M/s. BPCL ESTIMATE MUMBAI

Date : 05.06.2013 - 400038 India (300648)

4.Penalty for breach of contract Contractual delivery date for dispatches F.O.R. destination/F.O.R. Site, the date of delivery shall be the date on which the goods/material are delivered to nearest destination railhead or owner's warehouse at site. The time and date of delivery of stores/material/ equipment as stipulated in the order shall be deemed to be the essence of the contract. In case of delay in execution of the order beyond the date of delivery as stipulated in the order or any extensions sanctioned, BPCL may at its option: 1. Accept delayed delivery at prices reduced by a sum equivalent to half percent (0.5%) of the basic value of any goods not delivered for every week of delay or part thereof, limited to a maximum of 5% of the total basic order value. LR date will be considered as delivery completion date for calculation of price reduction in the case of ex-works contract. Date of receipt of materials at BPCL premises shall be considered for calculation of price reduction for F.O.R. destination contract. 2. Cancel the order in part or full and purchase such cancelled quantities from elsewhere on account and at the risk and cost of the vendor, without prejudice to its right under (1) above in respect of goods delivered.

5.Guarantees Materials shall be guaranteed against manufacturing defects, materials, workmanship and design for a period of 12 months from the date of commissioning or 18 months from the date of dispatch whichever is earlier.

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For Bharat Petroleum Corporation Ltd.

RFQ Number :6000649954 To:M/s. BPCL ESTIMATE MUMBAI

Date : 05.06.2013 - 400038 India (300648)

6.Contract riders (clauses) 1. The bidder is requested to adhere to technical specifications as well as commercial terms. Deviation : You are requested to have all your queries clarified before bidding. However, if you still have deviations from our RFQ and the attachments (specifications / scope of work), please indicate deviations in your offer under a separate title 'DEVIATIONS' giving reference to RFQ clause no. Deviations appearing under clause 'DEVIATIONS' shall be considered while evaluating the offer. In case your offer does not contain a separate title "DEVIATIONS", it will be considered that you are accepting all the clauses and specification in toto.

2. Your offer should be valid for a period of 120 days from the bid due date. 3. Your quotation must be Firm, inclusive of all packing & forwarding charges, taxes, duties, levies, transportation upto BPCL Warehouse. However, basic material cost, packing & forwarding charges, duties, taxes, transportation charges shall be indicated in the quotation. Vendor shall indicate the Excise tariff no. under which the goods are being cleared. 4) A) Party shall be bound to supply the material according to the specifications given by BPCL. In the event of the party failing to supply, BPCL shall be at liberty to make the purchases from the market at the rates available in the market at that particular time in respect of those items at the risk and expenses of the party. The amount if any spent in excess of the contract rates as also the expenditure of transport, labour & packing materials incurred in respect of such Purchases will be debited to Party account and shall be liable to reimburse the same to BPCL. B) Supply of the material shall be effected at the premises of BPCL (Refinery) Mahul, As specified by the Company. In case the party supply is rejected and not replaced within stipulated time, BPCL shall be at liberty to purchase or procure the same from other sources at the risk and cost of the party. 5) It is the sole discretion of BPCl to increase/decrease the tendered quantity/items and to award all or some of the quantities/items tendered while placing Purchase order. 6) Certificates : All supplies shall carry a certificate declaring that "Material supplied is exactly as per BPCL requirement". should accompany the supplies when required. Without this your material may not be accepted at our warehouse. 7) Packing : The material shall be packed in accordance with the rule, in weatherproof, shipment worthy, eco-friendly packing and labeled, indicating clearly the description of the item, hazardous nature if any, precaution and care to be taken.
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RFQ Number :6000649954 To:M/s. BPCL ESTIMATE MUMBAI 8) If not bidding, within due date.

Date : 05.06.2013 - 400038 India (300648)

please return enquiry documents alongwith Regret letter

9) BPCL reserves the right to give purchase preference to Public enterprises as admissible under existing policy of Govt. of India. 10) For further details/Clarification Officer Procurement on 2553 3290. if any, You may please contact our

11) Your quotation should indicate all charges for delivery up to BPCL Main Warehouse, Refinery Site, Mahul, Mumbai -400 074, and exact incidence of applicable duty, Tax and other charges etc. 12) Preferably indicate only one price for all components except duties. taxes and

13) Excise duty and octroi shall be paid as per Invoices, Bidder shall indicate exact percentage in their offer which will be considered in evaluation. 14) Any change in excise duty and taxes during execution of be considered against original documentary proof. contract will

15) You should not supply any excess quantity than indicated in Purchase Order. In case of excess receipt of quantity, payment of such excess quantity will not be made. 16) Please note that we are eligible for "MODVAT" benefit. You to furnish documentary evidence of excise duty payment. Supplies should be accompanied with "Transporter's copy of the Invoice" complete with all information regarding BPCL(R)'S Central Excise Registration NO., Permanent Income Tax NO., and Sales Tax Registration NO., Etc. As mentioned in the Annexure /Printed on the Format without which excise duty shall not be payable by BPCL or without the above information, we reserve the right not to accept the material at our Warehouse. 17) PAYMENT TERMS :- All incidental payment till the delivery of the material to our Warehouse shall be Bidder's responsibility. No payment shall be made to Third Party for any kind of charges. 18) Material if rejected shall be replaced free of cost on F.O.R. Warehouse BPCL basis.

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Vendor Sign & Stamp

For Bharat Petroleum Corporation Ltd.

To:M/s. BPCL ESTIMATE

MUMBAI

- 400038

India (300648)

7.Attachment Encl: 1)Price Schedule for GT 1/2 Relay Replacement Project. VENDOR ONLY. TO NOTE THAT KINDLY QUOTE YOUE RATES IN THE ATTACHED PRICE SCHEDULE

2) Scope of Work and specification for GT1/2 Relay Replacement Project. 3) General Purchase Condition for our terms and conditions (Includes Performance Bank Guarantee Format). 4)Integirty Pact which is to be duly stamped and Signed by vendor and submitted along with offer. Important Notice _______________________________________________________________________ Sr.No Description _______________________________________________________________________ 001 002 Quotation received after due date will not be entertained Your quotation must specify exact amount or percentage discount, Excise, S.T., Charges, Transport, Packing & forwarding, Octroi, etc. as applicable. In case you are unable to quote, kindly send the quotation with a regret for our records. Non-receipt of a regret will adversely affect your vendor rating. No quotation will be accepted without your rubber stamp and signature. Your quotation must be strictly in enclosed envelope indicating Collective RFQ No., RFQ No. and due date. For all future correspondences please mention the vendor code Collective RFQ Number & RFQ Number.

003

004

005

006

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Vendor Sign & Stamp

For Bharat Petroleum Corporation Ltd.

To:M/s. BPCL ESTIMATE

MUMBAI

- 400038

India (300648)

-------Tear off Portion to be pasted on the envelope containing offer------------

_______________________________________________________________________
Collective RFQ No. : 1000187656 Our Reference: RFQ No. : 6000649954 Subject: Due Date : 26.06.2013 Due Time : 10:00:00

To, BHARAT PETROLEUM CORPORATION LTD-MUMBAI REFINERY P & CS DEPT .SOUTH BLOCK, 2ND FLOOR, MAHUL, CHEMBUR, MUMBAI 400074

Purchase Group : N36- E&C PROJECT PROC _______________________________________________________________________

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For Bharat Petroleum Corporation Ltd.