E-SPIR 2000 system information

Tighten your spare parts control and cut project capital expenditure

Always Click or Enter to continue

Import Supplier E-SPIR

The Supplier sends the electronic E-SPIR data to the Purchaser with the following information;
Relevant drawings Parts list of Equipment Maintenance Instruction Manuals

The Purchaser imports the E-SPIR data received from the Supplier.

Logfile - Duplicate Items

Part nos. of incoming parts will be automatically checked (equipment & original mfr. part nos.) against the part nos. of items already in the system, ignoring characters like , - .

New E-SPIR

If available, the inventory database can be imported, whereby the system will identify duplicate spare parts.

Identical items will be listed in a logfile throughout various projects

Matching Duplicates
Import E-SPIR data Select duplicate item and click Match Compare data on spare parts screen

Read & print logfile created during import for possible duplicate items
Review of the logfile can also be done at a later stage (slide 15)

If a duplicate, click Replace

Complete Advice

Advisor E-SPIR 2000 For major projects

This module facilitates the review and selection of spare parts. progress control budget control

All E-SPIRs received are collected in one file. It lists spare parts like a BOM, indicating the equipment and interchangeability of spare parts within projects.

Spare parts listed as a BOM

Definitions of Spare Parts usage

To enable uninterrupted installation and start-up of the equipment. Usually supplied along with the main equipment.

Commissioning

Initial

During running-in and starting-up period. For first year of operation

Normal

For 2 years day-to-day maintenance, following the initial operation period.

Equipment Classification

High
(Vital)

Medium
(Essential)

Equipment breakdown shall cause immediate penalty or danger to safety/environment.

Low
(Auxiliary)

Equipment in primary operations for which standby capacity is built in, or spare units are readily available

Equipment can be temporarily kept out of operation without having any serious effect.

Various projects within one database

After matching the interchangeability of spare parts within one project is shown on the Advice Screen Common spare parts to various projects can be found on the Find screens Progress and budget control in project report

Separate E-SPIR Projects

E-SPIR allows the creation of multiple databases for various plants, which can operate in isolation from each other on one network. Between different databases the spare parts interchangeability will not be displayed.

Database I

Database II

Spare Parts search

E-SPIR has two search facilities

1. The Find option It excludes spare parts imported from the inventory

2. The Manage Spare Parts screen shows all spare parts in the database The Spare Parts can be found on Spare Part no Equipment & tag no Description Manufacturers name

Prepare the SPIR for upload to ERP systems

Supplier code ERP system
The Supplier code of your ERP system can be entered on the Equipment Supplier pop-up screen

ERP system requirements

The article code

Data can be entered on one screen

Article or Material code for ordering, labelling & receipts

The Material Group

See next slide

The Type Indicator

May be used for inventory control E.g. Repairable, Consumable, Tool kits, Insurance, Safety, etc.

ADVISOR

Material Groups
Material Groups (optional field) are used for Vendor management and registration in purchasing systems Different Vendors can be linked to each Material Group

Rotating Equipment Spares Examples of Material Groups Instrument Spares

A Material Group is defined as a generic description for a group of similar services or goods, with the least possible variation, whilst covering the maximal range.

Export / Import Advisor SPIR

Contractor Export Advisor E-SPIR Review specialist or Company Import Advisor E-SPIR, e.g. to authorise the Purchase of spares
Logfile created during import, identifying possible duplicate items against items already in the system

Advisor E-SPIRs can be transferred between parties with all data and at any status with any symbol colour Prices can be adjusted at the moment of export

Return Advisor SPIR

Review specialist Export Advisor E-SPIR Contractor Import Advisor E-SPIR, e.g. to purchase the Spare Parts

The Review specialist or Company returns the E-SPIRs to Contractor. To keep an audit trail on changes, Contractor sets up a new database for E-SPIRs returned. E-SPIR data can be used for uploads to operational systems for ordering or cataloguing. For this purpose multiple SPIRs can be exported. SAP CMT Pacer Maximo

The E-SPIR review process in multiple projects

Duplicate item checks by one focal point
Suppliers submit E-SPIRs to Subcontractors in a standard format. Sub-contractors carry out QC control on E-SPIRs received. Sub-contractors enter Vital, Essential or Auxiliary on equipment level in E-SPIRs Sub-contractors forward E-SPIRs to main-contractor, whereby the Focal Point: - checks duplicate items - enters article nos. and Material Groups (if required) Focal points verifies the Advice quantity for duplicate spares and enters comments where relevant Focal Points forwards E-SPIR for authorization to Company Company authorizes E-SPIRs and returns to Focal Point or directly to main-contractor

Company authorizes purchases

Inventory items

Focal Point checks duplicates

Project A Contractor

Project B Contractor

Project A Supplier 1 Project A Supplier 2

Project B Supplier 1 Project B Supplier 2

Project B Supplier 3

For more information on the E-SPIR Advisor program, please refer to Contacts on the E-SPIR website

Thank You

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