Vous êtes sur la page 1sur 107

Segment 4/5 Product Resource Guide

Student: RICOH FAMILY GROUP COMPANIES

Table of Contents
Table of Contents......................................................................................................................2 PRODUCT CODE LEGEND & LAUNCH DATES.......................................................................1 Model Comparisons..................................................................................................................3 WHATS NEW AND DIFFERENT B140 VS. B064...................................................................3 WHATS NEW AND DIFFERENT B246 vs. B140 ....................................................................5 WHATS NEW AND DIFFERENT D052 vs. B246....................................................................6 WHATS NEW AND DIFFERENT D062 vs. D052....................................................................7 SEGMENT 4/5 ENVIRONMENTS...............................................................................................9 GENERAL OFFICE/LARGE WORKGROUP ...........................................................................9 CENTRALIZED REPRODUCTION DEPARTMENT/IN-PLANT .............................................10 Data Centers .........................................................................................................................11 SERIES FEATURES ................................................................................................................13 TECHNOLOGY HIGHLIGHTS...............................................................................................14 Next Generation Technology .............................................................................................14 Main Unit Controller ...........................................................................................................14 IPv6 Support......................................................................................................................15 Open Architecture..............................................................................................................16 RiSVP Partner Program.....................................................................................................16 COPY FEATURES ................................................................................................................17 Connect Copy/Connect Print Option ..................................................................................21 Document Feeder 1:1 Output Speed .................................................................................22 One-Pass Duplex Scanner ................................................................................................22 Exceptionally Fast Warm-Up Time.....................................................................................23 Document Division.............................................................................................................23 Document Server...............................................................................................................23 FINISHING OPTIONS ...........................................................................................................26 Z-Folding Option................................................................................................................29 Multi-fold Option ................................................................................................................29 FAX FEATURES ...................................................................................................................31 LAN-Fax ............................................................................................................................32 Internet Fax (T.37) .............................................................................................................33 IP Fax (T.38)......................................................................................................................33 Advanced Fax Functionality...............................................................................................33 PRINTING FEATURES .........................................................................................................35 Refined Print Command Stream (RPCS) ...........................................................................36 Capabilities Only Available with RPCS ..............................................................................37 Unauthorized Copy Control................................................................................................38 Hold Print...........................................................................................................................39 Stored Print........................................................................................................................40 Stored Print (Shared).........................................................................................................41 Store and Print...................................................................................................................41 Store and Print (Shared) ....................................................................................................42 Connectivity.......................................................................................................................43

Printer-only Version Throughput Features .........................................................................45 Network Printing Capabilities .............................................................................................48 PDF Direct Print.................................................................................................................52 Printer Driver Feature Matrix..............................................................................................53 SCANNING FEATURES .......................................................................................................55 Network Scanning Capabilties ...........................................................................................56 Scan to URL ......................................................................................................................57 Scan to Novell (NCP).........................................................................................................57 Ricoh GlobalScan Solution ................................................................................................58 Ricoh DesktopBinder Personal Document Management Software Solution .......................61 RICOH DOCUMENT SOLUTIONS........................................................................................63 Host Printing Defined.........................................................................................................63 Ricoh Output Management Solution 400 (OMS400) AS/400 Printing Solution ...................65 Document Output Technology (DOT) Enterprise................................................................66 Document Output Technology (DOT) Office ......................................................................67 Ricoh eCabinet Archival Solution.......................................................................................68 Ricoh DocumentMall Web-Based Storage Solution ...........................................................68 Reform PDC ......................................................................................................................69 Dataworks3 ........................................................................................................................70 eCopy ShareScan Suite ..............................................................................................72 Equitrac Print Security And Cost Recovery Solution ..........................................................73 SECURITY FEATURES ........................................................................................................75 Authentication....................................................................................................................75 User Code Authentication ..................................................................................................75 Basic Authentication ..........................................................................................................76 Windows Authentication.....................................................................................................77 LDAP Authentication..........................................................................................................77 DataOverwriteSecurity System (DOSS) and Removable Hard Drive (RHD) Option ...........79 Other Security Features.....................................................................................................80 PDF Encryption .................................................................................................................80 Locked Print.......................................................................................................................80 Stored Print........................................................................................................................81 Unauthorized Copy Control................................................................................................81 Restriction on Destinations (Scan to E-mail) ......................................................................81 Encryption..........................................................................................................................81 RICOH UTILITIES .................................................................................................................83 @Remote ..........................................................................................................................83 Web Image Monitor ...........................................................................................................87 SmartDeviceMonitor ..........................................................................................................89 E-Mail Notification..............................................................................................................91 Web Based Driver Installer (WBDI)....................................................................................93 Universal Print Driver.........................................................................................................93 Appendix A B140 AC/DC Power Distribution .....................................................................95 1. POINT-TO-POINT DESCRIPTION ....................................................................................95 2. B140 SERIES UNIQUE PRE-MAINFRAME POWER-UP................................................95 3. B064 SERIES POWER-UP SEQUENCE (B140 SERIES MAINFRAME) ...........................97 4. ENERGY SAVER & ENERGY STAR.................................................................................99 QUESTIONS FOR BLENDED LEARNING PART II ..........................................................101

Segment 4/5 Product Resource Guide

PRODUCT CODE LEGEND & LAUNCH DATES


Product Code Launched in June 2009
D062 B063 D065 D066 MP 6001 / MP6001 SP MP7001 / MP7001SP MP8001 / MP8001SP MP9001 / MP9001SP MP6000 / 6000SP MP7000 / 7000SP MP8000 / 8000SP LD360 / LD360sp LD370 / LD370sp LD380 / LD380sp LD390 / LD390sp Aficio MP 6001 / MP 6001 SP Aficio MP 7001 / MP 7001 SP Aficio MP 8001 / MP 8001 SP Aficio MP 9001 / MP 9001 SP MP6000 / 6000SP MP7000 / 7000SP MP8000 / 8000SP 9060 / 9060sp 9070 / 9070sp 9080 / 9080sp 9090 / 9090sp

RFG Company Gestetner Lanier Ricoh Savin

April 2008
D052 D053 D054 LD260 / 260sp LD270 / 270sp LD280 / 280sp 8060 / 8060sp 8070 / 8070sp 8080 / 8080sp

July 2006
B246 B248 B249 B250 B252 B253 DSm755 DSm765 DSm775 DSm755sp DSm765sp DSm775sp P7675 LD255 LD265 LD275 LD255sp LD265sp LD275sp LP275hdn Aficio MP5500 Aficio MP6500 Aficio MP7500 Aficio MP5500 SP Aficio MP6500 SP Aficio MP7500 SP SP 9100DN 8055 8065 8075 8055sp 8065sp 8075sp MLP175n

G148 (9/2006) November 2004


B140 B141 B142 B143 B163 B228

DSm660 DSm675 DSm660 SP DSm675 SP DSm651 DSm651 SP P7575

LD160 LD175 LD160 SP LD175 SP LD151 LD151 SP LP175hdn

Aficio 2060 Aficio 2075 Aficio 2060 SP Aficio 2075 SP Aficio 2051 Aficio 2051 SP AP900

4060 4075 4060 SP 4075 SP 4051 4051 SP MLP75n

G126 (5/2005)

Segment 4/5 Product Resource Guide

Product Code Launched in July 2002


B064 B065 6002 7502 5502

RFG Company Gestetner Lanier Ricoh Savin

LD060 LD075 LD055

Aficio 1060 Aficio 1075 Aficio 1055

2560 2575 2555

B098 (10/2002) May 2000


A292 A293

3355 3370

5455 5470

Aficio 551 Aficio 700

2055DP 2070DP

1998/1999
A229 (65 CPM) A229 (55 CPM) 3265 3255 Aficio 650 Aficio 550 9965DP 9955DP

Segment 4/5 Product Resource Guide

Model Comparisons
WHATS NEW AND DIFFERENT B140 VS. B064
Ricoh has made a number of enhancements to the functionality of the B163/B140/B141 versus the B098/B064/B065. The following tables provide a complete comparison and are broken out as follows: Whats New General Capabilities Paper Handling Capabilities Whats New? Next Generation Architecture One Pass Duplex Document Feeder Advanced Security Features Faster Warm-Up Time Print Capabilities Scan Capabilities Security Features

Higher Copy/Print Resolution Greater Standard/Optional Memory Scanning Capability Enhanced Finishing Options

Interposer Capability DesktopBinder SmartDeviceMonitor Web Image Monitor

General Capabilities- Whats Different? Feature B140/B141/B163 Copy/Print Speed Copy/Print Resolution Standard Memory HDD Warm Up Time Standard Paper Supply Maximum Paper Supply OPC Drum Yield PM Cycle Embedded Software Architecture 60/75/51 PPM 1200x1200 dpi 128MB 40GB 30 seconds 4,300 Sheets 8,300 Sheets 700K 300K Yes- Optional Device SDK

B064/B065B098 60/75/55 PPM 600x600 dpi 48MB 20GB 330 seconds 4,250 Sheets 7,750 Sheets 360K 150K N/A

Paper Handling Capabilities- Whats Different? Feature B140/B141/B163 Optional LCT 100-Sheet Document Feeder Interposer 50-Sheet Multi-Position Finisher 100-Sheet Multi-Position Finisher 4,000 Sheets One Pass Duplex Scanning Optional with all Finishers Optional SR850 Finisher Optional SR841 Finisher 3

B064/B065B098 3,500 Sheets Single Side Scanning (Reversing Feeder) N/A Optional SR870 Finisher N/A

Segment 4/5 Product Resource Guide Saddle-Stitch Finisher Z-Fold 9-Bin Mailbox Tabs

Optional SR861 Finisher Optional with SR861 Finisher Optional with SR850/SR861 Optional, via Tray 2 or 3

N/A N/A N/A N/A

Print Capabilities- Whats Different? Feature B140/B141/B163 Optional With Scan/Print Kit or Printing Capability Standard on SP Model RPCS Driver (Single Click Standard Printing) PDF Direct Print Comes with PS3 Option IEEE 802.11b Wireless LAN Optional Interface IEEE 1394 Interface Optional USB 2.0 Interface Optional Bluetooth Interface Optional

B064/B065B098 Optional with Print Controller N/A N/A N/A N/A N/A N/A

Scan Capabilities- Whats Different? Feature B140/B141/B163 Optional With Scan/Print Kit or Scanning Capability Standard on SP Model Scanning Speed (to 75 spm email/folder) Scan Resolution Up to 600 dpi Embedded Scan to Yes email/folder LDAP support Yes Network TWAIN Scanning Yes

B064/B065B098 N/A N/A N/A N/A N/A N/A

Scan Capabilities- Whats Different? Feature B140/B141/B163 4-Levels of User Authentication: Restrict Access to Device Windows/LDAP/Basic/User Code DOSS, RHD, Encryption via Protect Data SSL

B064/B065B098 User Codes

N/A

Segment 4/5 Product Resource Guide

WHATS NEW AND DIFFERENT B246 vs. B140


Feature CPM Resolution HDD Operational Panel Preview/Thumbnail Display Duty Life MCBC Drum Yield Warm up Time Recovery time from Off mode Recovery time from Low power mode Dual sided scanning Paper capacity (Standard) Paper capacity (Maximum) Z-folding Booklet Making Cover Interposer 9 bin Mailbox First Copy Time (seconds) Scan to E-mail Scan to Folder Scan to NCP Scan to URL LDAP IP v6 Printing PDF Direct Print Web Image Monitor Embedded @Remote Windows Authentication DOS Unit Unauthorized Copy Control Auto/On-demand E-mail Notification Shortcut Keys (Copy) B246 55/65/75cpm 1,200dpi 80GB Large WVGA Yes 300K 9,000K 75K 1,200K 30 seconds 30 seconds 10seconds Yes 4,300 sheets 8,300 sheets Yes Yes Yes Yes 4.2/3.5/3.5 Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes (6) 5 B140 51/60/75cpm 1,200dpi 40GB VGA No 300K 9,000K 75K 700K 30 seconds 30 seconds 10seconds Yes 4,300 sheets 8,300 sheets Yes Yes Yes Yes 4.2/4.2/3.5 Yes Yes No No Yes No Yes Yes No Yes Yes No No Yes (5)

Segment 4/5 Product Resource Guide Chapters (Copy/Print) Step by step touch panel jam removal Instructions Fax Option Yes (100) Yes Yes Yes (20) No No

WHATS NEW AND DIFFERENT D052 vs. B246


The differences between the D052 series and the B246 series were very minor. Feature CPM D052 60/70/80cpm B246 55/65/75cpm

Segment 4/5 Product Resource Guide

WHATS NEW AND DIFFERENT D062 vs. D052

Feature Output Speed Full Color LCD Panel Finishing Capabilities Folding 3,000-Sheet 100-Sheet Stapling 2,000-Sheet - 50-Sheet Stapling and 15-Sheet Saddle-Stitch 3,000-Sheet 50-Sheet Staple Scanning Capabilities Full Color Scanning ARDF Capacity Enhanced TWAIN Scan Read Ahead Mode WSD Scanning Single Page High Compression PDF Multi-Page High Compression PDF Drop Out Color Send Scan-to-USB/SD Card Printing Capabilities Mail to Print WSD Printing Wireless Interface Support Classification Code Print/Scan Maximum Memory Printer CPU Hard Disk Capacity Facsimile Capabilities Facsimile Type Double Check Destination Address Detection of Misplaced Documents Security Capabilities Kerberos Authentication S/MIME IPSec Communication HDD Encryption

D062/D063/D065/D066 60/70/80/90 ppm Yes In-Line Multi-Folding (6 Types) SR4050 SR4040

D052/D053/D054 60/70/80-ppm No Z-Fold only SR842 SR4000

SR4030 Yes 150-Sheets Yes Yes Yes Yes Yes Yes Yes Yes IEEE 802.11a/b/g Yes 1.5 GB Intel Celeron 1.0 GHz 160 GB Type 9001 Yes Yes

SR970 No 100-Sheets No No No No No No No No IEEE 802.11b No 512 MB Intel Celeron 8.66 MHz 80 GB Type 9000 No No

Yes Yes Yes Yes 7

No No No No

Segment 4/5 Product Resource Guide Feature Locked Print Password Encryption 802.11x Wireless Authentication D062/D063/D065/D066 Yes Yes D052/D053/D054 No No

Segment 4/5 Product Resource Guide

SEGMENT 4/5 ENVIRONMENTS


GENERAL OFFICE/LARGE WORKGROUP
In this environment, these MFPs will typically function as the primary document imaging system. It will most likely be located in a hallway or aisle amongst a number of cubicles. It will most likely be connected to the customers network and used as both a printer and a copier, and possibly a fax machine as well. These machines are also often used for scanning solutions such as Scan-to-email, GlobalScan or DocumentMall. Security options such as User Codes, Network Authentication and Enhanced Locked Print may be found in certain instances.

Environment Characteristics Typically a shared output system which must accommodate a broad range of applications and be easy to use. Usually no key operator, although one person may be assigned to replace consumables. Generally requires print on demand and/or host printing jobs be done in-house to reduce job turnaround time. May employ multiple slower systems as part of a decentralization strategy. Volume is typically too low to justify a full time operator.

The Ricoh Segment 4/5 MPFs Offer Fast throughput speeds. Large WVGA display. Exceptional ease-of-use for multiple and/or casual users. Advanced paper handling and finishing capabilities. Sophisticated document production features. The ability to produce books and manuals in-house as opposed to outsourcing those documents. An intelligent Document Server function. Simple Scan to Folder, Scan to E-mail and Scan to URL.

Segment 4/5 Product Resource Guide

CENTRALIZED REPRODUCTION DEPARTMENT/IN-PLANT


Central Reproduction Departments (CRDs) are usually found in the basements of large corporate locations, and handle all the copying/ printing needs of the organization. Jobs are submitted in hardcopy or as electronic files accompanied by job tickets that identify all parameters of the job (quantity, covers/tabs, duplexing, finishing, etc.) along with the owner, a department code for charge-back, and delivery instructions. The CRD itself may be company-owned, or run by a third party known as a Facilities Management firm which assumes ownership of the equipment and personnel, and charges the company a per-click charge for every copy/print made. CRDs still see a fair amount of copy volume, and as such they usually install Xerox DocuTech-caliber systems equipped with scanners and document feeders. As manufacturers of digital copier/printers have improved their throughput and media handling capabilities, this market segment has begun to see an influx of smaller, less expensive MFPs from Canon, Konica, Ricoh, and others. Products like the Ricoh D101 or D059 are being installed to offload small jobs and/or handle incremental volumes that do not yet justify the purchase of another DocuTech. Some CRDs are also installing dedicated high-speed printers to exclusively handle growing print volumes. Environment Characteristics Copy and/or print jobs are sent to a central location. Run lengths are generally quite long. Jobs requiring covers and inserts, such as manuals and books, are common. Output systems are high speed, high volume and it is not uncommon to find duplicating systems such as offset presses in this environment. Off-line finishing and binding are often required. Document production charges are billed to individual departments. The Ricoh Segment 4/5 MPFs Offer The ability to optimize the efficiency and cost-effectiveness of the CRD environment by diverting some jobs to Ricoh MFPs. Short run jobs that reduce productivity in this environment. Jobs that require stapling, saddle stitching, Z-Folding, hole punching, covers, chapters, tabs, etc. GBC StreamPunch III option A flexible, cost effective punching solution for departmental to medium level production oriented customers Production Booklet Maker option Provides a flexible booklet-making solution for small to large CRD/PFPs Connect Copy/Connect Print Option Connect two systems and double output productivity. Typically a more robust automatic feature set than traditional segment 6 systems. 10

Segment 4/5 Product Resource Guide

Data Centers
Data Centers are those super-air-conditioned rooms that house the corporations mainframe computers. In addition to being cold enough to store meat, data centers and their IT staff are tasked with keeping the entire network infrastructure running smoothly. As such, IT decision-makers take a keen interest in every peripheral that is connected to the network. Because the data center deals almost exclusively with digital data streams, they tend to gravitate to printer-centric solutions and have little need for scanning and copying. IBM impact/dot matrix printers dominated this market for a long time. Printing onto pinwheel-fed perforated paper, those printers would noisily churn out reams of sales, inventory, and internal logistics reports, as well as variable data applications like customer invoices and monthly statements generated by room-size AS/400 mainframe computers using a proprietary printer language. The development of a number of filters now allows the data center to replace those aging specialized printers with modern printing technology, enabling sophisticated documents to be printed onto cut-sheet paper and finished with the same ease as a PCL or PostScript print job. In this context they are often referred to as front-end solutions, and data centers are embracing them. Data centers are not limited to Fortune 500 corporations; think about the volume of cable TV, telephone, water, electric, gas, and credit card bills and financial/bank statements sent to every home and business in the country every month. Environment Characteristics Fast Data Processing & Output Speeds Ricoh Segment 4/5 Printers Offer The standard print controller features an 800MHz Duron CPU, 384MB RAM, and a 40GB HDD to quickly prepare and queue documents for printing. 75-ppm output speed for all paper sizes with near 100% productivity for duplexed pages. Average monthly volume range between 50,000 150,000 prints with a peak period duty cycle up to 300,000 prints per month. Minimal maintenance requirements through high-yield supplies: 43,000 prints per toner bottle; 350,000 prints per developer bottle; 700,000 OPC drum impression life. 4,200-sheet internal paper supply plus 100-sheet Bypass standard. 4,000-sheet optional Paper Feed Unit raise total paper supply to 8,300 sheets for uninterrupted operation.

Superior Reliability & Performance

Vast Paper Supply

11

Segment 4/5 Product Resource Guide Environment Characteristics Media Flexibility Ricoh Segment 4/5 Printers Offer Standard trays and optional Paper Feed Unit accept stocks between 14 34 lb. Bond. Bypass Tray accepts 12 x 18 stocks up to 80 lb. Cover. Optional Paper Feed Unit can be adjusted to hold Legal or Ledger size stocks. The Upper 1,550-sheet x 2 Tandem Tray (preset for Letter size stock) can be converted to hold up to 1,000 sheets of 11 x 17. Tab Sheet Unit enables Tab printing and collation into the body of documents. Two Finishing options offer 3,000-sheet stacking capacity with 30-, 50-, and 100-sheet multi-position stapling. Booklet finishing for sets up to 15 sheets (60 total pages). 2- and 3-hole punch options for both Finishers. Cover Interposer Tray adds front and/or back covers to job streams without exposing pre-printed stocks to fusing. Jogger option to align collated sets for off-line binding. PCL 5e, PCL 6, RPCS and PostScript 3 support for use in typical Windows and Macintosh environments. Support for several types of specialized mainframe printing applications through the availability of Ricoh UNIX filters.

Advanced Finishing Capabilities

Versatile Page Description Language (PDL) Support

12

Segment 4/5 Product Resource Guide

SERIES FEATURES
The Ricoh Segment 4/5 MFP Series is designed to support a variety of document production tasks in high-volume environments with a wide range of document production and distribution requirements. Additionally, these MFPs incorporate extensive feature sets normally reserved for function-specific devices. In the following section, well highlight the various capabilities available in each functional mode, i.e., Copy, Scan and Print. Auto File Name & Numbering Auto Image Density Auto Paper Select Auto Reduce/Enlarge Auto Start Auto Tray Switching Batch Feed/Job Build Booklet Mode Border/Center Erase Chapters (100) Combine Originals Connect Copy Copy Counter Cover Insertion Creep for Booklet Crop Marks DDNS Support Directional Size Magnification Document Server Double Copy Double Print Dual Language Duplexing Electronic Sorting Energy Saver Mode Erase Edge/Center Estimated Finishing Time Counter ID Folders Image Repeat Image Rotation Image Shift IPv6 Printing Job Interrupt Job Preset (up to 8 Jobs) Large WVGA Panel LDAP Search Login/Logout button Margin Adjustment Mixed Originals Original Counter Paper Designate PDF Direct Print PDF Encryption Photo Mode Preview/Thumbnail Display Repeat Mode Sample Copy Scan Once, Print Many Scan to URL Series Copying Sheet Insertion Simplified Display Slip Sheets Speed Print Stamping Tabs Unauthorized Copy Control User Codes (500) User Defined Pages User Program User Tools Weekly Timer Windows Authentication

13

Segment 4/5 Product Resource Guide

TECHNOLOGY HIGHLIGHTS
The Segment 4/5 MFPs offer customers an exceptional level of system manageability and security - from document creation through distribution and storage. As complete document solutions, both users and IT managers benefit from improved workflow and significant gains in productivity. Below is an overview of these features in terms of functionality and benefits customers can expect. You should be prepared to address functionality based on application needs whenever installing, servicing or repairing a segment 4/5 MFP.

Next Generation Technology


The core design of the segment 4/5 MFPs represent a dramatic departure from older machines. Typically, MFPs require separate controller boards for each core function copy, print, and scan. This hardware approach has the following drawbacks: Function upgrades are costly to purchase and time-consuming to install. Network applications may require the installation of multiple network interface cards (NICs). By comparison, the controller boards for the Ricoh segment 4/5 MFPs core functions (copy, print, and scan) are combined onto the main controller board. This means that when a function is added to the base model, it is done by adding software (in the form of SD Cards) not additional controller boards. Additionally, only a NIC and/or Fax Option board is required; providing support for any application expansion. Since the B064, these MFPs have featured Next Generation Technology. Next Generation Technology offers the following benefits: Exceptionally competitive MFP pricing. Enables all applications to share hardware resources. Reduces installation time for each function. Enables seamless integration with Ricoh document solution software, e.g., DeskTopBinder and GlobalScan. Faster application development time. As you will learn, this technology significantly enhances the MFP particularly when it is working as a networked MFP solution. For example, this technology enables SmartDeviceMonitor or Web Image Monitor (Ricohs software and web-based network management utilities) to manage all aspects of the system not just the printer function. This gives you a decided advantage in every competitive situation.

Main Unit Controller


The Ricoh Segment 4/5 MFPs employ powerful CPUs to be able to quickly process, or RIP (raster image process) scanned images. When connected to the network via the optional Scanner/Printer Kit (standard on SP models), this CPU is also used to process incoming data

14

Segment 4/5 Product Resource Guide streams from connected PCs. This robust processor provides the speed required to handle multiple jobs in busy walk-up and shared networked environments. Each unit ships with on-board RAM and a hard disk drive as standard equipment. The memory provides the virtual space to store data from high page count originals common to high volume environments, and multiple inbound data streams when connected. RAM provides temporary storage of files for printing or sending, and enables copying features like Scan Once/Print Many. The HDD stores data for a multitude of purposes, including address book information, font packages to speed printing and minimize network traffic, security-related functions such as Stored Print and Locked Print modes, as well as for local document archival and print-on demand needs with the ability to store thousands of documents for future print on demand requirements. Additional RAM is included in the optional Scanner/Printer Kit, which boosts memory on basic models.

1. Additional RAM is included with Scanner/Printer Kit and with Scanner/Printer models. 2. In addition to the standard USB 2.0 interface, either the 10/100 BaseT interface or the 1000 BaseT interface may be installed in PCI interface #2. 3. One of the following interfaces may be installed in PCI interface #3: IEEE 1284 (Parallel), IEEE 1394, IEEE 80211b (Wireless LAN) or Bluetooth.

IPv6 Support
IPv6, or Internet Protocol version 6, is the next generation protocol designed by the IETF (Internet Engineering Task Force) to replace the current version Internet Protocol, IPv4. IPv6 adds many improvements to IPv4 in areas such as routing and network auto configuration to simply device identification and discovery.

15

Segment 4/5 Product Resource Guide

Open Architecture
The Ricoh Segment 4/5 MFPs exceed industry standards with Ricohs Embedded Software Architecture an innovative Java (J2ME) compatible software development platform. The Embedded Software Architecture allows for the development of key applications that run on Ricoh MFPs and LPs, dramatically enhancing your customers workflow. The Ricoh MFP can easily be customized to meet customer needs by controlling features such as the operation panel, printing, saving files, and scanning. This Device Software Development Kit (SDK) provides a solution development environment to third party developers such as Independent Software Vendors (ISVs), System Integrators (SIs), and Value Added Resellers (VARs) to handle client needs swiftly and accurately. The advantage for Ricoh is increased sales opportunities that these customized third party solutions will provide. For more information on the Embedded Software Architecture platform please go to www.ricoh.com/esa.

RiSVP Partner Program


RiSVP Independent Solutions Vendor Program RiSVP partners provide robust document management solutions that address customers key strategic needs in process improvement, cost management and reduction, information security, regulatory compliance and environmental sustainability. Partners undergo compatibility testing to ensure the integrated solution meets RiSVP compliance standards - thus ensuring, optimal performance and reliability of your solution. In addition, each RiSVP partner must commit to the highest level of support you have come to expect from all products and services available through our sales channel Together, RiSVP and its partners best-in-class solutions respond to vertical and horizontal business needs while maximizing return on investment.

16

Segment 4/5 Product Resource Guide

COPY FEATURES
The segment 4/5 models offer everything youd expect on a high volume digital imaging system all easily accessed via a large touch panel display. Capability Batch Feed/Job Build Description When an original set exceeds 100 originals, the Batch Feed function allows users to store originals into memory prior to starting the job. Additionally, originals from different types, e.g., books, thin originals, etc. can be included in a single job. Benefits Jobs consisting of large original sets do not have to be separated, run individually, and then manually assembled. Image quality settings can be adjusted on an original-by-original basis. Originals can be scanned from the ARDF and the platen glass in this mode. Eliminates the labor-intensive process of manually creating professional looking booklets. Reduces the need for costly outsourcing services.

Booklet/Magazine Mode

Combine Originals

Booklet Mode Combines up to four single-sided originals to create 8 x 11 (11 x 17 folded) and 512x 8 (Letter R folded) signature booklets. Magazine Mode Applied when the original set exceeds four originals. (Up to 15 sheets) Enables users to place up to 16 images onto a single page.

Saves paper, which is good for the environment. Reduces filing costs. Cuts down on the amount of paperwork that the business traveler must carry. Creates professional looking documents in-house, which reduces the need for costly outsourcing services. Eliminates the need to manually insert covers/paper designates, which increases productivity. Eliminates the need to manually insert blank pages in order to have chapter pages appear on the right hand side of the finished document set.

Covers, Paper Designate, Chapters, OHP Slip Sheet

Covers Add front, back, both front and back covers, printed or not. Users can designate whether to print on the inside or outside of the back cover. Paper Designate Up to 100 locations, printed or not. Chapters Automatically begins chapters on the right hand side, instead of the reverse side of duplex pages. Up to 100 chapters can be specified. OHP Slip Sheet Insertion Automatically places a sheet of paper, printed or not, between each overhead 17

Segment 4/5 Product Resource Guide Capability Job Preset Description transparency. Enables up to eight jobs including documents stored in the Document Server to be set up and scanned into memory while another job is being processed. When feeding Letter and Legal size originals, the MFP automatically places a staple in the correct position. The MFP automatically rotates images 90 or 180 to correctly staple sets that are fed trailing edge first due to damaged originals. With Sample Copy, one completed set is produced so that the user can check it for finished appearance. If changes in finishing or image density are required, they can be made before the rest of the job is processed. Automatically reduces an image by an equal amount on each side of the image and centers it on the page. Enables users to place up to six frequently used functions, such as Combine Originals, Booklet/ Magazine Mode, etc. on the first screen of the display panel. Allows users to designate up to 100 locations within a document set for an automatic tab insertion. The MFP can copy directly onto the tab extension. Benefits Increases productivity by eliminating the need to wait for one job to be completed before the next one can be programmed. Eliminates the costs associated with incorrectly stapled documents.

Mixed Size Stapling

Original Orientation

Enables users to feed, copy and correctly finish jobs that start with damaged originals.

Sample Copy

Eliminates excessive waste and enhances productivity.

Shrink and Center

Shortcut Keys

Eliminates the waste and loss of productivity that is associated with the trial and error method of manually centering originals on the platen glass. Increases user productivity by allowing users to bypass layered menu commands and access advanced features with the touch of a finger. Eliminates the need to send jobs that require tabs to a CRD. Eliminates the need to manually collate jobs with tabs.

Tab Copy

18

Segment 4/5 Product Resource Guide Capability Tandem Paper Tray Description Holds 1,550 sheets of paper side-by-side in each tray. When one side runs out, the system automatically moves the full side into place with no disruption in the imaging process. Additionally, paper can be loaded in the empty side while the MFP continues to copy. The MFPcan be set up to automatically turn itself on and turn itself off at user defined intervals on a daily basis. For example, the system can be set up to turn on at 8:00 AM and turn off at 6:00 PM Monday through Friday. Benefits Maximizes paper capacity in Tray 1 to 3,100 sheets without increasing the overall footprint of the system. Ensures uninterrupted production.

Weekly Timer

Conserves energy resources. Increases productivity by ensuring that that the system is on and ready to work whenever users need it.

19

Segment 4/5 Product Resource Guide Stamping Capabilities Capability Background Numbering Page Numbering Description Applies preset numbers (from 1-999) on the background of each page. Adds page numbers in one of six formats and in one of six positions. One of eight preset stamps can be copied onto the first or all pages: COPY URGENT PRIORITY For Your Info. PRELIMINARY For Internal Use Only CONFIDENTIAL DRAFT Enables users to scan in and save up to four of their own stamps through User Tools. Stamps the date, in one of six formats, on the first page or all pages of a document. Allows users to specify up to 64 characters of alphanumeric text to stamp in one of six different positions, on the first page or all pages of a document. Benefits Enables users to easily identify versions of documents such as memos. Eliminates the need to manually number individual pages. Allows users to quickly affix commonly used stamps onto copied output.

Preset Stamps

User Stamp

Facilitates easy customization of copied output. Provides means for convenient record keeping and filing. Facilitates customization of copied output.

Date Stamp

Stamp Text (Beginning with B246 Series)

20

Segment 4/5 Product Resource Guide

Connect Copy/Connect Print Option


For very high volume environments, you can connect two devices to achieve output speeds of 100 PPM to 180 PPM, which represents Segment 6 productivity at an exceptionally affordable acquisition point. The Connect Copy/Connect Print Option consists of: Two connector boards one for each system. One connector cable that is 32 feet in length. Operating Instructions. Once the connector boards are installed, the cable is plugged into the connector port on each system. Users can access the Connect Copy/Printer Option only when needed when dual operation is not required, users can still access the two devices as separate systems. How Does It Work? When users select the Connect Copy/Connect Print function: The system used to apply the Connect Copy/Connect Print feature becomes the master unit. The system connected to it becomes the sub unit. All features are selected from the master unit. The touch panel display of the sub unit changes to indicate that the Connect Copy/Connect Print feature is in use. Users place all originals (Connect Copy) in the document feeder of the master unit and apply any finishing features. As the documents are scanned, they are stored in memory on both systems. Copying begins simultaneously with half the required number of sets produced on each system. For printing, job is sent to document server first, then all steps are equivalent to a copy job. Connect two MFPs of the same model, or mix & match models (e.g. B246 and B248). (But NOT models from different series.)

21

Segment 4/5 Product Resource Guide Benefits Total Availability Connect Print can be enabled from any workstation, making it available to everyone on the LAN. Maximum Output Speed Because half the job is produced on each device, output speed is doubled - up to 180 pages per minute - fast enough to support even the largest print jobs. Backup Capability In the event one system is interrupted (e.g., paper or toner needs to be replaced), the entire job will shift to the remaining system. Your customers will never be without printing capability. Two Systems Users can direct their jobs to either system individually so that shorter print jobs can be run simultaneously. This clears all print queues faster, increasing the productivity of every workstation on the LAN. In addition, your customers may want to devote one system to specialty runs, using different paper stocks. Using two systems, separately or in tandem increases the number of paper sources to 10, with a total paper capacity of 16,600 sheets - more than any printing system available. In-house Production Users can send their jobs requiring covers, inserts and tabs to the Ricoh MFP instead of costly outside sources.

Document Feeder 1:1 Output Speed


All Ricoh Segment 4/5 Series MFPs provide 100% productivity in Originals Per Minute (OPM) through the standard Document Feeder, which significantly enhances productivity of output jobs consisting of a small number of originals.

One-Pass Duplex Scanner


These MFPs (since the B064) feature an innovative Document Feeder that scans both sides of an original simultaneously. This capability offers many advantages: Significantly enhances productivity when copying duplex originals. Reduces the possibility of damage to originals since they are not turned over in the Document Feeder. Facilitates a paperless workflow when used in conjunction with the Scan to E-mail and Scan to Folder capabilities.

22

Segment 4/5 Product Resource Guide

Exceptionally Fast Warm-Up Time


This Series offers an amazing 30-second warm up time by employing a thin hot roller that makes it possible to raise fusing temperature at a rapid rate. This greatly enhances user productivity. This short recovery time from low power (10 seconds) or off (30 seconds) will encourage users to use the Energy Save mode, thus maximizing energy efficiency. Ricoh Segment 4/5 MFPs1 Warm Up Time 30 Seconds Xerox WorkCentre Pro 255, 265/275 <=28 seonds copy <=130 seconds print Konica Minolta bixhub 750/600 <=5 min/<=4.5 min

1 Models since B140, exclusive of D066 (90ppm machine)

Document Division
This capability (available since the B140) allows users to divide one set of originals consisting of multiple pages into several smaller files consisting of a user specified number of pages. For example, a stack of six pages can be scanned and automatically divided into three smaller files consisting of two pages each. This eliminates the need to separately scan multiple documents of the same size, thereby maximizing productivity.

Set 2 pages per file

6 pages x 1 file

2 pages x 3 files

Document Server
Print On Demand. We have heard this term countless times, yet how many of us truly take advantage of it? With Ricohs Document Server technology, documents that are copied, printed or scanned can be stored simultaneously on the Hard Disk Drive (HDD) of the MFP. Thanks to an exceptionally large storage capacity, users can store thousands of files or tens of thousands of pages in the Document Server. Once stored, documents are available for customers to print as needed. In addition, stored documents can be utilized in other ways: Combine with other stored documents and re-print Combine with electronic files and re-print (via DeskTopBinder) Re-distribute via the LAN (File Format Converter required for retrieving documents stored via copy or print) 23

Segment 4/5 Product Resource Guide

Linking...

The Document Server is a sophisticated document management solution that streamlines the document workflow. When the capabilities of the Document Server are combined with the optional MFP functions, i.e., print and scan* along with Ricoh document solution software such as DeskTopBinder you can help your clients implement a document management strategy that your competitors simply cannot match. Additionally, you will want to stress the following Document Server benefits: Document Storage Store thousands of files or pages. Features Change Users can recall the job and change any of the stored features (duplexing, inserts, etc.) without the need to rescan the entire job. File Merge Print files can be merged with scanned originals. Or, multiple scanned files can be merged to form a single job. File Name/Sort Users can name each file via manual entry or using one of 40 preset User Text entries set through User Tools. They can also sort files by name, scan date, user ID or the total number of pages ensuring that files are easier to find and prioritize. Memory Status Indicator The Touch Panel Display shows the amount of memory remaining so that users will know in advance that they can store their entire job. Job Preset The Document Server is completely integrated with the Job Preset function so that users can select multiple jobs from storage. They can also queue electronically stored jobs with those currently running from the scanner for increased flexibility. Print First Page When users have recalled a job from the Document Server menu, they can choose to print just the first page. That way, they can be certain they have requested the correct file(s). Sample Set Users can request a sample set to be certain that any stored features (or features that they have edited) are correct prior to output. 24

Segment 4/5 Product Resource Guide Secure Printing Users can send a print job that requires a password before the MFP outputs the job. On Demand Printing Users can produce only the output they need, which reduces costly warehousing and/or stocking charges. This is a very useful capability for continually evolving documents such as phone directories or manuals, which require ongoing modifications. Thumbnail View & Preview Feature (New) Users can choose between a thumbnail view of the first page or the traditional list format when viewing the file list. In addition, each page of a document may be viewed through the new Preview feature. The Zoom In and Zoom Out function enables you to view documents more closely.

25

Segment 4/5 Product Resource Guide

FINISHING OPTIONS
With this series wide range of robust finishing options can meet the needs of virtually any high volume environment. 3,000-sheet Finisher with 100-sheet Stapler Optional 2/3 Hole Punch (User Selectable) Optional Z-Fold Unit or Multi-fold Unit Optional Cover Interposer Optional Jogger Unit Optional GBC StreamPunch III Optional BK5010 Production Booklet Maker

3,000-sheet Finisher with 50-sheet Stapler Optional 2/3 Hole Punch (User Selectable) Optional Cover Interposer Optional Jogger Unit Optional 9-bin Mailbox

Booklet Finisher 50-sheet staple capacity Up to 15 sheets can be saddle stitched, to form booklets. Optional 2/3 Hole Punch (User Selectable) Optional Z-Fold Unit or Multi-fold Unit Optional Cover Interposer Optional Jogger Unit Optional 9-bin Mailbox

26

Segment 4/5 Product Resource Guide Cover Interposer (Compatible with select finishers) 200-sheet paper capacity. Can insert color prints or copies as covers/inserts.

9-bin Mailbox (Compatible with select finishers) 100-sheet capacity per bin. Users can specify a particular bin.

Jogger Unit Secures each finished set in an orderly fashion

GBC SteamPunch III Brings sophisticated finishing capabilities in-house to maintain confidentiality, reduce job turnaround time, and/or provide new finishing services to for-pay establishments.
Much less expensive than competitive in-line finishing

options Only Ricoh offers this on-line interchangeable die punch option in the 55-75 ppm range. Maintains rated engine speeds of 55/65/75 ppm Sheet size: 8 x 11 Punch edge: 11 edge of 8 x 11 sheets (will not punch tabs) Punch stock weights: 20 lb. bond- 80 lb. cover Punch Capacity: Each sheet is punched one at a time Supports environments with average punch volumes up to 300,000 per month LED indicators communicate system status as illustrated below.

Reduces amount of labor it takes to create a bound book by 50% Easily interchangeable die sets accommodate seven types of hole-punching to

produce professionally finished manuals and guides. Minimum life span of 500,000 punches. 3-hole Ring Binder 11-hole VeloBind 19-hole CombBind 21-hole WireBind 32-hole WireBind 32-hole ProClick (new) 44-hole ColorCoil

27

Segment 4/5 Product Resource Guide BK5010 Production Booklet Maker Brings professional quality finishing to all high volume environments Maintains rated engine speed of 55/65/75 ppm Maximum booklet stapling capacity is twice that of ordinary booklet finishers: 30 sheets (120 pages), based on 20 lb. bond Can fold one or two-page booklets without stapling Supported paper sizes: 8.1 x 10.8 11 x 17 Supported paper weights: 16 lb. bond- 172 lb. index (off-line mode) 16 lb. bond- 80 lb. cover (on-line mode) Optional Accessories: CF5010 Cover Feeder inserts up to 200 preprinted/color sheets as covers; substitutes for the Cover Interposer to add wrap-around covers to perfect bound sets with minimal effort BF5010 Book Folder creates perfectly bound books without glue or heat; creates a spine that is printable, makes sets easy to identify and stack and permits the booklet to lay flat when opened TR5010 Trimmer Unit trims the open edge of booklets between .039 - .7 for a professional finish BK5010 Rail Unit eases finisher docking/undocking Simplified user interface on the BK5010 Booklet Maker clearly displays all settings for changes or confirmation

28

Segment 4/5 Product Resource Guide

Z-Folding Option
The versatile Z-Folding option (available for the B140, B246 and D052 series) was a great way for customers to reduce costly outsourcing and enhances an already powerful suite of professional finishing options. Z-Folding automatically folds over-size documents within a set so that they end up the same size as the main pages within the document. For example, a proposal may be 50 pages long, but pages 17 and 37 are spreadsheets/ design specs/drawings on 11" x 17", while the rest of the document is 8" x11". The Z-Fold option will fold those two 11" x 17" pages so that they fit within the letter-sized document, which increases the readability and professional look of the document. For the D062 Series this option was replaced by the Multi-fold Option. Folding direction Mixed size originals

Multi-fold Option
The Multi-fold option replaces the Z-fold option beginning with the D062 series MFPs.

Multi Folding (RPCS/ PCL/ PS3)

29

Segment 4/5 Product Resource Guide

Benefits of the Multi-fold Option: Fold Type Z-fold Half-fold Letter fold-in Letter fold-out Double parallel fold Gate fold Folding capacity: up to 3 sheets Supported Paper Sizes: Single Sheet: Z Folding: 8.5 x 11 to 12 x 18 Half Folding: 8.5 x 11 to 13 x 19.2 Letter Folding: 8.5 x 11 to 12 x 18 Double Parallel/Gate Folding: 8.5 x 11 to 12 x 18 Multiple Sheets: Half Sheet: 8.5 x 11 to 13 x 19.2 Letter Folding: 8.5 x 11 to 12 x 18 Double Parallel/Gate Folding: 8.5 x 11 to 12 x 18

30

Segment 4/5 Product Resource Guide

FAX FEATURES
When the MFP is configured with a Fax Option (available since the B246), the system is transformed into a powerful Super G3, 33.6 Kbps fax machine designed to meet the communication needs of mid-size workgroups and departments. Workgroups will see productivity boosts through: Consolidation of hardware and supplies to support copy/print1/scan1/store/fax in a single device. The ability to program up to 2,000 frequently dialed fax numbers, which minimizes the potential for misdialed numbers. Increased document-feeding capacities and scanning speeds over traditional fax machines, plus the ability to scan duplexed originals as large as 11 x 17 in a single operation. The ability to designate a tray as the output destination for inbound faxes, keeping them separate from copied or printed output. The ability to send and receive faxes right from the desktop (LAN faxing).1 Simplified search and retrieval of stored faxes via WebImageMonitor for convenient reprinting if required.1 A second and even a third Super G3 fax line (via optional G3 Interface Type 9001) to minimize busy signals and wait times in fax-intensive environments. Standard JBIG Compression, which reduces transmission times to as little as two seconds per page to further minimize fax costs. 1 Requires Scan/Print Capability Whether the application calls for filling hundreds of prescriptions each day, submitting healthcare benefit claim forms, filing buy and sell orders for financial products, or broadcasting todays deli lunch specials to local customers, fax remains a viable and cost-efficient way to communicate. A brief review of the Segment 4/5 MFPs fax capabilities and features follows: High Speed Super G3 Fax with Standard JBIG Compression Uses public telephone network to transmit documents along analog lines. The 33.6 Kbps modem transmits faxes at 3 seconds per page or at 2 seconds per page when JBIG compression is activated. Three lines maximum. 2,000 Quick Dial Numbers. LDAP support for searching numbers via company directory servers. Scans up to 80 pages per minute via 150-sheet ARDF. A wide range of standard dialing, transmission, reception, and reporting features allow for all facsimile tasks to be handled by a single, centralized fax solution. Standard 4 MB of SAF Memory holds up to 320 pages. Expand SAF memory to 2,240 pages (32 MB total) to handle large quantities of faxes.

31

Segment 4/5 Product Resource Guide

LAN-Fax
This function enables users to transmit fax messages directly from the PC, bypassing the hardcopy/printing/scanning stage, which reduces the number of steps generally required to send a fax message. Inbound fax documents are stored in the systems SAF memory. Connected users can access the fax directly, or documents can be directed to a network folder or email address, where the fax administrator can forward the file to the appropriate recipient. Other highlights of the LAN Fax software include: Cover Sheet Editor: Users can create personalized fax cover sheets that may contain the company logo, slogan, To, From, and Comments areas. Cover sheets can be edited and saved to users PCs as a fixed form. Address Book Import/Export: Data can be extracted from or poured into other LAN-Fax drivers. This removes customer resistance to switching from existing LAN-Fax solutions to Ricohs, as the primary task of manually re-entering address book entries is now automated. Transmission Status: Transmission results can be checked via SmartDeviceMonitor or Web Image Monitor, so users are assured faxes reached their destination. Preview: Users can check how the document will appear on paper directly from the LAN-Fax driver. Duplex Printing: Inbound fax documents can be printed on both sides of paper from the LAN-Fax driver, saving paper. Simultaneous Save: Users can save the fax document as a TIFF file directly to a designated folder on their PC while the system is sending the fax in one operation. Wireless Faxing: If the MFP is connected to the network via the Wireless LAN option, faxing from the desktop can still be performed. Fax Forwarding via Email: In addition to the inbound paperless fax to SAF/HDD, the Ricoh Segment 4/5 MFPs have the ability to forward all incoming faxes directly to an administrators email address or folder, or you can program the MFP to forward faxes from specific senders directly to designated receivers. Fax users can receive fax documents anywhere, anytime, as long as a PC and Internet infrastructure are available. Note: To enable LAN Fax capability, the Scanner/Printer Kit must be installed (standard on SP models) in addition to the Fax Option Type 9001. LAN Fax software is available with the Scanner/Printer Unit Type 9001 and with the SP versions of the main units.

32

Segment 4/5 Product Resource Guide

Internet Fax (T.37)


Internet Faxing1 uses the Internet to communicate with other Internet Fax enabled devices, providing free faxing. The document is received and then printed. The communication is not real time as traditional faxing or IP Faxing is. Internet Fax machines are identified and contacted by email addresses rather than telephone numbers. Each Internet Fax has its own email address. The main benefit of Internet Faxing is that there are no communication (phone) costs. Sends and receives faxes with other Internet Fax enabled units or to/from a PC. Resolution: 200 x 100, 200 x 200, 400 x 400 dpi2. Normal fax resolution is only to 200 x 200 dpi; therefore, other Internet Fax devices may not recognize higher resolutions. 1 Requires Scan/Print capability (SP model or SP Kit) 2 Requires additional memory option

IP Fax (T.38)
IP Faxing1 allows cost-free communication over a network (LAN/WAN) and is excellent for companies with a large number of branch offices requiring interoffice communications. To communicate with another IP Fax device on the same network just enter the IP address. IP Fax offers: Communication that is much faster than that of a 33.6 Kbps modem. Communication that is in real time, like traditional fax, with confirmation of delivery. A modem or email server is not required for communication. Communication that is secure because it operates behind the corporate firewall. Can be used with VoIP (Voice over IP) phone systems eliminating the need for a phone line being connected tothe fax device. 1 Requires Scan/Print capability (SP model or SP Kit)

Advanced Fax Functionality


The Aficio MP 6001/MP 7001/MP 8001/MP 9001 Series also provides a number of advanced fax features that add value to your solution, several of which are described below. Please review the fax reference manual for additional information. Fax Number Search via LDAP1 As when searching for email addresses, users can search for accurate fax numbers using the same LDAP search function as Scan-to-Email. The company directory servers usually contain profiles of all contact data for each employee, so users can scroll through recipients by name, email address, company name, or department, selecting only accurate, authorized recipients for fax transmissions. Forwarding Faxes to Email1 Users can program the system to forward inbound faxes to receivers via email, so that they are never out of reach no matter where they are in relation to the physical fax device. To enable this function, a single receiver such as the system administrator is identified as the receiver of all

33

Segment 4/5 Product Resource Guide forwarded faxes in a workgroup. The administrator receives all faxes by email (converted to TIFF files), and re-distributes them to the intended recipient after checking the inbound faxes.
1

Requires Scan/Print capability (SP model or SP Kit)

Email Notification of Inbound Fax to Folder or HDD1 The ability to forward inbound faxes to a folder or server will improve overall workflow and save the time and expense of printing unnecessary faxes. However, recipients would not know they have a fax waiting for them until they manually check their fax folder. This feature solves that problem by notifying users via email each time a fax is forwarded to a users folder or to the system HDD.
1

Requires Scan/Print capability (SP model or SP Kit)

34

Segment 4/5 Product Resource Guide

PRINTING FEATURES
As a network printer, the Ricoh Segment 4/5 MFP or printer is well suited to handle the demands of the medium to large workgroup/department or office. Additionally, these MFPs offer unique network printing capabilities. Operating Systems, PDLs, Fonts, and Drivers The Ricoh Segment 4/5 MFP or printer is ready to accept data from client PCs running any of todays most popular client/network operating systems, including Novell, Windows, and Macintosh. A number of UNIX filters are also available. RPCS provides simple point-and-click job programming for novice users, and speeds job processing by leveraging the power of the sending PCs CPU to prepare jobs for printing. PCL 5e and PCL 6 are available for users who wish to use those industry-standard PDLs, while genuine Adobe PostScript3 printing allows Macintosh users to print to the MFP or printer. Further, Direct PDF printing allows users to produce Acrobat pages without launching the software application. Best of all, these devices feature Auto PDL Switching, which allows multiple users to send print jobs in various languages simultaneously. The system automatically switches to the appropriate PDL upon identifying the incoming data type, eliminating the need for manual switching and enabling the device to serve mixed networks with ease. Network Operating Systems: Novell NetWare Windows Mac OS 8.6-9.2x, 10.1 or later UNIX Page Description Languages: RPCS PCL 5e/PCL 6 Adobe PostScript3 PDF Fonts: Adobe PostScript3: 136 Type 1 fonts PCL: 45 Intellifonts 10 TrueType fonts 1 bitmap font Optional OCR and Barcode Drivers: PCL 5e/6 and RPCS: Windows PostScript3: Windows Macintosh 8.6-9.2x (OS X Classic) Mac OS X Native (v. 10.1 or later) UNIX: Solaris, HP-UX, Red Hat Linux, SCO, IBM AIX

Drivers are the dialog screens that appear when the user clicks the PRINT command from the authoring software application. Shown here is an RPCS driver screen that uses graphic icons to represent the effect modes will have on output. The table below outlines the wide range of printing features available to connected users when they launch any of the supported print drivers.

35

Segment 4/5 Product Resource Guide

Refined Print Command Stream (RPCS)


Ricoh software engineers developed RPCS for use in all Ricoh network output systems. It supports all models since the B064 series and is optimized for Windows clients and offers two key advantages: Faster throughput speed than HPs PCL XL. A comprehensive driver user interface, which dramatically increases user productivity enabling easy access to all of the MFPs advanced finishing capabilities. Why Does Anyone Need RPCS? While printing devices particularly MFPs with sophisticated finishing capabilities are becoming more common in the workgroup environment, typical PCL-type print driver designs have remained essentially unchanged. Additionally, with numerous output choices and document enhancement features to choose from, print drivers have become more complex, which can be frustrating for users. Some of the disadvantages of a print driver that has not kept pace with technology include: Setting up print jobs, especially complex ones, can be time-consuming. Complex driver interfaces can cause users to make output setting mistakes. Print jobs must then be re-run, which is a drain on productivity and which leads to increased consumable and paper costs. Inquiries to MIS staff from users regarding printer difficulties take these highly specialized professionals away from more important network management tasks. Exceptional Ease-of-Use The RPCS driver user interface incorporates a series of graphic icons that make it easy for the user to select basic and advanced operations with ease. To initiate a print job, the user simply clicks on the icon of the feature he or she wishes to apply, such as duplexing or stapling. Users can customize the icon set by adding icons or changing existing icons, which makes setting up a print job essentially a one click operation. Additionally, users can create custom settings based on routine output jobs. This provides enhanced versatility in the workgroup environment.

Enhanced Printing Productivity In addition to one click operation, which reduces the time required to set-up print jobs, RPCS generates interim print files using the client PCs CPU. This shortens overall RIPing and printing time. Additionally, RPCS is designed for high-speed processing of sophisticated graphics. 36

Segment 4/5 Product Resource Guide Compatibility with DeskTopBinder (Batch Printing Requires RPCS Driver) DeskTopBinder Lite allows users to collect stored images and application files, combine them into one document, apply finishing selections (staple, covers, hole punch, etc.), and then output the file as one document. Once files have been selected and merged into one document, users can apply headers and footers, page numbers, and finishing selections. If required, these output settings can be saved as a Custom Setting in the RPCS driver interface, which eliminates the need to repeatedly set up recurring output jobs. RPCS Basic Operation Once the RPCS Print Driver is installed, basic print jobs are a breeze. Users simply click on the icon that represents the desired output result to send the job to the MFP. Custom Print Settings Users can easily create their own print settings with just a few clicks of the mouse. Print job settings that can be manipulated include: Duplexing selections Finishing selections including Z-Folding OHP slip sheet Covers/chapters/paper designate/tabs Paper type/size Layout Watermarks Reduce/enlarge Adjusting Print Quality RPCS provides four print quality settings, which ensure excellent image quality regardless of the original type. Print quality settings include: General Document word processor/spreadsheet type documents Photograph photos or images with gradations DTP documents created in desktop publishing applications CAD CAD data/fine line work Users can also make adjustments for Quality or Speed Quality output quality at resolutions higher than 600 dpi Speed output quality is 600 dpi Finally, users can also create up to eight user-defined print quality settings.

Capabilities Only Available with RPCS


Job Binding This capability allows users to save files as temporary print files. Once the files are saved, users can select two or more print job files, apply finishing selections, and output them as one document. Just like batch printing, users can apply headers and footers, page numbers, and finishing selections. 37

Segment 4/5 Product Resource Guide Imposition Settings New features help arrange pages in special layouts to ease cutting after printing: Double: Dual images of each page are printed on a larger sheet. When cut 2 finished sets are created. Speed: Prints a job so that when sheets are cut and stacked they create a single set.

Creep Adjustment An MFP with the optional Production Booklet Maker has the ability to make thick booklets, up to 30 sheets (120 pages) with optional finishing. A byproduct of the production of thick booklets is that sheets closest to the center of the book can be difficult to read if the text along the inside margins gets too close to the spine binding area. RPCS Creep Adjustment shifts the content that is to be placed on inner pages toward the outer margins to make booklets easier to read and avoid image cut-off.

Crop Marks This new RPCS setting prints crossed lines on the sheet to indicate where to trim it for bleed images or when n-up pages are to be separated.

Unauthorized Copy Control Embeds patterns and text under printed text. When copied, the hidden messages become legible.

Unauthorized Copy Control


Beginning with the B246, Ricohs innovative RPCS print driver supports a unique feature that no other manufacturer offers, Unauthorized Copy Control. What this feature does is embed patterns and text under printed text, decreasing the risk of unauthorized copying of sensitive documents. This new functionality is ideal for smaller businesses that primarily use the system

38

Segment 4/5 Product Resource Guide for copy and print output; for instance, companies that copy personnel reports, compensation plans, medical records, financial reports, etc. Unauthorized Copy Control consists of two functions: 1. Mask Type for Copying1 is a standard RPCS feature that embeds a masking pattern and message within the original printout. If copies are made, either on the Ricoh or competitive digital systems, the embedded message appears. 2. Data Security for Copying2, also standard in the RPCS driver, is similar to Mask Type for Copying in that it will embed patterns and text within the original printout. However, if copies are made on a Ricoh Aficio device equipped with the Copy Data Security Unit, they will be grayed out, leaving only a 0.16 (4mm) margin of masking pattern. Otherwise, the embedded messages appear as on Mask Type for Copying.

Mask Type for Copying

Data Security for Copying

Ricoh RPCS Printer Driver *Notes: 1. Some digital MFPs may not detect masking patterns. 2. Requires optional Copy Data Security Unit. 3. Scanner feature must be deactivated on Scan-enabled configurations. 4. Copy reduction ratio less than 50% will be deactivated.

Hold Print
Beginning with the B246, Hold Print temporarily holds multiple print files in memory until the files are selected for print (by User ID) from the control panel, perhaps at the end of the day. Released files are automatically erased from memory. Also called a Virtual Mailbox, Hold Print replaces the need for a physical mailbox. In essence, each user on the network has their own tray based on their User ID, e.g., John Smith. In fact, the implementation of a User ID for storage, access and selection of Hold Print jobs is new functionality designed to improve usability and security.

39

Segment 4/5 Product Resource Guide Hold Print features include: Maximum of 100 stored files* Sort print jobs by User ID from the touch-screen LCD Select all files on the LCD at one time, then print or delete with single operation; multiple operations are no longer needed for users to print or delete their own files Print data is saved even if power to the system is turned off Store print settings along with Hold Print job Automatically deletes the file after printing Hold Print jobs are automatically collated by the printer driver *The maximum of 100 stored files includes all Hold Print, Locked Print, Sample Print and Stored Print jobs. Who Needs It? Hold Print is ideal for any organization that wishes to maintain the privacy of print output in shared network environments, perhaps in human resources or the legal department. Since only the creator of the file can initiate printing (from the control panel), passersby cannot view or pick up pages sitting on the output tray. Organizations with centralized printing also have a concern over data being accidentally erased by a device being turned off, deleting stored jobs. Hold Print jobs are stored in non-volatile memory, thus are safe in environments where there is open access to the system. How does the MFP do it? Hold Print is configured within the Properties screen of the printer driver. The user clicks Details (RPCS and PCL6) and then enters a User ID. The print job is started from the application, e.g., Word, and the Hold Print job is sent to the device and stored. From the control panel, the user presses Printer, Print Jobs, then Hold Print Job List to display a list of stored files. Most importantly, Hold Print allows the user to select a file stored in memory by his or her User ID. The job the user wishes to print is then selected. Pressing Print opens a confirmation screen; press Yes and the Hold Print file is printed. *Applications with their own drivers, such as PageMaker, do not support this function.

Stored Print
Also added with the B246, Stored Print is similar in functionality to Hold Print (see previous page) only Stored Print files are not deleted after printed out, and passwords can be set to increase security. Files, along with any special settings, are retained for future printing. So, for example, a user can quickly access files, perhaps manuals, price lists, brochures, and other frequently requested documents, by simply selecting the file from the control panel; there is no need to boot-up a computer.

40

Segment 4/5 Product Resource Guide Stored Print features include: Maximum of 100 stored files* File retention after printing to Document Server (In contrast, Hold Print automatically erases files after print out) Sorting of print jobs by User ID from the touch-screen LCD Multiple file print/deletion in a single operation Saving of print data even if system power is turned off Storing of print settings along with Stored Print job Selection of all files on the LCD at one time, then print or deletion with single operation; multiple operations are no longer needed for users to print or delete their own files Automatic collation of Stored Print jobs by the printer driver If desired, a 4-digit password can be used to further strengthen security *The maximum of 100 stored files includes all Stored Print, Hold Print, Locked Print and Sample Print jobs. Who Needs It? Busy office personnel that are responsible for disseminating materials, possibly employment applications, forms, visitor tags, training schedules, etc., will find Stored Print a quick, easy way to access and print documents. How does the MFP do it? Stored Print is configured within the Properties screen of the printer driver. The user clicks Details (RPCS and PCL6) and then enters a User ID. The print job is started from the application, e.g., Word, and the Stored Print job is sent to the device and stored. From the control panel, the user presses Printer, Print Jobs, then Stored Print Job List to display a list of stored files. Most importantly, Stored Print now allows the user to select a file stored in memory by their User ID. The job the user wishes to print is then selected. Pressing Print, enter a password (if necessary), then select the number of sets (via the numeric keys). Press Yes and the Stored Print file is printed.

Stored Print (Shared)


Stored Print (Shared) is identical to Stored Print, except it is intended to be used when User Authentication is selected from Properties/ Advanced Options in the PCL and RPCS print drivers. Print jobs sent by Stored Print (Shared) and Store and Print (Shared) will be able to be seen and selected only by authenticated users.

Store and Print


Store and Print is identical to Stored Print, only it enables you to print files at the same time you are saving the data.

41

Segment 4/5 Product Resource Guide Stored Print features include: Maximum of 100 stored files* Prints files at the same time it stores them to the Document Server. (In contrast, Stored Print simply stores documents.) Sorting of print jobs by User ID from the touch-screen LCD Multiple file print/deletion in a single operation Saving of print data even if system power is turned off Storing of print settings along with Stored Print job Selection of all files on the LCD at one time, then print or deletion with single operation; multiple operations are no longer needed for users to print or delete their own files Automatic collation of Stored Print jobs by the printer driver If desired, a 4-digit password can be used to further strengthen security *The maximum of 100 stored files includes all Store and Print, Stored Print, Hold Print, Locked Print, and Sample Print jobs.

Store and Print (Shared)


Stored and Print (Shared) is identical to Store and Print, except it is intended to be used when User Authentication is selected from Properties/ Advanced Options in the PCL and RPCS print drivers. Print jobs sent by Stored Print (Shared) and Store and Print (Shared) will be able to be seen and selected only by authenticated users.

42

Segment 4/5 Product Resource Guide

Connectivity
The Ricoh Segment 4/5 MFPs offer several ways to connect to a customers existing data network. 10/100 BaseTX (standard): The most common networking protocol is Ethernet, and the printer configurations are ready to connect right into the network. Data is transmitted at either 10 or 100 megabits per second (Mbps), depending upon the speed of the network. Jobs are stored in a print queue, and are processed on a first-in, first-out basis. USB 2.0 Interface (standard): Installed into the PCI slot of the main print controller board, this option allows users to connect to the MFP using the latest high-speed USB cabling media for plug-and-play printing at speeds up to 480 Mbps (including Macintosh). IEEE 1284 Parallel Port (optional): This interface is used to connect a single PC to the device for peer-to-peer printing applications. IEEE 1394 Interface (optional): This high speed option, IP over 1394, uses TCP/IP for print and scan functionality (requires SmartDeviceMonitor for Client v5.0 or later). Data transmission speeds are up to 400 Mbps. IEEE 802.11b Wireless LAN Interface (optional): The Ricoh Segment 4/5 MFP can be configured with industry leading wireless connectivity technology. This option allows workstations and laptops to print to the MFP without direct cabling. Two antennae are connected to an access point, which relays data to the device from any computer equipped with the proper hardware and firmware to transmit data in a wireless environment. Data transmission speeds are as fast as 11 Mbps, and the distance from the nearest access point at that speed is 459.3 feet, (distance rises to up to 1,312.3 feet as data transmission slows to 1 Mbps). The Wireless LAN Interface supports both Windows and Macintosh operating systems, and offers 64- or 128-bit encryption to protect data traveling through the airwaves. Bluetooth Interface (optional): Bluetooth is a technology standard designed to support wireless communications over shorter distances, up to approximately 32.8 feet at speeds up to 1 Mbps. This technology is also employed by personal data assistants (PDAs) such as Palm and Handspring that allow users to beam data to each other. This low cost, low-power connectivity alternative could be a good fit for companies with traveling executives that need access to printers in various offices without cabling or copying data to diskette. 1000BaseT (Gigabit Ethernet) Interface (Optional, starting with the B246 Series): High-speed Ethernet which transmits data at 1,000 megabits per second. USB Host Interface (Optional, starting with the B246 Series): Provides a USB port for connection to external devices such as an IC card reader or a digital camera (connection to a digital camera requires installation of PictBridge Interface Unit).

43

Segment 4/5 Product Resource Guide Wireless LAN Standards Standards IEEE 802.11a Band of Radio Frequency 5GHz Max Transmission Speed 54Mbps Features The transmission speed is fast, but some countries are not allowed to use this band. This is the most commonly used standard, but the effective transmission speed is only 11Mbps. This standard is compatible with IEEE 802.11b, and supports fast transmission speed.

IEEE 802.11b

2.4GHz

11Mbps

IEEE 802.11g

2.4GHz

54Mbps

Note: Customers may only select one from the following interface options: IEEE 1284, IEEE 1394, Bluetooth, or 802.11b wireless (wireless LAN). If customers opt for the Gigabit Ethernet option, they will forgo the 10/100BaseT interface.

44

Segment 4/5 Product Resource Guide

Printer-only Version Throughput Features


Listed below are some of the system capabilities that are enabled by the G126/G148s versatile paper supply: Automatic Print Rotation In the event the paper orientation selected by the user in the driver is not available to the system, the G126/G148 will turn the image 90 when writing it to the drum in order to match the orientation of paper that is available to it. This mode eliminates the need to dedicate a paper source to Letter-R paper, and prevents the system from stopping if a user selects an orientation not loaded in the machine. Eliminates printing errors and waste by selecting the proper size paper as a function of the size of the electronic original. Enables the printer to switch to another source loaded with the same size stock after the primary tray has been depleted. This allows the system to maximize uptime and remain productive. Users can choose which sources are eligible for ATS functionality, preventing special stocks, (colored or pre-punched papers, for example), from being pulled into normal job streams. Users may refill depleted paper sources while the system remains in operation. This reduces downtime as the printer never needs to stop completely to refill paper supplies. Users may program the G126/G148 to begin each new section or chapter of a document on the right hand page of duplexed sets in stead of on the rear side of left hand page. This eliminates the need for users to insert blank pages into files in order to have chapter pages appear on the right hand page of finished document sets. Users can program the G126/G148 to pull stocks from multiple paper sources into a single job stream to eliminate manual collation and create more professional looking documents. Covers may be printed or left blank. Covers can be pulled from internal paper sources if the optional Interposer Tray is not attached. Users can request the G126/G148 to produce a sample set through the driver to be certain that all features have been programmed correctly prior to committing the printer to a lengthy print run. The G126/G148 duplexes 5.5 x 8.5 to 11 x 17 stocks from 17 34 lb. Bond. Stackless refers to the process in which two-sided pages are created one sheet at a time as they travel through and are rerouted through the systems paper path. This allows for unlimited duplexing by eliminating older duplex tray technology (which typically held up to 50 sheets), where half-finished copies were collected for second side imaging. As each page is processed independently, the printer is capable of delivering two-sided output at near 100% productivity of its rated 75-ppm simplex speed. Allows users to designate up to 20 locations within a document set for automatic Tab insertion. Additionally, the G126/G148 can print directly onto Tab extensions, and hole punch them when a Finisher is configured with the Hole Punch option.

Automatic Paper Selection Automatic Tray Switching/Active Paper Reloading

Chaptering

Front and/or Back Covers

Sample Print Stackless Duplexing

Tab Printing

45

Segment 4/5 Product Resource Guide Networking Utilities The G126 and G148 are equipped with innovative technologies that simplify initial network installation and ongoing device discovery/identification in the event of changes to the network or location of the printer. Rendezvous Support. Support for Rendezvous, Apples version of Zero Configuration Networking, is a standard utility with the G126/G148. Rendezvous is set of protocols that enables a device on an IP network to automatically allocate IP addresses, recognize and connect with other devices on the network. Rendezvous uses IETF standards for both Link Local Addressing (LLA) and Multicast DNS (mDNS). mDNS allows the new device to advertise its existence and the services it offers. LLA looks around, negotiates with other devices on the subnet, and picks a suitable IP address for the device. When first installed, the printer will query the network for a suitable IP address, minimizing IT burdens for client PC/printer set-up. To the end-user, this means that when a new device connects to the network, every computer on the network is able to use it instantly without any setup or special configuration necessary at each workstation. Further, Rendezvous allows the use of names rather than IP addresses to make printer identification easier.

46

Segment 4/5 Product Resource Guide Dynamic DNS Support. With Dynamic DNS, the printers IP address and host name are automatically updated each time the printer is powered up. If the IP address is changed for any reason, such as a power outage or accident, a connected PC will always be able to find the printers location on the network. This function is enabled by setting up the printer port as a static host name instead of an IP address that may change over time.

47

Segment 4/5 Product Resource Guide

Network Printing Capabilities


Capability Send Once, RIP Once, Print Many Description All print jobs, regardless of the number of sets required, are sent as a single job (send once), formatted one time (RIP once) and then spooled to the copier Hard Disk Drive (HDD). All sets are then produced from the HDD at full system speed Allows the MFP to process multiple tasks at the same time. Benefits Print jobs can be produced at copier speeds. Facilitates quick access to other functions. Minimizes contention issues by quickly turning around print jobs.

Multi-Access Capability

Multiple PDL Support

The Print Controller supports: PCL 5e/6 RPCS Optional Adobe PostScript 3

Auto PDL Switching

Memory Functionality

The Print Controller supports PCL 5e, PCL 6, RPCS, and optional genuine Adobe PostScript 3 simultaneously. Up to 512 MB of RAM is used to RIP incoming print jobs. RIPed print jobs are spooled to the standard 80 GB HDD.

When the MFP is printing it can: Receive, RIP and spool a print job. Scan a copy job into memory. When the MFP is copying it can: Receive, RIP and spool another print job. Scan another copy job to memory The function that engages the print engine first has the priority. Ensures out-of-the-box compatibility with virtually all of todays most popular business software. PCL 6 offers a comfort level for users who are familiar with this driver. Genuine Adobe PostScript 3 means complete PostScript compatibility. Allows multiple drivers to be used at the same time. Eliminates the need to make manual switching adjustments. Ensures rapid throughput by RIPing print jobs in RAM and then storing the rasterized image on the Hard Disk Drive allowing printing to occur at full engine speed.

48

Segment 4/5 Product Resource Guide Capability Description Benefits Large capacity Hard Disk Drive increases the number of print jobs that can be spooled. Makes it easier for users to The optional 9-bin Mailbox retrieve print jobs by eliminating allows up to nine different the need to search through users or departments to large stacks of paper. send their print jobs to a designated bin with a Assists in keeping sensitive 100-sheet capacity. information confidential. Reduces filing and storage Often referred to as N-Up costs by combining documents or thumbnails, this feature that are not accessed on a daily allows the user to combine basis. up to 16 different documents (32 if duplexed) onto one page. Minimizes traffic on the network Allows the user to merge because the file containing the fixed data from one file with fixed data is sent only once. changing data from another to create a customized Saves space on the workstation image. or network file server since complex images only have to For example, a letterhead be saved in one file location. image could be stored on the first file and invoices stored on the second. Multiple invoices go to the print queue, but the file containing the letterhead is only sent one time. Allows users to create Automatically places a customized originals that stand predetermined or user out. defined message across a printed document. For example: URGENT, CONFIDENTIAL, DRAFT, etc. Prevents unauthorized/ Temporarily holds print jobs accidental access to sensitive in memory until a valid documents sitting in an output password is entered at the tray. Control Panel. Files are automatically deleted from the HDD after printing. Outputs the first set of a Eliminates costly and multiple-set print job so that time-consuming output errors. output settings can be checked for accuracy prior to printing the entire job.

9-bin Addressable Mailbox

Layout

Overlays

Watermarks

Locked Print

Sample Print

49

Segment 4/5 Product Resource Guide Capability Hold Print Description Temporarily holds multiple print files in memory until selected (by User ID at the Control Panel). Released files are automatically erased. Does not require the user to enter a password. Benefits Also called a Virtual Mailbox, Hold Print eliminates the need for a noisy, physical mailbox. Provides individual users on the network with their own output tray. Stores jobs in non-volatile memory, which eliminates the possibility of information loss if the system loses power. Enables users to quickly access files, i.e., manuals, price lists, brochures, and other frequently accessed documents and then print them whenever needed; there is no need to turn on a PC.

Stored Print/ Store and Print

Stored Print (Shared)/ Store and Print (Shared) PDF Direct Print

Identical in functionality to Hold Print, except files are not immediately deleted after printing. Store and Print enables users to print files immediately while storing data. Password is optional. Designed for customers who set user Authentication via the RPCS/PCL Driver. A function of the Print Controller that enables the system to receive a PDF file directly from the PC, generate the printable data, and then print the data. Requires the PostScript 3 option. Does not support High Compression PDF files created via the systems scanning function. A driver that can be used with all Next Generation PostScript systems. Offers support for basic printing features, i.e., Duplex Printing, Collate, Watermark, Sample Print, and Locked Print.

Print jobs can only be viewed and selected by users who are logged in. Improves network performance by enabling the Ricoh controller to perform all processing (RIPing). Users can simply print PDF files via a simple drag and drop procedure, eliminating the need to start Adobe Acrobat.

Mobile Driver

Enables users to perform simple printing tasks without installing machine specific driver(s) when they are printing while away from the office.

50

Segment 4/5 Product Resource Guide Capability Mail to Print Description Enables users to send an email with attachments directly to the system, which then automatically prints the data. Provides support for the following file formats: JPEG (only JFIF format within JPEG), PDF (High Compression PDF is not supported). Fax and Printer/Scanner functionality is required at the receiving location. When sending an email with several file attachments, the system will only print the first attachment. Enables the system to directly print data created on IBMs IPDS data systems. Requires Printer/Scanner Unit Type 9001 and RPCS Printing. Benefits Eliminates the need to turn on and then access files from a PC. Offers an easy method of receiving and then printing documents in environments where not all employees have access to a PC.

IPDS (Intelligent Printer Data Stream) Printing Option

Ricoh is the first manufacturer (other than IBM) to offer a genuine IPDS solution. Eliminates the need for an external print box or server. Eliminates the need for specialty stock, i.e., greenbar paper. Enables users to eliminate dedicated line printers and create high quality, professionally finished output on plain paper.

51

Segment 4/5 Product Resource Guide

PDF Direct Print


PDF Direct Print (available since the B140) enables users to print PDF (Portable Document Format) files without using a print driver. Because PDF files are sent directly to the MFP in PDF format, total throughput time will be faster than sending this data using a print driver, thereby reducing network traffic while increasing productivity. PDF Direct Print is enabled via DeskTopBinder & the PostScript3 option. Access PDF Direct Print from either within DeskTopBinder, or from the Function Palette.

52

Segment 4/5 Product Resource Guide

Printer Driver Feature Matrix


Model PCL 5e/6 RPCS Windows 9x/Me Send to Job Binding Send to Document Server Sample Print Locked Print Hold Print Stored Print Stored Print (Shared) Store and Print Store and Print(Shared) Reduce/Enlarge (Zoom/Scaling) Fit to Paper size Unauthorized Copy Control Layout (N-up) Poster Duplex Booklet1 Booklet2 (Magazine) Non-Reduction Booklet Watermark Overlay Header/Footer Adjust image position Binding Margins Shift Image to Edge/Corner Creep for Booklet 2 Imposition Setting (Speed , double) Crop Mark Collate Punch Staple Z-Folding Cover sheet (Front Cover) Back Cover Front and Back Cover Slip Sheet Chaptering Tab Shift Printing Y Y Y Y Y Y Y Y Y Y2 Y N Y N Y N Y Y Y N N N N N N N N Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y 53 N Y Y Y Y Y N Y N Y Y N Y N Y N N N Y N N N N N N N N Y Y Y Y Y N N Y N N PostScript 3 Windows NT4 N Y Y Y Y Y N Y N Y Y N Y N Y N N N Y N N N N N N N N Y Y Y Y N N N N N N Windows 2000/XP N Y Y Y Y Y N Y N Y Y N Y N Y N Y N Y N N N N N N N N Y Y Y Y N N N N N N Mac OS 8.69.2 N Y Y Y Y Y N Y N Y Y N Y Y Y N N N Y N N N N N N N N Y Y Y Y N N N N N N Mac OSX N Y1 Y1 Y1 Y1 Y1 N Y1 N Y Y N Y N Y N N N Y N N N N N N N N Y Y Y Y N N N N N N

Segment 4/5 Product Resource Guide PCL 5e/6 PostScript 3 Windows 9x/Me Rotate by 180 degrees Reverse Order Print Do not print Blank pages Dithering Edge Smoothing Toner Saving Quality Speed User ID User Code User Authentication Encryption/Encoding User Defined Pages Mirror Image Print Negative Image Print Edge to Edge Print Limitation setting Y N Y3 Y Y Y N N Y Y Y Y Y N N Y Y Y Y Y Y Y Y Y Y Y Y Y Y N N N Y Y Y N N Y Y Y N N Y Y N N N Y Y Y N Windows NT4 Y N N Y Y Y N N Y Y N N N Y Y Y N Windows 2000/XP Y Y N Y Y Y N N Y Y N N N Y Y Y N Mac OS 8.69.2 N Y N Y Y Y N N Y Y N N N Y Y Y N Mac OSX N Y N Y Y Y N N Y*1 Y*1 N N N N N Y N

Model

RPCS

Y: supported N: not supported 1. Available with Mac OSX 10.2 or later 2. Centering feature cannot be selected from PCL driver. However, PCL has this feature as the original function. When printing with Reduce/Enlarge (Zoom) feature of PCL driver, the output will be automatically centered by the PCL 's original centering function. 3. This feature cannot be selected from printer driver. But enables to set to On in PCL setting of MFP

54

Segment 4/5 Product Resource Guide

SCANNING FEATURES
The Ricoh Segment 4/5 MFPs enable users to convert hardcopy documents into digital files for more efficient and cost-effective methods of distribution, archiving, or re-purposing information. Combined with the document server and other utilities, network scanning provides your prospects with a powerful tool for fully leveraging information assets. With the above as a given, the MFP offers a variety of different methods of distributing documents to their specified destinations: Scan to E-mail Scan to e-mail functionality is standard with S/P models. No delivery servers are required as e-mails are sent directly to the existing SMTP server. The MFP uses LDAP support to access e-mail information directly from the users e-mail server, which eliminates the need to re-key an organizations entire address book into the system. Additionally, up to 2,000 e-mail addresses can be programmed into the MFPs internal address book and users can also enter ad-hoc e-mail addresses for miscellaneous destinations. Scan to Folder Scan to Folder enables users to scan documents to as many as 50 folders on one or more PCs or file servers. This is a great way to distribute information across the enterprise and share documents with co-workers, clients and partners. Up to 2,000 folders can be pre-programmed into the MFPs address book. Scan to SMB Folder is available for users operating in a Windows-only environment. It is very easy to set up, maintain, use, and does not require a dedicated server. Any authorized user can browse the network to look for the desired destination folder. Scan to NCP (NetWare Core Protocol): A Scan to Folder feature for Novell network users. The NetWare folder may be on a users PC, or on another server in the workgroup. Files sizes up to 2GB can be sent, permitting larger files to be shared without requiring files to be saved on external media (e.g. CD-ROMs). Scan to FTP Folder supports multiple operating systems, i.e., Macintosh, UNIX, and Linux, as well as Wide Area Networks (WANs) and the Internet. It is ideal for storing documents that must be shared with people outside of the corporate intranet, such as technical manuals, parts catalogs, etc. Scan to URL (Beginning with the B246) Reduces network traffic by enabling users to store documents in the systems hard disk drive, and then distribute a URL link to intended recipients. Recipients must be within the LAN or WAN. Network TWAIN Scanning Using a TWAIN driver, users can operate the MFPs scanner from the workstation. Originals are placed and then acquired using a TWAIN-compliant application such as Adobe Photoshop.

55

Segment 4/5 Product Resource Guide

Network Scanning Capabilties


Capability High Speed Black & White Scanning High Quality Optical Resolution Description Scan speeds of 90 images per minute 600 dpi scan resolution, multiple scan settings and 256 levels of gray combine to precisely scan virtually any original type. The standard document feeder allows users to scan up to 100 single or two-sided originals. Bound/book originals can be scanned from the platen glass, which eliminates the need to create single-sided originals. 11 x 17 originals can be scanned through the RADF or from the platen glass. The Ricoh Segment 4/5 MFP scanning solution integrates seamlessly with the LAN via a variety of network connection choices. Users make all scanning selections destination addresses and imaging modes from the MFPs touch panel display. File names and subject lines can be manually input or selected from one of 40 preset User Text buttons. E-mail messages can be manually input or selected from one of five preset messages. SMTP Auth establishes one user name and password, which must be presented to the mail server by any device seeking to access. POP before SMTP adds an additional layer of protection by requiring each device to have its own unique user name and password. Benefits Facilitates fast job turnaround times and reduces operator scanning time. Ensures accurate scans regardless of the original type.

Multiple Original/ Duplex/11 x 17 Scanning

Eliminates the need to create single-sided originals. Enables a wide variety of hardcopy documents to be easily scanned.

Network Connection

Eliminates the need for a SCSI card and cable. Makes use of an existing network resource. Easy-to-read prompts ensure that the network scanning process is intuitive for casual and advanced users.

Operation from the Touch Panel Display

Mail Server Security: SMTP Authentication and POP Before SMTP Auth

Protects mail servers Screens out spam mail

56

Segment 4/5 Product Resource Guide

Scan to URL
First available with the B246 series, Scan to URL is a Scan-to method that sends scanned images directly to the MFPs hard drive, while an e-mail message (containing a URL link* to the document) is sent to the recipient(s), who must be within the LAN/WAN. Within the e-mail, the user clicks the link to access documents stored on the Ricohs hard drive from anywhere in the world price lists, brochures, white papers. IT will welcome the dramatic reduction in network traffic. Furthermore, there is no limit to file size, as this method bypasses the mail/STMP server. *The transmitted URL address allows a stored file to be viewed, deleted, or downloaded over the network using Web Image Monitor. Who Needs It? Workgroups that routinely share large files with each other; for instance, graphic-intensive brochures, lengthy reports, PowerPoint presentations, etc. Recipients can easily access these documents from the MFPs hard drive by clicking on the URL link contained in the e-mail. Since this document storage/access method does not involve attaching a file to e-mail, organizations will benefit from a dramatic reduction in network traffic. Also note that this feature is helpful to users who cannot attach files to email due to network restrictions. How does the Ricoh Segment 4/5 MFP do it? In order to simultaneously store a document to the Ricohs hard drive and send an e-mail URL link, the User Tools setting Stored File E-mail Method must be set to Send URL Link. The user places the document on the ARDF, specifies an e-mail destination and selects Store File, then Store and Send. The recipient accesses the document via a standard Web browser. Note: The Store File Capacity is the same as the Document Server.

Scan to Novell (NCP)


The B246 Series and later models support Scan to Folder for Novell network users via NCP, or NetWare Core Protocol. The NetWare folder may be on a users PC, or on another server in the workgroup. Files sizes up to 2GB can be sent, permitting larger files to be shared without requiring files to be saved on external media (ex. CD-ROMs). Scan to Folder is no longer restricted to Windows environments, allowing any organization running a Novell network to easily archive scanned documents to a designated NetWare folder

57

Segment 4/5 Product Resource Guide (on a server or user PC). Since documents are stored directly to a folder, users no manually detach a file from e-mail before placing it in a folder, saving time and boosting productivity! Scan to Novell follows the exact same procedure as the other Scan to Folder methods. The document is placed on the feeder, and the destination folder is specified (enter the path directly or select from the pre-registered destination list). The file is then uploaded to the folder and can be easily accessed from a PC.

Capability Preview Before Transmission (New)

Encrypted PDF (New)

Description Provides a visual means for users to confirm scanned documents were captured as desired prior to transmission. Enlargeable images are displayed on the LCD panel. File details can also be checked. After viewing the file, users can choose to continue or cancel the transmission. Users can encrypt documents so that only the intended recipient can open them. They can also choose to assword-protect or limit printing, changes, and content copying/ extension.

Benefits Improves productivity.

Provides security to ensure intelligible PDF files are not intercepted during transmission.

Ricoh GlobalScan Solution


GLOBAL SCAN NX OFFICE EDITION Global Scan NX Office Edition is a simple to use document capture and distribution solution using networked Multifunction Products (MFPs). It features a user-friendly interface with large customizable buttons and intuitive admin tools to pre-set and configure workflows. Ideal for small/medium size businesses, departments or branch offices, yet scalable enough to grow as needs change, Global Scan NX Office Edition enables users to: Preserve business paper documents electronically in an organized file system. Automate paper-based processes. Access secure scanning to protect confidential data and meet security policies and regulations. Reduce the costs associated with overnight delivery, faxing, storage and document handling. Supports Scan Image Preview, which allows easy visual verification of the scanned image.

58

Segment 4/5 Product Resource Guide Key Benefits of Global Scan NX Office Edition include: Reduces the number of steps to complete a scanning job. Simple operation increases user acceptance and reduces errors. Conversion of paper documents into digital files saves storage space and improves information flow. Routing documents electronically reduces or eliminates the cost of courier services. Increases the Return on Investment (ROI) from networked MFPs. GLOBAL SCAN SERVERLESS Global Scan Serverless is an easy-to-use document capture and distribution solution that runs on networked Multifunction Products (MFPs) and requires no separate server. It features a user-friendly interface with large customizable buttons and intuitive admin tools to pre-set and configure workflows. Ideal for small/medium size businesses, departments or branch offices, Global Scan Serverless enables users to: Preserve business paper documents electronically in an organized file system. Automate paper-based processes. Access secure scanning to protect confidential data and meet security policies and regulations. Reduce the costs associated with overnight delivery, faxing, storage and document handling.

Key Benefits of Global Scan Serverless include: A reduction in the number of steps to complete a scanning job. Simple operation that increases user acceptance and reduces errors. Conversion of paper documents into digital files saves storage space and improves information flow. Routing documents electronically reduces or eliminates the cost of courier services and speeds delivery. Serverless configuration reduces costs of deploying and maintaining a separate server. GLOBAL SCAN WORKFLOW SUITE The Global Scan Workflow Suite document capture and business automation solution delivers secure network scanning and routing using networked Multifunction Products (MFP). Scan-to-email addresses or distribution lists, scan-to-network folders, Microsoft Sharepoint, Domino.doc, ODBC databases, Exchange public folders, enterprise systems and more with the included Workflow Suite (Standard Edition). The GlobalScan Workflow Suite contains options that can be added to the Standard Edition including connectors for specific Content or Document Management systems, or to enable other manufacturers MFPs on your network to utilize GlobalScan.

59

Segment 4/5 Product Resource Guide Key Benefits of Global Scan Workflow Suite include: Reduces the cost associated with overnight delivery, faxing, storage, and document handling. Enables users to meet compliance and security policies and adopt corporate and government regulations. Increase the Return on Investment (ROI) from networked MFPs. Conversion of paper documents into digital files saves personnel labor time, saves physical storage space and improves the flow of information. n Routing scanned documents as digital files reduces and/or eliminates the cost of courier services and speeds delivery to just minutes. Eliminates lost documents and confirm document delivery using an electronic audit trail. In addition to its standard functionality, Global Scan Workflow Suite can be further customized with a wide variety of options: PDF Image + Text Option Enables scanned documents to be delivered as PDF text/Image or PDF Text files that are searchable and changeable. Includes Automatic Page Orientation, which allows users to place original documents in the ARDF and then display them in the correct orientation. Scan-to-Excel Option Scan-to-RTF Option RightFAX Option A framework that enables direct scanning from the MFP control panel to a RightFAX enterprise fax server. Workflow Suite Full Plug-in Option An optional package that complements the Workflow Suite Standard Edition with a set of advanced connectors. This plug-in is for customers who wish to use GlobalScan to scan directly into Enterprise Content Management Systems or other specialized Line of Business software applications. Connectors are included for*: Captaris Alchemy EMC ApplicationXtender EMC Documentum FileNet IBM Content Management Server Interwoven NT Interwoven MP LaserFiche OpenText IXOS OpenText LiveLink OpenText eDocs (Hummingbird) Trim Captura Westbrook FileMagic Xerox DocuShare Worldox Additional Add-on Options for the Workflow Suite Plug-in include: Forms Processing Bates Stamping 60

Segment 4/5 Product Resource Guide Cost Tracking SMARTTicket

GlobalScan is used to route documents to various databases based on a variety of vertical markets. Examples include: Education Laserfiche, OpenText LiveLink Financial OpenText LiveLink, Documentum Healthcare OpenText LiveLink, Documentum Legal Hummingbird, iManage, Ducumentum Application Extender

Ricoh DesktopBinder Personal Document Management Software Solution


DeskTopBinder is a personal document management software application, which allows users to manage hardcopy (scanned images) and electronic documents (application files such as Microsoft Word, PowerPoint, Excel, and image files such as Adobe PhotoShop, QuarkXPress). With DeskTopBinder, users can access documents stored in: The document server The users computer Job Binding Working with Documents in the Document Server Using DeskTopBinder, users can access Document Server features from the workstation. View the Document Server List Tree view, thumbnail view, or application icon View by Storage Method Copy, print, scan, or user Copy documents from the document server to DeskTopBinder Output Documents from the document server Copy or print Redistribute documents stored via the scanner function using File Format Converter Search for documents Storage method, document name, or user View document properties File name, application, etc. Change document properties File name, application, etc.

61

Segment 4/5 Product Resource Guide DeskTopBinder Key Capabilities Input Copy documents stored in the document server to DeskTopBinder Drag and Drop Operation Allows users to easily move documents that are located on the network server(s) or client hard drives into the DeskTopBinder application. Create a New Application Document MS Office documents (or other supported application documents) can be created without starting the application and saved as a DeskTopBinder document. Output Batch Printing (requires RPCS Driver) DeskTopBinder Lite allows users to collect stored images and application files, combine them into one document, apply finishing selections (staple, covers, hole punch, etc.), and then output the file as one document. Job Binding (requires RPCS Driver) This capability allows users to save files as temporary print files. Once the files are saved, users can select two or more print job files, apply finishing selections, and output them as one document.

62

Segment 4/5 Product Resource Guide

RICOH DOCUMENT SOLUTIONS


While the Ricoh Segment 4/5 MFPs offer a number of solutions to manage all aspects of the document workflow, there are inevitably situations where another method of document management is required. Ricoh has developed a suite of document solutions that address specific document management requirements at each point in the document life cycle: Input Distribution Storage and Retrieval Edit Output Input Hard Copy Electronic Files Scanned Images Interposer Management Document Server DeskTopBinder SmartDeviceMonitor Web Image Monitor Output 50-Sheet Finisher 100-Sheet Finisher Booklet Finisher Z-Fold Unit/Multi-fold Unit 9-Bin Mailbox

Youve already learned about several Ricoh document solutions GlobalScan, DesktopBinder, SmartDeviceMonitor, and Web Image Monitor now its time to learn about the rest. Note: This section provides a basic overview of each solution component; for detailed information and specifications refer to the appropriate Ricoh document solution product information guide.

Host Printing Defined


Host printing is more than just high volume printing from a customers mainframe computer. Host printing involves variable data printing volumes generated by the customer from their line of business application. This could be a small business printing their invoices, statements, and reports from Quicken. Or it could be a Fortune 1000 company printing their invoices, statements, and reports from SAP. This type of printing represents the majority of printed output in any organization. If we are not capturing this output with our printers and MFPs, then someone else is. Usually it is HP by default in mid-volume environments. In high volume environments, Xerox gets the largest share, Typical Host Print Documents Reports Invoices and transaction printing Statements Packing lists Purchase orders Payroll (requires MICR systems) Contracts (Insurance, Financial, Rental, Sales) Delivery/shipping documents. Manufacturing orders Tax forms Direct mail

63

Segment 4/5 Product Resource Guide followed by IBM and Oce. The basic point you need to understand is that these powerful computers manipulate customer data records, for example, and drop information into fields in predetermined positions on a template for printing, traditionally onto pre-printed formslike your utility bill. The printers connected to these systems are specialized to accept the data sent to them from the mainframe. System types & data streams: The mainframe computers themselves, while important, are just one piece of the puzzle. Whether the manufacturer is IBM, Dell, Sun, Unisys, Hewlett Packard, or others is almost immaterial to you. The actual document (a statement, invoice, or report), is also of little consequence. What is important is the type of data stream each one creates. Think of a data stream as a language. Assuming you dont understand German, if you wanted to communicate with someone who only speaks German you would need to use a translator to help you communicate. IBM manufactures the iSeries (formerly called AS/400 systems) and zSeries (formerly called S390 systems). One of the print languages these computers speak is IPDS, or Intelligent Printer Data Stream. IBM developed the IPDS environment to permit mainframes to print complex documents that contained logos, signatures, special fonts, and forms. This is a very complex environment and the output can only be printed on a printer that accepts IPDS data. Xerox also developed their own print environment and languages for the mainframe systems from IBM. These are the LCDS (Line Conditioned Data Stream), DJDE (Dynamic Job Descriptor Entry) and Metacode (used primarily on channel-attached printers). As a result, Xerox along with IBM own the dominant positions in the mainframe printing market. The other dominant mainframe printing language is called UNIX, and there are many different flavors of UNIX languages UNIX Manufacturers & Flavors IBM: AIX Solaris: Sun Microsystems Tru64: Compaq/HP and hardware. UNIX systems are very common Linux: Multiple vendors in the back-office environment. Each computer SCO: Santa Cruz systems manufacturer has developed its own Organization version of UNIX. As a result, there are some DGUX: Data General differences in each print environment. Unlike HPUX: Hewlett-Packard Windows printing, a user does not have access MPE/iX: Hewlett-Packard to the familiar print driver that permits changes Vax/VMS: Hewlett-Packard to print properties like stapling, three-hole punch, duplexing, etc. for every job. Instead, the user sends each job into a queue that is pre-programmed to execute specific functions, like stapling and duplexing. There can be multiple queues, each with its own pre-set properties, but once a job is sent to a queue the features applied to the document are fixed. In order to take advantage of the additional functions provided by todays digital print devices, changes to the customers application are likely required.

64

Segment 4/5 Product Resource Guide What does Ricoh bring to the table? Heres where the rubber meets the road. The customer already has the computer systems in place. All they need is a printer capable of accepting the data streams from those computers. Ricoh already has the printer that can bring the benefits of advanced cut-sheet printing and finishing to the data center. All you need is that translator capable of interpreting data streams into a language the printer can understand. For the IPDS environment Ricoh has developed a solution called RA2K that translates the IPDS language into a format the printer can print. For UNIX environments Ricoh offers a number of UNIX filters that allow the UNIX administrator the ability to access features like duplexing and hole punching that may have been unavailable on existing printers. Ricoh UNIX filters are available for the following operating systems:

Sun Solaris: HP-UX: SCO OpenServer: RedHat Linux: IBM AIX:

2.6 / 7 / 8 / 9 10.x / 11.x/11i v1/11i 5.0.6 6.x / 7.x /8.x /9.x/Enterprise V4.3 & 5L Version 5.1/5.2

Ricoh Output Management Solution 400 (OMS400) AS/400 Printing Solution


The Ricoh OMS printing solution consists of a suite of AS/400 host-based software products, which eliminate the host to server to PCL printer path that is normally required when outputting AS/400 data on a LAN printer; a key selling point for MIS/IT managers. Key benefits of the Ricoh AS/400 printing solution include: Reduced Costs There are no specialized PC print servers or printer-resident data stream conversion modules required. Eliminates the need for impact printers. Eliminates the cost of pre-printed forms. One-Stop Solution Provider Whether its a network printer, MFP, fax, or archival system (eCabinet), you can offer a Ricoh solution for virtually any AS/400 environment. Expanded Output Capabilities Features such as automatic duplexing, N-up printing, paper selection, automatic finishing and mailbox selections open up new printing options. No Limits on What Can be Printed Your customers will be able to print anything from their AS/400 system on a Ricoh Segment 4/5 MFP or printer including forms, reports and checks.

65

Segment 4/5 Product Resource Guide

Document Output Technology (DOT) Enterprise


RICOH Document Output Technology (DOT) is a simple-to-use Windows package that allows users to take unformatted data output from any host system, change it to an industry standard document sformat and output it to any digital device anywhere on the network. Document Output Technology DOT is a middleware forms enabler that captures reports from all your customers host systems and automatically adds forms, graphics and a whole new layer of intelligent data processing to create dynamic and custom documents. Simply request reports and documents from your host systems and DOT, using your customers business rules, outputs the right format exactly where its needed. Documents are individually tailored to your clients exact needs. Powerful business communication is at their disposal without any changes to their host systems or applications. Replace Troublesome Line Printers with Standard Laser Printers With DOT your customer can use any PostScript or PCL printer anywhere on their network to print Host documents. No need for noisy, expensive and inflexible impact printers. Cut-sheet printers from Ricoh will save money, provide flexible printing options and dramatically reduce operator intervention costs. DOT allows them to print on any network device, not just on centralized impact printers. This means they can print where and when they need the document. Eliminate Pre-printed Stationery DOT users enjoy huge savings by eliminating the need to maintain an inventory of pre-printed stationery such as invoices,check forms and purchase orders.With DOT,3-part stationery and dot matrix printers are history, not the future. DOT users stock only plain paper and may revise the look of their documents easily in response to changing needs without waste or delays. Standardize Data Output Across Heterogeneous Networks DOT accepts variable data print files from almost all existing host applications and outputs standard PostScript, PCL, GDI or PDF files. This allows users to eliminate current and future incompatibilities between legacy hosts systems, new systems and the devices used for outputting documents to paper, electronic files, facsimile or the web.

66

Segment 4/5 Product Resource Guide Produce Output From Any Application on Any Output Device, Anywhere Because Ricoh DOT transforms all data output into attractive, industry standard documents, your customers can choose emails or web sites and any of their network devices to output the documents: printers, multi-function copiers, fax machines and electronic document archives. Because the DOT Output Manager is so powerful they can manage where, when and how they output all their jobs across the widest network. Output can be redirected to devices on the fly to prevent delays and manage workloads for even the largest jobs. The days of centralized print shops with specialist machines are over thanks to new found flexibility. Create Intelligent Documents from Legacy Data The power of DOT allows your customers to capture intelligence in their outputs without changing their host applications. DOT can read their data and act according to rules they supply. Do they want to incorporate pictures to match the goods on their invoices? Prefer to customize messages with their purchase orders? Need different signature blocks for different mailings? DOT can perform all these tasks in real time, every time. DOT intelligence can add color, barcodes and MICR encoding to documents. It can also incorporate graphics and pictures, and merge other documents into business documents on the fly. Standardize Document Presentation Across the Corporation Now your customers corporate branding can extend to every output at every location. Using plain paper, DOT is able to transform all their documents into corporate presentations. Whether changing a brand, a phone number or address, they can revise all their documents by simply telling DOT what they want to do. Plus, if they need to let their customers know some important news, just add the message in DOT for instant inclusion in their documents and instant impact.

Document Output Technology (DOT) Office


Do-it-Yourself Data Printing Software RICOH provides a wide range of printing solutions that help your customers work more efficiently. With new DOT Office (Document Output Technology), you can help your prospects say goodbye to cumbersome impact printers and expensive pre-printed stationery, and show them how easy it is to create their own distinctive menu of forms. DOT Office conveniently allows users to take data from their back office systems and databases, and then manipulate it in the Windows desktop. Now they can quickly and simply create invoices, finance reports, mail campaigns, dockets, receipts, invitations, or anything at all that requires a form.

67

Segment 4/5 Product Resource Guide The worlds first variable data tool to use all the standard Microsoft Windows GUI features. Easy to learn, easy to use! DOT Office uses all the familiar Windows editing tools: grids, group, nudge and align, plus more are available. Import data from print files or database extracts. DOT Office takes raw data from any host computer or database. Convert data to barcodes to save money on postage and eliminate processing errors.

Ricoh eCabinet Archival Solution


eCabinet is the intelligent electronic file cabinet from Ricoh. The award-winning desktop 1000 or the powerful rack-mountable 2100 are the ideal in-house systems for managing files electronically. eCabinet automatically archives any file type from networked peripherals such as scanners, copiers, printers, fax machines, and PCs (including Web and email), retrieving them to your desktop in seconds through a convenient Web browser. eCabinet provides an affordable and efficient method of accessing and exchanging paper and electronic documents. Features include: Accurate, full text document retrieval Keyword search templates Industry standard web browser user interface Intelligent document archiving Unlimited storage capacity Information can be captured from a variety of sources without any user intervention User passwords are employed to prevent unauthorized personnel from accessing your sensitive documents. User-defined permissions can limit document access to individuals or groups eCabinet can be used to: Enable automatic document capture faxes, scans, prints, PC capture, and e-mail Find hardcopy and electronic documents in seconds Assemble documents from multiple sources, formats, and locations Recover wasted office space and/or monies spent on physical document storage space

Ricoh DocumentMall Web-Based Storage Solution


DocumentMall is an exceptionally flexible web-based document storage service that enables users to archive, access, and share information via a standard Web Browser. Once documents are uploaded to a secure Internet site, users have 24/7, worldwide access to their documents access that includes the ability to view, manage, retrieve, share and/or print documents. And, DocumentMall offers the worlds first built-in browser MFP, which enables you to distinguish yourself from your competitors, opens doors to new accounts, and provides a reason to re-visit existing accounts. The Ricoh DocumentMall solution offers a low-cost, low-risk hosted application for document storage and sharing. There is no initial payment/capital expense required to begin using DocumentMall, and DocumentMall also provides the following benefits:

68

Segment 4/5 Product Resource Guide A document sharing solution that encourages collaboration. Easy and secure solution that requires minimal end-user training. Eliminates the need to install, maintain, and upgrade software. Seamless integration with Aficio hardware.

Reform PDC
Reform PDC is a comprehensive document capture and output solution that accepts print stream data from any operating system or application, formats the information, and then provides automated distribution to printers, fax, email and archive systems without manual intervention. In addition to the core capabilities of Reform PDC, an extensive selection of plug-in options allow for modular configurations that can improve workflows and reduce costs in a wide range of environments. Plus, optional capabilities include document scanning and routing, automation of document approval processes and integration of signed documents and digital images. Reform PDC can be used to: Output professional looking forms using variable data from host systems. Capture and distribute print streams and scanned paper documents. Manage signature processes. Automate document approval chains.

69

Segment 4/5 Product Resource Guide Key Benefits of Reform PDC include: Automated form creation process that saves time and reduces costs. Cost savings on host printing supplies and equipment. Speedy exchange of information by selecting distribution of documents when printing. The ability to track paperwork that has been written on or signed. Speeds up and reduces errors in document approval processes.

Dataworks3
If your customers are producing direct mail, transactional documents or complex transpromotional documents, the Dataworks3 software suite makes variable data printing (VDP) jobs run faster, easier and more economically. This easy-to-use, Windows-based software enables users to take unformatted data from virtually any source, channel it into any document and print that document at full rated speed on any output device, anywhere on the network. Designed to target multiple markets and their related documents, Dataworks3 software features three distinct products: DM (Direct Mail) is an affordable, template-driven application that makes it fast and easy to create and output direct mail pieces that incorporate variable data. SMB (Small-Medium Business) software lets users fully automate and control the process of designing, merging, and outputting variable data driven transactional and direct mail documents. PRO (Professional) software that delivers a variable data printing (VDP) solution designed for scale and sophistication. PRO allows users to bring their most innovative marketing and relationship-building ideas to life as true direct mail or transpromotional documents, while also providing the ability to manage complex, large volume, enterprise-wide transactional output.

70

Segment 4/5 Product Resource Guide Dataworks3 Suite At-a-Glance Direct Mail Dataworks3 DM Installs on a Windows PC Direct Mail and simple form design and output Merge variable data into documents, flat files, ODBC databases Easy-to-use design tools, visual interface with drag-n-drop data merge functionality Output to color or B+W MFPs or printers Distribute to email and fax systems (Dataworks3 SEND) Easy-to-use design tools, visual interface with drag-n-drop data merge functionality Transactional Transpromotional Dataworks3 SMB Dataworks3 SMB Installs on a Windows PC Installs on a Windows PC Automates workflow for Business forms, streamlined capture, transactional documents, identification and routing direct mail, and complex multi-part transpromotional Business forms, documents on an enterprise transactional documents scale (such as account statements), and direct mail Fully automated workflows to capture, Identify, merge, with targeted messaging process, and route virtually Direct connection with any VDP environment variable data from host seamlessly systems, flat files, and OBCD databases Easy-to-use design tools, visual interface with Simultaneous output to drag-n-drop data merge multiple printers using functionality Dataworks3 print spooler Production class output Apply rules to control printing speeds jobs by interfacing Automate and save on postal with high-volume MFPs and processing costs printers (Dataworks3 MAIL) Apply rules and conditional Distribute to email, fax, and logic to output to point of archive systems need (Dataworks3 SEND and Convert LCDS resources for Dataworks3 ARCHIVE) ease of upgrade to Ricoh high speed systems Geared toward vertical and horizontal markets, i.e., graphic arts, data centers, and in-plant production environments Automate and save on postal processing costs (Dataworks3 MAIL) Distribute to email, fax, and archive systems (Dataworks3 SEND and Dataworks3 ARCHIVE)

71

Segment 4/5 Product Resource Guide

Dataworks3 DM Postcards Flyers Letters

Innovative VDP Application Dataworks3 SMB Invoices, checks, statements, purchase orders Investment reports and account updates Report cards, progress reports, enrollment forms Admissions, clinic reports, insurance billings Transportation delivery tickets, shipping documents Inventory reports, distribution orders Utility bills and notices

Dataworks3 Pro Detailed, cross-brand promotions Service-oriented upselling driven by purchase history Financial projects for potential account changes

Note: Not all functionality available on all products.

eCopy ShareScan Suite


With eCopy ShareScan Suite software, MFPs can be used for secure document scanning and seamless integration into business applications that support electronic business processes. Providing a consistent and easy-to-use interface across any capture device, eCopy ShareScan promotes user adoption and increases the value of enterprise hardware and business software investments. Key benefits eCopy ShareScan Suite include: Enables users to share and collaborate using paper documents just as easily as they can with electronic documents. Tracks copying, printing, and scanning activities for charge-back. Provides the means to effectively manage risks associated with paper documents. Simplifies the process of retrieving, editing, and distributing scanned documents. Leverages existing investments in Microsoft technologies. eCOPY SHARESCAN ESSENTIALS eCopy ShareScan Essentials helps organizations save time, reduce cost, and increase business results via an automated document management solution that securely puts paper documents directly into the document workflow.

72

Segment 4/5 Product Resource Guide Key benefits of eCopy ShareScan Essentials include: Connects MFPs to an organizations email and other enterprise applications for easy-to-use, secure document distribution. Enables users to collaborate using paper documents just as easily as they can with electronic documents. Enables users to securely scan and send paper documents to a network PC and then incorporate the information in other workflow. Provides the means to effectively manage risks associated with paper documents.

Equitrac Print Security And Cost Recovery Solution


Comprised of Equitrac Office and Equitrac Express, the combination of Ricoh products and Equitrac solutions offer your customers numerous benefits, which include document security, user mobility, system scalability, cost accountability, and environmental sustainability. Equitrac Office Enables users to track, analyze, allocate, and recover the costs of documents sent to any networked printer, copier, or MFP. Key benefits of Equitrac Office include:
Gives users flexible, fast and secure printing output options. Addresses over-bought, under-utilized printing equipment. Increases cost savings by directing output to the most efficient devices and

eliminating unauthorized, excessive or wasteful printing. Accurate allocation of output costs back to users, departments, projects or clients. Simplified administration improves service levels and reduces help desk calls. Environmental benefits through the reduction of resources consumed. n Equitrac Express A software-based print tracking and cost recovery solution engineered to meet the unique requirements of colleges, universities, and K-12 schools in particular school libraries. Key benefits of Equitrac Express include: Accountability for every page printed. Eliminates unauthorized, excessive, or wasteful printing. Increases cost savings by directing print output to the most efficient devices. Generates revenue from printing with allocation of costs back to individuals, departments, or grants. Provides security for confidential documents. Simplifies administration for improved service, reducing helpdesk calls. Provides environmental benefits via the reduction of consumed resources. Equitrac Office and Equitrac Express communicate with devices via Page Counter Terminals or in conjunction with Ricoh peripherals configured with Print & Copy Control (PCC) software. (Both Sold Separately). PCC is a powerful software application that runs on Ricoh HDDs and allows authenticated users access and tracking of copy/print/scan/fax jobs via the hardwares Touch Panel Display.

73

Segment 4/5 Product Resource Guide PCS DIRECTOR PCS (Print/Copy/Scan) Director software allows users to monitor all printing, copying, scanning and faxing activity. Handle charge-backs, control who is printing and how much is being printed, and identify the cost of printing across the entire organization. This comprehensive print management solution allows users to understand and manage printing costs in order to reduce Total Cost of Ownership (TCO). Featuring centralized printing and four Independent Modules Analysis, Cost Reduction, Recovery, and Embedded Print Director makes it easy to reduce TCO and build the most cost-effective document production program possible. Analysis Module Provides reports on printer inventory, device volumes, cost baselines, and printing workflow issues on the network. Cost Reduction Module Rules-based printing handles re-direction of print jobs to the most efficient devices while controlling printer usage and feature availability. Recovery Module Associates the costs of printing back to users/clients for billing purposes. Embedded PCS Director Tracks copy activity on Ricoh MFPs and integrates all prints, copies, scans and faxes in a single usage report. Key benefits of Print PCS Director include: Identifies bottlenecks and inefficiencies on the network by providing a snap-shot of all printing devices, their volumes, and usage costs. Notifies users (via custom pop-up messages) of print job costs and recommends printing devices and settings to reduce expenses. Automates the process of allocating costs back to clients for printing, copying, scanning and faxing. Integrates with most corporate proximity card standards for security authentication, trouble free implementation for IT, and simple ease of use for users.

SMART ACCOUNTING Smart Accounting is a cost tracking and recovery software that collects all print, copy, scan, and fax activity from Ricoh devices. Using this information, Smart Accounting can create detailed end-user, administrative and departmental charge-back reports. Smart Accounting tracks activity via assigned user codes using the SmartDeviceMonitor for Admin application and includes pop-up drivers to capture user information. Key benefits of Smart Accounting include: Provides a cost effective accounting solution used for output tracking and charge-backs. Automates the process of allocating costs back to end-users or departments for document output. Enables a controlled method for offering color output by accurately tracking individual usage. Offers support for the creation of multiple pricing tiers for advanced reporting. Reports can be printed or exported to XLS for future reference.

74

Segment 4/5 Product Resource Guide

SECURITY FEATURES
As connectivity rates continue to rise, there is a real concern among users particularly IT staff regarding the security of mission critical information. Because so much valuable intellectual property resides in cyberspace, your prospects are demanding that the systems they put on their networks do not create security holes falling prey to information theft, leaking, or falsification of electronic data. To that end, Ricoh has made the development of security features a top priority.

Authentication
Authentication provides customers with access limitation management by individual users and groups of users. By managing access, it is possible to limit the machines available functions and protect the machine settings and data stored in the system from unauthorized access. The B140 Series and later models provide four types of user-based authentication, allowing you to Authentication login screen on Touch Panel Display customize your security offering to different customer requirements and network environments. Starting with the B246 Series there is a Login/Logout button on the operational panel, reducing the number of steps involved in the login/logout process.

User Code Authentication


How it works: Authenticates an individual user utilizing traditional Ricoh user code system. Customer Benefits: Eliminates unauthorized usage of the machine Authentication system can be implemented in non-Windows login infrastructure Can limit access to any or all functions of MFP

Notes: 1. Does not support authentication over the network 2. The same user code can be used by more than one user (department, budget center, etc.)

75

Segment 4/5 Product Resource Guide

Basic Authentication
How it works: Authenticates an individual user to a username/password registered locally in the MFP. No one without a valid username/ password can access the system. Customer Benefits: Eliminates unauthorized usage of the machine Authentication system can be implemented in non-Windows login infrastructure

Notes: 1. Does not support authentication over the network

76

Segment 4/5 Product Resource Guide

Windows Authentication
How it works: Already used by companies for the protection of information assets in the PC and Server environments, Windows Authentication requires users to input a user name and password on the touch panel display prior to MFP. The user name and password is verified by the Windows Server and the user is granted access to the system. Ricoh has designed the Windows Authentication capability to utilize existing Windows usernames and passwords, which facilitates seamless integration and eliminates the need to create and remember additional usernames/passwords. Customer Benefits: Eliminates unauthorized usage of the machine Once authenticated, the Scan to E-mail function is activated and the authenticated User Name is automatically sent to the Senders Name field and cannot be altered, which eliminates From Field spoofing. IT support is not required to register additional Login-Password systems. Users are not required to remember additional passwords.

Notes: 1. System must have Scanner/Printer unit because Windows Authentication utilizes SSL communications 2. Supported SSL version: TLS ver. 1 3. Users cannot be authenticated if they do not have an account in the directory server. 4. Installment of Active Directory on Domain Controller is required. 5. Supported Windows OS: Windows NT 4.0 with SP6a and Exchange Server 5.5 with SP4; Windows Server2000; Windows Server2003.

LDAP Authentication
LDAP is a database containing a directory of information related to a companys employees including name, phone number, fax number, e-mail address, etc. If you are an employee at a mid to large size corporation, it is very likely that every time you compose an e-mail message, you select recipients e-mail addresses from one of hundreds of entries registered in the companys LDAP database. Typically, the LDAP database is maintained by the IT department on a server that is dedicated to storing employee contact information. As employees come and go, modifying the employee information in the LDAP server also updates any network devices that are LDAP enabled. This means that when the MFP (B140 series or later) is connected to the network, it is able to access the LDAP server and display all current e-mail addresses on the Touch Panel Display. LDAP support offers many advantages:

77

Segment 4/5 Product Resource Guide Users have access to an unlimited number of e-mail addresses all current which prevents critical information from accidentally being sent to ex-employees. Eliminates tedious re-keying chores and spelling errors just one click selects the proper e-mail address. IT support staff no longer have to travel to each device and manually update address books by adding or removing e-mail addresses. Everything can be done from a workstation connected to the LDAP server. Entering information at the workstation is much easier because IT support staff can use a full-size keyboard as opposed to spending valuable time entering information at the device control panel. No additional hardware or software is needed the MFP can be linked to the LDAP server using the Key Operator Tools mode, which means you can offer this valuable function at no additional cost to your prospects. LDAP support is independent of the 2,000 e-mail address capacity of the MFPs local address book. This enables users to enter frequently used destinations at the system and enjoy the same benefits of one-touch e-mail address selection without errors when e-mailing documents to recipients outside of the corporation. In very large enterprise environments with hundreds or thousands of employees, users can search address books via a number of parameters designed to narrow the search. How it works: Authenticates an individual user who has an account on the LDAP server by utilizing existing username/password. Only users with a valid username/password can access the MFP. In addition, the address book stored in the LDAP server can be downloaded to the machine, enabling authentication without having to register individual settings in the MFPs address book. Customer Benefits Eliminates unauthorized usage of the machine Utilizes existing network login infrastructure IT support is not required to register additional Login-Password systems. Users not required to remember additional password.

Notes: 1. System must have Scanner/Printer unit because LDAP Authentication utilizes SSL communications 2. Supported SSL version: TLS ver. 1 3. Supported LDAP version: LDAP ver. 3 4. Users cannot be authenticated if they do not have an account in the LDAP server

78

Segment 4/5 Product Resource Guide

DataOverwriteSecurity System (DOSS) and Removable Hard Drive (RHD) Option


While the benefits of the MFPs standard Hard Disk Drive (HDD) are myriad, there can be drawbacks namely that latent image data remain as temporary data in the HDD after jobs are completed. Without a method of securing access to the HDD, its possible that confidential information can be retrieved and stolen. Thats why Ricoh developed the DOSS and the RHD Option. Lets see how they work: DOSS DOSS provides automatic overwriting of information after each copy, scan or print job. The data are overwritten a minimum of three times, conforming to recommended National Security Agency (NSA) methods for managing classified information, so information cannot be easily retrieved or stolen. Additionally, it is possible to use DOSS to overwrite all of the information in the HDD. This is a useful capability when returning the system or moving it to another department or building. For example, an MFP that has been used in an Accounting Department is being moved to the Sales and Marketing Group. With DOSS Type C, it is possible to overwrite temporary data from the scanner or document server function. The DOSS Type C covers almost all features required for securing the HDD and competes well with offerings from our competitors. DOSS Type C Copy functions Printer functions Sample/Locked Print jobs1 Scanner functions Document Server functions File Format Converter functions PostScript3 functions Yes Yes Yes Yes Yes Yes Yes

Note: 1 Sample/Locked/Hold Print jobs can only be overwritten after they have been printed and no longer appear on the job list. Stored print jobs can be overwritten after they have been deleted. DOSS was designed primarily to meet the security requirements of government, military and large enterprise environments. Because of the inherent security risk posed by an internal HDD, many government agencies and military bases cannot use digital systems. With DOSS, you have a way to target these environments and secure additional placements by giving them a value proposition for converting from analog to digital technology. Removable Hard Drive (RHD) Option With the RHD option, users have a way to easily manage classified and/or sensitive information. With this option, the MFPs internal hard drive is mounted externally in a secure bay, from which it can be unlocked, removed, and stored in a secure location after processing classified information. For added security, users can purchase an additional hard drive, which enables them to keep classified and unclassified information completely separate.

79

Segment 4/5 Product Resource Guide When used together, the Removable Hard Drive and DataOverwriteSecurity System provide a multi-layered document security process.

Other Security Features


In addition to Authentication and the DOSS/RHD options, the Ricoh Segment 4/5 MFPs have several other features designed to prevent data leaks or unauthorized operation of the system.

PDF Encryption
There is a risk of spying or wiretapping when transmitting files over the network. In order to protect confidential information, we offer the PDF Encryption function. Scanned PDF data will be encrypted, so that data will reach its destination safely. Category Document Encryption Permissions management Sub-Category Encryption Level Master password Print Action On/Off 40bit/128bit Set/Do not Set Allow/Prohibit/Low Resolution Only Remarks Default: Off On Set password Default: 128bit Default: Do not Set Set Set password Default: Allow When 40bit encryption level is selected, you cannot select Low resolution only. Default: Allow Default: Allow

Changes Content Copy and Extraction

Allow/Prohibit Allow/Prohibit

Locked Print
Users designate a password when printing a confidential document. The document is stored on the HDD of the MFP and will only print out when the correct password is entered from the touch panel display. This prevents unauthorized persons from viewing prints lying in the units output trays.

80

Segment 4/5 Product Resource Guide

Stored Print
Stored Print holds multiple print files in memory until the files are selected for print from the control panel.

Unauthorized Copy Control


Unauthorized Copy Control embeds patterns and text under printed text decreasing the risk of unauthorized copying of sensitive documents.

Restriction on Destinations (Scan to E-mail)


This setting disables the direct entry of e-mail addresses under the Scanner function. Destinations are limited to addresses that have been registered in the MFPs address book. (An administrator can also restrict access to the Address Book function in User Tools to make this feature truly secure.)

Encryption
All the security precautions in the world become ineffective if the username, password, etc. information is intercepted or tampered with. The B246 was the first Ricoh MFP to utilize encryption technology to protect this important data. Passwords and address book information can be encrypted utilizing Secure Socket Layer (SSL) technology. An encryption key can also be created for the machine and users print drivers, thus preventing login passwords from being analyzed when printing through the network. In addition, encrypting the address book will protect the data even if the HDD is removed, disposed of, or stolen. HDD Data Encryption Option Encrypts HDD and NVRAM (Non-volatile RAM) data immediately upon storage, which eliminates data disclosure in the event the HDD is stolen. Encrypted data includes: Address Book, User Authentication information, data stored in the Document Server, Log Data, network interface setting information and temporary data. Data is protected using AES 256 bit encryption. Additionally, the HDD can only be accessed (using a private key) by the system where the initial installation took place. This means that if the HDD is physically removed and installed into a different system, the data cannot be accessed. S/MIME (Secure/Multipurpose Internet Mail Extensions) for Scan-to-Email An extension of the MIME standard that ensures greater email security via Encryption and Digital Signatures. Configured using Web Image Monitor; once configured, Encryption and/or Signature are enabled using the Security button. IPsec (Internet Protocol Security) Communication A suite of protocols used to secure Internet Protocol (IP) communications by authenticating and/or encrypting individual IP packets in a data stream. Deployed widely to implement Virtual Private Networks (VPN). Integrated at the Internet layer (layer three), which provides security for virtually all protocols in the TCP/IP suite. Applied transparently to applications, eliminating the need to configure separate security for each application using TCP/IP. 81

Segment 4/5 Product Resource Guide


Configured using Web Image Monitor or Telnet. IPsec can be enabled or disabled at the systems operation panel. When enabled, IPsec Communication is applied to all communications that use IP

packets, including: Printing, Scan-to-Email, Scan-to-Folder (SMB), and Machine configuration using HTTP or Telnet, etc. Encryption of PDF Password (see above) Encrypts passwords for secure PDF file transmissions. Requires a group password. Encrypted PDF Transmission (for Scan-to-Email/Folder) u Encrypts data scanned to Email/Folder for protection against wiretapping. SSL (Secure Socket Layer) Widely used by on-line financial institutions and retailers, this security protocol requires the use of SSL Server Certificate and Public/Private Keys. SNMP (Simple Network Management Protocol) v3 Encrypts the data settings located within SmartDeviceMonitor for Admin. Address Book Encryption Encrypts the data stored in the Address Book and renders the data unreadable in the case of removal/theft.

82

Segment 4/5 Product Resource Guide

RICOH UTILITIES @Remote


@Remote is a system that enables us to provide customers with an expanded range of services for the printing devices on their network. Historically, customers have requested automation of meter reads, more accurate and timely meter billing and fleet reporting. @Remote will not only make these services possible but will do a great deal more. Same Technology, Two Approaches: Network Appliance and Embedded Technology 1. Remote Communication Gate Network Appliance Type The @Remote network appliance is designed and developed by Ricoh. During its development, our product development groups worked diligently to continue to enhance GW Architecture to enable these devices to communicate with the remote management system. Newer GW architecture devices can communicate about their status including toner levels and error conditions, furnish meter data, automatically send service call requests, receive firmware and be adjusted remotely. @Remote technology makes this functionality possible. Specifically, the Remote Communication Gate (RC Gate) network appliance is a small footprint, thin server that is connected to the network. It enables meter collection of network connected Ricohmade and non-Ricoh printing devices. (See table below for capabilities by device type). The RC Gate appliance communicates the meter data to a central server where the data is collected. Data communication uses HTTPS secure Internet protocol with encrypted data.
@Remote-NRS Compatible (Nov. 2003* & later) Phase I Meter Reading (B&W/Color) Print Copy Fax Scan Usage Reporting Phase II Firmware Upgrade Remote Adjustment Service call Notification Supply Usage Yes Yes Yes Yes Yes Yes Yes Yes Yes GW Architecture (Jun. 2001* & later) Yes Yes Yes No Yes No No No Yes Earlier Digital & OFM Engines Competitor Engines

Print meter only No No No Print volume No No No No

Print meter only No No No Print volume No No No No

Device Compatibility with RC Gate

83

Segment 4/5 Product Resource Guide Remote Communication Gate One RC Gate can monitor activity of up to 500 Ricoh and non-Ricoh networked printing devices on a LAN or WAN Reads and collects copy, print and fax meters for newer Ricoh devices. Data communication is one way and outbound only using secure HTTPS Internet protocol Ideally suited to environments having five or more Ricoh network-connected devices or 25 other devices. A white paper is available. Remote Communication Gate Linux Based thin server Measures 512x 8 Certified under ISO15408 pending (Information Technology Security Certification)

The RC gate is appliance suited to accounts having a sufficient number of network-connected printing devices that will require automated assistance to gather information to help the account to manage their fleet and will benefit from having access to fleet utilization reporting. See the fleet reporting examples shown above. You can demonstrate the web based fleet reporting by accessing the demo web site: https://www.atremote.net/ricoh-usa/ Username = sample Password = password 2. @Remote Embedded Type @Remote technology is now embedded in the architecture of this product family, making it possible for the device to report on its own meters and status. For accounts that dont want to be involved in collecting meter data themselves, these intelligent devices can communicate their own meter data to the same Center System. Your sales companys operation department can retrieve that data using an Internet browser. It can then be used for meter billing purposes. These devices are also able to report their toner status, initiate a service call or receive remote firmware upgrades, assuming that your 84

Segment 4/5 Product Resource Guide sales company supports that functionality. Embedded @Remote is ideally suited to accounts needing meter reading of one to four network-connected devices. Embedded @Remote is included at the factory in this model; however, it is not shipped in the enabled mode. Should your customer wish to have this service, a service technician must enable it. Since it will send its meter data to the Center System, the customer should be asked to complete an Addendum to Services Agreement, which also includes information on data confidentiality. When an embedded @Remote is not enabled, an @Remote Appliance may monitor the device. In the standard configuration, embedded @Remote will send its meter data through a connection through the LAN. In the event that this device is not connected to the LAN or if the customer does not want to send meter data across the LAN, this model offers an optional modem. The optional modem type can be used to send meter data through a phone line. The modem is available as an option. The optional modem is not available for all models that offer embedded @Remote. Embedded @Remote Cost Embedded @Remotes automated reading and reporting feature is included in the device at no additional cost. It is suggested that the automated meter reading service should be offered to the customer at no charge. Please consult with your management to obtain their direction on this matter. Just consider the impact to the customer if they are comparing two competitive MFP proposals that are very similar in cost. Consider also that only one proposal, yours, includes automated meter reporting for no incremental cost. Which proposal will have more value to the customer? Which proposal will they be likely to select? Clearly the proposal that includes no-cost meter reading and reporting will have a distinct advantage. Since embedded @Remote does not provide access to online fleet reporting, there is no access to the service and no associated fee for that service.

85

Segment 4/5 Product Resource Guide Customer Profile for Embedded and Appliance @Remote Type RC Gate Appliance Account Type Mid to Large Account characteristics a. Five or more Ricoh MFPs connected to the network or 20 or more other MFPs or printers connected to the network Customer requirements a. Need to develop print management strategy b. Want to have fleet utilization reporting c. Need help to optimize fleet and reduce document production costs a. Need to simply automate meter reading now b. Customer does not need a print management strategy or fleet reporting due to their small size

Embedded Type

Small

One to four Ricoh MFPs connected to the network

The chart shown above describes the positioning of embedded @Remote relative to the @Remote Appliance. As the chart shows, the embedded type is intended for accounts that have only a few devices on the network. Embedded @Remote should be proposed when the customer does not have a sufficient number of networked devices to warrant fleet utilization reporting. The key point to help you decide whether to propose the Appliance or embedded type is the size of their networked fleet including Ricoh and competitive devices. For example, if the account needs only two of your MFPs, then propose the embedded type. Conversely if the account needs two of your devices AND they have 20 other devices on the network, they can benefit from and need Fleet Reporting, so propose the @Remote Appliance. Comparison of Embedded @Remote Type and the @Remote Appliance Type March 2006
Available Now

Features and Functions


Furnish meter data Gather meters of neighboring network devices and report Furnish meter data for fleet reporting ISO 15408 /Common Criteria Security certification Automated Service Call Notification Toner Level Status Reporting Remote Firmware Upgrade

RC Gate Network Appliance


Yes Yes Up to 500 Network Devices Yes Yes (pending)

Embedded Type
Yes No

No Fleet Reporting No

Phase II

Yes for Ricoh Compatible devices Yes for Ricoh Compatible devices Yes for Ricoh Compatible devices

Yes Yes Yes

86

Segment 4/5 Product Resource Guide

Web Image Monitor


A Web-based device and document management utility available on the B140 and later models, Web Image Monitor (WIM) enables user and IT staff to manage and monitor all networked Aficio systems black and white and color. With WIM, your prospects can: View and manipulate documents stored in the Document Server. Monitor system status including paper and consumable levels, on or off line status, etc. Maintain the Address Book. Monitor Job Logs. Manage Network settings. Because WIM incorporates a standard Web-based user interface, its exceptionally easy to use, and because its available in two modes, separate utilities are not required for Client and Admin PCs. Lets see how it works Typing the IP address or host name of the system within a standard Web Browser launches the Home Page of the devices embedded web page. WIM displays the device name at the top of the page and device status information for each function enabled in the main screen. The advanced functionality of WIM is accessed by clicking on a menu item, i.e., Home Document Server, Printer: Print Jobs, Job, Address Book (Admin Mode only), and Configuration.

87

Segment 4/5 Product Resource Guide User Mode Users can check the status on a device from the workstation by selecting each of the main categories: Home, Document Server, Printer: Print Jobs, Jobs, and Configuration. The following information is provided: Home: Status: Availability status for each function, toner level, paper levels by tray, available output trays. Device Info: Available functions, system information, version information, available printer languages. Counter: Displays page totals for: copies + prints, copies, prints, Send/TX, Scanner Send, Other (11 x 17 output, duplexed output). Inquiry: Contact information for machine maintenance/repair and for sales rep may be entered here. Document Server: Users can access, view (thumbnails), delete, and download documents stored in the Document Server. Printer: Print Jobs: Provides history of Sample Print, Locked Print, Hold Print, and Stored Print jobs. Job Job List Current/Waiting Jobs Job History Printer Job History Error Log Document Server Print Job History Scanner Remote Send History Configuration Displays e-mail and network settings.

Administrator In addition to all of the functionality of the User Mode, Administrators can manage the MFP device settings, local Address Book, and configure e-mail, network, and security settings. They can also receive e-mail notification for alerts on certain conditions (see Device Monitoring section for more information.) Device Settings Administrators can register the device name, enable/disable Spool Printing, and enable/disable Printer Operation Panel. In addition, they can set the parameters for Auto/On-demand E-mail Notification. Configure e-mail Settings Enables Administrators to manage the settings for sending and receiving e-mail, including settings for SMTP e-mail server information, SMTP Authentication or POP before SMTP Authentication.

88

Segment 4/5 Product Resource Guide

File Transfer Enables Administrators to program the default user name and password for the network file server, which eliminates the need for users to re-enter this information when scanning documents to the file server. Additionally, a default username and password can be entered for a Windows File Server (SMB Protocol) and FTP Site. Network Configuration All network configurations are enabled and configured in the area of the WIM. Security Settings Password for entering the Administrator mode. Access Control enables Administrators to set Access to device functions by IP Address. IPP Authentication.

SmartDeviceMonitor
The flip side to remote document management is device managementthe ability to monitor device status in real time and control or change device settings as requireddirectly from a network administrators workstation. This is a critical advantage for larger organizations with multiple placements, eliminating the need for network administrators to physically visit each machine to correct fault conditions, update address books, or change network settings. Ricoh offers two software utilities to simplify device management, SmartDeviceMonitor and Web SmartDeviceMonitor. Both versions deliver the same basic functionality, the difference being Web SmartDeviceMonitor allows for device access via a Web browser. SmartDeviceMonitor consists of two components, SmartDeviceMonitor for Administrators, and SmartDeviceMonitor for Clients. It eliminates the need for anyone to physically go to the printer to determine if is it available and operational, and properly configured for the job at hand. SmartDeviceMonitor also allows administrators to manage fax and E-mail address books. SmartDeviceMonitor for Administrators does more than inform the network manager of a problem on a connected system. It aids in the initial installation and discovery of devices, monitors job queues for all system functions, including copy, print and scan, and allows administrators to add users one at a time or in groups, with rights assigned to individual users by system function.

89

Segment 4/5 Product Resource Guide SmartDeviceMonitor for Clients provides device status at a glance, so all connected end-users can easily determine if and when the target printer is available. Users can easily see if the MFP has enough toner to complete the job, or enough available disk space to store a job on the Document Server. If a problem arises during a print job, Recovery Printing will suggest an alternate output device, re-route the job automatically, and inform the sender of where the job will be delivered-without re-RIPing the file. Parallel Printing allows users to split the production of long jobs among multiple devices equally. Up to eleven similarly-configured Ricoh digital systems can be tied together to deliver high-volume productivity. Direct Printing permits users to bypass the print server and send print jobs directly to a targeted MFP. This allows users to circumvent the network and use the system as if it were connected directly to the PC in the event of a network crash or excessive print traffic.

Notes: 1. SmartDeviceMonitor is only compatible with Windows OS; capabilities and functionality may differ depending on the version of Windows and the revision level. 2. SmartDeviceMonitor functionality may vary depending on the networked Ricoh device. Systems other than Ricoh manufactured may be supported by SmartDeviceMonitor, but the functionality of SmartDeviceMonitor may vary by system. 3. SmartDeviceMonitor 5.5 can monitor and manage systems over different network segments. Prior versions of SmartDeviceMonitor are limited to the immediate network segment. 4. Parallel Printing and Recovery Printing should be used with similarly configured systems to ensure desired and consistent output results. 5. More information on SmartDeviceMonitor can be found in the SmartDeviceMonitor Launch Kit.

90

Segment 4/5 Product Resource Guide DEVICE MONITORING In corporate settings, network administrators require easy, intuitive software utilities to simplify daily monitoring of connected MFPs. So to improve manageability on an enterprise level, the Ricoh Segment 4/5 MFPs support two innovative features that increase office efficiency and streamline workflow: Auto E-mail Notification and On-Demand Status E-mail Notification, capabilities that reduce administrative burden and ensure smooth daily operations.

E-Mail Notification
Auto (Alert) E-mail Notification Auto E-mail Notification is a feature (starting with the B246) that enables the MFP to automatically deliver an alert report to the designated e-mail address registered in the machine if the machine detects a situation requiring remedy, e.g. paper trays are empty. Since the administrator or service technician is quickly informed of the situation, prompt action can be taken to correct the condition. A recovery report is returned after the condition is resolved. See image below for list of conditions and detailed settings for each item. Administrators, IT managers, and service technicians can benefit from the ability to receive e-mail alerts to specific machine conditions, maximizing machine uptime for minimal workflow interruption. How does the MFP do it? Up to four notification groups (max. 10 e-mail addresses/ group) may be set through Web Image Monitor (Administrator Mode). The administrator can then identify which items a particular group should be notified about. For instance, the administrator may wish the Out of Toner, Out of Paper e-mail notification to go to Group 3s key operator. For each condition, the administrator may choose to be notified when the error occurs, or when the error occurs and is fixed. The administrator can also specify how long after the condition occurs to be notified. In addition, for certain conditions such as toner or paper, administra

91

Segment 4/5 Product Resource Guide Benefits Facilitates the Administrator/IT Managers Job The Auto E-mail Notification feature will update the Administrator/IT manager as to the machines status. Since the notification will be delivered automatically, it will be easy to manage multiple devices. Notifications Can be Received Even Outside of the Local Area Network (LAN) or Wide Area Network (WAN) E-mail notification or recovery report can be received even when the IT managers are outside of the LAN/WAN. On-Demand E-mail Notification On-Demand Status e-mail Notification enables the administrator to query the device for up to five designated reports via e-mail. The system will respond by returning the requested status information by e-mail. Subject Machine system configuration status Network configuration status Printer configuration Supply information Machine status information Status Information Option information, paper feed information, etc. Network setting information, etc. Printer setting information, interface setting information, etc. Supply remaining level information, etc. Machine status, etc.

With the ability to remotely request status reports on-demand, anytime, anywhere, and without the need to open special Web tools, IT departments have a fast, efficient way to monitor connected devices. In fact, the same request can be sent to multiple machines, facilitating workflow even further. This feature is ideal for companies that outsource IT responsibilities. Benefits Facilitates the Administrator/IT Managers Job The On-Demand E-mail notification feature will enable the Administrators/IT managers to manage multiple devices more easily. Easy to use and easy to manage. Request and Reply E-mails can be sent or received even from outside the Local Area Network (LAN) or Wide Area Network (WAN). Administrators can manage the devices even when outside of the LAN/WAN environment.

92

Segment 4/5 Product Resource Guide

Web Based Driver Installer (WBDI)


WBDI is a self-serviceable print driver solution that allows users to establish an automated, self-service Website as an access point for print driver installation without IT or helpdesk support. Advanced search parameters allow users to locate printers by name, location (such as a city, floor or building) or IP address. WBDI benefits include: Reduces staff support costs associated with printer driver installations. Minimizes transition pain of deploying large numbers of new printers and/or computers. Eliminates the need for expensive print servers. Removes the print server as a single point of failure. Reduces network traffic associated with printing via print servers. Provides mobile users and new employees easy access to print output. Implementing a WBDI Solution: An application tool allows administrators to package groups of drivers to be available via the WBDI web site. Drivers can be preconfigured so default settings, such as duplex or B+W, can be deployed easily. Supports direct IP printing initiatives. Supports all printer and MFP manufacturers, printer models, drivers and languages.

Universal Print Driver


With the Ricoh Universal Print Driver, users can install the driver just one time; when output devices are replaced/upgraded, there is no need to uninstall and then reinstall a new print driver. As a convenient and cost-effective alternative to multiple print drivers, the Ricoh Universal Print Driver reduces Total Cost of Ownership (TCO) and makes life much easier for IT professionals. The Ricoh Universal Print Driver... Reduces Support Costs Enables users to print from a wide range of Ricoh and non-Ricoh laser printers and MFPs using a single driver that replaces product-specific drivers. Eliminates the need to analyze driver compatibility, install drivers at individual workstations, and re-train users on how to access specific print features. Shortens the certification process for new print devices. Easily integrates new Ricoh output devices on the network without having to install new drivers. Reduces help calls from users who cant print due to driver incompatibility or related issues. Redirects valuable IT resources to more important management tasks. Adds value to Ricoh output systems as the Ricoh Universal Print Driver is available at no charge.

93

Segment 4/5 Product Resource Guide Increases User Productivity Removes any confusion about which driver to use, regardless of the print device used. Enables access to all printing functions via a single easy-to-use driver. Simplifies every users printing experience thanks to common interface. Reduces the need for costly outsourcing in small and medium-sized businesses (SMBs). Supports six languages (English, French, German, Italian, Spanish, and Dutch) for use in multilingual environments. Note: Operating System Requirements: Windows 2000/XP/Server 2003/Vista (x32/x64)

94

Segment 4/5 Product Resource Guide

Appendix A B140 AC/DC Power Distribution


The following pages describe the B140 Series/B064 Series Point to Point diagram and AC/DC Power Distribution.

1. POINT-TO-POINT DESCRIPTION
The Point-to-Point diagram shows the power distribution throughout the unit. It shows the relationship of the circuit boards, sensors, motors, and all other major and minor components in the unit. All components in the Point-to-Point diagram are shown with power applied to the copier and the copier in the "Stand-by" condition. Copier "Stand-by" condition occurs when the power is applied, all doors and safety switches are closed, the fusing unit is up to temperature, paper exists in at least one paper tray and the ready light is on. Also included in the Point-to-Point diagram is a symbol table. The Point-to-Point illustration is drawn with an alphanumeric border. The alphanumeric border references exact areas of the Point-to-Point diagram, similar to the way a road map grid isolates a specific area or region on a map. When the Service Manual references a specific grid location, on the Point to Point, these references enable you to locate any area quickly and accurately. During this discussion, grid locations for the various components will be indicated by (parentheses). If you reference B140 Series Point-to-Point location (A2) 1/3 you will find the connector CN631. Take a moment and locate this connector on your Point-to-Point diagram.

2. B140 SERIES UNIQUE PRE-MAINFRAME POWER-UP


The primary AC input (115 VAC) can be seen on the B140 Series Point to Point diagram at location (F1) 2/3 on the Point-to-Point diagram. AC power travels to the Power Supply Unit (PCB15) terminals T101 and T102 (F2). A circuit breaker is located on the T101 hot or line voltage circuit. In this way, both the B140 Series and the B064 Series models are the same. However, when the Main Power Switch is turned on in a B140 Series model, this is where the two series differ. In the B064 Series, once 115VAC is applied to the Power Supply Unit (PBC15), mainframe power up sequence will begin. However, unlike a B064 Series, B140 Series mainframe power up sequence does not immediately launch. Instead, rather than immediately beginning the mainframe power up sequence, the B140 Series PSU (PCB15) sends 115VAC to the Controller PSU (PCB18). The Controller PSU then sends out what is essentially a safety check order to the Mother Board (PCB1) 3/3. This order comes in the form of the 12V and 5VDC source voltages sent from the Controller PSU to the Mother Board. When the Mother Board receives this signal/source voltage, the Mother Board polls the appropriate mainframe circuit boards, requesting a status check of their respective safety circuitry components. For example, the CNB Board (A3) 1/3 would be polled by the Mother Board to check the status of the Front Door Safety Switch (A4), 1/3. The LDB board would receive the request to status the Front Cover Safety Switch (I4), 1/3. All other circuit boards responsible for monitoring safety sensor/switch interlocks would receive a similar request from the Mother Board.

95

Segment 4/5 Product Resource Guide If the Mother Board receives responses from the mainframe circuit boards that all safety circuitry interlocks are in a ready state (all machine covers are physically closed, etc.), the Controller PSU will then allow mainframe power up sequence to begin. (Keep in mind, all of this occurs in a matter of seconds!) Once the Controller PSU is satisfied that all safety circuitry is in working order, however, the mainframe power-up sequence on a B140 Series model is the same as that of a B064 Series model. On the other hand, if the Mother Board on a B140 Series model reports to the Controller PSU that one or more monitoring circuit boards has reported that a safety sensor/switch interlock is not in a ready state, the Controller PSU will not allow mainframe power up sequence to launch. If the open interlock can be identified by machine logic (i.e., the monitoring PCB itself has not failed), an operator message will be displayed to please close that cover. The monitoring circuit board should then report to the Mother Board that the interlock is now satisfied. The Mother Board will notify the Controller PSU, and the mainframe power up sequence will begin. There are also several malfunction situations that can cause the Controller PSU to prevent B140 Series mainframe power-up sequence to occur: A safety sensor/switch interlock has failed. Even with the appropriate cover physically closed, a failed interlock will not report a status change to its monitoring circuit board even when the appropriate cover is closed. As far as the Mother Board and Controller PSU are concerned, this equates to a physically-open machine cover, or other safety interlock, and the operator message to please close that cover will continue to be displayed. Mainframe power up sequence will not begin. Obviously, in this case, it will be necessary to identify the failed interlock and replace it, or repair its circuitry. The Controller PSU does not send out the 12V and 5V source signals to the Mother Board. In this case, the Mother Board would not send out the status check poll to the mainframes monitoring circuit boards. In effect, a loop is created in this situation: the Controller PSU is waiting for a response from the Mother Board, but the Mother Board has not received the 5V and 12V sources, so no response will be forthcoming. The symptom in this case would be a dead machine: the cooling fan(s) is on, the green LED above the Operator Switch is on, but the machine does not initiate power up sequence. Three other situations that can cause this same dead machine symptom are FU1 on the Controller PSU fails, 115VAC has not been supplied from the main PSU (PCB15) to the Controller PSU, or the Controller PSU itself has failed. In this dead machine scenario, always first verify if the 115VAC is at the Controller PSU input at CN130. (If it is not there, verify that 115VAC is coming out of the main PSU (PCB15) at CN107.) If 115VAC is at the Controller PSU input, then check that the Controller PSU is outputting the 12V and 5V signals at CN131 and CN132 respectively. If not, check if FU1 on the Controller PSU has failed. If FU1 has not failed, it is highly likely that the Controller PSU must be replaced.

96

Segment 4/5 Product Resource Guide

3. B064 SERIES POWER-UP SEQUENCE


The primary AC input (115 VAC) can be seen on the B064/B065 Point to Point diagram at location (F1) 2/2 on the Point-to-Point diagram. AC power travels to the PSU (PCB15) terminals T101 and T102 (G2). A Circuit Breaker (G2) is in the AC hot leg If the main switch (SW9) is off, power is applied to only the optics and drum anti-condensation heaters (H1). These heaters prevent the build up of condensation in the optics cavity and drum area when the copier is turned off. The upper and lower tray heaters will also receive power. A Relay on the power supply unit supplies power to all these heaters. With the main switch turned off, the optics heater, drum anti-condensation heater and the tray heaters are all turned on. When the main switch is turned on, the optics and drum anti-condensation heaters turn off, and the Tray heaters also turn off. The 115 VAC is then applied to the power supply unit (G2). The power supply creates internal power levels of +5, -12, +12 and +24 volts DC. These DC power supply outputs are applied directly to the Mother Board (D2), BCU (F5), CNB (C2), IPU (G4) and the Paper Feed Control Board (E2) and all other circuit boards and components within the copier. The various circuit boards within the unit may require one or more voltages to operate correctly. The Various circuit boards control directly or indirectly all areas of copier operation. All copier sensors operate on 5 VDC. One exception is the TD sensor (I6) 1/2, which operates on +12 VDC. All motors, clutches and solenoids operate on 24 VDC. Even the laser diode drive board (I4) operates on only +5VDC. When the main switch is turned on, 115VAC is applied to the power supply unit. When the power supply unit is energized, it supplies +5 VDC, +12 VDC, -12 VDC and +24 VDC, to all areas of the copier. The chart below indicates supply voltages to all PCBs. CIRCUIT BOARD DESCRIPTION AND INDEX NUMBER BCU (50) PCB11 PSU (57) PCB15 Mother Board (52) PCB1 SBU (16) PCB6 Scanner Drive Bd (13) PCB5 Lamp Regulator (12) PCB13 Controller (53) PCB3 LDB (23) PCB8 IPU -Image processing control unit (54) PCB4 Paper Feed Control Bd (58) PCB14 Operation Panel Board (25) PCB7 VIB-Video Interface Bd (18) PCB18 CNB-Connection Bd (49) PCB9 DRB-Driver Board (56) PCB10 Charge Power Pack (51) PP1 PTP LOC. H6 (1/2) H2 (2/2) E2 (1/2) F5 (1/2) E5 (1/2) J7 (1/2) G2 (1/2) I4 (1/2) H3 (1/2) D2 (2/2) G5 (1/2) G4 (1/2) D4 (1/2) A5 (1/2) D6 (1/2) 97 +5V VDC X X X X X X X X X X X X X +5VE X X X -12V VDC X X X +12V VDC X X X X X X X X X X X X X X +24V VDC X X X +24V INT X X

X X X

X X

X X

Segment 4/5 Product Resource Guide CIRCUIT BOARD DESCRIPTION AND INDEX NUMBER Development Power Pack (55) PP2 Transfer Power Pack (104) PP3 PTP LOC. H6 (1/2) H7 (1/2) +5V VDC +5VE -12V VDC +12V VDC +24V VDC +24V INT X X

With DC power applied and the front door safety switch SW3 (A5) closed, +24 VS (I6) AND +24 INT signals are generated and sent to specific areas of the copier. The signal +24 VS (I6) controls power to the following components: development drive motor (B3), toner supply clutch (B3), the Drum motor, the fusing exit drive motor, the DRB and BCU boards. The signal +24 INT controls power to the following components: The by-pass feed motor (A6), Registration motor (A6), Duplex Inverter Motor, and the Duplex Transport Motor. In addition +24 INT is the primary source of 24 VDC to the development power pack (H6), the charge power pack (D6) the transfer power pack (H6) and to the PSU (F6). This means that if SW3, the front cover safety switch (A5), opens for any reason most major motors will not operate, and all power packs will be disabled. In addition with the door open the Door Open indicator is displayed on the operations panel. Three additional front door safety switches are also used SW1, SW2 and SW8. SW1 and SW2 are responsible for supplying +5 VDC to the LDDR (laser diode drive board). If these switches open the Laser diode will not fire and no image will be possible. SW 8 is responsible for supplying 24VVDC to the paper fed control board. If this switch is open the Paper feed drive motors will not operate. With DC power applied the copier begins the process required to activate the main power relay, RA2 and the heaters relay, RA1 on the DC power supply. Both of these relays use +24INT-1 as a positive source, via the BCU board (F5). If RA2 relay coil is to be activated the Power Relay trigger must be available at CN202-A5 (F5) of the BCU board. As the BCU board CPU takes control of the copier, the Power Relay signal goes low (0.7 VDC). The RA2 relay coil will be energized and the RA2 relay contacts will close. This will apply 115 VAC (H) to the fusing lamps, CN102-2/2. At this point with 115 VAC applied the fusing lamps are still not illuminated. As can be seen one of the keys to allowing this copier to come to a ready state is RA2, the fusing power relay. The BCU board, which controls RA2, also monitors TH1 and TH2, the fusing Thermistors, CN20-A3 & A4 (D4) and the fusing unit set signal, CN209B4 (D4). Each of these signals supply information to the BCU board to allow the copier to monitor the fusing unit. When the copier has successfully activated RA2 and AC power is applied to the fusing lamp circuit, the copier's various boards, and CPU and programming take control of all copier operations. Once power has been supplied the main CPU will initialize the unit. The initialization process will confirm that all switches and sensors are in an operational condition. It will also confirm that all I/O (input/output) systems are operational and not indicated as busy. When this has occurred, the copier will generate control data to generate the fusing lamp trigger signals (J3). These signals will energize the fusing lamps 1 and 2 (J2) through two Triacs (TRI 12 and TRI 11) on the power supply board. The low trigger signals, Fusing Lamp 1 and 2 (F5), will activate the Triacs through their gate inputs allowing the AC neutral line to be completed to the fusing lamp selected. The fusing lamp circuit is now complete. When the fusing lamp circuit comes to temperature, monitored by the fusing Thermistors, the CPU will turn on the READY indicator. The fusing circuit will independently control and maintain the fusing temperature at ready and during single or multiple copy runs. If, during the copy cycle, a paper jam occurs the Paper Feed Control board CPU will sense the jam with one or more of the sensors in the paper path. This will cause the TXD line (B6) to 98

Segment 4/5 Product Resource Guide inform the BCU, which will disable the exposure lamps, optics DC motors and related circuits. The Power Relay trigger (F5) will change from a low to a 24 VDC. The RA2 relay will be de-energized and AC power will be removed from the fusing unit. With this trigger and several other key signals removed, the copier will be disabled and light the proper misfeed indicator. When the front door is opened to clear a jam, the front cover safety switches, SW1, SW2 SW 3and SW8, will all open. When these switches open, selected DC power levels will be removed from the copier, causing the copier to be disabled. The open front door safety switches also causes the Door Open indication on the operation panel. The open front door safety switch (SW3) removes the +24VS-1 power levels from the CNB board, the DRB board and the BCU board. INT is also removed from the high Voltage power packs and the Power Supply board. This will disable All the primary motors driven by the CNB board. An open front door also removes the +24V INT from the power supply (F5). +24V INT is the power for both RA2 and RA1 relay coils. When the RA2 relay opens it disables the fusing lamps. As can be seen, the front door safety switches make the unit safe for the customer when removing paper jams. While much of the unit is disabled, the copier boards still retain DC power levels and can maintain job integrity during and after jam removal. If you have followed the path indicated in the preceding pages, it should be possible to see the value and the ease of using the Point-to-Point Diagram in your day-to-day service activities.

4. ENERGY SAVER & ENERGY STAR


The B064 and B140 Series copiers contain A Low Power Timer, a Low Power Shift Timer (Energy Saver), Auto Off Timer (Energy Star) and Weekly Timer features. The Low Power Timer (Energy Saver Mode) is the first feature that will automatically lower the fusing temperature by three (3) degrees in order to conserve energy. A time period (10 to 999 seconds) may be selected. The Low Power Shift Timer (Low Power Mode) is a second feature, which will automatically lower the fusing temperature in order in the direction of conserve energy. A time period (1 to 240 minutes) may be selected (default 15 min.) after which the temperature is automatically lowered. The customer through the User Tools may control these functions. This feature is disabled by pressing the Clear Modes / Energy Saver key. Pressing the Clear Modes / Energy Saver key at any time can also manually select the low power mode. It is not possible to eliminate the Low Power Timer (Energy Saver) mode, but programming it for the maximum time period (2 Hours) will make it less problematic. The Auto Off mode (Sleep Mode) is another feature designed to save energy. This function will automatically shut the copier off after a predetermined time period selected and programmed by the customer. This function can run concurrently with the Low Power Timer

99

Segment 4/5 Product Resource Guide and Low Power Shift Timer. The customer through the User Tools controls this time period (1 to 240 minutes). Pressing the ON switch (operation switch) on the right side of the operation panel will turn off all +5V power except the +5VE to the Mother Board and the LED signal to the operation panel. Now only the Main Power LED is illuminated. When the ON switch is pressed again the machine will return to standby mode. It is not possible to eliminate the Auto Off mode, but programming it for the maximum time period (4 Hours) will make it less problematic.

100

Segment 4/5 Product Resource Guide

QUESTIONS FOR BLENDED LEARNING PART II


Question # Subassembly or Subject Area (Ex: Fuser, Service Manual, etc.)

Question Detail

Answer Provided In Part II

Question # Subassembly or Subject Area (Ex: Fuser, Service Manual, etc.) Question Detail Answer Provided In Part II

Question # Subassembly or Subject Area (Ex: Fuser, Service Manual, etc.)

Question Detail

Answer Provided In Part II

101

Segment 4/5 Product Resource Guide

Question # Subassembly or Subject Area (Ex: Fuser, Service Manual, etc.)

Question Detail

Answer Provided In Part II

Question # Subassembly or Subject Area (Ex: Fuser, Service Manual, etc.)

Question Detail

Answer Provided In Part II

Question # Subassembly or Subject Area (Ex: Fuser, Service Manual, etc.)

Question Detail

Answer Provided In Part II

102

Segment 4/5 Product Resource Guide

Question # Subassembly or Subject Area (Ex: Fuser, Service Manual, etc.)

Question Detail

Answer Provided In Part II

Question # Subassembly or Subject Area (Ex: Fuser, Service Manual, etc.)

Question Detail

Answer Provided In Part II

Question # Subassembly or Subject Area (Ex: Fuser, Service Manual, etc.)

Question Detail

Answer Provided In Part II

103

Segment 4/5 Product Resource Guide

Question # Subassembly or Subject Area (Ex: Fuser, Service Manual, etc.)

Question Detail

Answer Provided In Part II

Question # Subassembly or Subject Area (Ex: Fuser, Service Manual, etc.)

Question Detail

Answer Provided In Part II

Question # Subassembly or Subject Area (Ex: Fuser, Service Manual, etc.)

Question Detail

Answer Provided In Part II

104