Winoa Position Description

Position Title : Executive Finance & Accounts Date 01082013

Reports To (Position Title) : Manager- F & A Company Location Winoa India Dwarka, Delhi : New Division W Abrasives Dept/Unit : India Reviewed By: Amrendra Kumar

Prepared By:

Present Incumbent(S)

Basic Purpose and Function Responsible for Creditors, Debtors , Accounting & Office Admn. Activity through AS400 ERP System per global requirement and external as per statutory requirement. Corporate compliances as per provisions in the various act such as filing multiple location (like Gurgaon, Pune, Chennai, Kolkata) Sales tax (VAT/CST) /Excise/Customs, Company insurance (internal & external), Control outstanding debts , resolve customer queries, month end procedures on sales ledger and send out statements. Managing company properties, Coordinate and manage routine accounting function / expenses , Purchase accounting , statutory payments , managing internal customer and ensuring payment to external suppliers are made on time. Determining any new registration such as Shop act license/ PF registration and getting done beside Liaison with statutory department & Bank. Ensure Accurate modvat tax invoicing for customer on time dispatches & delivery through AS 400 ERP system at all locations & payments are booked in respective customer accounts and keeping track of all expenses Assist in preparing monthly P&L and financial reporting, and keeping track & monitoring of all actual Vs budget expense on monthly basis. Co-ordination with CHA at all locations on Import documents verification & payment etc, 3rd party logistics warehouse , Transporter and Insurance companies Position Dimensions (Scope) (e.g. reporting structure, personnel responsibility, decision-making authority, budget responsibility) x Reports to Manager- F &A and Ensuring to exceed customer satisfaction level through individual and team resolution x To assist in carrying out all licensing & return formalities with regard to Import (Custom SVB License), Sales tax (VAT & CST), Excise, Provident Fund, Shop Act License, Service tax etc x Manage Purchase accounting such as determining requirement , preparation of local & import orders, tracking & follow up and ensure clearance/delivery of import & domestic consignments as per requirement through smooth functioning CHA /Customs/Local suppliers x To ensure all Internal Monthly, quarterly, Yearly (Internal Jan-December & External Statutory) financial Global reporting time line through ERP system AS400 x To ensure all the statutory compliances under the various laws per Sales Tax (VAT & CST)/Income Tax/Customs/Excise/PF/ESI Returns including Income tax advance tax is paid on time without incurring any penalty x To raise accurately Modvat Invoice for all locations (Pune, Chennai, Gurgaon) x To liaison with the Government and other regulatory bodies as well as financial institutions/banks as required need based . x CST Form collection, Sales Tax (VAT-D1) form collection, stock transfer form collection x Expense Payment (Internal & External) / Control of expenses , Creditors, Debtors account x Handling of cash & bank payments, and subsequent dispatch to the suppliers (Global & Local). x PF /Insurance/tax deduction at source for suppliers and maintain all records x Managing & disposal of all office administration Job. x Co-ordination with Regional IS Co-ordinator , Asia/ IS Team in France and resolve all AS 400 related issues for F&A/Sales Administration
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Contacts ( internal/external) x Internal All level of management in India x ExternalGood External contacts with Company Consultants, Sales Tax, VAT, Custom, Excise, CHA, 3rd Party Logistics warehouse, Auditors (External/Internal ) / Consultants/ Customer Accounts Group Other (travel, working condition, unusual work schedules) x x x x x x x Varied working conditions on and off site to fulfil objectives and expectations, eg. Occasional late evening stays / Extra working hours and holiday working as the position demands High telephone volume, hectic pace, the customers expectations of quick, accurate answers Must deal with constant deadlines and changing priorities Standards for attendance is 98% Extensive work at computer terminals Very cost control oriented Should have own 2 wheeler and driving license must be used to travel to different agencies on own 2 Wheeler

Skills (manual, self expression, planning, organizing): Technical : Knowledge of Accounts incl Sales Tax, VAT, CST, Excise ,Commercial activity , Import, Customs Rules, Freight , proficiency in computers (MS Office/ERP AS 400 )/Excel & Accounting packages, commercial Negotiations.(Good spoken & written English). Behavioural : Logical, High energy level, curious and quick to learn , capable of thinking out of the box yet also take pleasure in performing tasks hands-on, Self-starter and tenacious, Initiative and speed with effective time and resource management, Interpersonal skills, effective planner, team player, problem solving & proactive approach. Effective communication and presentation skills, strong team player, highly service oriented, and driven to over-achieve objectives.Incumbent should have good Planning & organizing capabilities, Should be a Team Player. Education/Experience (minimum required) Graduate/Post graduate OR Company Secretary OR CA-Part-1 Pref. Commerce with excellent computer knowledge and written & spoken English with min. 4-5 years experience in Finance, Accounting & Commercial activity incl. Excise, Sales Tax (VAT/CST) as well as Tax Modvat invoicing etc who should be well versed with statutory procedures & documentation beside managing statutory returns .Desirable IT skills working in AS 400 ERP / Accounting Package/Lotus Notes Skill.

Winoa Abrasives India Private Ltd Form 01

% Weightin g (importan ce)

Specific Duties & Accountabilities Functional : Ensure compliance of all

Job Performance Standards

40 %

return (Excise/Sales tax) & IEC license, Service Tax return, Shop Act License, Insurance (Company/ Employee) and statutory records, Develop and maintain a close working relationship with Bank & statutory authority, Insurance, sales team and customers. Preparation /submission/deduction of Sales tax, service tax , excise return, PF return , TDS & Co-ordinating with statutory department/consultant Import clearance 100% on time and without any penalty, .Accurate modvat tax invoicing for customers so dispatches and delivery is managed 100% on time. All Insurance (GMP/GPA/Stocks & Warehouse, Company property/Transit/Liability Insurance) etc is maintained and renewed on time.

40%

Purchase accounting, CST Form collection, Sales Tax (VAT-D1) form collection, Expense Payment / Control of expenses , Creditors, Debtors account Handling of cash & bank payments, Employees salaries &PF/Insurance/tax deduction at source for employees /suppliers and maintain all records . Managing & disposal of all office administration Job. including Travel Arrangement, hotel management, ticket booking

Determine requirement and ensure all Intercompany PO/ Local Purchase issued on time with on time delivery Ensure 100 % payment (Internal/External) including Interco on time All office Administration job including Company property / records is managed and maintained properly
-Performance level 100%

20%

Reporting

Putting up all data in AS 400 accurately and completing all month end procedure properly like closing of sales, purchase, bank, stock reconciliation, Interco reconciliation, provisions and further generating all monthly/quarterly/yearly reporting through system on time -100%

Winoa Abrasives India Private Ltd Form 01