APPLICATION KIT - 2014

CONTENTS

1. Application for Admission Student Application Form Recommendation Form Cost Schedule and Contributions for the Year 2014 Personal Medical History English Course

2. Appendixes A. Application Procedure B. Guide on Letter of Motivation C. Guide on Written Essay D. Financial Assistance E. Admission Requirements F. Documents for University Admission G. Housing/Residential Services

APPLICATION SUBMISSION DUE DATE: 30th September 2013

APPLICATION FOR ADMISSION STUDENT APPLICATION FORM SY 2014

Select the track that you choose to apply for: Certificate in Pastoral Leadership Post-Graduate Diploma in Development Leadership Master in Development Leadership

I. PERSONAL PARTICULARS (Please print your answers clearly.)

Name: ________________________________________________________________________ Family Name First Name Middle Name Date of Birth: ____________________ (Date) (Month) (Year) Address: ______________________________________________________________________ ______________________________________________________________________________ Citizenship: ______________________ Passport No: _____________________ Status: ( ) Single ( ) Married Religion: ________________________________ Expiry Date: ____________________________ Age: _________ Sex: ( ) male ( ) female

(if married, number of children ____) ( ) special diet

Food Preference: ( ) vegetarian ( ) non- vegetarian Tel/Fax: _________________________

Email Address: ___________________________

II. EDUCATIONAL BACKGROUND/TRAINING Educational Years Name of School or Level Attended University
Primary Secondary Tertiary/ University Post Graduate Languages Level* ( Speaking )

Grade/CGPA

Qualification Received

Level* ( Reading )

Level* ( Writing )

*Level: Please use the following rating scale: Rate 5 - excellent, 4 - very good, 3 - good, 2 - poor, 1 - very poor

Are you computer-literate? ( ) Yes _____________________________________ (Please name the program applications.)

( ) No

Please specify other skills and hobbies: ______________________________________________________________________________ Sports: ______________________________________________________________________________

III. PROFESSIONAL EXPERIENCE A. List two significant work/professional experiences: Dates (length of Name of employment) Organization/Company

Roles and Responsibilities

B. Participation in Social or Church-Related Activities Dates (length of Parish/Diocese/Organization involvement)

Name and location of group or event

C. Significant Learnings from these experiences (A & B): ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________
_________________________________________________________________________________

I am aware of the requirements to join the Institute of Formation, Fondacio Asia (IFFAsia). I am applying to be accepted as a student for the school year ____________. Upon my return, I commit to serve my community for two (2) consecutive years. Signature of Applicant:_______________________________ Date: ________________________ Recommended by: ___________________________________ Signature:____________________ Diocese / Organization: _______________________________ Seal:

Confidential

RECOMMENDATION FORM
This form should be filled up by the Head of association, parish priest or bishop, and sent directly to:

The Director Institute of Formation, Fondacio Asia (IFFAsia) Radio Veritas Asia Compound, Buick Street, Fairview Park, 1118 Quezon City, Philippines Tel: +63 2 9390011 (ext 1065) Telefax: +63 2 4284372 E-mail: iffasia@gmail.com

FULL NAME OF APPLICANT: ______________________________________________ I. PASTORAL MINISTRY

Please give your assessment of the applicant in terms of involvement in pastoral ministry: Nature of applicants present primary work or involvement in the association or Church ______________________________________________________________________________

___________________________________________________________________________
Potentials and strong points of the applicant to be an effective community or pastoral agent ______________________________________________________________________________ ______________________________________________________________________________ Areas in need of further growth (please specify what knowledge, attitude or skills) ______________________________________________________________________________ ______________________________________________________________________________ English Competency: Please use the following rating scale: (Rate 5 - excellent, 4 - very good, 3 - good, 2 - poor, 1 - very poor) __________ Speaking __________ Writing __________ Reading

Any other comments or points of attention: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________

II.

PERSONAL QUALITIES

Please give your assessment of the applicant in terms of PERSONAL QUALITIES. PHYSICAL FITNESS: ______________________________________________________________________________ ______________________________________________________________________________ INTELLECTUAL CAPACITY: ______________________________________________________________________________ ______________________________________________________________________________ EMOTIONAL STABILITY: ______________________________________________________________________________ ______________________________________________________________________________ SOCIAL ADJUSTMENT: ______________________________________________________________________________ ______________________________________________________________________________ What will be the FUTURE WORK of this applicant? What position will this applicant hold in the overall association or local Church? ______________________________________________________________________________ ______________________________________________________________________________ What are your hopes in sending or endorsing this applicant for formation? ______________________________________________________________________________ ______________________________________________________________________________ I hereby certify that all information about the applicant is true. Name of Endorser: ___________________________________ Position of Endorser: ________________________________ Diocese / Organization: ______________________________ Email Address:______________________________________ Signature: ____________________ Date: ________________________ Country:______ _______________ Contact No.:___________________

COST SCHEDULE AND CONTRIBUTIONS FOR THE YEAR 2014

Name of Student: Country: .. Sending Organization / Diocese: A PROGRAM COST Food, Lodging, Tuition fees, Formation Cost Less: Subsidy Subsidized Formation Cost B Certificate/ Diploma US$ 8,000.00 US$ 4,000.00 US$ 4,000.00 Masters Degree US$ 10,000.00 US$ 4,500.00 US$ 5,500.00

RESPONSIBILITY OF STUDENT/SENDING ORGANIZATION Subsidized Program Cost Visa Fees (includes visa cost after the 2year internship on the ground) Pocket money Total Responsibility of Student/Sending Organization US$ 4,000.00 US$ 800.00 US$ 400.00 US$ 5,200.00 US$ 5,500.00 US$ 1,100.00 US$ 400.00 US$ 7,000.00

CONTRIBUTION OF STUDENT/SENDING ORGANIZATION Sending organizations contribution to the above total Students contribution to the above total Total US$ ________ US$ ________ US$ ________ US$ ________ US$ ________ US$ ________

FINANCIAL ASSISTANCE REQUEST Amount requested US$ ________ US$ ________

There will be certain additional costs for projects, personalized formation (English Proficiency Course, Counseling, etc., for those who would need these). These costs are not covered in the figures above. The students are asked, and will be helped, to work on fundraising/sponsorship individually and as a group, to help raise these additional amounts. Note: All financial assistance requests are subject to approval by a Panel. Financial Assistance Application and Recommendation Form will be emailed upon request Attach the completed application for financial assistance and recommendation form for any financial assistance requested for approval.

.................................................................... Name and Signature of Applicant Date:

................................................................................... Name and Signature of Sending Organization Representative Date:

PERSONAL MEDICAL HISTORY

1. Mark (x) in the applicable circle if you now have, or have had, any of these medical problems: O Ear/Nose/Throat Disease O Eye Disease O Thyroid Problem O Bronchial Asthma O Tuberculosis O Pneumonia O Bronchitis O Heart Disease O High (Erratic) Blood Pressure O Any Disorder of the Blood O Hyperacidity O Peptic Ulcer O Liver Disease O Kidney / Urinary Disease O Arthritis / Joint Disease O Malaria O Diabetes O Epilepsy / Convulsion O Dizzy / Fainting Spells O Heamorrhoids O Leprosy O Other Skin Disease O Any Form of Cancer O Hernia O Disease / Infection of Reproductive tract

Others (Specify): ................................................................................ 2. Do you currently have allergies to: Medicines / drugs: (pls. specify) a) ________________________ b)_________________________ 3. Please describe: Serious sickness or injury? a) _________________________ b) _________________________

food: (pls. specify) a) _____________________ b)_____________________

other substances: (pls. specify) a) ______________________ b) ______________________

Year ______ ______

Surgical Operations? a) ________________________ b) ________________________

Year ______ ______

4. Blood Type: (A/B/O/AB, + or -) ________ 6. Pulse Rate: ______

5. Latest Blood Pressure: ________

7. Prescription (maintenance) medications currently being taken: Name of medication: Indications: (For what is the medicine taken?) a) __________________________________ a) ___________________________________ b) __________________________________ b) ___________________________________ 8. What vaccines, if any, have you received in the last two years? Give name of vaccine and date. a) Name of vaccine: Date b) Name of vaccine: Date c) Name of vaccine: Date __________________ _____ __________________ ______ __________________ ______ 9. Do you smoke? O Yes O No If yes, how many sticks a day? ___________ 10. Do you drink alcoholic beverages? O Yes O No If yes, indicate the frequency: ________

11. For any other additional pertinent health information, please use the other side of this paper. I hereby certify that, to the best of my knowledge, I am physically / medically fit to participate in the Institute of Formation Fondacio Asia program and, that the costs of any medical / health needs that may arise during my stay at the Institute will be covered either by myself personally, by my Health Insurance, or by my sending organization. ___________________________________________ Signature of Applicant __________________________ Date

ENGLISH COURSE
Objective of the English Course To equip students with the language skills to participate better in the IFFAsia program To enable students to gain confidence to communicate in English, to appreciate the various learning experiences and make connections for deeper understanding. To practice analytical skills, inference abilities and improve organization of ideas and thoughts in English To grow in leadership ability and team work through the various class activities The English Course is offered in collaboration with the Assumption Language Centre (ALC), Quezon City, Philippines. IFFAsia will help the students to enrol with ALC for the intensive English Course In ALC the English course is well organized and adapted to the students different language levels; the methodology used is creative and enables systematic learning Students are exposed to diverse cultures and they have good opportunity to practice using English. We choose to collaborate with ALC to tap on their core expertise in teaching language while we offer the learning experiences to develop personhood and values, and equip students with professional experience and skills needed to create positive change and influence in societies. We believe in partnership and collaboration to build synergy and communion in our efforts.
DURATION: 23 September to 13 December 2013 (3 months)

COST Total fees (inclusive of tuition, materials and meal)

Board and lodging Visa fees for 3 months Pocket money @ USD30/month Total Less: Subsidy Students Contribution How to apply for the English Course

USD 1,350
400 260 90 2,100 1,450 650

1. Fill-up the attached ALC Application Form for the English Course 2. ALC Application Form must be submitted with the IFF Asia Application Form by 31st August 2013. 3. Students will be given a diagnostic test to determine his/her aptitude level in English before the commencement of the class.

APPENDIX A

APPLICATION PROCEDURE
Candidates are advised to submit the application as early as possible. The application form can also be downloaded from www.fondacio-asia.org Accomplish the application form, include your letter of motivation and respond to the 2 essay questions. You may email the soft copies of these, along with scanned copies of your other official documents to facilitate application, to iffasia@gmail.com. However, make sure to prepare the originals and certified true copies of these documents for submission once your application has been accepted. Ensure you have the following documents scanned to email with your application. 1. Letter of Motivation 2. Essay - to answer two (2) questions 3. Academic Documents a. High School - Certified true copy of High School certificate and its English translation and the transcript of records and its English translation b. College/University - Certified true copy of the bachelors degree certificate and its English translation and the transcript of records and its English translation Applicant for: - Certificate in Pastoral Leadership must submit item a. - Diploma/Master in Development Leadership must submit items a. and b. 4. Birth Certificate - For foreigners, a certified true copy of birth certificate and its English translation; for Filipino applicants, this should be the NSO original copy; 5. ID page of passport. - Passport pages showing the following details - Picture, Name, Passport number, and Passport validity 6. Recommendation (using the enclosed Recommendation Form) from an immediate supervisor of the association or community where the applicant is involved in/ Parish Priest or local Bishop, to be endorsed and sent directly to the Institute. 7. Cost Schedule and Contributions for the School Year 2014 8. Personal Medical History (provide a medical certificate upon acceptance) 9. Recent passport-size photo 10. English Course Application, (to include if necessary) 11. Financial Assistance Application, and Recommendation Form, (request, if necessary) The Institute will then assess the applicants educational background and other experiences. After which, the applicant will be interviewed by a screening committee and subsequently sit for an entrance exam conducted by Xavier University. The Institute will inform the applicant of its decision within 1 month of receiving the application. Successful candidates will be given a provisional acceptance on condition that they can attain the required English proficiency, meet the admission requirements and succesfully complete the entrance exam conducted by Xavier University. In addition to the provisional acceptance letter, a preparation kit will be given to advise students on the preparations required before the program. (Note: Applications with incomplete documents will not be processed)

APPENDIX B

GUIDE ON LETTER OF MOTIVATION

Please attach a letter, which contains the following information: Who are you? A brief description of your personality and background. What is your reason for applying? What is your motivation for participating in this formation? What are your plans after you finish the formation and studies? How will this formation respond to your needs? What are some of the aspects in this formation which correspond well to what you are looking for personally and for your local community?

APPENDIX C

GUIDE ON WRITTEN ESSAY

Please read the two (2) sets of questions below. Type your answers (1/2 to 1 page per question) as best as you can. Please write these on your own without asking help from others. 1. 2. Describe the situation of a group of people in your local community that affects you or for whom you are concerned. What would you like to do for them? From your own experience, how do persons from other religions see the Catholic Church in your country? Should you try to evangelise them - why? For you, what is a Christian community?

APPENDIX D

FINANCIAL ASSISTANCE
The Institute of Formation, Fondacio Asia (IFFAsia) subsidizes, to a large extent, the cost of formation to enable young adults from diverse backgrounds and countries to participate in this formation program. It is the policy of IFFAsia to engage the participation of the student and the sending organization to raise the needed funds for the subsidized formation cost, visa fees, pocket money and cost of air fare to and from the Philippines. Thus, before requesting the Institute for financial assistance, the applicant and the sending organization are encouraged to apply the following means: a. Applicant need to first make ones own maximum personal contribution for his/her formation program b. Seek the support of family and friends for sponsorship c. Obtain the support of the sending organization to finance his/her formation program d. To also approach the local community, through BECs or other network together with the sending organization for financial support and prayers too. Before coming to IFFAsia, applicants are required to do some sponsorship. The effort of their sponsorship is of great value as: a. It helps them to have a better hold of their formation year with greater focus and clear motivations. b. The sponsorship received can supplement their personal contributions and share the formation cost with a network of family and friends c. It is part of their formation and mission training where they learn to trust in Gods providence, and how to fundraise for mission projects at the Institute and later in ministry. The sending organization is also encouraged and required to support their students in this effort. How to start on your sponsorship a. Prepare a personal presentation to share your background briefly about your family, studies, work and your faith life. Share your motivation on why you choose to enter this formation program. Include your target amount to raise for the formation and indicate your personal contribution and what you need. b. Go and meet family, friends, and parishioners to invite them to be your support, not only for sponsorship but also for prayer. Often, the time when you establish new relationships with your sponsors and prayer partners, it is also the time of your spiritual conversion and salvation. c. In receiving any sponsorship, it is strongly encouraged that all sponsorship are channelled through the sending organization or sent directly to the Institute to ensure accountability and integrity. How to apply for financial assistance IFFAsia can offer scholarship or study loan to cover the partial cost of formation program and accommodation only. The cost of airfare, visa and pocket money will NOT BE covered. Preference will be given to those who have been able to secure maximum amount from other sources. Forms for scholarship grant or study loan will be emailed upon request. Application for financial assistance must be submitted together with the program application. After deliberation by the Panel, scholarship or study loan may be granted.

APPENDIX E ADMISSION REQUIREMENTS Master in Development Leadership Post Graduate Diploma in Development Leadership Bachelor Degree Aged 20 to mid-30s (candidates above 25 years old are preferred) At least two years of work experience and ministry/service involvement Certificate in Pastoral Leadership High School graduate Aged 20 to mid-30s At least two years of work experience and ministry/service involvement * Candidates above the age limit can apply and will be considered on a case to case basis Admission Criteria Committed to fulfil the required two (2)-year internship, part-time or full-time, with the sending organisation, local Church or community after their formation Has a * sending organization, e.g. an association, NGO, institute, local community, parish, diocese, Caritas, etc. Proficient in oral and written English. There are English classes from mid-September to mid-December the preceding year, every year for those who need it. Complete the entrance exam conducted by Xavier University successfully. Willing to participate fully in all activities and projects proposed during the formation year. Has the necessary physical and mental health to follow the demands of the program.
Note: The Institute reserves the right to refuse any student who does not meet the above criteria, even during the course of the year.

* Role of sending organization This program requires the active participation of three parties - the student, the sending organization and IFFAsia. A tri-partite agreement is done with the parties concerned to promote a mutual understanding in their roles and responsibilities. The following are the key responsibilities of the sending organization: Academic criteria - Prepare the candidates, ensure sufficient maturity and capacity in English language 2 Year Internship requirements - Provide the students support for project development and implementation in ones local context to fulfil the academic requirements. Pastoral care - Collaborate with IFFAsia to enable students to sustain in the ministry Financial contribution Commit to assist students to get a network of sponsors in the local community
(Exceptions to the above agreement may be considered on a case to case basis)

APPENDIX F

DOCUMENTS FOR UNIVERSITY ADMISSION (to be submitted before Program commencement)

A. One (1) photocopy of passport pages where name, photo, birth date, birthplace, valid visa and latest entry/arrival dates appear B. One (1) authenticated* copy of birth certificate and its English translation C. One(1) authenticated* copy of marriage certificate (for married women) D. Academic Credentials 1. If freshman undergraduate, he must have completed at least Grade 11. He must also p resent the following requirements: a) authenticated* high school report card and its English translation, b) One (1) photocopy of authenticated* certificate of graduation or certified true copy of the high school diploma and its English translation. 2. If transferee, he must also present the authenticated* copies of the official Transcript of Records (TOR) with grading system and its English translation bearing the original signature of the registrar and seal of the school. 3. For MA student, he must also present the following requirements: a) authenticated* official Transcript of Records (TOR) for the bachelors degree with the official grading system and its English translation, bearing the original signature of the registrar and seal of the school b) photocopy of authenticated* certificate of graduation in college or certified true copy of the college diploma and its English translation.

*IMPORTANT: The authentication (with Red Ribbon) must be done by the Philippine Foreign Service Post (PFSP) or embassy located in the student-applicants country of origin or legal residence. The English translation needs to be authenticated as well.

APPENDIX G HOUSING/RESIDENTIAL SERVICES Housing facilities are provided for students for the duration of their formation in IFF Asia. Male and female students will be housed in separate residential lodgings. Details on the student activities and conduct, housing facilities and requirements are included in the student handbook.