ST. SYLVESTERS COLLEGE-KANDY OLD BOYS ASSOCIATION CONSTITIUTION 01. 01.01. 01.02. 02. 02.01. 02.02. 02.03. 02.04.

03. 03.01. NAME The Association shall be called the ST.SYLVESTERS COLLEGE,KANDY OLD BOYS ASSOCIATION. Hereinafter in this Constitution, it shall be called and referred to the ASSOCIATION or the O.B.A or the PARENT BODY OBJECTIVES; To establish a species of brotherhood among the OLD BOYS of ST.SYLVESTERS COLLEGE, KANDY, by bringing them together in a spirit of union and good faith. To promote the wellbeing of the ASSOCIATION & school. To maintain and develop the traditions of ST.SYLVESTERS COLLEGE, KANDY. To host complimentary function, in honour of present students and OLD BOYS, who bring Honour & Glory to our ALMA MATER or to MOTHER SRI LANKA. CREST & MOTTO: The CREST of the ASSOCIATION shall be the crest of our ALMA MATER, with the wordings ST SYLVESTERS COLLEGE, KANDY OLD BOYS ASSOCIATION printed in oval shape in Dark Blue, Ivory & Maroon. The MOTTO of the ASSOCIATION shall be UNITAS CHARITATE FIRMATSU. ADDRESS: The Address of the ASSOCIATION shall be the General Secretarys Address. All Correspondents to be forwarded to General Secretarys address. MEMBERSHIP An OLD BOY of ST.SYLVESTERS COLLEGE, KANDY who has completed at least 12 calendar months of education in the College shall be eligible to apply for membership in the Association. The membership shall be divided in to four (04) Categories. LIFE MEMBERS: Any OLD BOY subjected to 5.1 could enroll himself as an Ordinary Member of the Association by paying the membership fee of Rs.250/= with a duly perfected application form. ORDINARY MEMBERS: Any OLD BOY subjected to 5.1 could enroll himself as an Ordinary Member of the Association by paying the membership fee of Rs.250/= with a duly perfected application form.

03.02. 04. 04.01 05. 05.01. 05.02. 05.03. 05.04.

05.04.01.TEMPORARY MEMBERS: Past students subject to 5.1 who have left College but still unemployed shall be eligible to seek Temporary Membership by paying and enrollment fees of Rs.50/= for a term of 12 Calendar months which is renewable at the expiry of the term. Those members will be entitled to attend General Meetings and submit proposals to the Executive Committee for the Welfare of the School, but will have no voting rights. 05.05. HONORARY MEMBERS: Any OLD BOY who has brought Honour & Glory to our ALMA MATER or to MOTHER SRI LANKA shall be elevated as an HONORARY MEMBER of the ASSOCIATION, by nomination of the Executive Committee. ASSOCIATE MEMBERS: Will be the members of the Tutorial staff of our ALMA MATER. They will, however, cease to be ASSOCIATE MEMBERS of the ASSOCIATION, on resignation, retirement or transfer, except those who have served on the staff for a period of 20 years and over. Acceptance or Rejection of application shall always be decided by the Executive Committee of the ASSOCIATION. All recognized LIFE MEMBERS shall receive a Membership Card duly certified by the General Secretary and the President.

05.06.

05.07. 05.08.

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LOSS OF MEMBERSHIP Any member acting in a manner that would be prejudicial of detrimental to our ALMA MATER or to the ASSOCIATION shall be liable to lose his membership after a formal inquiry by the Executive Committee. He will not be eligible to re-apply for the membership.

05.10.

FUNDS OF THE OBA; (WILL CONSTITUTE) a. Membership Fees b. Donations c. Sale of Publication Books, Caps, Stickers, Ties etc. d. Proceeds of Lotteries. e. Proceeds of musical shows and any other fund raising projects.

06. 06.01.

OFFICE BEARERS OF THE ASSOCIATION Patrons 01. 02. 03. 04. 05. The Principal of the College Ex-Officio The Bishop of Kandy if he is an OLD BOY Chief Minister of the Provincial Council Provincial Minister in Charge of Provincial Education Any three (03) Distinguished OLD BOYS.

06.02. 06.03. 06.04. 06.05. 06.06. 06.07. 06.08. 06.09. 06.10. 06.11. 06.12. 06.13. 06.14. 06.15. 06.16. 06.17. 06.18. 06.19. 06.20. 06.21. 06.22.

To facilitate the smooth functioning of the Association, the following OFFICE BEARERS shall be elected by the GENERAL MEMBERSHI (Life & Ordinary Members) of the ASSOCIATION. PRESIDENT GENERAL SECRETARY TREASURER SENIOR VICE PRESIDENT- There will be One Senior Vice President elected at the General Meeting. JOINT ASSISTANT SECREATARIES (TWO VACANCIES) VICE PRESIDENT (EDUCATIONAL ACTIVITIES) VICE PRESIDENT (SPORTS ACTIVITIES) VICE PRESIDENT (EXTRA CULLICULAR ACTIVITIES) VICE PRESIDENT (PUBLIC RELATION /PUBLICITY ACTIVITIES) VICE PRESIDENT (SOCIAL & WELFARE ACTIVITIES) ASSISTANT SECRETARIES (EDUCATIONAL ACTIVITIES) ASSISTANT SECERTARIES (SPORTS ACTIVITIES) ASSISTANT SECRETARIES (EXTRA CURRICULAR ACTIVITIES) ASSISTANT SECRATARIES (PUBLIC RELATIONS / PUBLICITY ACTIVITIES) ASSISTANT SECRETARIES (SOCIAL & WELFARE ACTIVITIES) ASSISTANT TREASURER GENERAL COMMITTEE MEMBERS (TEN VACANCIES) INTERNAL AUDITOR CO-ORDINATING OFFICER EXTERNAL AUDITORS (A firm of Charter Accountants to audit & certify the Annual Statements of Accounts of the ASSOCIATION.)

06.23. 07. 07.01.

Office Bearers in Clauses 06.01., 06.21. and 06.22. Shall not enjoy voting rights. DUTIES OF OFFICE BEARERS PRESIDENT Shall have the authority to supervise all activities of the ASSOCIATION Shall chair all meetings of the ASSOCIATION Shall direct the General Secretary to call for meetings as and when required. Shall direct all Vice Presidents to forward project proposals as and when required. Shall be signatory to all cheque payments & vouchers. Shall at all times lead any representative delegation of the ASSOCIATION Shall have the authority to give interviews to the Mass Media on behalf of the ASSOCIATION with the approval and consent of the Executive Committee. Shall have the authority to correspond on behalf of the ASSOCIATION. Shall have the authority to invite any person outside the ASSOCIATION to participate in all meetings with the consent of the Executive Committee. Shall have the authority to call for SPECIAL GENERAL MEETINGS on the request of fifteen (15) members of the ASSOCIATION. Shall have the right to exercise an additional vote in the event of equal votes bing cast for and against a proposal. The President shall within 45 days of his election prepare an Annual Implementation Program in concurrence with the Senior Vice President and the five Vice Presidents to be ratified by the Executive Committee. SENIOR VICE PRESIDENTS Shall in the absence of the President, chair the meetings of the ASSOCIATION and carry out the duties and responsibilities of the President in his absence. Shall be eligible to exercise a casting vote when acting for the President. VICE PRESIDENTS Shall lead all functions of the relevant Committee and shall act for the President and Senior President on their absence. Shall table Project Proposals relevant to his committee for approval by the Executive Committee. Shall have the authority to select Two (02) members of General Committee and Three (03) members outside the Executive Committee, to assist him in all projects. Shall submit final report on the successful completion of each project, for the information of the Executive Committee. Shall divert immediately, any funds received for the approved projects, to the Treasurer before the expiration of 07 days. Shall with the approval of Executive Committee, function as the ACTING PRESIDENT, in the absence of duly elected PRESIDENT or SENIOR VICE PRESIDENT. Shall hold him responsible, for any misappropriation of funds allocated for approved projects.

07.01.01. 07.01.02. 07.01.03. 07.01.04. 07.01.05. 07.01.06. 07.01.07. 07.01.08. 07.01.09. 07.01.10. 07.01.11. 07.01.12.

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07.04. 07.04.01. 07.04.02. 07.04.03. 07.04.05. 07.04.06.

GENERAL SECRETARY Shall maintain all files & registers of the ASSOCIATION. Shall in consultation with the PRESIDENT, on his direction call for all meetings of the ASSOCIATION. Shall maintain an updated list of all Members of the ASSOCIATION. Shall have the authority to give interviews to the Mass Media on behalf of the ASSOCIATION, with the approval of the Executive Committee. Shall circulate the Notice of the Annual General Meeting, Annual Report of the ASSOCIATION, to all Members at least Fourteen (14) days before the ANNUAL GENERAL MEETING. Shall have the authority to appoint and of the Joint Assistant Secretaries to act of his behalf in his absence with the consent of the Executive Committee. Shall at all times be a Member of any representative delegation of the ASSOCIATION. Shall table all letters received, at the Executive Committee meeting and take appropriate action, as decided. JOINT ASSISTANT SECRETARIES There shall be two Joint Assistant Secretaries to assist the General Secretary. Shall in the absence of the GENERAL SECRETARY perform any secretarial functions. One of whom will function as the Publicity and Media Officer while Assistant Secretaries shall be elected at the General Meeting to assist the 05 Vice Presidents of 05 Committees. TREASURER Shall maintain the cash book, ledger, receipts, payment vouchers, stock statements and all other documents and registers related to all financial transactions. Shall submit a monthly Statement of Accounts at all Executive Committee Meetings. Shall maintain an updated list of all movable & immovable properties belongings to the ASSOCIATION. Shall be a signatory to all cheque payments & vouchers. Shall issue receipts for all donations and payments received by the ASSOCIATION, within seven (07) days and hand over same to the GENERAL SECRETARY for necessary action. Funds must be credited to the Bank Account(s) Shall make available all documents in his charge, as and when required by the INTERNAL AUDITOR. Shall hand over to the GENERAL SECRETARY, with the approval of the Executive Committee and audited statement of accounts for the year, for circulation among the GENERAL MEMBERSHIP, at least Twenty One (21) days before the ANNUAL GENERAL MEETING. Shall have the authority to always carry a cash float of Rs.5000/= to meet or reimburse any petty expenses incurred by the ASSOCIATION. Shall have the authority to always carry a cash imprest of Rs. 5000/= to meet or reimburse any petty expenses incurred by the ASSOCIATION. ASSISTANT TREASURER Shall assist the TRESURER in all his functions. Shall function as the ACTING TREASURER, in the TRESURER. Shall inform the Executive Committee and the TREASURER, of any action taken by him during the TRESURERS absence.

07.04.07. 07.04.08. 07.04.09. 07.05. 07.05.01. 07.05.02. 07.05.03. 07.06. 07.06.01. 07.06.02. 07.06.03. 07.06.04. 07.06.05.

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COMMITTEE MEMBERS All Committee Members shall be assigned to assist VICE PRESIDENTS, in performing functions of the relevant Committees. Assigning Committee Members, once appointed to a Committee will be carried out at the st First (01 ) Executive Committee Meeting. CO-ORDINATING OFFICER There shall be a coordinating Officer appointed with the concurrence of the Principal from the tutorial staff of the college. He or she will not be a member of the Executive Committee but function as the Coordination Officer between the OBA and the school.

07.09.01. 07.09.02. 07.09.03. 07.09.04. 07.09.05. 07.09.06. 07.10 07.10.01. 07.10.02. 08. 08.01. 08.01.01. 08.01.02. 08.01.03. 08.01.04. 08.01.05. 08.01.06. 09. 09.01. 09.01.03. 09.01.02.

Shall all times coordinate functions of or ALMA MATER and the ASSOCIATION. Shall liaise with the VICE PRESIDENT and attend to all requirements of relevant Committees. Shall at all times Corporate with all Executive Committee Members. Shall, with the approval of the Executive Committee nominate a representative to perform the duties in his absence. Shall be responsible for all functions performed by the nominated representative. Shall convey to the COLLEGE AUTHORITIES all decisions taken by the ASSOCIATION, and report to the GENERAL SECRETARY, of any surges of progress made. INTERNAL AUDITOR Shall, with the approval of the Executive Committee, have the authority to investigate into the function of all Committees. Shall immediately inform the Executive Committee of any irregularities, if found. COMMITTEES The functions of the ASSOCIATION shall divide in to following Committees. EDUCATIONAL ACTIVITIES COMMITTEE SPORTS ACTIVITIES COMMITTE EXTRA CURRICUALR ACTIVITIES COMMITTEE PUBLIC RELATIONS & PUBLICITY COMMITTEE SOCIAL & WELFARE COMMITTEE DISCIPLINARY COMMITTEE FUNCTION S OF COMMITTEES EXECUTIVE COMMITTEE Shall be the supreme body of the ASSOCIATION. Shall comprise of , the PRESIDENT, GENERAL SECRETARY, TREASURER, FIVE (05) VICE PRESIDENTS, TWO (02) JOIN ASSISTANT SECRETARIES, ASSISTANT TREASURER & TEN (10) COMMITTEE MEMBERS. Shall have the authority to approve, amend or reject any project proposal forwarded for approval. Shall have the authority to enforce or amend decisions taken by the DICIPLINARY COMMITTEE. Shall have the authority to direct any Committee to conduct or carry out any campaign that would help to achieve the objectives of the ASSOCIATION.

09.01.03. 09.01.04. 09.01.05.

09.01.06. 09.01.07. 09.01.08. 09.01.09. 09.01.10.

Shall meet at least once a month. Shall be the final authority in all financial transactions. Shall have the authority to call for progress reports from any Committee at any time. Shall have the authority to set out time limits & deadlines for campaigns conducted by different committees. Shall, on behalf of the ASSOCIATION, have the authority to receive donations, to purchase or sell movable or immovable properties, to lease-purchase or lease out any movable or immovable properties & enter into any agreement or agreements with other Organizations. Shall have the authority to approve payments up to Twenty five Thousand Rupees (Rs.25000/=) without the approval of the GENERAL MEMBERSHI on one occasion. Shall seek the approval of the GENERAL MEMBERSHIP to make payments exceeding Twenty Five Thousand Rupees. (Rs.25000/=) Shall have the authority to fill any vacancies that may occur, due to a resignation or death of a sitting member of the EXECUTIVE COMMITTEE. Any decision taken by the EXECTIVE COMMITTEE, even with a division of votes, will be treated as a collective decision. Hence all EXECUTIVE COMMITTEE MEMBERS should abide by that decision. EDUCATIONAL ACTIVITIES COMMITTEE Shall comprise of a VICE PRESIDENT, GENERAL SECRETARY or a JOINT ASSISTANT SECRETARY nominated by the GENERAL SECRETARY, TWO (02) GENERAL COMMITTEE MEMBERS and THREE MEMBERS outside the EXECUTIVE COMMITTEE. Areas of activity will be EDUCATIONAL, CULTURAL and RELEGIOUS. Shall at all times liaise with the COORDINATING OFFICER and the PRINCIPAL and carry out programs that would help the PRESENT STUDENTS to enhance their knowledge. Shall organize SCIENCE, ARTS ENGINEERING, RELEGIOUS DRAMA & other SOCIETIES among the PRESENT STUDENTS and also organize SEMINARS, ESSAY, ART COMPETITIONS, DEBATES, and EXHIBITION at COLLEGE LEVEL. Shall with the approval of the EXECUTIVE COMMITTEE & the Principal, raise funds and arrange for sponsorship to conduct projects approved by the EXECUTIVE COMMITTEE. Shall on successful completion of each project submit a final report, duly certified by the INTERNAL AUDITOR, for the information of the EXECUTIVE COMMITTEE. Shall arrange for SCHOLARSHIPS for students of our Alma Mater in dire financial difficulties with the consent of the Executive Committee on personal requests made by a parent with the recommendation of the Principal. Shall carry out any other assignments that may be entrusted to them from time to time by the Executive Committee. One representative to be nominated by the Executive Committee to sit on the School Admission Board. He shall look after the interests of the O.B.A. SPORTS ACTIVITIES COMMITTEE Shall comprise of a VICE PRESIDENT, GENERALSECRETARY or a JOINT ASSISTANT SECRETARY nominated by the Executive Committee. TWO (02) GENERAL COMMITTEE MEMBERS and THREE MEMBERS outside the EXECUTIVE COMMITTEE. Areas of activity will be promotion of Indoor & Outdoor Sports at COLLEGE and ASSOCIATION LEVELS. Shall at all times liaise with the COORDINATING OFFICER and the PRINCIPAL and carry out campaigns that would raise the standard of performances of SPORTSMAN of our ALMA MATER.

09.01.11. 09.01.12. 09.01.13. 09.01.14.

09.02. 09.02.01

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Shall organize RESIDENTIAL COACHING CAMPS, SEMINARS on PHYSICAL FITNESS & SPORTS MEDICINE and SPORTS FILMS for the benefit of the SPORTSMENT at COLLEGE & ASSOCIATION LEVEL with the consent of the Principal. Shall on their own raise funds and arrange for sponsorship to conduct projects approved by the Executive Committee. Shall on successful completion of each project submit a final report, duly certified by the INTERNAL AUDITOR, for the information of the Executive Committee. Shall carry out any other assignments that may be entrusted to them from time to time. EXTRA CURRICULAR ACTIVITIES COMMITTEE Shall comprise of a VICE PRESIDENT, GENERALSECRETARY or a JOINT ASSISTANT SECRETARY nominated by the Executive Committee. TWO (02) GENERAL COMMITTEE MEMBERS and THREE MEMBERS outside the EXECUTIVE COMMITTEE. Shall with the approval of the EXECUTIVE COMMITTEE , raise funds and arrange for sponsorship to conduct projects approved by the EXECUTIVE COMMITTEE. Shall on successful completion of each project submit a final report, duly certified by the INTERNAL AUDITOR, for the information of the Executive Committee. Shall carry out any other assignments that may be entrusted to them from time to time. PUBLIC RELATIONS & PUBLICITY COMMITTEE Shall comprise of a VICE PRESIDENT, GENERAL SECRETARY or a JOINT ASSISTANT SECRETARY nominated by the Executive Committee. TWO (02) GENERAL COMMITTEE MEMBERS and THREE MEMBERS outside the EXECUTIVE COMMITTEE. Shall give maximum publicity to all projects & functions organized by the ASSOCIATION. Shall give maximum publicity to the performances of Present & Past Students of our ALMA MAER in Educational, Sports, Extra Curricular and Career achievements. Shall be responsible for the issue of THE SYLVESTRIANS - WHERE WE ARE Directory (Annual Publication) and THE SYLVESTRIAN NEWS (Quarterly News Bulletin) Shall on their own raise funds for the publication of above issues. Shall on successful completion of each project submit a final report, duly certified by the INTERNAL AUDITOR, for the information of the Executive Committee. Shall carry out any other assignments that may be entrusted to them from time to time. SOCIAL AND WELFARE COMMITTEE Shall comprise of a VICE PRESIDENT, GENERAL SECRETARY or a JOINT ASSISTANT SECRETARY nominated by the Executive Committee. TWO (02) GENERAL COMMITTEE MEMBERS and THREE MEMBERS outside the EXECUTIVE COMMITTEE. Shall look into the welfare of the GENERAL MEMBERSHIP of the ASSOCIATION. Shall at all times liaise with the COORDINATING OFFICER and the PRINCIPAL and organize Welfare Schemes for the present students of our ALMA MATER. Shall with the approval of the EXECUTIVE COMMITTEE, raise funds and arrange for sponsorship to conduct projects approved by the EXECUTIVE COMMITTEE. Shall on successful completion of each project submit a final report, duly certified by the INTERNAL AUDITOR, for the information of the Executive Committee. Shall carry out any other assignments that may be entrusted to them from time to time. DECIPLINARY COMMITTEE

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Shall comprise of the PRESIDENT, GENERAL SECRETARY or a JOINT ASSISTANT SECRETARY, ONE (01) SENIOR VICE PRESIDENT and TWO (02) VICE PRESIDNETS nominated by the EXECUTIVE COMMITTEE. Shall have the authority to call for explanation from any MEMBER of the ASSOCIATION with the authority of the Executive Committee in matters pertaining to the O.B.A. Shall have the authority to suspend, warn or cancel the MEMBERSHIP of the ASSOCIATION, for causing any act which in its opinion, is detrimental to our ALMA MATER or the ASSOCIATION. MEETINGS ANNUAL GENERAL MEETING (A.G.M) shall be called once a year at the Termination of the 1 st year on or before the 31 march of the succeeding year. Notice of the A.G.M., Annual Report & Audited Annual Statement of Accounts shall be sent to all MEMBERS of the ASSOCIATION at least 04 days before the A.G.M. SPECIAL GENERAL MEETING (S.G.M) shall be called at the request of Fifty (50) MEMBERS of the ASSOCIATION or at the discretion of the EXECUTIVE COMMITTEE. A Progress Report shall be circulated to all Members as a S.G.M. at least 07 days prior notice to be given of the S.G.M. EXECUTIVE COMMITTEE MEETING shall be called at least once a month, at the request of the President. EMERGENCY MEETING (E.M.) shall be called at the request of the PRESIDENT or the EXECUTIVE COMMITTEE. COMMITTEE MEETING (C.M.) shall be called at the request of the PRESIDENT or the VICE PRESIDENT. DICIPLINARY COMMITTEE MEETING (D.C.M.) shall be called as and when requested by the EXECUTIVE COMMITTEE. QUORUM FOR MEETINGS A.G.M. SEVENTY FIVE (75) MEMBERS of the ASSOCIATION. S.G.M. FIFTY (50) MEMBERS of the ASSOCIATION. E.C.M. E.M. C.M. TWELEVE (12) MEMBERS of the EXECUTIVE COMMITTEE. - TWELEVE (12) MEMBERS of the EXECUTIVE COMMITTEE. - FIVE (05) MEMBERS of the relevant COMMITTEE.

09.07.02. 09.07.03.

10. 10.01.01.

10.01.02.

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D.C.M. FIVE (05) ELECTED MEMBERS. ELECTION OF OFFICE-BEARERS Election of Office Bearers to the offices specified in Clauses 06.02. to 06.16. shall be st conducted at the Annual General Meeting to be held on or before 31 of March each year. Election of Office Bearers to any vacancy created due to a registration or death of a sitting Office Bearer shall be conducted at an EXECUTIVE COMMITTEE MEETING only. ALL LIFE & ORDINARY MEMBERS of the ASSOCIATION shall be eligible for ELECTION or REELCTION to any OFFICE. Any MEMBER holding the post of PRESIDENT for TWO (02) consecutive terms shall not be eligible for election for a Third Consecutive Term. He shall however be eligible for ELECTION after the lapse of ONE YEAR VOTING.

13. 13.01.01. 03.01.02.

VOTING ALL LIFE MEMBERS of the ASSOCIATION shall have right to exercise his vote at the ANNUAL GENERAL MEETING and all SPECIAL GENERAL MEETINGS. ALL ORDINARY MEMBERS who have renewed their MEMBERSHIP for the particular year, also shall have the right to exercise his vote at the ANNUAL GENERAL MEETING and all SPECIAL GENERAL MEETINGS. ALL EXECUTIVE COMMITTEE MEMBERS shall have the right to exercise his vote at all EXECUTIVE COMMITTEE MEETINGS. COMMITTEE MEMBERS shall have the right to exercise his vote at relevant COMMITTEE MEETINGS. The PRESIDENT of the ASSOCIATION shall have the right to exercise a CASTING VAOTE in the event of equal votes being secure FOR and AGAINST any proposal. NO PROXY shall be allowed at any of the meetings. Voting at any meeting will by show of hands. CESSATION OF MEMBERSHIP OF OFFICAL STATUS Any MEMBER of the ASSOCIATION, acting in any manner that could be DETRIMENTAL to our ALMA MATER or the ASSOCIATION is liable for immediate suspension by a resolution of the committee and if proved guilty of any offence, the Executive Committee will have the right to expel him from membership of the ASSOCIATION with immediate effect. Any COMMITTEE MEMBERS, without giving a valid explanation, absents himself from three consecutive meetings or four meetings during the period will forfeit his office and the Executive Committee thereupon is empowered to elect a suitable member for the vacancy. The GENERAL MEMBERSHIP, if in its opinion feels that any COMMITTEE MEMBER neglects his duties, shall have the right to propose a NO CONFIDENCE MOTION to the EXECUTIVE COMMITTEE. The EXECUTIVE COMMITTEE will thereafter call for SPECIAL GENERAL MEETING within TWENTY ONE (21) days. The COMMITTEE MEMBER against whom the NO CONFIDENCE MOTION has been proposed shall be given an opportunity any. Thereafter, a vote will be taken from those present, and if the MAJORITY favors the NO CONFIDENCE MOTION, The COMMITTEE MEMBER shall, with immediate effect lose his OFFICIAL STATUS. FINANCIAL YEAR The FINANCIAL YEAR of the ASSOCIATION shall be from 1 January to 31 December each year. No financial transactions by the outgoing Office Bearers shall be allowed after the ANNUAL GENERAL MEETING. AMENDMENTS TO THE CONSTITUTION Proposals for any Amendments to the CONSTITUTION of the ASSOCIATION shall be entertained, only if such proposals are forwarded in writing attested by no less than of the total membership. All such proposals, shall be tablet at a SPECIAL GENERAL MEETING within THIRTY(30) DAYS from the date of receipt and should be approved by 2/3 of the MEMBERS present for acceptance. ALL AMENDMENTS shall be notified to the GENERAL MEMBERSHIP within FOURTEEN (14) days. BRANCH ASSOCIATIONS LOCAL BRANCH ASSOCIATIONS (LBAS) outside the Kandy District may be formed with the exclusive concurrence of the Parent Association. OLD SYLVESTRIANS residing outside the District of KANDY shall be eligible to form a LOCAL BRANCH ASSOCIATION (L.B.A.)
st st

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14.01.02.

14.01.03.

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The minimum strength of such L.B.A. s shall be FIFTEEN (15) MEMBERS. All L.B.A. s shall have their own Constitution and Office Bearers. The PRESIDENT of all L.B.A.s shall be recognized by as a SENEIOR VICE PRESIDENT of the PARENT BODY. FOREIGN BRANCH ASSOCIATION (F.B.A.) OLD SYLVESTRIANS residing outside SRI LANKA shall be eligible to form a F.B.A. All recognized F.B.A.s shall have their own Constitution and Office Bearers. The PRESIDENT of all F.B.A.s shall be recognized by as a SENEIOR VICE PRESIDENT of the PARENT BODY. There should be no other Association, Union, Sports Club or any other organization in the name of OLD SYLVESTRIANS other than approved by the PARENT BODY. BODIES & ORGANISATIONS OTHER THAN L.B.A.s & F.B.A. s Any member of the PARENT BODY or a L.B.A. or a F.B.A shall not apply for MEMBERSHIP or be a MEMBER of any Body or Organization (Formed by OLD SYLVESTRIANS) which has not been recognized by the PARENT BODY. PUBLICATIONS The ASSOCIATION will Print, Publish & Circulate for a nominal fee, the following Publications. THE SYLVESTRIANS WHERE WE ARE a Directory, giving the Name, Address, Place of Work, Designation & Contact Telephone and Telefax Nos of each MEMVBER of t he ASSOCIATION. This will be an ANNUAL PUBLICATION. SYLVESTRIAN NEWS A quarterly News Bulletin highlighting information on the performances and achievements of PRESENT and OLD BOYS of ST SYLVESTERS COLLEGE, KANDY. OLD SYLVESTRIANS SPORTS CLUB CONSTITUTION

18. 18.02. 18.01.01.

18.01.02.

1.

Name: The club shall be known as OLD SYLVESTRIANS SPORTS CLUB, and function under the OLD BOYS ASSOCIATION.

2.

OBJECTIVES: The objectives of the club shall be: a) To foster friendship and understanding amongst the OLD BOYS of ST SYLVEST ERS COLLEGE, KANDY and those of other schools. b) To take part in sports activities and field terms from amongst its members in competitions, tournaments and friendly fixtures. c) To help the PRESENT BOYS Of ST SYLVESTERS COLLEGE, KANDY in raising the standards attained by them at School and Inter School level they take part in, by giving them the opportunity of participating in higher grade tournaments. d) To promote sportsmanship and to afford members facilities for wholesome fellowship and recreation. e) To provide and maintain a Club House for the members of the Club. f) To help to help the ST SYLVESTERS COLLEGE, KANDY where it is necessary.

3.

OFFICE BEARERS The Office Bearers of the club shall be: 1) Patrons There should be 5 patrons including the Principal of St. Sylversters College, Kandy and the President of the OBA Parent Body Ex officeals.

2) 3) 4) 5) 6) 7) 8)

President Vice President General Secretary Joint Secretaries Treasurer Executive Committee There shall be Assistant Secretaries representing each sport and any new sport introduced in the future. 9) All the life members of O.B.A. should function as Coordinating Officer of the Old Sylvestrians Sports Club. It is legal for any office bearer of the O.B.A. to be an office bearer of the club except the President of O.B.A. 4. EXECUTIVE COMMITTEE The office bearers and eleven others selected at the Annual General Meeting shall constitute the Executive Committee. Assistant Secretaries, who are representing each sport of the College, shall be appointed at the first meeting after the A.G.M. 5. Any of the members shall be eligible to be elected as office bearers or as members of the Executive Committee, who shall hold office for a period of an year but shall be eligible for reelection. The nomination for office bearers shall be called two weeks prior to the A.G.M. in the event of no nominations, respective office bearer, who is in office shall continue for a future term. Only the members who have taken part in sports, school team level or the Island level are eligible to be an office bearer of the club. 6. a) POWER AND DUTIES OF THE OFFICE BEARERS President: I. Shall have the authority to supervise all activities of the CLUB. II. Shall chair all meetings of the CLUB. III. Shall direct the Honorary Secretary to call for meetings as and when required. IV. Shall direct all Sports Secretaries to forward project proposals as and when required. V. Shall be a signatory to documents. VI. Shall at all times lead and representative delegation of the CLUB. VII. Shall have the authority to give interviews to the media on behalf of the CLUB with the approval and consent of the Executive Committee. VIII. Shall have the authority correspond on behalf of the CLUB. IX. Shall have the authority to invite any person outside the CLUB to participate in all meetings with the consent of the Executive Committee. X. Shall have the right to exercise and additional vote in the event of equal votes being cast for and against a proposal. XI. The President shall within 45 days of his election prepare an Annual Implementation Program in concurrence with the Honorary Secretaries and Sports Secretaries to be ratified by the Executive Committee. b) Honorary Secretary: I. The Honorary Secretary shall convene all General and Special Meetings and all meetings of the Executive Committee. II. The Honorary Secretary shall be a member of every special of sub-committee. III. The Honorary Secretary shall attend all meetings of the club and record minutes of the proceedings thereof. IV. The Honorary Secretary shall attend to all matters pertaining to the correspondence of the CLUB. V. The Honorary Secretary shall submit an annual report at the A.G.M. VI. The Honorary Secretary shall be responsible for the maintenance of the Club House in a fit and proper condition. c) Honorary Treasurer: I. The Honorary Treasurer shall collect all funds and other dues and pay all expenses sanctioned by the Executive Committee and shall keep such books as the necessary for maintaining proper accounts, income and expenditure of the Club. II. The Honorary Treasurer shall prepare accounts up the end of each financial year, prepare the annual balance sheet of the Club and produce the same at the Annual

d)

e)

07. a) b) c) d) e) f) g) 08.

General Meeting, after having such accounts, duly audited. Such audited accounts shall be displayed by the Honorary Treasurer at least, Fourteen (14) days prior to the Annual General Meeting on the Notice Board at the club premises. Honorary Sports Secretaries: I. The Honorary Sports Secretaries shall be responsible for arranging and conducting all sports and recreational activities of the Club. II. The Honorary Sports Secretaries shall be responsible to uplift the standard of sports in the school. And they have to report to the club about the standard of the relevant field. Honorary Bar Secretary: I. The Honorary Bar Secretary shall have full charge and control of the Club Bar and shall take such measures as are necessary for ensuring that the Bar is managed efficiently. Sports Secretary and Bar Secretary will function under the General Secretary. POWER AND DUTIES OF THE EXECUTIVE COMMITTEE. To organize all activities of the club in accordance with the objects mentioned above. To receive donations and grants from Associations, Institutions and well wishes of the Club. To regulate and control all finances of the club. To appoint Sub Committees and special committees as and when required. To take disciplinary action against any member. To make by-laws and regulations as are necessary for the proper management and control of the Club activities and the Club House. To appoint Captain and Vice Captains for the team of the club.

09.

Any vacancy that shall arise in the Executive Committee during the ensuring year shall be filled by election by the Executive Committee. Office bearers of the club should be elected on the same day of the A.G.M. of the O.B.A Parent Body. Term of office of the office bearers of the O.B.A. Parent Body and the Club shall be the same. MEETINGS: st I. There shall be a Annual General meeting of the Club on or before the 31 of December in each year, of which not less than 14 days, prior notice shall be given to members entitled to vote at such meetings and who are not in arrears of their st subscription as at 31 march of that year. II. The Annual General meetings shall be held on the same day along the A.G.M. of O.B.A parent Body. The nominations should also be called of the same day and only st those members who are not in arrears of their subscription as at 31 march of that year shall be entitled to participate at such meeting. III. The quorum for an Annual General Meeting shall be seventy five.(75) IV. Statement of Accounts of the club shall be presented at the A.G.M. certified by the Charted Accountant appointed at the A.G.M. V. The Annual General Meeting shall be held inter alia for the purpose of: a) Receiving a duly audited Statement of Accounts of all receipts and st expenditure for the year ending 31 march of the year. b) Receiving the Annual Report of the Honorary Secretary. c) To elect office bearers and members of the Executive Committee. d) To appoint an Auditor. VI. The Annual General Meeting of the club should be held on the same day of the A.G.M. of the Old Boys Association Parent Body.

10.

11.

SPECIAL GENERAL MEETING: I. A Special General Meeting shall be called at the discretion of the Executive Committee or upon the written request of not less than 50 members of the club. II. The Honorary Secretary shall give not less than seven (07) days prior notice to members who are entitled to vote at such meetings. III. The quorum for a Special General Meeting shall be Twenty Five (25). IV. The business of the meeting shall be confined only to the subject listed for consideration in the agenda. MEETING OF THE EXECUTIVE COMMITTEE: I. The Executive Committee shall meet at least once every two months. II. The Honorary Secretary shall give not less than seven days prior notice of such meeting. III. The quorum for a meeting of the Executive Committee shall be six.

12.

Only life members and Ordinary members shall be entitled to vote at any meeting of the Club. In the event of an equality of votes the committee shall have a second or casting vote. V. In the event of any omission or doubt, the decision of the President shall be final and conclusive. CLUB FUNDS: The club funds shall be deposited in a Bank approved by the Executive Committee and such account shall be operated on and under the joint signatures of the President and either of the Honorary Secretary or of the Honorary Treasurer independent of the O.B.A. PAYMENT OF CLUB DUES: Accounts due by members shall be payable within 15 days from the time of rendering. If not paid, written notice shall be given by register post fixing a time, not less than 14 days for payment of same due. In the event of non-payment within the time, the Executive Committee may post the names of the defaulters on the Club Notice Board. If within 15 days of such posting all sums due from the member to the club are not paid, the Executive Committee may remove his name from the list of members and he shall ipso facto cease to be a member, unless he can tender to the Executive Committee a satisfactory explanation for the delay in paying his account determined by the Executive Committee. For the time being may be debarred from the privileges of the club until the account is settled. DISCIPLINARY ACTION: Should the conduct of any member, in the opinion of the Executive Committee be injurious to the character and interest of the club, the Executive Committee shall be specially summoned to consider the case. The members complained of, shall be requested to explain his conduct either in writing or in person at a specified date arranged for by the Executive Committee, the member shall be asked to resign. Should the member not so resign, his name shall be removed from the list of Member and his liabilities shall still remain due. Any member, who has been deal with by a court of law for an offence which in the opinion of the Executive Committee will bring disrepute to the club by his continued membership, the Executive Committee shall call upon the member to resign. GUESTS: No person shall be permitted to enter or remain in the Club unless accompanied by a member who shall be responsible for his conduct. The name and address of such guest shall be entered on arrival and signed by the member in the register maintained for such purpose. BAR a. A Bar shall be established and maintained in the club for the convenience of members and their guest. The Bar shall be stocked with such articles of food and drink as may be the determined by the Executive Committee and such articles shall be sold at such prices as may fixed by the Executive Committee. The Bar shall be kept open during such hours as shall be determined by the Executive Committee. A notice of such determination shall be posted on a conspicuous place in the Club. No drink shall be served from the Club Bar to any person whether he is a member or not, Outside the Club House. The Bar shall remain closed on all Full Moon Poya Days and the days the government orders to close.

IV.

13.

14.

15.

16.

b.

c. d.

17.

AMENDMENTS: These rules shall not be amended, varied of replaced except by a resolution passed at a General Meeting by a two Third majority of the members present at such meeting. Such resolution shall not be considered unless the members have has at least 14 days prior notice of such resolution. RESOLUTIONS: Any member entitled to vote at a General Meeting may propose any resolution at any General Meeting provided he has given the Honorary Secretary at least seven days notice of such resolution in writing prion to the meeting. THE END

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