ESM

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD.
, NAMRUP
ENVIRONMENTAL SYSTEM MANUAL TITLE: CONTENTS AND REVISION RECORD Sl. No. Title ISO CLAUSE: SECTION NO.: PAGE: 1 of 2 ISSUE NO. :01 DATE OF ISSUE: 09.04.07 ISORev. no./ Page 14001 Rev. date No. Clause 00/01.10.06 0 00/01.10.06 1-2 00/01.10.06 00/01.10.06 00/01.10.06 00/01.10.06 4 4.1 4.2 4.3 4.3.1 4.3.2 4.3.3 4.4 4.4.1 4.4.2 4.4.3 00/01.10.06 16-23 00/01.10.06 24 00/01.10.06 25 00/01.10.06 9 00/01.10.06 10-11 00/01.10.06 12 00/01.10.06 13 00/01.10.06 14-15 3 4 5 6-8
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COVER PAGE CONTENTS & REVISION RECORD DISTRIBUTION LIST INTRODUCTION SCOPE SOME DEFINITIONS ENVIRONMENTAL MANAGEMENT SYSTEM REQUIREMENTS GENERAL REQUIREMENTS ENVIRONMENTAL POLICY PLANNING ENVIRONMENTAL ASPECTS LEGAL AND OTHER REQUIREMENTS OBJECTIVES, TARGETS & PROGRAMMES IMPLEMENTATION AND OPERATION RESOURCES, ROLES, RESPONSIBILITY & AUTHORITY COMPETENCE, TRAINING AND AWARENESS COMMUNICATION
PREPARED/ REVIEWED BY Management Representative
APPROVED BY Director (Production)
ISSUED BY Management Representative
REVISION NO. 00 DATE OF REV.09.04.07
BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

ENVIRONMENTAL SYSTEM MANUAL TITLE: CONTENTS AND REVISION RECORD ISO CLAUSE: SECTION NO.: PAGE: 2 OF 2 ISSUE NO.: 01 DATE OF ISSUE: 09.04.07 REV.NO./ REV.DATE 00/01.10.06 00/01.10.06 00/01.10.06 00/01.10.06 00/01.10.06 00/01.10.06 00/01.10.06 00/01.10.06 00/01.10.06 00/01.10.06 Page no. 26 27 28 29 30 31 32 33 34 35
S.NO . 15 16 17 18 19 20 21 22 23 24
TITLE DOCUMENTATION CONTROL OF DOCUMENTS OPERATIONAL CONTROL EMERGENCY PREPAREDNESS AND RESPONSE CHECKING MONITORING AND MEASUREMENT EVALUATION OF COMPLIANCE NON CONFORMITY, CORRECTIVE ACTION AND PREVENTIVE ACTION CONTROL OF RECORDS INTERNAL AUDIT MANAGEMENT REVIEW
ISO14001 CLAUSE 4.4.4 4.4.5 4.4.6 4.4.7 4.5 4.5.1 4.5.2 4.5.3 4.5.4 4.5.5 4.6

ENVIRONMENTAL SYSTEM MANUAL TITLE: DISTRIBUTION LIST ISO CLAUSE: SECTION NO.: PAGE: 1 ISSUE NO. :01 DATE OF ISSUE :09.04.07 Copy No. 01 02 03 04
Sl. No. 1 2 3 4
Description CHAIRMAN & MANAGING DIRECTOR DIRECTOR PRODUCTION MANAGEMENT REPRESENTATIVE (MR) CERTIFICATION BODY

ENVIRONMENTAL SYSTEM MANUAL TITLE: INTRODUCTION ISO CLAUSE: SECTION NO.: PAGE: 1 ISSUE NO. :01 DATE OF ISSUE :09.04.07
BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LIMITED (BVFCL) is located at Namrup in the district of Dibrugarh (Assam). BVFCL with its single product Urea is the only Fertilizer Company in the NE / Eastern region of India which is growing Fertilizer market. Hence it has got growth potentials in the coming future. The BVFCL has been incorporated as a new independent company after bifurcation of erstwhile Hindustan Fertilizer Corporation Limited w.e.f April, 2002. The availability of surplus natural gas in the Naharkatia, Moran and Lakwa Oil field led to the addition to the 3rd unit of the BVFCL plant at the cost of Rs. 285.55 Crorers. The plant went into commercial production in 1987 with annual capacity of 3, 86,000 MT of Urea. The BVFCL Unit 3rd intends to implement the ISO 14001:2004 Environmental Management System for their entire activity which include Manufacturing and supply of Urea fertilizer. BVFCL has upgraded its infrastructure & work environment. The top management is fully committed to improve environmental performance of Namrup III and around for which effluent disposal treatment plant has been installed.
ENVIRONMENTAL SYSTEM MANUAL TITLE: SCOPE
ISO CLAUSE: SECTION NO.: PAGE: 1 ISSUE NO. :01 DATE OF ISSUE: 09.04.07.
SCOPE
BRAHMPUTRA VALLEY FERTILIZER CORPORATION LTD. is engaged

in Manufacturing & supply of Urea Fertilizer.
Applicable Legislation: Labour Laws/ Factories Act Safety Act Assam Pollution Control Board requirements. A.I.D.C. requirements Central Excise, sales tax and other statutory requirements Provident fund
ENVIRONMENTAL SYSTEM MANUAL TITLE: SOME DEFINITIONS (As per ISO-14001:2004)
ISO CLAUSE: SECTION NO.: PAGE: 1 of 3 ISSUE NO. :01 DATE OF ISSUE :09.04.07
1. Environment: Surroundings in which an organization operates including air, water, land, natural resources, flora, fauna, humans, and their interrelation. Note: Surroundings in this context extend from within an organization to the global system. 2. Environmental Aspect: Element of an organizations activities or products or services that can interact with the environment. Note: A significant environmental aspect has or can have a significant environmental impact. 3. Enviromental Impact: Any change to the environment, whether adverse or beneficial, wholly or partially resulting from an organizations environmental aspects. 4. Environmental Management System (EMS): The part of an Organizations Management System used to develop and implement its environmental policy and manage its environmental aspects. Note: 1. A management system is a set of inter related elements used to establish policy and objectives and to achieve those objectives. Note: 2. A management system includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources. 5. Environmental Objectives: Overall environmental goal, environmental policy, that an organization sets itself to achieve. consistent with the
6. Environmental Performance: Measurable results of an organizations management of its environmental aspects. Note: In the context of Environment management system results can be measured against the organizations environmental policy, environmental objectives, environmental targets and other environmental performance requirements.
7. Environmental Policy: Overall intention and direction of an organization related to its environmental performance as formally expressed by top management. Note: The environmental policy provides a framework for action and for the setting of environmental objectives and environmental targets. 8. Environmental Targets: Detailed performance requirements, applicable to the organization or parts thereof, that arises from the environmental objectives and that needs to be set and make in order to achieve those objectives. 9. Interested Party: Person or group concerned with or affected by the environmental performance of an organization. 10. Internal Audit: Systematic, independent and documented process for obtaining audit evidence and evaluating it objectively to determine the extent to which the environmental management system audit criteria set by the organization are fulfilled. Note: In many cases, particularly in smaller organizations, independence can be demonstrated by the freedom from responsibility for the activity being audited. 11. Non Conformity: Non fulfillment of a requirement. 12. Organization: Company, Corporation, Firm, Enterprise, Authority or Institution, or part or combination thereof, whether incorporated or not, public or private, that has its own function and administration. Note: For organization with more than one operating unit, a single operating unit may be defined as an organization. 13. Preventive Action: Action to eliminate the cause of a potential non conformity.
14. Prevention of Pollution: Use of processes, practices, techniques, materials, products, services or energy to avoid, reduce or control (separately or in combination) the creation, emission, or discharge of any type of Pollutant or waste, in order to reduce adverse environmental impacts. Note: Prevention of pollution can include source reduction or elimination, process, product or service changes, efficient use of resources, material & energy substitution, reuse, recovery, recycling, reclamation and treatment. 15. Procedure: Specified way to carry out an activity or a process. 16. Record: Document stating results achieved or providing evidence of activities performed.
ENVIRONMENTAL SYSTEM MANUAL TITLE: Environment Management System Requirements - General Requirements 4.1.0. Purpose:
ISO CLAUSE: 4 SECTION NO: 4.1 PAGE: 1 of 1 ISSUE NO. :01 DATE OF ISSUE: 09.04.07
To clarify, in broad terms, the general requirements of EMS as per ISO-14001:2004 4.1.1 Description: The BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. has established, documented, implemented and is maintaining an Environmental Management System (EMS) to continually improve its effectiveness in accordance with the requirements of ISO-14001-2004.The requirements are covered in the whole of clause 4. The BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. has a) Identified aspects of its activities, products and services b) Established aspect control mechanisms for all significant aspects. c) Prepared site emergency plans d) Completed all requirements. documentation requirements as per ISO-14001:2004
e) Identified all legal and regulatory requirements.
ENVIRONMENTAL SYSTEM MANUAL TITLE: Environment Policy
ISO CLAUSE: 4 SECTION NO: 4.2 PAGE: 1 of 2 ISSUE NO. :01 DATE OF ISSUE: 09.04.07
Purpose To ensure that in BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., the environmental policy is laid down as per guidelines laid down in clause 4.2. Description a) The Director (Production) of BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. has laid down the environmental policy, which is documented and appears on next page. b) The policy is laid down on the basis of results of environmental review by the environmental task force team. It takes care of significant impact of environmental aspects of the companys activities, products, and services and the nature of environment. c) The policy and the results of environment review form the basis for formulating environmental objectives and targets. d) The policy includes commitment to continual improvement and to prevent pollution. e) The policy also confirms commitment to comply with relevant environmental legislations, regulations and other requirements. f) The environmental policy is documented, implemented, maintained and communicated to all the employees through various means vis. display, providing policy cards to all employees, conducting awareness programme and other informal means. g) The environmental policy is also communicated to other interested parties through display/ letters/ etc. and is also available to public. MR is authorized to make available the policy to public by display and also when demanded. h) All employees are implementing the policy in their areas of activities.
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ENVIRONMENTAL SYSTEM MANUAL TITLE: Environmental Policy
ISO CLAUSE: 4 SECTION NO: 4.2 PAGE: 2 of 2 ISSUE NO. :01 DATE OF ISSUE :09.04.07
ENVIRONMENTAL POLICY
We, at BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. are committed to control the generation of toxics and wastes from Namrup III while complying with requisite statutory and legislatory requirements by continually monitoring performance and improving plant efficiency through continually improved objectives and targets, we shall strive to improve environmental performance of Namrup III and around. The Commitment shall include: Conservation of natural resources Dissemination of environmental related information Awareness and support to public regarding environmental up gradation
Director Production Date: 06.06.06
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ENVIRONMENTAL SYSTEM MANUAL TITLE: Planning - Environmental Aspects
ISO CLAUSE: 4.3 SECTION NO: 4.3.1 PAGE: 1 ISSUE NO. :01 DATE OF ISSUE :09.04.07
Purpose To ensure that in BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., aspects and their impacts are considered for the products, activities and services. Description In BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., a) Environmental task force team has conducted a detailed study of environmental aspects of the activities, products, and services within the defined scope of the EMS that it can control and those that it can influence taking into account planned or new developments or new or modified activities, products and services. The aspects, which can have significant impact on the environment, have been identified. b) Review of environmental aspects is carried out at least twice in a year or immediately after a serious incident or accident. c) Procedure is established, implemented and maintained for identification of environmental aspects. List of environmental aspects, impacts is prepared. d) Environmental objectives/ targets are set after consideration of aspects and impacts. e) The significant aspects and their impacts are brought to the notice of interested parties The above stated procedures are effectively implemented and maintained. Reference: Procedure for Aspects and Impacts-EP/4.3.1/ 01
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ENVIRONMENTAL SYSTEM MANUAL TITLE.: Planning Legal and other requirements
ISO CLAUSE: 4.3 SECTION NO: 4.3.2 PAGE: 1 ISSUE NO. :01 DATE OF ISSUE :09.04.07
DESCRIPTION a) The legal and other requirements to which BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. subscribes that are applicable to the environmental aspects of activities, products and services have been identified along with the requirements, obligations and rights of the organization. b) Procedure has been established and maintained to identify and have access to legal and other requirements that are relevant to the aspects and impacts of BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. c) All legal and regulatory requirements related to the products are also identified prior to entering into contract/ prior to tendering for contracts, with the customer. The BVFCL ensures that these applicable legal requirements and other requirements to which the organization subscribes are taken into account in establishing, implementing and maintaining its environmental management system. Reference: Procedure for Legal and other requirements- EP/ 4.3.2/ 01
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ENVIRONMENTAL SYSTEM MANUAL TITLE: Planning - Environmental Objectives, targets and programme DESCRIPTION:
ISO CLAUSE: 4.3 SECTION NO: 4.3.3 PAGE: 1of 2 ISSUE NO. :01 DATE OF ISSUE :09.04.07
a) Based on the companys environmental policy, significant environmental aspects and applicable regulatory and other requirements, the management of BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. has established, implemented and maintained its environmental objectives, targets and programmes. The objectives are documented below. b) While establishing and reviewing its objectives and targets, BVFCL takes into account the legal requirements and other requirements to which it subscribes, list of environmental aspects have been picked up considering factors like companys operational priorities, the technological options, financial considerations, business requirements and views of interested parties. c) Periodically the objectives and targets are reviewed and fresh objectives and targets shall be made considering factors listed above. d) Where feasible, objectives and targets for different functions within BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. shall also be set. OBJECTIVES 1) To comply fully with Legislative and statutory requirements governing the areas Air Pollution, Water Pollution & Hazardous Waste Management. 2) To improve environmental performance inside the factory and around by controlling ammonia gas leakages, other harmful gases (CO 2, CO, Cl), quality of treated effluents, acid leakages etc. 3) To conserve natural resources by minimizing NG & Water wastage: NG: To check & seal all the leakages. To minimize higher consumption due to inefficiency of m/c & equipments at all relevant points. PREPARED/ REVIEWED BY Management Representative APPROVED BY Director (Production) ISSUED BY Management Representative REVISION NO. 00 DATE OF REV.09.04.07 14

Water: To stop unnecessary drainage of water of any kind. ENVIRONMENTAL SYSTEM MANUAL TITLE: Planning - Environmental Objectives, targets and programme ISO CLAUSE: 4.3 SECTION NO: 4.3.3 PAGE: 2 of 2 ISSUE NO. :01 DATE OF ISSUE :09.04.07
4) To disseminate the environmental related information by barricading the hazardous areas like Ammonia, Chlorine, Acids and Other hazardous Chemical storage etc. and put the signboard indicating such hazardous areas and words for caution. 5) To aware and support the public regarding environmental up gradation by displaying signboard at public place containing guidelines & necessary information for emergency period, by conducting tree plantation once in a year and taking up the cleaning programme for inside the factory and entire township at least twice in a year. Note: Other objectives and targets are as per the Environmental Management Programme (EMP)
BVFCL has established implemented and maintained programme(s) for achieving its objectives and targets. Programme includes: (a) Designation of responsibility for achieving objectives and targets at relevant functions and levels of the organization has been set. (b) The means and time frame by which they are to be achieved have been fixed. (c) The environmental management programme is documented and its controlled copies are distributed to all concerned personnel for implementation. (d) The progress of implementation is regularly monitored by MR. (e) In case of a new project or process or services, developments or modifications, the environmental programme shall be suitably amended where relevant to ensure that environment management programme applies to such changes.
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ENVIRONMENTAL SYSTEM MANUAL TITLE: Implementation and operation - Resources, Roles, Responsibility & Authority. Purpose
ISO CLAUSE: 4.4 SECTION NO: 4.4.1 PAGE: 1 of 8 ISSUE NO.: 01 DATE OF ISSUE: 09.04.07
To ensure the availability of resources within BVFCL essential to establish, implement, maintain and improve the Environmental Management System. Roles, responsibilities & authorities have been defined, documented and communicated in order to facilitate effective environment system. BVFCL ensures that an Environmental Management System is established, implemented and maintained in accordance with the requirements of ISO 14001:2004. Description The broad Organization Structure is shown in Quality System Manual. The key Responsibility and Authority of the Director (Production) and other senior personnel in the organizational structure for Environmental Management System, and also the appointment of Management Representative, are given on subsequent pages of this clause.
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(A) TOP MANAGEMENT
CMD Corporate Staff Dir (Finance) DGM (Finance)
FM CE (MS) & MR CMM MM HOD (Prod.) HOD (M) HOD (E & C) HOD (Ins_A) HOD (Ins_U) HOD (Mtl. Hand/Uty) HOD (Proj) HOD (TS+F&S+Ch. lab) CMO
Company Secy
Dir (Prod) GM (Unit) GM (Mktg) GM (HR)
DGM (MM)
CPO - I
CPO - II
Chief Adm. Officer
PREPARED BY Management Representative Copy No.:
APPROVED BY
Director (Production)
REVISION NO. 00 DATE OF REV.09.04.07 Page 17

(B) UNIT SET UP:
DIRECTOR (P)
GM (UNIT)
HOD (Prod)
HOD (Mech)
HOD (Elect)
HOD (Inst_ A)
HOD (Inst_U)
HOD (Mat Handling & Utility),
HOD (Project Contract Mgt, Drg & Doc.)
HOD (T.S./F & S/Ch. (Ch)
(C) ORGANIZATION STRUCTURE OF THE HR DEPARTMENT:

PREPARED BY Management Representative Copy No.: APPROVED BY

GM (HR)
Chief Administrative Officer
Chief Personnel Officer - I
Chief Personnel Officer - II Asstt. Pers. Officer (Welfare) Hindi Officer
Adm. Officer (Transport pool)
Adm. Officer (Law & Estate)
Asstt. Public Relation Officer Town Warden
Asstt. Horticulture Officer
Personnel Officer
Jr. Personnel Officer (T)
Jr. Pers. Officer (O)
Junior Officer (NT)
Canteen Manager
PREPARED BY Management Representative Copy No.:
APPROVED BY

(D) ORGANIZATION STRUCTURE OF MANAGEMENT SERVICE & TRAINING (HRD) DEPARTMENT
CE (MS)
Manager Computer (Computer Section) Dy. Manager, Computer
Sr. Supdt. (Training)
Sr. System Officer Asstt. System Officer Jr. System Officer Jr. System Officer Trg. Supervisor Jr. Officer (Trg.) Asstt. Industrial Engineer
Asstt. Training Officer
PREPARED BY Management Representative
APPROVED BY

ENVIRONMENTAL SYSTEM MANUAL TITLE: Implementation and operation - Resources, Roles, Responsibility & Authority. ISO CLAUSE: 4.4 SECTION NO.: 4.4.1 PAGE: 6 of 8 ISSUE NO. :01 DATE OF ISSUE :09.04.07
Note: The responsibilities stated below are in addition to the responsibility and authority stated in the QUALITY MANUAL. Whenever, there is revision of the above, the same will be applicable to the environment management system. It is applicable to all the Top Officials described below: 1. Director- Production Managing environmental management system including management review of EMS. Total responsibility for legal compliance of all environmental and other legislation requirements. Member and head of environmental task force team (ETFT) Note: Rest all the responsibilities are mentioned in Quality Manual. 2. GM - Unit Total responsibility for action planning of EMS Executing authority of EMS Note: Rest all the responsibilities are mentioned in quality Manual.
3. DGM - Production Co ordinates the action planning & execution of EMS. Note: Rest all the responsibilities are mentioned in quality Manual.
APPROVED BY

ENVIRONMENTAL SYSTEM MANUAL TITLE: Implementation and operation - Resources, Roles, Responsibility & Authority. 4. CE (TS) Provides all the technical data / analysis required for EMS planning. Responsible for managing the safety hazards related to environment. 5. MANAGEMENT REPRESENTATIVE Ensures that environmental management system requirements are established. Implementation and maintenance of the environmental management system Plan and conduct Environmental Audits, follow-up on Corrective Actions and Preventive Actions Maintains records Assists Management in implementation of the EMS Coordinates and conduct Management Reviews Reports to Director (Production). Note. a) Mr. S.A.B.M. Sultan, CE (MS) is the MR of the company. b) Mr. S.K. Morayya, Sr. Supdt. (Training) is the DMR of the company. ISO CLAUSE: 4.4 SECTION NO.: 4.4.1 PAGE: 7 of 8 ISSUE NO. :01 DATE OF ISSUE :09.04.07
. .
APPROVED BY
ENVIRONMENTAL SYSTEM MANUAL TITLE: Implementation & Operation - Resources, Roles, Responsibility & Authority.
ISO CLAUSE: 4.4 SECTION NO.: 4.4.1 PAGE: 8 of 8 ISSUE NO. :01 DATE OF ISSUE :09.04.07
APPOINTMENT OF MANAGEMENT REPRESENTATIVE/DEPUTY MANAGEMENT REPRESENTATIVE Mr. S.A.B.M. Sultan, CE (MS) is hereby appointed as Management Representative (MR) and Mr. S.K. Morayya, Sr. Supdt. (Training) as Dy. M.R for BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., to carry out following functions in addition to their other responsibilities and duties a) To establish, implement and maintain the Environment Management System (EMS) in accordance with the requirements of ISO-14001:2004. b) To report on the performance of EMS in the Management Review and as a basis for continual improvement of the Environment Management System c) To ensure that awareness of customer requirements is understood and promoted in the organization d) To coordinate with external parties on matters relating to the EMS e) To plan, organize and conduct Internal Audits and Management Review Meeting
Chairman & Managing Director Date: 05.04.07
APPROVED BY
ENVIRONMENTAL SYSTEM MANUAL TITLE: Implementation and operation - Competence, Training & awareness
Purpose: To clarify the system of Human Resource Management BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. Description: a) In BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., personnel performing tasks for it or on its behalf that have potential to cause a significant environmental impact(s) are inducted on the basis of education, training, skill and competence. b) Training needs of personnel performing work which may have significant impact upon environment have been identified c) Training faculty (internal and external) is identified and training schedule is prepared for each year. d) Workers participation and motivation in implementation of the EMS is given due weightage. e) Personnel performing specific assigned task, which can have significant impact on environment are inducted on the basis of appropriate education, training, experience and skill. Personnel carrying out Internal Audit are qualified on the basis of appropriate training. f) Records are maintained. and Training in
Note: Please also refer Quality Manual, ISO Clause 6.2 - Human Resources And Procedure on Competence, Training & Awareness.
APPROVED BY
ENVIRONMENTAL SYSTEM MANUAL TITLE: Implementation & Operation - Communication Purpose
ISO CLAUSE: 4.4 SECTION NO.: 4.4.3 PAGE: 1 ISSUE NO. :01 DATE OF ISSUE :09.04.07 in
To elaborate the system of internal and external communication BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. Description
BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. has established, implemented and maintained a procedure for internal communication, among the various levels and functions of the Organization and receiving, documenting and responding to relevant communication from external interested parties by means such as a) Display of relevant information at key locations b) Formal training to employees/executives on relevant issues c) Informal meetings with employees by HODs and also meetings by Director (Production) with GM (Unit), DGM (Production), HODs and others. d) Communication through write up, circulars, notice board display etc. BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. has also established a procedure for external communication on significant environmental aspects and communication received from external interested parties. Record of decisions is retained. BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. is well equipped with telephone, fax, e-mail for fast communication with employees, customers and also with other interested parties. Reference: 1. Procedure for internal communication EP/ 4.4.3/ 01 2. Procedure for external communication EP/ 4.4.3/ 02 3. Quality System Manual, ISO Clause 5.5.3.
APPROVED BY
ENVIRONMENTAL SYSTEM MANUAL TITLE.: Implementation and Operation - Documentation DESCRIPTION
ISO CLAUSE: 4.4 SECTION NO.: 4.4.4 PAGE: 1of 1 ISSUE NO. :01 DATE OF ISSUE :09.04.07
1. BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. has defined the Environment Policy, Objectives & Targets through this manual which describes the companys Environmental Policy and details on the implementation of the core elements of this standard. 2. The system as designed has been documented and maintained as per the following documentation structure: Level 1: Environmental Manual Level 2: Environmental Procedures Level 3: Environmental Work Instructions, Aspect / impact evaluation, Env. Management Programme (EMP), Legal Compliance Register Level 4: Records in formats, registers. 3. Scope of the environmental management system has been defined. 4. Documents of lower levels are referred in higher level documents to provide direction to documentation. 5. Documents, including records, required by ISO 14001:2004 are being maintained 6. Documents are kept in hard copies. Whenever, documents/ records are kept in electronic media, the same is adequately protected by password and backup is taken to avoid damage to data.
Please also refer clause 4.2 of the Quality Manual
APPROVED BY
ENVIRONMENTAL SYSTEM MANUAL TITLE: Implementation and Operation - Control of Documents DESCRIPTION
In BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., a procedure has been documented, established and maintained to define the controls needed a) To approve documents for adequacy prior to issue b) To review and update as necessary and re-approve documents c) To ensure that changes and the current revision status of documents are identified d) To ensure that relevant versions of applicable documents are available at points of use. e) To ensure that documents remain legible and readily identifiable f) To ensure that documents of external origin determined for the planning and operation of the environmental management system are identified and their distribution controlled h) To prevent the un-intended use of obsolete documents and apply suitable identification to them if they are retained for any purpose.
Reference: Procedure for document control - EP/ 4.4.5/01. This procedure is same as Procedure for control of documents in Quality Management System, PRO-4.2.3
APPROVED BY
ENVIRONMENTAL SYSTEM MANUAL TITLE: Implementation and Operation - Operational Control Purpose:
ISO CLAUSE: 4.4 SECTION NO.: 4.4.6 PAGE: 1 OF 1 ISSUE NO.: 01 DATE OF ISSUE: 09.04.07
To elaborate the system as adopted by BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. for - Determination of the activities, products and services that is associated with significant environmental aspects Description: a) Operations that are associated with the identified significant environmental aspects consistent with the environmental policy are identified and planned.
b) For operations and activities identified above, proper work instructions are issued. These work instructions give the planning and operational instructions for the relevant environmental aspects including compliance to specified conditions and operating criteria. c) The machinery used for identified operations related to significant aspects is kept under scheduled preventive maintenance. d) Documented procedure is established, implemented and maintained to cover situations where their absence could lead to deviation from environmental policy, objectives and targets. e) The work instructions are distributed / displayed or made available to relevant personnel for compliance.
Reference: 1. Procedure for Operational Control, EP/ 4.4.6/ 01 2. Procedure for maintenance, EP/ 4.4.6/ 02
APPROVED BY
ENVIRONMENTAL SYSTEM MANUAL TITLE: Implementation and Operation - Emergency preparedness and response Purpose
ISO CLAUSE: 4.4 SECTION NO.: 4.4.7 PAGE: 1 of 1 ISSUE NO. :01 DATE OF ISSUE: 09.04.07
To elaborate on the system in BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. for the identified emergencies and responses in case of a real situation and also decisions regarding corrective actions and preventive actions. Description 1. During the environmental review of the site, the various potential emergency situations applicable to companys activities, products and services are identified. The impact analysis of those situations is conducted and an on-site Emergency Plan is prepared. 2. The emergency plan is reviewed by top management during Management Review Meeting and additionally after any accident/ incident and emergency plan shall be reviewed, as and when required, especially taking care of the lessons learnt. 3. The on-site emergency plan includes, but not limited to the following procedures/ systems/ working instructions as applicable: a. b. c. d. e. f. g. h. Site emergency control organization Responsibilities of key personnel in case of emergency Procedure to meet emergency List of qualified personnel and equipment Operational and maintenance instructions for equipments Mock drill and training system Prevention and mitigation of environmental impacts Other general information about the products and possible hazards
Reference: Procedure for on-site emergency plan, EP/ 4.4.7/ 01
APPROVED BY
ENVIRONMENTAL SYSTEM MANUAL TITLE: Checking - Monitoring and Measurement Description
ISO CLAUSE: 4.5 SECTION NO.: 4.5.1 PAGE: 1 OF 1 ISSUE NO.: 01 DATE OF ISSUE: 09.04.07
1. The work instructions developed for significant aspects shall give the following details regarding the monitoring and measurement of key characteristics of various operations. a) List of parameters to be controlled during operation and/ or release including their specification limits b) Frequency of monitoring of these parameters and methods of their checking c) Details of actions required for controlling the operations in case of deviations 2. The designated personnel carry out required monitoring and measurements of the parameters and keep records. These records are reviewed periodically to track the performance standards and /or conformance to environmental objectives and targets. 3. Documented procedure is established, implemented and maintained for the above activity. 4. The equipment deployed for monitoring is periodically calibrated as per procedure and records are retained. Reference: 1. Procedure for monitoring and measuring parametersEP/ 4.5.1/ 01 2. Procedure for monitoring compliance with legislationEP/ 4.5.1/ 02 3. Procedure for calibration of Monitoring and Measuring DevicesEP/ 4.5.1/ 03
APPROVED BY
ENVIRONMENTAL SYSTEM MANUAL TITLE. Checking - Evaluation of compliance
Description 1. In BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., a documented procedure is established, implemented and maintained for periodically evaluating compliance with relevant environmental legislation & regulation.
Reference: Procedure for Corrective Action EP/ 4.5.2/01
APPROVED BY
ENVIRONMENTAL SYSTEM MANUAL TITLE: Checking - Non-conformity, corrective action & preventive action Description
In BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., procedure are established, implemented and maintained for dealing with actual and potential nonconformity(ies) and for taking corrective action & preventive action. 1. 2. 3. 4. 5. The procedure includes: Identification and correction of non-conformity(ies) are taken to mitigate their environmental impacts. Investigation and determination of the causes of non-conformities are done to avoid their recurrence. The need for actions to prevent non-conformities is evaluated and appropriate actions are designed to avoid their recurrence. Records of corrective and preventive actions are maintained. Effectiveness of corrective actions and preventive actions are reviewed.
APPROVED BY
ENVIRONMENTAL SYSTEM MANUAL TITLE: Checking - Control of records Purpose
To ensure that in BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., records as per the Environmental Management System are controlled. Description In BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., records are established, implemented and maintained to provide evidence of conformity to requirements and of the effective operation of the Environmental Management System. A documented procedure has been established, implemented and maintained. The procedure defines the controls needed for: a) Identification, b) Storage c) Protection d) Retrieval e) Retention time f) Disposition of records
Reference Procedure for Control of Records EP/ 4.5.4/ 01. This procedure is same in Quality Management System Procedure for control of records, PRO-4.2.4.
APPROVED BY
ENVIRONMENTAL SYSTEM MANUAL TITLE: Checking - Internal Audit Purpose
To establish procedure for use in BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., for planning and implementation of internal audit. Description 1. Internal environment audits are planned and implemented along with internal audits of Quality, in BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. to determine whether the EMS - Conforms to the planned arrangements as per the EMS established and to the ISO 14001:2004 requirements. - Is effectively implemented & maintained. 2. In BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., internal audits are planned at least once in six months and are carried out by personnel not directly responsible for the activity being audited. The frequency and activity to be audited, are changed on consideration such as status and importance of the process and results of previous audits. 3. The results of audits are intimated to the authorities having responsibilities in the area for timely corrective action without undue delay and for analysis of causes to eliminate them. 4. Follow up audits verify and record the implementation and effectiveness. 5. Records are maintained and form integral part of input to management review. Reference: 1. Procedure for internal audit EP/4.5.4/01 2. Procedure for internal audit, PRO-8.2.2, Quality Management System
APPROVED BY
ENVIRONMENTAL SYSTEM MANUAL TITLE: Management Review Purpose
ISO CLAUSE: 4.6 SECTION NO.: 4.6 PAGE: 1 of 2 ISSUE NO. :01 DATE OF ISSUE :09.04.07
To review the Environmental Management System at planned intervals in BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. and to ensure its continuing suitability, adequacy & effectiveness. Reviews shall include assessing opportunities for improvement and the need for changes to the EMS including the Environmental Policy, objectives & targets. Description: In BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., Management Review is conducted at least once in six months, along with Management Review of Environmental Management System. The agenda for Management Review includes a) Review of Internal audits and evaluation of compliance with legal requirements and with other requirements to which the organization subscribes. b) Data on external communication received and responded. c) Review of the environmental performance of the organization
d) Review of management programme with regard to meeting environmental objectives and targets e) Data on environmental non conformances and CA/PA f) Review of follow-up actions from previous management review
g) Need for changes in policy, objectives and the EMS elements due changes in the following Changes in legislation Changes in aspects of the company in the light of new technology, process or product Changes in receiving environment including concerns of interested parties Changes in organizational structure and responsibility APPROVED BY

Lessons learnt emergencies. from the environmental incidents, accidents and
(h) Recommendations for improvement ENVIRONMENTAL SYSTEM MANUAL TITLE: Management Review ISO CLAUSE: 4.6 SECTION NO.: 4.6 PAGE: 2 of 2 ISSUE NO. :01 DATE OF ISSUE :09.04.07
The Management Review Meeting minutes are prepared for record. The minutes clearly bring out a) Improvements of the EMS b) All actions will clearly indicate responsibility and time schedule.
The Director (Production) chairs the Management Review Meeting which is attended by all HODs, and other concerned officials. The MR organizes conducts and co-ordinates the meeting and keeps records of meeting. The agenda of meeting is intimated to all concerned in advance to enable the concerned officials keep inputs for MRM ready. Following records are kept (a) Notification and agenda of Management Review Meeting (b) Minutes of meeting
APPROVED BY

ESM

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BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD.

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

REVISION NO. 00 DATE OF REV.09.04.07

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

REVISION NO. 00 DATE OF REV.09.04.07

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

REVISION NO. 00 DATE OF REV.09.04.07

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

REVISION NO. 00 DATE OF REV.09.04.07

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

ENVIRONMENTAL SYSTEM MANUAL TITLE: SCOPE

BRAHMPUTRA VALLEY FERTILIZER CORPORATION LTD. is engaged

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

REVISION NO. 00 DATE OF REV.09.04.07

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

ENVIRONMENTAL SYSTEM MANUAL TITLE: SOME DEFINITIONS (As per ISO-14001:2004)

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

REVISION NO. 00 DATE OF REV.09.04.07

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

ENVIRONMENTAL SYSTEM MANUAL TITLE: SOME DEFINITIONS (As per ISO-14001:2004)

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

REVISION NO. 00 DATE OF REV.09.04.07

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

ENVIRONMENTAL SYSTEM MANUAL TITLE: SOME DEFINITIONS (As per ISO-14001:2004)

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

REVISION NO. 00 DATE OF REV.09.04.07

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

e) Identified all legal and regulatory requirements.

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

REVISION NO. 00 DATE OF REV.09.04.07

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

ENVIRONMENTAL SYSTEM MANUAL TITLE: Environment Policy

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative

REVISION NO. 00 DATE OF REV.09.04.07

BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD., NAMRUP

ENVIRONMENTAL SYSTEM MANUAL TITLE: Environmental Policy

Director Production Date: 06.06.06

PREPARED/ REVIEWED BY Management Representative

APPROVED BY Director (Production)

ISSUED BY Management Representative