FREQUENTLY ASKED QUESTIONS

1. What is the Status of Managers?

Managers in the Food Corporation of India are, as per Staff Regulations, placed in Category-II of the Corporation. Managers are in fact the first level management and function as front line Managers in the various cadres to which they are assigned. 2. What are the duties of Managers? Generally, the duties and the powers of the Managers are as under: General: Applicable to all Managers irrespective of their Cadre. (i) (ii) (iii) The Managers are competent to grant casual leave to the employees working under them. They make the performance appraisal of the Categories III and IV staff working under them. They scrutinize the incoming and outgoing communications; distribute them with directives wherever required to personnel subordinate to them for action. They have to allocate work to their subordinates and ensure proper coordination in their work. They guide and advise the personnel working in their sections. They check registers and records maintained in the section to ensure proper maintenance. Perform house-keeping functions such as estimating a sections inventory needs. They ensure maintenance of up-to-date reference books, office orders, guard files etc. They maintain disciplinary control over their subordinates-check attendance and to ensure that due output is given by all concerned. What are the duties and responsibilities of Manager (General)? Supervisory charge of Administration Section in District Offices and other General Sections in Regional Office/Zonal Office/Head Office. To ensure that all the relevant facts pertaining to individual cases collected from various sources are assimilated and the questions which they pose are presented in a way which facilitates decisions; he adds his own remarks or suggestions which induce decisions. To scrutinize proposals/cases relating to different subjects dealt with in his section, check the facts for accuracy and for incorporating additional information pertaining to precedents, policy etc. which may have been omitted; generally all policy decisions begin at his level. Such other duties as may be entrusted to them.

(iv) (v) (vi) (vii) (viii) (ix)

3. (i)

(ii)

(iii)

(iv)

4. (i) (ii)

What are the duties and responsibilities of Manager (Depot)? Supervisory charge of a Food Storage Depot. To supervise, direct, guide, check and coordinate the work of operations, movement and office staff in the depot. To exercise close control over all storage and movement operations with a view to reduce costs by avoiding demurrage, thefts and pilferage, storage losses etc. To deal effectively with outside parties such as railways, transport contractors, labour contractors, Fair Price Shop dealers and others. To hold supervisory charge of the grain depot/depots as well as to supervise the maintenance/upkeep of all property of FCI at the Depot / Depots; undertake physical verification of stocks as per instructions. To ensure timely and up-to-date submission of prescribed returns/information in respect of the depot to higher authorities and to ensure up-to-date maintenance of all registers pertaining to stock accounts. To control and allot duties to departmental labour. Such other duties as may be entrusted to them. What are the duties and responsibilities of Manager (Accounts)? Supervisory charge of Accounts Section in District Office. To sign cheques for the bills passed for payment. To check and recommend to competent authority the payment or otherwise of medical bills, T.A. bills and other miscellaneous bills. To give financial advice, control budgetary allocation, and exercise observance of financial discipline in a district office. To keep proper watch on the operation of the bank account, maintenance of books of accounts and review the performance through accountal system. To supervise up-to-date keeping of books of original entries, subsidiary books and other related accounts record. To supervise preparation of yearly, quarterly and monthly trial balances. To properly control the demand for and the use of funds to keep interest costs at an irreducible minimum. To carry out the periodical inspection of various offices in the District/Region to verify the observance of accounting procedure. Such other duties as may be entrusted to them. 2

(iii)

(iv)

(v)

(vi)

(vii) (viii) 5. (i) (ii) (iii)

(iv)

(v)

(vi)

(vii) (viii)

(ix)

(x)

6. (i)

What are the duties and responsibilities of Manager (Movement)? To maintain liaison with the Railways at the appropriate level for sorting out all connected with the store. problems

(ii)

To carry out inspections of depots in regard to filling of claims, maintenance of claims records and transfers of claims to Regional Office gives guidance whenever required. Is responsible for ensuring timely action with regard to the matters relating to the payment of freight charges, demurrage charges, siding agreements, revival of credit note facilities. To arrange action in regard to linking of missing and unconnected wagons and arrange modification/withdrawal of the concerned missing wagon claims. With the assistance of staff attached to him, to arrange, to maintain and submit the claims statistics, advises solution of Railway Claims/Commercial Policy problems in liaison with the Railways. To ensure placing of indents by depot staff as per programme and to maintain contact with railways for supply of wagons and grant of clear Railway Receipts. Such other duties as may be entrusted to them. What are the duties and responsibilities of Manager (Technical) (in the Laboratory) Supervisory charge of the District / Regional Laboratory. To supervise analysis of food grains, procured internally or imported. To arrange and supervise to maintenance of records showing the details of analysis of the samples received etc. Arrange joint analysis of disputed stocks. Arrange for consolidation of MIR received ensure follow-up action through his supervision. from various depots and Districts and

(iii)

(iv)

(v)

(vi)

(vii) 7. (i) (ii) (iii)

(iv) (v)

(vi) (vii) (viii)

Arrange for prompt issue of quality certificate to facilitate payments. To supervise maintenance of type samples and reference library. To assist District/Regional Manager in day-to-day work in quality control matters. Implementation of Head Office/Zonal Office/Regional Office instructions. To supervise working of quality control staff in District/Regional Offices and ensure submission of quality control returns to Regional Office/Zonal Office and Head Office in time. To inspect storage depots where Managers are not posted and guide the quality control staff wherever necessary. Such other duties as may be entrusted to them. 3

(ix)

(x)

(xi)

8. (i)

What are the duties and responsibilities of Manager (Technical) (in the depot): To keep watch on condition of grain in storage and chalk out priority list for release of stocks being received in the depot from procurement Centres/Ports with particular reference to quality/ specification. To ensure that quality of stocks being released for public consumption from storage is well within PFA rules. To ensure proper and timely treatment of stocks with chemicals with proper dosages. Such other duties as may be entrusted to them. What are the duties and responsibilities of Manager (Technical) (in procurement):

(ii)

(iii) (iv) 9.

Supervise procurement operations undertaken by the Technical Assistants in the field. On the spot advice on quality and examination /analysis of stocks of foodgrains meant for purchases by the Technical Assistants. Surprise inspection of procurement centres and procured stocks, superinspection of stocks procured by State Government/Agencies meant for takeover. Supervision of field experiments on procurement sponsored by Head Office/Zonal Office/Regional Office. Maintenance of records on procurement with reference to target fixed. Supervision and surprise inspection of wagon loading. Such other duties as may be entrusted to them. 10. How to apply for the post? Online / Offline applications are invited from eligible candidates. Online Application: Candidates may apply Online by visiting website www.fcijobsportal.com and going to sub-link titled Click to Apply and follow carefully the instructions given therein. Applicants have to fill in their details in the online Application Form. An Application Form / Registration Number will be automatically generated on successful registration. The candidate can also view his / her data by logging in using his / her Name, Father's Name, Date of Birth and Category. After logging in he / she can also take a print out of his Application Form. The candidate should send printed copy of Online Application Form duly completed as explained above along with all requisite documents so as to reach the address given hereunder latest by 31/07/2013, by ordinary post only: Post Box No. 35 Sector-19 Noida (UP) - 201301 Offline Application: Download the Offline Application Form from the website www.fcijobsportal.com or neatly type the Application Form in A-4 size paper and fill in their details in the Offline Application. Duly filled Offline Application Form is to be sent along with all essential enclosures so as to reach the address given hereunder latest by 31/07/2013, by ordinary post only: Post Box No. 35, Sector-19, Noida (UP) -201301

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What are the modes of payment of Application Fee? There are two modes of payment of Application Fee: 1. Bank Challan, 2. Demand Draft. Candidate can choose any mode of payment. However, Bank Challan will be the preferred mode. i). Bank Challan: In case a candidate chooses to pay through Bank Challan, he/she has to go to the website www.fcijobsportal.com and click the link Click to Download Bank Challan and enter necessary details like Name, Date of Birth, Zone Applied for, Mobile Number, Amount Rs 550 or Rs 1050 (including Bank charges of Rs 50), to generate the Bank Challan with Reference Number (which will be unique). The Bank Challan will be generated only upto 29/07/2013 (upto 1800 hrs) from the date of issue of advertisement. The system generated Bank Challan is in triplicate (1st copy Bank copy, 2nd copy Applicants Copy & 3rd copy FCI copy). Candidates are required to take a print out of this system generated Bank Challan and deposit the requisite Application Fee in any branch of State Bank of India (SBI) after minimum of 24 hours of generation of the said Challan. On receipt of the Application Fee, the SBI branch will mention a unique Journal Number, Branch Code and Date of Receipt on the Bank Challan. Candidates are required to ensure that these Bank Challan contain i) SBI Journal number ii) Branch Code iii) Date of Receipt. Candidates are also required to collect the 2nd copy- Applicants copy and 3rd copy FCI Copy from the Bank and enclose the 3rd copy i.e. FCI copy along with the Application Form. The Reference Number and Journal Number of Bank Challan must be filled in the Application Form. ii). DD (Demand Draft): In case a candidate chooses to pay through DD (Demand draft), he/she may go to any bank for making the Demand Draft in favour of FOOD CORPORATION OF INDIA RECRUITMENT ACCOUNT, payable at New Delhi, with the validity for 3 months. On the back side of the Demand Draft, candidate is required to indicate his/her Name, Date of Birth, Zone and Post applied for. The required details of Demand Draft must be filled in the Application Form. A) FCI will not be responsible in case the candidate deposits the Fee by any other mode or in a wrong account. B) Application Fee is to be paid between 02/07/2013 to 31/07/2013 only. C) Cheques, Money Orders, Postal Orders, Pay Orders, Bankers Cheques, Postal Stamps, etc., will not be accepted, towards application fee.

12.

What is the amount that I am required to pay? Candidates applying for any or all the post of Management Trainee (General / Depot / Movement) are required to submit a Application Fee of Rs. 500/- (excluding Bank Charges).Candidates applying for any one of the post of Management Trainee (Accounts/Technical/ Civil Engineering/ Electrical Engineering/ Mechanical Engineering) or Manager (Hindi) are required to submit Application Fee of Rs. 500/- (excluding Bank Charges). Candidates applying in addition to the post of Management Trainees (General/ Depot / Movement) for any one of the post of Management Trainee (Accounts /Technical / Civil Engineering / Electrical Engineering / Mechanical Engineering) or Manager (Hindi) are required to submit a Application Fee of Rs.1000/-(excluding Bank Charges) by a single Demand Draft. Note: The candidature of applicants submitting Application Fee of lesser amount or depositing Application Fee in a wrong Account or through any mode other than the prescribed method will be rejected.

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Do I need to submit my Application Fee before applying? YES, all candidates are required to provide details of their Application Fee payment in the Application Form while applying offline/online unless exempted. These details include DD No. / Journal No., Bank Challan Reference No. (in case of Bank Challan), Issue/Deposit Date, Branch Code etc. which will be provided by the Bank after making the Fee payment. It is, therefore, important to make the Application Fee payment before applying / submitting the Application.

14.

I have, by mistake, entered incorrect data in my application. How shall I correct it? Data once submitted cannot be edited. Care should, therefore, be taken that only correct information is entered in the Application Form. A PREVIEW button is given at the end of the Online Application Form page. In case you find that anything needs to be changed, click on the EDIT button given at the end of the preview page to go back and make the necessary changes. If you are sure that the information is in order, Click on SAVE AND SUBMIT. Once submitted, the Application Form cannot be edited. Candidates are advised to enter accurate information while applying and they should recheck the same before submitting the online Application. Please note that once the data is saved any requests for change of mailing address, examination center / category / discipline etc. as declared in the online application will not be entertained.

15.

How can I get to know the status of my application after submission? Candidates can login into the system using either a combination of Application / Registration No. and Date of Birth or a combination of Candidates Name, Date of Birth, Category, Candidates Name and Fathers Name to know the status of their application.

16.

What documents should I keep for future reference? A copy of Application Form including Bank Challan / DD, relevant enclosures; Admit Card, and Interview Call Letter (if applicable) needs to be maintained till the end of the recruitment process.

17.

I am unable to choose a post of my choice? Based on your age, category, PWD/PH, domicile of J&K, Department, essential qualification and other details the system is designed to give the Posts for which you are eligible. In case it is not displaying the Post of your choice, you have either entered incorrect data or you are not eligible for that particular Post. Hence, kindly read the advertisement for eligibility and availability of posts and then fill the correct details in the Application Form.

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I belong to a reserved category. Can I apply for posts for which there is no vacancy advertised for the reserved category. For example, in North Zone there is no vacancy for SC for the post of Management Trainee (General). Similarly there is no vacancy for ST for the post of Management Trainee (General). Please read the advertisement for eligibility and availability of posts. In case there is no vacancy for a particular reserved category, he/she can still apply provided if he/she meets the eligibility criteria. However, for such posts he/she shall be considered as a General candidate and no relaxation in age, qualification etc. shall be provided to him/her for this post.

19.

Can the percentage of marks be rounded off? No. Rounding off of the percentage of marks is not allowed.

20.

Can the age of candidate be rounded off to the lower limit? No, the age cannot be rounded off to the lower limit.

21.

If the print out of the filled Application Form could not be taken at the time of registration, can it be taken out at a later date? Yes, the printout of the filled Application Form can be taken at a later date by using combination of candidates Name, Father's Name, Date of Birth and Category on the website.

22.

When will be the written test? Date of Written test will be announced later.

23.

What will be the pattern of the written test? Paper-I (Duration - 90 minutes): 120 Multiple Choice Questions of General Aptitude consisting of Reasoning, Data Analysis, Computer Awareness, General Awareness, Management and Current Affairs for the post of Management Trainees (General / Depot / Movement / Accounts / Technical / Civil Engineering / Electrical Engineering / Mechanical Engineering); and Paper-II (Duration - 90 minutes): i. 120 Multiple Choice Questions on General Accounting and Finance for candidates applying for Management Trainee (Accounts) OR ii. 120 Multiple Choice Questions on Agriculture, Food Science and Technology, Agricultural Engineering & Bio Technology for candidates applying for Management Trainee (Technical) OR iii. 120 Multiple Choice Questions on Civil Engineering / Mechanical Engineering / Electrical Engineering for candidates applying for Management Trainee (Civil Engineering / Mechanical Engineering / Electrical Engineering).

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Whether there is any possibility of change in the date of examination due to clashing of other exam's dates. The examination dated once declared shall not be changed.

25.

Whether educational qualification Certificates are required to be sent? Yes. Please refer to the Advertisement for details.

26.

Whether No Objection Certificate is mandatory for Departmental candidates? Yes.

27.

Whether the change of Centre for Written Test is allowed after the submission of Application? No change in Centre of examination will be allowed under any circumstances. Hence, the candidates should select the Centres carefully and indicate the same correctly in their applications. However, the Corporation reserves the right to cancel any Centre and ask the candidates of that Centre to appear from another Centre. Corporation also reserves the right to divert candidates of any Centre to some other Centre to take the examination.

28.

Whether OBC certificate in the state government proforma allowed? Format prescribed for furnishing OBC certificate is appended at Annexure B of the Advertisement.

29.

Whether OBC certificate is mandatory or not? OBC certificate in the prescribed format as appended at Annexure B of the Advertisement is mandatory for seeking reservation benefit of OBC.

30.

What should I do if there is lot of delay in accessing the website www.fcijobsportal.com? The delay in accessing the website www.fcijobsportal.com depends upon various factors like Internet Speed, load on the server, Network problems etc. Therefore if you are not able to get the relevant webpage for registration promptly, please retry after some time or during off-peak hours. In order to avoid last minute rush, the candidates are advised to apply early enough. FCI will not be responsible for network problems or any other problem in submission of online Application.

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Which documents do I need to send? Forward the application alongwith following documents:-

Printed Application Form duly signed at the allocated place and at all pages with recent passport size colored photograph affixed. Self attested Photostat copies of documents for proof of age, qualifications etc. Proof of payment of Application Fee through Bank Challan/ Demand Draft. Self-attested photostat copy of SC/ST, OBC, PWD (PH) in prescribed format (refer AnnexureA, B, C of the Advertisement), if applicable. Self-attested photostat copy of certificate from the District Magistrate in Kashmir Division within whose jurisdiction she/he had ordinarily resided or any other authority designated in this behalf by the Govt. of Jammu & Kashmir to the effect that she/he had ordinarily been domiciled in the Kashmir Division of the State of Jammu & Kashmir during the period from 01-01-80 to 31-1289, if applicable. NOC from concerned employer in case the applicant is working in any Govt. Organization/PSU. Envelope containing Application Form alongwith essential enclosures, should be properly sealed and super scribed with Name of the Zone, post & post code applied for and Category UR/OBC/SC/ST/(PWD/PH) (as the case may be) and be sent by Ordinary Post only so as to reach latest by 31/07/2013 to the following address: Post Box No. 35, Sector-19, Noida (UP) 201301 32. What will be the Gross Emoluments? A Class City Rs. 40,164 (at the minimum of Basic Pay). B Class City Rs. 38,524 (at the minimum of Basic Pay). C Class City Rs. 36,884 (at the minimum of Basic Pay). 33. What to do to know more about FCI? Please access the website www.fciweb.nic.in.

Any other relevant Questions / Queries can be submitted at fciquery@fcijobsportal.com.

***************************************************************************************************************** Example for filling the preference(s) of Post code Applied: A) Suppose you wish to apply for North Zone, and your qualification is Degree in Civil Engineering from a recognized University and you are having 72% marks. Then you are eligible for the posts of MT (General/Depot/Movement) and also for MT (Civil). It means you are eligible for the post codes A, B, C and F. Case 1: If MT (Civil) is your 1st preference, then MT (Depot), then MT (Movement), then MT (General); then you should fill as:

Preference - 1 Preference -2 Preference -3 Preference -4 B C

Case 2: If MT (Civil) is your 1st preference, then MT (Movement), then MT (Depot), then MT (General); then you should fill as:

Preference - 1 Preference -2 Preference -3 Preference -4 C B A

Case 3: If MT (General) is your 1st preference, then MT (Movement), then MT (Depot), then No other Preference: then you should fill as Preference -1 Preference -2 Preference -3 Preference -4 A C B

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Case 4: If MT (Civil) is your only preference and No other preference; then you should fill as: Preference -1 Preference -2 Preference -3 Preference -4 B) Since Candidates willing to apply for posts other than General/Depot/Movement can only apply for either Accounts or Technical or Civil Engineering or Mechanical Engineering or Electrical Engineering, so following are the sample which leads to cancellation of your candidature Wrong Case: A Preference - 1 D Preference -2 F Preference -3 Preference -4 G F D A F

NOTE: For any queries / clarifications, mail at: fciquery@fcijobsportal.com

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