Community-Based Monitoring System (CBMS)

Department of the Interior and Local Government

Bureau of Local Government Development

CBMS as the local monitoring tool for MDG and poverty diagnosis

The Community-Based Monitoring System has been adopted as an MDG/poverty monitoring instrument. It is a tool for generating the CLPIs at the local level would complement the national poverty monitoring systems. CBMS would fill in the void of information at the local level and supplies disaggregated information to be able to diagnose poverty, and identify appropriate interventions to targeted beneficiaries at the local level.
With our commitments to meet the MGDs, it becomes imperative to be able to monitor our performance vs targets. CBMS will allow the monitoring of achievements of these targets not just at the municipal but also at the barangay levels.

What is CBMS ?
An organized way of collecting household level information at local level for use of local

government units, national government agencies, non-government organizations, and civil society for planning, program implementation and monitoring. A tool intended for improved governance and greater transparency and accountability in resource allocation
Intended to promote evidence-based decision-making Involves the participation of various stakeholders at each geopolitical level

Generates the 14 core local poverty indicators (CLPIs) that measured to determine the welfare status of the population. These indicators capture the multidimensional aspects of poverty. Uses an encoding and mapping software (CSPro and NRDB) to facilitate CBMS-based poverty mapping and for storing and displaying household- and individual- level information.

Rationale for CBMS Seeks to address the existing gaps in data fro: Diagnosing extent of poverty at the local level Determining the causes of poverty Formulating appropriate policies and programs Identifying eligible beneficiaries Assessing impact of policies and programs Support the decentralization process by capacitating LGUs to collection, analysis and use data in local planning and program implementation Complement efforts of the National Government to institutionalize a local MDG/poverty system.

Key Features of CBMS

The CBMS has several features:

(1) LGU-based while promoting community participation, LGU take the lead in data collection, processing and plan formulation while empowering communities in diagnosing poverty and identifying appropriate interventions (2) Taps existing LGU and community-personnel for data collection, processing and analysis (3) Adopts the Core Local Poverty Indicators (CLPIs), core set of indicators which capture the multi-dimensional aspect of poverty.

Uses of CBMS Survey Results

Inputs to the preparation of socio-economic profile Formulation of development plan and annual investment plan Identification of appropriate program and target beneficiaries Monitoring and assessment of programs and projects MDG with the Core Local Poverty Indicators
MDG
Goal 1: Eradicate extreme
poverty and hunger

Core Local Poverty Indicators (CLPIs)

Proportion of households with income less than the poverty threshold Proportion of households with income less than the food threshold Proportion of persons aged 15 years old and above who are not working but are actively seeking work Proportion of children 0-5 years old who are moderately and severely underweight (below normal-low and below normal-very low) Proportion of households who eat less than three full meals a day Proportion of household members victimized by crime Proportion of 6-12 year-old children who are not in elementary school Proportion of 13-16 year-olds who are not in secondary school

Goal 2: Achieve universal

primary education

Goal 3: Promote gender

equality

(can be generated from indicators Goal 2 since data are gender disaggregated) Proportion of children under five years old who died Proportion of women who died due to pregnancy related causes Proportion of households without access to safe water Proportion of households without sanitary toilets Proportion of households who are squatters Proportion of households with makeshift housing

Goal 4: Reduce child

mortality health

Goal 5: Improve maternal Goal 6: Combat HIV/AIDS,

malaria, and other infectious diseases

Goal 7: Ensure

environmental sustainability

Activities in Implementing CBMS I. Preparatory Activities

1. Evaluation of data requirements and existing monitoring systems 2. Formulating the work plan

o o

MOA commitment of all concerned groups CBMS Work Plan timetable and resource requirements and key players

3. Mobilizing resources for CBMS o Human Resources o Financial and Physical Resources Meals for trainings workshop Reproduction of household questionnaires and manuals Computer hardware for encoding and processing data II. Data Collection and Field Editing 1. Training on Data Collection and Field Editing for Local Poverty Reduction Action Teams (LPRATs) (Module 1) 3-day hands-on training (provincial level) 2. Training on Data Collection for Enumerators (city/municipal level) 3. Actual Data Collection 1 Enumerator = 45 minutes/1hour/household for 12-page questionnaire Honoraria for enumerators/household, if applicable III. Data Encoding and Map Digitizing 1. Training on Data Encoding and Map Digitizing (Module 2) - 3day hands-on training

2. Data Encoding Proper Manual Processing at barangay level Uses tally sheets and Data Boards at the Purok, Barangay and Municipal levels to process the data Computerized data encoding Uses CBMS data encoding system (using CSPRO) and Map Digitizing system (using NRDB) Full-time encoder can input 30 questionnaires/ day 3. Map Digitizing of Municipal/Barangay maps Requires the spot maps of LGUs and Brgy. Profile Questionnaires Can utilized digitized maps generated by GIS software if available at the local level IV. Data Processing and Analysis 1. Training on Data Processing and Mapping (Module 3) using Statistical Simulator version 3 3day hands-on training

2. Processing of generated data (generation of poverty statistics, tables and maps) to become useful information for an evidence-based policy-making

Figure 1: Sample Maps Generated by CBMS

CBMS Survey , 2005

Pasay City

Pasay City Zone 19

Pasay City Zone 19

Pasay City Zone 19 Barangay 179

M a ric a b a n C re e k

S a in t C e c ille

S a in tP e te rS tre e t

S a in tT h e re s aS tre S a e in t tC a th e rin eS tre e t S a in tB e rn a d S e a tteS in tJ tre u e d t eS tre e t

S tre e t

S a in tA n d re wS tre e t

.R itaS tre e t

V. Data Validation and Community Consultation 1. Presentation of CBMS results to the community

S a in tP e te rS tre e t

S a in tF ra n c isE x te n s io n S ta

S a in tJ a m e sS tre e t S a in tJ o h nS tre e t

2. Validation of the generated information with the community 3. Solicitation of recommendations and possible interventions to resolve the problems VI. Socio-Economic Profiling 1. Training on Preparation of Barangay Socio-Economic Profiles and Development Plans using CBMS Data (Module 4) 3day hands-on training 2. Analysis of data and preparation of reports 3. Presentation/Dissemination of CBMS results/findings Training Modules for the implementation of CBMS I. II. III. IV. Module 1 Data collection and filed editing Module 2 Data encoding and map digitizing Module 3 Data processing and mapping Module 4 Preparation of Barangay Socio-Economic Profiles and Development Plans using CBMS data

Trainee Qualifications
I. Data Collection and Field Editing (Module 1) Qualifications of trainors (provincial level) 1. A regular staff of the LGU for the duration of the project 2. Must have capability to train enumerators at the barangay level 3. Preferably involved in the implementation of the CBMS in the province/municipality Qualifications of enumerators 1. Should be members of the barangay 2. Proposed enumerators are barangay health workers and nutrition scholars 3. Other community volunteers can be tapped such as teachers, students, barangay officials, etc. 4. Enumerators should be able to read, write and do simple computations

II. Data Encoding and Map Digitizing (Module 2) & Data Processing and Mapping (Module 3) Qualifications of encoders 1. He/She must be computer literate 2. Preferably he/she must have attended the training on data collection, encoding accomplished household profile questionnaire and map digitizing 3. Preferably a regular staff or under contract with the LGU for the duration of the CBMS implementation 4. Must have the capability to train the other members of the data processing team 5. The same set or a subset of participants in the previous trainings (Modules 1-3)

III. Socio-Economic Profiling Trainors Training At least 3 participants per municipality/city which shall be composed of the following:

1.

Two (2) technical staff from the City/Municipal Planning and Development Office who are: a. Actively involved in the implementation of CBMS b. In charge of consolidating barangay development plans and preparing their municipal development plan c. Members of the regular staff and/or under contract with the LGU for the duration of the project (for 6 mos.) d. Capable and willing to train members of the Sangguniand Barangay or Barangay Development Council in preparing their socio-economic profiles and development plans 2. One (1) member of the Sangguniang Barangay or Barangay Development Council Trainees at the Barangay Level At least 3 participants per barangay which shall be composed of the following: 1. Barangay Chairman 2. One member of the Sangguniang Barangay chosen by the majority of its members 3. One member of the PO/NGO sector in the barangay

Role Delineation for CBMS Implementation

I. BLGD 1. Spearhead the conduct of advocacy on the implementation of the CBMS in the pilot regions and provinces;

2. Conduct regional/provincial trainors trainings in coordination with CBMS Network Coordinating Team for the regional and provincial teams in the conduct of 4 ModuleTrainings of CBMS (Module 1: Data Collection and Field Editing; Module 2: Data Encoding and Map Digitizing, Module 3: Data Processing and Mapping and Module 4: Plan Formulation) 3. Provide counterpart personnel who will act as trainors and monitors in the conduct of CBMS implementation in the regions and facilitate the integration of CBMS methodology for DILG Regional Trainors and LGUs; 4. Facilitate the dissemination of project findings to policymakers, legislatures, executive agencies and other interest groups. II. DILG Regional Office 1. Coordinate all training workshops for the LGU trainers in the Region with the BLGD and/or CBMS Network Coordinating Team to ensure completion of trainings and activities as scheduled;

2. Provide MDG-CBMS Coordinators and Trainors who will be trained for the various components of CBMS work by the CBMS Network Team and shall complement and compose the pool of trainers/resource persons for the all the CBMS workshops; 3. Spearhead logistical preparations for the conduct of training workshops for CBMS trainers for the Region,

4. Monitor the progress of the implementation of CBMS activities in the pilot areas and consolidate the validated CBMS data at the regional level, and maintain and update the CBMS data regularly; 5. Ensure that the application of the CBMS methodology and instruments shall be sustained by capacitating in-house technical officers in the regional and provincial offices, and III. Local Government Units 1. Provide logistics arrangement for the conduct of corresponding CBMS-related meetings and training workshops in the province/city/municipality;

2. Provide as local counterpart fund for the actual data collection, data encoding, data processing and mapping activities, data validation and socio-economic profile (SEP) formulation; 3. Assign personnel preferably from the Planning and Development Office and the members of Local Poverty Reduction Action Teams (LPRATs) who will be trained for the various components of CBMS implementation and in act as lead trainers/resource persons for the succeeding CBMS workshops for enumerators and encoders in the locality; 4. Facilitate the validation of the results of the survey in all barangays in the municipality; 5. Facilitate integration of CBMS survey results in actual planning and budgeting, program implementation and impact monitoring activities in the province/city/municipalities; and 6. Document in a written report the findings, of the CBMS survey, including the lessons learned, best practices and recommendations. 7. Ensure that the project expected outputs as a result of the various activities undertaken are generated accordingly to include the following: o o o o Organized LPRATs in the province and in the municipalities as required per DILG MC No. 2003-92 Establishment of databank at the provincial level Poverty maps of all barangays and municipalities Barangay Socio-Economic Profiles and Development Plans

8. Share with the CBMS Networking Team and with the DILG the CBMS data of the LGUs for inclusion in the repository database at the national and regional level.