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Contents
How to License Microsoft Dynamics GP 2013 and Microsoft Dynamics NAV 2013 for SPLA ............... 3
Overview of Services Provider License Agreement ....................................................................................................................................... 3 Licesning Model........................................................................................................................................................................................................... 3 Potential Changes to Functionality ...................................................................................................................................................................... 4 Named User Licensing .............................................................................................................................................................................................. 4 Available User Licenses ............................................................................................................................................................................................. 5 Components .................................................................................................................................................................................................................. 6 Access by External Users for Microsoft Dynamics NAV .............................................................................................................................. 6 Multiplexing................................................................................................................................................................................................................... 7 Enhancement Plan Benefits .................................................................................................................................................................................... 7 Licenses for Additonal Software ........................................................................................................................................................................... 7 Additional Resources ................................................................................................................................................................................................. 9 Appendix A - Limited User Included Tables ................................................................................................................................................. 10 Appendix B - Functionality Details for Microsoft Dynamics GP 2013 ................................................................................................ 11 Appendix C - Functionality Details for Microsoft Dynamics NAV 2013 ............................................................................................ 13
How to License Microsoft Dynamics GP 2013 and Microsoft Dynamics NAV 2013 for SPLA
OVERVIEW OF SERVICES PROVIDER LICENSE AGREEMENT
Microsoft Services Provider License Agreement (SPLA) is a licensing program that enables service providers with hosted services to license Microsoft products on a monthly basis to provide services and hosted applications to their end customers. Some examples of Service Providers include Web Hosters, application services providers, messaging and/or collaboration services providers, platform infrastructure providers, business process outsourcers, streaming media Service Providers, and Independent Software Vendors (ISVs) with hosted applications running on Microsoft technologies. Software services exclude any services that involve installing a Microsoft licensed product directly on any device to permit a customer to interact with the Microsoft licensed product. The SPLA provides third party commercial use rights to service providers, who will be the holder of these Microsoft licenses and provide the software service. Unlike with Business Ready Licensing for on-premise deployments, with SPLA the end customer organization receiving the software service is not required to obtain their own Microsoft licenses. End customers receive the right to interact with functionalities of Microsoft software through the Service Providers SPLA licenses. Service Providers cannot use products purchased through retail or purchased in their name through Microsoft Volume Licensing to provide software services. In order to install and use the functionality of the software, you must obtain the appropriate license keys from Microsoft. Procedures to obtain such license keys will be published at http://www.explore.ms or as provided by your reseller.
LICENSING MODEL
The licensing model for SPLA is the same as the Server/CAL model used for Perpetual Licensing, with the following exceptions: Licenses under the SPLA are non-perpetual (or subscription) licenses that can be used during the term of the agreement only. Because the solution functionality is running on the solution providers premises and not on the customer premises, the customer does not need to purchase Server licenses. Therefore, there are no Starter or Extended Pack licenses. Instead of CALs for licensing access to the solution functionality, SPLA uses Subscriber Access Licenses (SALs). Instead of concurrent users, SPLA is licensed on a named user basis.
Note: If a user leaves the organization, the license may be reassigned to another user.
Full User licenses provide users full read and full write capabilities to all of the licensed solution functionality through any and all modes of access, including the Windows Client, the Web Client, or, in the case of Microsoft Dynamics NAV 2013, the Microsoft SharePoint Client or any other mode of access going through the API (including Web Services). Full User licenses are for users requiring unlimited read and write access to the complete solution functionality. Limited User licenses provide users full read, but limited write, capabilities to all of the licensed solution functionality through any and all modes of access including the Windows Client. The Limited User license is designed to give customers a lower-cost alternative for extending ERP to users who only need to perform the following tasks: For Microsoft Dynamics GP 2013 o o o Read access to data contained in the ERP solution through the Microsoft Windows client for Microsoft Dynamics GP and web client for Microsoft Dynamics GP Write access via the time and expense functionality Access to one named Business Portal User and one named Management Reporter Viewer User.
For Microsoft Dynamics NAV 2013 o Read access to data contained in the ERP solution through any client accessing the application via the Microsoft Dynamics NAV Application Programming Interface (API) including but not limited to dthe User Interface Web Services for Microsoft Dynamics NAV Write access via the Timesheet functionality Write access through any client accessing the ERP solution via the Microsoft Dynamics NAV API to a maximum of three (3) Application tables objects in any range number with the following exceptions: limited users are not allowed to write to any of the following tables: General Ledger
o o
(table 17), Permission Set (table number 2000000004), Permission (table number 2000000005) or Access Control (table number 2000000053); and any table described in Appendix A as Limited User Included Tables do not count towards the 3 table objects
You do not need a SAL for users who access Microsoft Dynamics GP 2013 or Microsoft Dynamics NAV 2013 using the client software only for the sole purpose of providing supplemental professional accounting or bookkeeping services related to the auditing process.
COMPONENTS
You may only run instances of discrete pieces of functionality known as components on a per Processor basis along with your selected SAL. We may modify the list of components. For those Components licensed under the Processor License model you need to only license and report one Processor License per system database, regardless of how many processors are used. A system database means the underlying database that controls your users and financial reporting units. For details on the additional components available, please see http://www.explore.ms.
MULTIPLEXING
For the purpose of this Licensing Guide, multiplexing is defined as the use of hardware or software (including manual procedures) to reduce the number of devices or individuals that access or use the Microsoft Dynamics ERP solution by pooling connections. Multiplexing does not reduce the number of user licenses required to access the Microsoft Dynamics ERP solution. Any user that accesses the Microsoft Dynamics ERP solutioneven when accessing indirectlymust be properly licensed. When connecting to Microsoft Dynamics through a pooling resource, users must be licensed with Full User or Limited User licenses in compliance with the software license terms and the pooling resource must limit the number of simultaneous users to match the number named users licenses acquired specifically for the pooling resource.
Note: Licensed users may manually rekey information (when coming from non-licensed users) into the Microsoft Dynamics ERP solution. This scenario is not considered to be multiplexing.
Figure 5: Multiplexing
Note: Protected List Price and Transition Investement Credits do not apply when purchasing SPLA Licensing. SPLA Services providers have the option to sign up for a CustomerSource Only account and have the ability to add all of their customers to this CustomerSource account.
Services providers will be responsible for maintaining this customer account and managing access by adding or removing their customers from the professional list. To request a SPLA CustomerSource Only account, the Partner must send an email to their local ROC and include the SPLA Partner Name, SPLA Account Number, SPLA Administrator Name and SPLA Administrator email address.
For example, if the Dynamics ERP solution is utilizing SQL Server, the customer needs the appropriate server or core licenses and CALs for SQL Server in addition to the Microsoft Dynamics licenses.
Figure 7: SQL Server Licenses Must be Acquired Separately
In this example, five users are accessing the Microsoft Dynamics ERP solution, which is connecting to a SQL Server database. SQL Server is being licensed through a server/CAL model, so the customer requires the appropriate SQL Server licenses and CALs. Because SQL Server CALs are also licensed on a Named User (or device) basis, each user (or device) requires a SQL Server CAL along with the Microsoft Dynamics User subscription license.
ADDITIONAL RESOURCES
SPLA Pricing and Ordering Information For details on pricing and ordering, please see http://www.explore.ms. SPLA Website For more information about SPLA, go to http://www.microsoft.com/licensing/licensing-options/splaprogram.aspx SPUR Website For a copy of the Service Provider User Rights, go to http://www.microsoftvolumelicensing.com/userights/DocumentSearch.aspx?Mode=3&DocumentTypeId= 2
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