FUNCTIONAL DEPARTMENT OF THE ORGANISATION HUMAN RESOURCE DEPARTMENT Human resource department is one, which provides services that

are used by all the departments. It is a department, which looks after all the activity of the organization and acts as the head of all departments. It is department, which sets out the objectives of each department and gives order to perform the individual activities. FUNCTIONS: Recruiting of employees and workers. Replacement / Transfer / Promotion of employees. Induction of employees. Probation / Training of the workers Increment / bonus to employees. Information management. Safety & Welfare management. Canteen and Transport management. Labor management.

LEGAL CELL DEPARTMENT FUNCTIONS Legal cell department works with the personal department. This department concerned with the solving of industrial disputes. This department legally solves the industrial disputes like civil and criminal cases, also deals with the statutory comprises and maintains public relations. SAFETY DEPARTMENT: The employees are given the safety gears such as goggles, helmets, hand gloves and safety shoes when they are working in the factory and special first aid medical facilities are also available in health care.

The records of accidents, which have taken place are maintained. To see that the people work safety there are special safety awards given. Functions of safety department: Conducting periodic safety training programs. Liberating on use of raw materials. Conducting periodic tests and essay programs on safety. They conduct SAFETY DAY ON THE 4th OF MARCH every year and on this day some experienced experts are invited to guide the employees on safety aspects. SECURITY DEPARTMENT: Total strength of this department is 85. The function of this department is to provide total security to the industry and also looks after the colonies. Their duty is to see that no material gas out of the company unauthorised and no material comes in month unauthorised there are many guard who look after the security of the company premises. There are 73 contract security guards and 12 permanent employees.

FINANCE DEPARTMENT Main activity of the finance department is to keep all the accounts of the financial matters. It is responsible for maintaining up to date accounts. The various activities are allocated to different sections. FINANCE DEPARTMENT STRUCTURE:

The costing section determines the cost incurred on various items of management, information system is adopted in this section, which is clearly financed by the various banks. Excise section files periodic returns under various acts like PF. Act, Employee state, insurance Act, sales tax, central tax etc. It issues sales tax. This section carries out all the activities concerned with the excise. Pay roll section prepares the pay sheet. They keep account of the raise in pay, bonus, deductions in salary, if any etc of each employee. The net salary of each employee is tabulated in this section. Cash in bank section regulates the day bank and cash transactions. This section issues cheques to suppliers after the instruction frauds the bill payable section. It prepares the bank reconciliation statement and also reconciles the suppliers and customer accounts. It also provides all records to the auditor, internal and external. Bills payable sections, this section verify the purchases bills and receive the debit notes and credit notes as per the instruction of the purchase department. ACCOUNTS DEPARTMENT The functions of this department are: 1. Preparation of balance sheet, doing costing product wires makings payments for the suppliers, contractors and employees. 2. Maintaining cash and bank balances invoicing for products sold formulating regarding sales tax etc are completed. 3. It is concerned mainly with the profit ability. 4. Planning about tax that is saving cost tax is done. 5. Stock valuation weighted average method is used to evaluate the store. 6. A frequent meeting are held and any suggestions regarding cutting down of tax and cost is welcomed.

7. Verification of items is done once or twice in a year depending upon the items. 8. In normal circumstances they can take decisions. STORES ACCOUNT Preparation of balance sheet, doing costing product while making payments. Stores accounts maintain are update accounts of various items received and issued. It gives the detail of maximum level, minimum level and re-ordering level of the stock. The stores accounts maintain the bill cards for several bill items. Several items financial activities concerned with the stock are also carried out by the stores accounts. RESEARCH AND DEVELOPMENT (R&D) DEPARTMENT The Belgaum Research and development center (BRDC), which celebrated its silver jubilee on 26 March 2004, was started in 1979 with the assistance of Alcan, Canada. The center now has a team of 23 professionals consisting of doctorates, post graduates and graduates in engineering, ceramics, material science and chemistry. The R&D dept essentially is made up of an analytical section and process and product development section. The main areas of work are all related to Bayer process and special grade alumina and hydrates. The assistant vice president is the head staff. There are a total of 23 employees and 2 trainees. The analysis is done for all the plants of Hindalco. The flux for the products development center is imported from Australia and the other chemicals are brought from local area. The documents maintained include a set of 150 procedures; test methods and manuals. The manuals indicate the procedures and quality for each grade of alumina. The works sheets relating to the analytical procedures are also maintained with utmost care and responsibility. There are various subsection within the dept. these are as follows

ANALYSIS LAB INSTRUMENT LAB SCANNING ELECTRONIC MICROSCOPE X-RAY LAB PROCESSING AND PRODUCT DEVELOPMENT CARBON LAB SAMPLING ROOM APLICATION RESEARCH LAB Functions of the department 1. New product development 2. Improvement in productivity 3. Improvement in quality 4. Energy saving 5. Technology absorption 6. Cost reduction 7. Improvement in environment, occupational and safety standards.

Systems department looks after all the departments in the company. This department was started in the year 1993, in the computers only in accounts department. In 1994-95 they built the network in Belgaum works which is known as LOCAL AREA NETWORK it consists of 170 personal computers. Functions:

 Upkeep of the Infrastructure. Software development and implementation. Maintenance of application software. The department manages maintains 5 servers; 2 database servers; 1 main server; and 1 application server. The various applications developed for the department by the systems department:1. Accounting Software 2. Payroll and resource allocation. 3. Purchasing Software. 4. Inventory Management. 5. Finished Goods Management. 6. Excise Management. PURCHASE DEPARTMENT PROCEDURES INVOLVED IN PURCHASE: 1. Getting purchase requisition order. 2. Selection of sub contractors. 3. Vendor rating and performance evaluation. 4. Purchase order. 5. Follow up. 6. Purchase local or cash purchase. 7. Scrap scale sale. 8. Bearing procurement. 9. Verification of purchase of product.

Functions of purchase department: This material are received by purchase department in a paper and then taken from the purchase department is delivered to stores. Where the departments material receiving receipt, (MRR) is sent to the bill section where they will arrange for the payments accept once the material. The purchase department will load into the market for new, drapery, better and latest products. The material is machinerys spare parts, chemicals, computers and new invented chemicals. STORES DEPARTMENT Stores department is one which stores all the materials equipments and spare parts etc, which are needed in this organization for its smooth running. This store department divided into two sub departments they are: Material stores: It is sub department of the stores, which maintain the stock of raw materials needed in the pant like Bauxite, Furnace Oil and caustic soda. This department mainly concerned with the storage of 10 days stock of raw materials in the plant. Before this department use to maintain about 8 months storage but it was reduced to only 10 days storage. But in the rainy season it uses to maintain about 4 months storage of raw materials General stores: It is also a sub department of stores which maintains the stock of general materials like uniform of workers, shoes, goggles, glows, cups, spare part of machines etc. These all materials are stored under Bin system in this department and each material or item will be assigned a number to which is called a Bin number. There are about 30,000 items are maintained in this department and all have been assigned in Bin numbers. Bin number is 9 digits number which will help in recognize the item very quickly. The first 3

numbers in Bin number will be given information about which section, the second 3 digits give information about which equipment and last 3 digits give information about which item it is. Functions: They store spares and other material other than raw materials. The raw materials are stored in the material in the production department. The main goal of this department is to receive the material and store them as and where the department demands the materials where received first are inspected. After the materials are issued the material receiving receipt goes for closing only after they physical checks in the stock is valued. The department directly takes by receiving material receipts codes are given alphabetically and numerically (alphanumeric). Stores Department Maintains Three Levels that is: Maximum Level. Reordering Level. Minimum Level. EXPORT DEPARTMENT The standard alumina, standard hydrates and special alumina are exported. The quantities exported are as follows. Standard alumina-150000 tonnes. Standard hydrates-40000 tonnes. Special alumina-70000 tonnes. The exports go to 36 countries, touching 80 ports. The transshipment point is at Dubai, Singapore and Srilanka.

Hindalcos way of export Sales departments negotiate with various buyers at the price that is prevalent at particular time and intimates the works order to the plant. Plant gets letter of credit specifying the payment term, buyers requirements, material specification and testing of materials.

 The production planning and arrangement of the logistics dispatch and invoice is carried out. Clearing and forwarding agents ensure that the material received stored and denomination is made at the customs. Excise department ensure proper sealing of the material and prepares pre-shipment documents. Sends the document to the head office of the inspection. 1. If the documents are proper the money is credited. 2. All the required documents are presented before the customs. STRATEGY The strategy refers to short term or long - term policies. It means the set of actions that you start with and must maintain. The direction and scope of the Company over the long term. The strict implementation of the WMC policies is the strategy of the company which has managed to get the Company its global recognition. The Company has a few but firm long plans SYSTEM System refers to all the rules, regulation and procedure, both formal that compliment the company structure. In includes production planning and control system, capital budgeting system, training and development system. The company adopts Quality Management System (QMS). Each and every section / department / shop has to maintain a QMS manual in which all the rules, regulation, procedure etc. is mentioned. Right from major to minor activities details is explained in those manuals for assisting the new and existing workers. Also the company as a well-tried and efficient Cost Accounting System and Management Information System i.e., Systems Department. SHARED VALUE This may be considered to company purpose. According to the

Shared value refers to a set of values and aspiration, of them unwritten that goes beyond the convectional formal statement of corporate objectives. Super ordinate goals are the fundamental ideas around which a business is build. They are its main values. They are the board notions of future directions that the top management team infuse throughout the company they are way in which the team wants express its self to live its own mark. STAFF Staffing is the process of acquiring human resources for the company and ensuring that they have the potential to contribute the achievement of the companys goals. It is selecting people for specific company position and developing in them the ability and skill that they would need to be effective in this and subsequent assignments, the staffing function applies to the whole company. The Company follows a careful recruitment, training, and appraisal for both the operatives and management cadre through its able HR Department. The Company employs 800 employees and about 300 operatives and other contact workers. In Hindalco totally there are 747 employees, in that 501 workmen (unionized), 45 staff (unionized), 119 are local management and 82 head of roll. STYLE Style is one of the seven levels, which top management can use to bring about company change. Companies differ from each other in their style of working. The style of company becomes evident through the pattern of action taken by member of the top management scheme over a period of time. As stated earlier the company is known for its product and style follow. The company emphasises on quality and maximum utilization of resources. The company adopts QUALITY MANAGEMENT POLICY with help to increase efficiency and cost reduction.

Management of Hindalco is Participative in nature. Decision is taken with involvement of subordinates and other staffs. Requirements and ideas of the subordinates are taken into consideration when the decisions are taken. "Management means attracting talented people, nurturing them, developing them, and giving them space," asserts Birla, "decisions need to be made at every level and decisions need to be quick. So, they have to spot, incubate and groom talent at every level of the organization, because more people need to be making high quality decisions." A 360 degree feedback program that allows managers to question even Birlas own leadership style. SKILLS: The skills refer to the Dominant or capabilities that exist in an individual. The term skills include those characteristics, which most people use to describe the Company. Companies have strengths in number of areas. These are developed over a period of time. The company 5-S System, which was first originated in China, Quality assurance, KAIZEN etc are some of the disciplinary skills of the company. The entire Country knows the capabilities and competencies that exist within the company. Because of the well polished skills the company stands to be NUMBER ONE POWER HOUSE IN NON -FERROUS METALS.