REPORT OF

THE INITIAL MEETING BETWEEN SERVICE CHAMPIONS AND CONSULTANTS FINALIZING THE LONG TERM STRATEGY: AFRICAN GOVERNANCE AND PUBLIC ADMINISTRATION PROGRAMME

HELD AT THE SAROVA STANLEY HOTEL, NAIROBI - KENYA

10TH DECEMBER, 2010

Table of Contents
Table of Contents ................................................................................................................................... i Abbreviation and Acronyms ................................................................................................................. ii 1.0 2.0 3.0 4.0 5.0 6.0 Introduction .............................................................................................................................. 1 Opening Remarks ..................................................................................................................... 1 Presentation By Consultants .................................................................................................... 2 Group discussions ..................................................................................................................... 4 Key Recommendations ............................................................................................................. 4 Closing remarks ........................................................................................................................ 5

Appendix I Opening Remarks ........................................................................................................... 7 Appendix II Presentation by CAMPS Secretariat .............................................................................. 11 Appendix III Group Discussions......................................................................................................... 14 Appendix IV Closing Remarks ............................................................................................................ 17 Appendix V Programme ...................................................................................................................... 20 Appendix VI Terms of References ..................................................................................................... 22 Appendix VI1 List of participants ....................................................................................................... 32

Abbreviation and Acronyms AAPAM AAPSIA AMDIN AU AUC CAFRAD CAPAM CAMPS HR ICT IPAC L & MD LTS MDGs M&E PMS RECs African Association for Public Administration and Management All Africa, Public Sector Innovation Awards African Management Development Institute Network African Union African Union Commission African Training & Research Centre in Administration Development Commonwealth Association for Public Development Network Conference of African Ministers for the Public/Civil Service Human Resource Information Communication Technology Institute of Public Administration of Canada Leadership and Management Development Long Term Strategy Millennium Development Goals Monitoring and Evaluation Performance Management Systems Regional Economic Communities

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1.0

Introduction

The Permanent Secretary, Ministry of State for Public Service, Kenya, welcomed the delegates to the 1st Inception Meeting on the finalization of Long Term Strategy (LTS) for the African Governance and Public Administration, to Kenya in general and to the meeting in particular. He thanked them for finding time to attend the meeting and deliberate on the way forward towards the finalization of the LTS document which is key in implementation of the Ministers Programme and called upon the delegates to make self introduction. 2.0 Opening Remarks

The Permanent Secretary highlighted on the progress and effort put so far towards finalizing the Long Term Strategy, starting with various formal and informal consultations which have been on-going since June, 2008 and climaxed during the 6th Conference of African Ministers of Public/Civil Service held in Sandton, South Africa in October, 2008 which took note of the Long Term Strategy document as the basis of the future work of the Ministers Programme. He emphasized the role played by the Long Term Strategy and that upon finalization, the Strategy is expected to establish the much needed framework for implementation of CAMPS activities as envisioned by the six pillars from which the Bureau adopted the ten thematic areas. In his remarks the UNDP representative regretted why LTS was not finalized upto now. He however took comfort on the fact that the process have started in earnest and observed that, most of the issues regarding Ministers Programme are in the process of being finalized. He noted that, UNDP originally intended to recruit three consultants but managed to recruit only two after selected consultants declined to take the rates approved by the UNDP of 550 dollars and demanded rates ranging between 750-1000 dollars per day. He recommended that the finalization of the LTS to continue with the two consultants with the backup of the reference groups who are knowledgeable, due to the urgency of

the finalization. He point out on the short notice given to the consultants to prepare for the initial meeting which the UNDP takes full responsibility. The CAMPS Secretariat gave an overview of the Ministers Programme and how the Long Term Strategy was initiated. It was noted that CAMPS, was inaugurated in 1994, as an initiative of the AU with the objective of; establishing and implementing a focused continental governance and public administration programme; affirming areas of common interest, concerns and challenges requiring capability and development of partnerships to advance governance and public administration on the continent; establishing linkages between governance and public administration and the broader continental development agenda; sharing knowledge and learning within the framework of exchange and capacity development on focused priority areas within the continent. To realize the objectives, there was a concerted engagement of the member States in various formal and informal consultative forums during the 5th Conference chaired by South Africa. The product was development of the LTS which was basically informed by: The shift in discourse towards end of 20th Century on the role and importance of a capable developmental state in propelling sustainable development, and the shared vision by Member States of capable developmental states across the continent underpinned by sustainable best practices and institutions. The LTS is therefore rooted on the continental vision to build capable developmental States across Africa as a vehicle to address the challenges of governance and public administration on the African continent During the question time CAMPS secretariat explained the issue of Algerias correspondence with the Chairperson as regards the development of management guides. The HOS gave an explanation of what actually transpired and call upon the Service Champions to have collective responsibility. 3.0 Presentation By Consultants

1. Dr. Shehu Muhammad Dr Shehu gave his background to show his competencies in handling the finalization of the Long Term Strategy document. He observed that the Terms of Reference were
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broad enough to provide necessary guidelines to undertake the finalization of the document. He observed that the major task is to have clear objectives and scope of the strategy and the need for interconnectedness of all the ten thematic areas derived from the six pillars of the strategy He noted that the key issue in finalizing the LTS is the defining implementation strategies and work plans for each of the six pillars of the strategy. Other key issues focuses on the development of institutional mechanisms required for the

implementation, timelines, resource mobilization strategies, indicators, framework for consensus building at national, regional, and global levels. He gave a draft outlines of the LTS and methodology of finalizing the LTS including the different methods he will employ to collect and analyze the data. He thanked the CAMPS and UNDP for facilitate validation meeting to build up the document. 2. Ms. Michelle Ndiaye Mrs. Ndiaye explained her background including her experience in handling the assignment having worked with UNDP as a consultant. She explained that that finalizing the LTS will require several approaches including step by step method, what we want to achieve, who are these actors and how do to implement the LTS. She explained that the finalization of LTS will require The African Charter on the Values and Principles of Public Service and Administration to be referred to and the resource mobilization strategy document will identify some of development partners to be approached During the question time the consultants were reminded to include institutional framework and to remember that the LTS has been noted by the 6th Conference and what is required was to address issues raised in the LTS. The meeting raised the concern of how the consultant would meet and harmonize their different views to come up with a single document and urged them to find a mechanism of working together. They were also urged to consider and review what other actors in AU are doing in relation with all the facets of the assignment including Service delivery in public administration and governance.

4.0

Group discussions

The delegates were divided into two groups 1 and 2 to discuss the way forward on the finalization of LTS. After the group discussions, the consultants made presentation on the way forward on finalize the LTS. Group I: Discussed the issues of service delivery and agreed there is a need to put the State at the centre of service delivery and link it with other actors like private sector among other issues; On the area of Information Communication Technology (ICT)

they expressed the need for increased productivity through use of ICT among other ways; budget and resource mobilization strategy, they recommended use of two approaches internal and external sources; in the area of theories of change they emphasized the issue of capable states and empowered citizen for transformation and change in public service delivery, and finally in area of Communication and linkages they recommended establishment of a change of mindset within Public Administration. Group 2: Addressed the issue of human resources, they request the consultant to look at long term vision, strategies and work plans among other issues; monitoring and evaluations they recommend consultant to justify why there is need to monitor and describe what to monitor and evaluate; on the issue of institutional framework for implementation of CAMPS they recommended a permanent secretariat anchored with the AUC with enough capacities to the link with RECs and other agencies among other issues; on the area of methodology they urged the consultant to identify the key

principles governing the three (3) main areas among others; and the target audience / advocacy they urged the consultant to clearly identify the target audience and executors /implementers of the LTS among issues. 5.0 Key Recommendations The recommendations of the meeting were as follows: The African Charter on the Values and Principles of Public Service and Administration and 2009/2010 strategy document for African Union are among Key documents to guide the finalization of LTS

The consultants review what other actors in AU have done in relation to all facets of the assignment as the different pillars fall under different commissions at the AUC The institutional framework will be one for all the six pillars, with each pillar have a separate implementation strategy The consultant to identify the key principles governing each of the six key

pillars identified in the LTS A validation meeting involving service champions, experts and other stakeholders to be held on the third week of January 2011 to validate the Draft finalized LTS The following were agreed as timeliness Draft inception report to CAMPS and Service Champions by 20th December, 2010 6.0 Draft Report to CAMPS and Service Champions by 10th January, 2010 Draft finalized LTS to validation meeting on 19th January, 2010 Final LTS to CAMPS by 31st January, 2010

Closing remarks

The Permanent Secretary thanked the delegates for their attendance and their demonstrated commitment to explore ways and means to enrich and finalize the long term strategy document on which future work of the Ministers Conference will be anchored. He observed that new dimensions and insights have been brought out in the working groups have greatly added value to the completion process and in shaping the frameworks and matrices that will go a long way in facilitating realization of the stated objectives of the strategy. He pointed out that the process of finalization of the LTS as far as is applicable be inclusive and collaborative in order to build ownership across the continent and in this way allow Member States and the citizenly of the continent identify with the process by having a stake in the completed document. He noted that this calls for wider consultation on the strategy to provide feedback and in order to incorporate the diversity of ideas from as many member states across the continent as possible. He added that the feedback will help in developing realistic frameworks for rolling out desired outcomes as envisioned in the six pillars of the strategy. He reminded the
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delegates that the document coming out of this process will be a major component of the deliverables to the 7th Conference of African Ministers for Public Service to be convened towards the end of 1st quarter of 2011. The permanent Secretary urged the consultants to move with speed as per agreed timelines to come up with the expected outputs taking into cognizance that the document they come up with will be subjected to a validation process by a reference group in the 3rd week of January 2011 back to back with the validation meeting of the management guides. He thanked the UNDP for their continued support of CAMPS and the Broader Africa governance and public administration programme and for their logistical and funding support. He urged the delegates to find time to sample and savor the diversity of Nairobi the city in the sun and especially Nyama Choma and the National Park which is only a stone throw away from the meeting room and wished the delegates merry Christmas and happy New Year 2011.

Appendix I Opening Remarks

REMARKS BY MR. TITUS NDAMBUKI, CBS, PERMANENT SECRETARY, MINISTRY OF STATE FOR PUBLIC SERVICE, DURING THE 1ST INCEPTION MEETING ON THE FINALISATION OF LONG TERM STRATEGY FOR THE AFRICAN GOVERNANCE AND PUBLIC ADMINISTRATION HELD AT THE STANLEY HOTEL, NAIROBI, KENYA ON 10TH DECEMBER, 2010 Distinguished delegates, It gives me great pleasure to welcome you yet again to Nairobi, Kenya and for the 1st Inception Meeting on the finalization of Long Term Strategy (LTS) for the African Governance and Public Administration Programme. I am grateful that you have found time to be in this forum finalisation of this Programme. The LTS is a product of various formal and informal consultations which have been ongoing since June, 2008. The formal consultations to develop the LTS were commenced by holding a Coordinating Committee Meeting of 8th-9th July, 2008, a Ministerial Bureau meeting of 10th-11th July, 2008, in Johannesburg, South Africa and the Abuja Consultations of 10th-15th August, 2008 in Abuja, Nigeria. This climaxed during the 6th Conference of African Ministers of Public/Civil Service held in Sandton, South Africa in October, 2008 which took note of the Long Term Strategy document as the basis of the future work of the Ministers Programme. Distinguished delegates, The Long Term Strategy (LTS) locates itself within the context of the evolution of engagements by African Ministers of Public/Civil Services in their endeavour to address the challenges of governance and public administration on the African continent with a view developing capable developmental states. In this context, the strategy document provides an overview of public administration efforts and models which have been attempted during the past 20 years. In the main, the overview aims to give a sense of the complexity and challenges faced by African
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today to deliberate on the way forward towards the

document which is key in implementation of the Ministers

states, in particular, in their public administration efforts. The overview and subsequent lessons learned suggest that in part, the failure of previous efforts has predominantly been a result of the approach adopted which in most instances had not taken cognizance of the critical role of governance and public administration in shaping and driving the broader developmental agenda at the national, regional and continental levels. Distinguished delegates, The strategy document proceeds to outline the vision of the Capable Development State and in this, suggests that a capable state is one that is committed first to ensuring a better life for all its citizens; that promotes popular participation and the ownership of its entire development agenda; whose public service is people-oriented, based on meritocracy and driven by service to its citizenry; that has decentralised and sound systems of public administration; that embodies transparency and accountability to its citizenry and to its institutions as central tenets; that has a sound macro-economic framework; that eradicates poverty and surpasses the minimum standards set by the Millennium Development Goals (MDGs); that implements its continental commitments on governance and public administration; that mobilizes, budgets and manages its public finances effectively and is underpinned by democratic politics. As you are well aware, the LTS articulates the vision of the 6th Conference, Building Capable Developmental States in Africa and the theme Capacity Development for the Future Capability of the African Public Service. It further identifies six pillars namely as Service delivery and development; Human Resources; Information and Communication Technology in the Public Service; Organisational and Institutional Development; Budget, Finance and Resource Mobilisation; and Monitoring and Evaluation as key levers to

realize the continental developmental agenda. Out of these six pillars, the Conference of African Ministers for Public Service has identified ten thematic or priority areas for implementation by Service Champions. Distinguished delegates,

The LTS also identifies several stages of implementation which also stress three levels of implementation- that is, national, regional and continental levels. The stages include advocacy, visioning and consensus building; building and collating the tools for implementation; ensuring support to planning, mobilization of resources and implementation at Regional and Member States level; and peer review, learning and feedback across regions and at the continental level.

Once finalized, the LTS will major plank for the African Union Commission (AUC) in partnership with African Ministers of Public Service to: 1. Advocate for, seek consensus and popularise the vision of the Capable Developmental State anchored on the African Charter for the Values and Principles of the African Public Service and the proposed six pillars; 2. Establish a continental knowledge management architecture for public service which includes the following elements: Define a strategy and work-plan for each of the six pillars proposed in this strategy in line with the scenarios developed above; Institute Public Service Consultative Forum(s) to anchor country; and regional peer learning and innovation according to the Master Plan developed; and 3. Establish a multi-partnership framework to coordinate the mobilization of resources in support of the AUC and the programmes of Conference of African Ministers for Public Service. In my view, our work in this meeting is cut out in the sense that in the process of finalizing the Long Term Strategy, we must find room to incorporate implementation strategies and work plans for each of the six pillars proposed in the strategy; an institutional framework for implementation of the Strategy, an implementation framework which clearly identifies the indicators and timelines, and in addition identify resource mobilization strategies for its realization. Distinguished delegates, May I record my appreciation to UNDP for their support in engaging the team of consultants to finalise the Long Term Strategy. The consultants are expected in
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consultation with service champions to deliver clear outputs within given timelines as will be agreed in this meeting. Upon finalization, the Strategy is expected to establish the much needed framework for implementation of CAMPS activities. The outcome of this meeting will therefore be crucial in coming up with a completed document for adoption by the 7th Conference of Ministers of Public/Civil Service and as the foundation for continued implementation of the priority areas as envisioned by the six pillars. I therefore wish you fruitful discussions and a happy stay in Kenya. I now declare the 1st Inception Meeting on finalization of the Long Term Strategy officially opened. Thank you.

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Appendix II - Presentation by CAMPS Secretariat

Overview on the Long Term Strategy (LTS) for The Africa Governance and Public Administration Programme

Scope of Presentation Background Process of finalizing LTS Expected outputs/deliverables Timelines Conclusion Background The CAMPS, inaugurated in 1994, is an initiative of the AU with the objective of: Establishing and implementing a focused continental governance and public administration programme; Affirming areas of common interest, concerns and challenges requiring capability and development of partnerships to advance governance and public

administration on the continent; Establishing linkages between governance and public administration and the broader continental development agenda; Sharing knowledge and learning within the framework of exchange and capacity development on focused priority areas within the continent. To realize the objectives, there was a concerted engagement of the Member States in various formal and informal consultative forums during the 5th Conference chaired by South Africa. The product was development of the LTS which was basically informed by: 1. The shift in discourse towards end of 20th Century on the role and importance of a capable developmental state in propelling sustainable development, and
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2. The shared vision by Member States of capable developmental states across the continent underpinned by sustainable best practices and institutions. The LTS is therefore rooted on the continental vision to build capable developmental States across Africa as a vehicle to address the challenges of governance and public administration on the African continent

The Strategy identified six pillars as key levers of the Ministers Programme namely: Service delivery and development; Human resources; ICTs and the public service; Organization and Institutional development of CAMPS; Budget ,Finance and Resources Mobilization; and Monitoring and Evaluation. In addition, the strategy provides key features in the evolution of the Ministers Programme and highlights some of the key decisions and mandates carried by the Conference. The Strategy stresses the importance of the African Charter for the Values and Principles of the Public Service as a key instrument in guiding the transformation process of the African Public Service This is because the overall framework of the Strategy is underpinned by recognition that the belief systems and mindsets of public servants and the people they serve impact significantly on the success or not of their transformation efforts In this regard, the 6th Conference held in South Africa in October 2008 took note of this document as the basis for guiding implementation of the future work of the Ministers Programme Process of finalizing LTS The Strategy paper recommended that further work be undertaken in terms of:

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Defining the implementation strategies and work plans for each of the six pillars proposed in the strategy

Providing an institutional framework for implementation of the Strategy taking into account existing/on-going key activities and intervention areas to ensure synergy with the broader African Union (AU) system; and

Implementation framework for the consolidated strategy including identifying indicators and timelines.

CAMPS, with UNDP funding, has competitively recruited consultants to finalize the LTS. The consultants are expected to undertake various tasks to finalize the Long-Term Strategy including providing: Work-plans and implementation strategies for the six pillars Resource mobilization strategy; Institutional framework for implementation of the Strategy taking into account its relationships, links, synergies and value-addition to the broader AU system, other related existing as well as ongoing processes; Implementation framework for the consolidated strategy including identifying indicators and timelines; Draft finalized LTS at a technical /experts meetings for validation; and Final LTS (in soft and hard copies). Expected outputs Thus, the completed LTS will provide a framework for implementation of activities including resources mobilization efforts as well as recommend institutional framework required to achieve its implementation. In addition, the completed Strategy to clearly provide indicators, targets and timelines for implementation The consultants are expected to deliver the following outputs: Inception report (soft and hard copies) on the interpretation and understanding of the terms of reference (TORs) Draft outline of the finalized LTS Progress reports (soft and hard copies)
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Final draft of the finalized LTS (soft and hard copies) All documents should be delivered both in English and French Timelines The consultants are expected to present to CAMPS Draft inception report to CAMPS and Service Champions by 20th December, 2010 Draft Report to CAMPS and Service Champions by 10th January, 2010 Draft finalized LTS to validation meeting on 19th January, 2010 Final LTS to CAMPS by 31st January, 2010 Way forward The Bureau meeting held in Maputo in September, 2009 affirmed that the finalized LTS, together with the Management Guides on best Management Practices will be key deliverables to the 7th Conference for adoption. The adopted documents will thereafter be presented through the AU organs for adoption and ratification by Member States Therefore recognize importance of this inception meeting as first giant step towards realizing aspirations and objectives of CAMPS Validation Process of the LTS The champions and experts are invited to note the status report, and discuss and agree on the following matters arising: 1. Terms of reference (TORs) and Methodology 2. Expected outputs and timeframes; and 3. Reporting responsibilities and formats

Thank you, Merci.

Appendix III - Group Discussions

Group 1
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A. SERVICE DELIVERY Put the state at the centre of service delivery + link with other actors like private sector Set of norms that should drive policy making and determine the political economy of service delivery Methodology for each pillar and highlight where we have common standards Target audience o Ministers o Users Civil servants o Beneficiaries Broader public & the private sector and other actors Implementation of local device delivery within the broader agenda of local governance and citizen participation. B. ICT Increase productivity through the use of ICT Raise awereness Services delivery at local level throught E- gouvernance and E- government Build Infrastructure and increase Access by working towards an enabling environment and build confidence among users C. Budget and resource mobilization 2 approaches: Internal and external - Internal; Look at resources available within the country ( Taxes, remittances and private sector involvement). - External: Resource mobilization for the LTS and the CAMPS Secretariat in terms of funding, technology transfer and Human resources capabilities. D. Theories of change Capable states and empowered citizen for transformation and change in public service delivery

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E. Communication: Establish a change of mindset within Public Administration. F. Linkages: MDGs, Continental integration framework and other aspirational documents from the AU. Group 2

A. Human Resources
1. Human Resources Long term vision, strategies , workplans 2. Human Resource profiling, placement, performance 3. HR policies, competency framework, professionalism, planning, structure and capacity, recruitment, communities of practice and networks 4. Capacity building and deployment 5. Role of ICT in HR 6. Code of conduct for HR professionals 7. Linkage of individual performance to organizational performance 8. HR Brain drain 9. Attracting, Developing and retention, including flexible employment practices 10. Comprehensive legislation and building a database 11. Mentoring and coaching 12. Work environment and Conditions of work 13. Reward and Sanctions 14. Trade unions and employee relations

B. Monitoring and Evaluation

1. Why monitor? 2. Describe what you want to monitor and evaluate 3. Need for linkage between what you want to achieve and goals and aspirations 4. Methodology to be used 5. Develop Monitoring & Evaluation tools, implementation and reporting mechanism 6. Monitoring of high level personnel, tenure of office and developing the monitoring tools for review purposes 7. Need to consider timeframes for M&E
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8. Outsourcing M & E to external vendors 9. To check what other agencies are doing in the area of M & E e.g RECs, specialized Institutions 10. Resources for carrying out M & E 11. Periodical and final evaluation for LTS

C. Institutional Framework for implementation - CAMPS

1. Permanent Secretariat anchored within the AUC with enough capacities to the link with RECs and other agencies 2. Staffing capacities and enough resources to perform its mandate 3. Legal issues, ICT 4. Develop rules of procedure and succession plan 5. Need to create focal point in Member countries concerning issues to do with CAMPS Programme by involving Heads of Public/Civil Service and Service Commissions 6. Ten (10) thematic areas were developed from the six pillars

D. Methodology
Key principles governing the three (3) main areas Identify efforts by other agencies in these areas including AMDIN, CAPAM, AAPAM, IPAC, AHRNET (UNDESA) Review decisions by the summit to anchor the LTS E. Target Audience/Advocacy Clearly identify the target audience Executors/Implementers of the LTS Involvement of other actors Identify levels of communication and develop communications

Appendix IV - Closing Remarks

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REMARKS BY THE PERMANENT SECRETARY, MINISTRY OF STATE FOR PUBPLIC SERVICE, MR. TITUS NDAMBUKI WHILE CLOSING THE 1ST INCEPTION MEETING ON FINALIZATION OF THE LONG TERM STRATEGY FOR THE AFRICAN GOVERNANCE AND PUBLIC ADMINISTRATION PROGRAMME FRIDAY 10TH DECEMBER, 2010 AT THE SAROVA STANLEY HOTEL, NAIROBI, KENYA Distinguished delegates, Ladies and Gentlemen, All protocols observed. Allow me to record my earnest gratitude to the service champions, consultants and our other partners present for your valuable participation and input to this meeting. Your support in making this meeting a success can not be understated. Since early morning, you have ably demonstrated your commitment to explore ways and means to enrich and finalize the Long Term Strategy as a document on which future work of the Ministers Conference will be anchored. I am grateful that, as

observed, new dimensions and insights have been brought out in the working groups which have greatly added value to the completion process and in shaping the frameworks and matrices that will go a long way in facilitating realization of the stated objectives of the Strategy and this meeting. As pointed out earlier, it was agreed in the Maputo meetings that the process of finalization of the LTS, as far as is applicable, just like in development of the management guides, be inclusive and collaborative in order to build ownership across the continent. In deed this is the way it should be to allow Member states and the citizenry of the continent identify with the process by having a stake in the completed document. This calls for wider consultation on the strategy to provide feedback and in order to incorporate the diversity of ideas from as many Member States across the continent as possible. The feedback will help in developing realistic frameworks for rolling out desired outcomes as envisioned in the six pillars of the Strategy. May I hasten to add, as mentioned earlier in the welcoming remarks, that the document coming out of this
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process will be a major component of the deliverables to the 7th Conference of African Ministers for Public Service to be convened towards the end of 1st quarter of 2011. There is therefore need to build a critical ownership mass from across the continent to facilitate adoption of the finalized document. In this regard, the consultants may need to move with speed as per agreed timelines to come up with the expected outputs taking into cognizance that the document they come up with will be subjected to a validation process by a reference group in the 3rd week of January, 2011 back to back with the validation meeting on the management guides. I am sure that the consultants have the capacity, and goodwill of the stakeholders, to deliver on this assignment. We wish them well as they embark on this work. As is customary in our meetings, let me once again recognize the UNDP for their continued support of CAMPS and the broader African governance and public administration programme. This meeting owes its success to its logistical and funding support. In the same vein allow me to extend my appreciation to each of the delegates here today for your undivided participation in this meeting and the enormous contribution you have made in enriching the discussions. Allow me also give mention to the Secretariat team for ably organizing the meeting. To you all, I say well done! Finally, as we come to the close of the meeting, please find time to sample and savor the diversity of our capital Nairobi, the city in the sun and especially Nyama Choma and the National Park which is only a stone throw away from here. With these remarks, it is now my honour to declare this meeting officially closed. Merry Christmas and wonderful New Year!

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Appendix V - Programme

THE STANLEY HOTEL, NAIROBI, KENYA FRIDAY 10TH DECEMBER, 2010 TIME 9.00hrs 9.20hrs 9.20hrs 9.30hrs SESSION Registration of participants Introductions and Opening Remarks PRESENTER/ACTOR Host/Secretariat Mr. Titus Ndambuki, CBS Permanent Secretary, Ministry of State for Public Service UNDP Service Champions CAMPS Secretariat

9.30hrs 9.40hrs 9.40hrs 9.45hrs 9.45hrs 10.00hrs

Remarks by UNDP Adoption of the Agenda Background on Long Term Strategy (LTS) 10.00hrs 10.30hrs

HEALTH BREAK Consultants

10.30hrs 11.30hrs

Presentation by consultants on their background and understanding of TORs Plenary discussions Group discussions 1. Institutional framework for implementation of the strategy including Resource mobilization strategy. 2. Implementation framework for consolidated strategy including workplans.
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11.30hrs 12.00hrs 12.00hrs 13.00hrs

Plenary All

13.00hrs 14.00hrs 14.00hrs 15.00hrs

HEALTH BREAK All

Group discussions continued 1. Institutional framework for implementation of the strategy including Resource mobilization strategy.

15.00hrs 16.00hrs

2. Implementation framework for consolidated strategy including workplans. Group presentations Groups 16.00hrs - 16.15hrs HEALTH BREAK All All Mr Titus Ndambuki, CBS Permanent Secretary, Ministry of State for Public Service END

16.15hrs 16.45hrs 16.45hrs - 17.15hrs 17.15hrs 17.30hrs

Plenary Discussions Way Forward & Recommendations Closing Remarks

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Appendix VI - Terms of Reference

AFRICAN UNION

Terms of Reference for Consultancy to Finalize the Long-Term Strategy on African Governance and Public Administration Programme

1.0 Background 1.1. The Conference of African Ministers for Public Service(CAMPS) Programme

The Conference of African Ministers for Public/Civil Service (CAMPS) programme, currently chaired by Kenya, is an initiative of the African Union. The Programme was started in 1994 to support public administration in Africa through initiation of reforms, codes and standards. The key objectives of the Programme is to assess and establish linkages between Governance and Public Administration capabilities and the broader developmental agenda within the continent; and share knowledge and learning within the framework of exchange and capacity development on focused priority areas within the continental Programme. Since its inception, the Ministerial Conference has demonstrated a commitment to move beyond simply the exchange of information towards establishing practices, codes and standards for public administration in Africa. The Conference of Ministers adopted a draft Long Term Strategy on African Governance on Public Administration Programme to guide implementation of the public administration agenda for the continent. This strategy seeks to
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operationalize the African Charter on the Values and Principles of Public Service and the Administration (The Charter). 1.2. The Charter

The objectives of the Charter shall be to: Foster adherence to a body of fundamental principles and values agreed upon in a bid to provide efficient, effective and innovative public services that are satisfactory to the community and users; Encourage the efforts made by States Parties to modernize the administration and build capacities in order to improve the quality of public services rendered; Encourage citizens and users to participate in the process of providing public service, particularly through communication, consultation and active contribution to the formulation of administrative procedures; Promote the moral values inherent in the duties of public service employees in order to ensure transparency in the provision of public services; Contribute to improving the working conditions of public service employees and protecting their rights; Encourage the States Parties to harmonize their policies and procedures with respect to the public service and the administration with a view to fostering regional and continental integration; Promote gender balance and equality in public service and the administration; Foster cooperation between States Parties, Regional Economic Communities and the international community to improve public service and the administration; Stimulate the exchange of experiences and good practices with a view to building a community of knowledge among States Parties. States Parties undertake to implement the Charter according to the following principles: Equality of all users before the public service;
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 Prohibition of all forms of discrimination, notably in respect of origin, race, gender, handicap, religion, ethnic group, political conviction, membership of a trade union or other forms of intolerance; Neutrality in the provision of public service; Continuity of public service in all circumstances; Adaptability of public service to changing needs of the community and users. 1.3. The Long Term Strategy for the Africa Governance and Public Administration Programme (AGPAP) In October 2008 the long term strategy paper for the CAMPS was adopted. This strategy locates itself within the context of the evolution of engagements African Ministers of Public/ Civil Services in their endeavour to address the challenges of governance and public administration on the African continent. In line with the spirit of the Conference of Ministers the strategy is informed by the energy and vision of the Africa Agenda and also the opportunity created towards the end of the 20th century by the shift in discourse on the role and importance of a capable State within in propelling sustainable development. First, the strategy paper outlines the context of its evolution, including the establishment of the African Union, the NEPAD and most importantly, the growth in momentum in accelerating the African Agenda and its impact on perspectives regarding the state and institution building. Secondly, it provides key features in the evolution of the Ministerial Conference and in this, highlights some of the key decisions and mandates carried forward by the Conference. Linked to this outline of the evolution of Conferences, is a particular focus on the recurrence and on-going drive around the African Public Service Charter and the on-going push for the Charter to become a formalized set of norms and standards which is formally recognized within the African Union. Third, an overview of public administration efforts and models which have been attempted during the past 20 years is provided. In the main, the overview aims to give a sense of the
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range of complexity and challenges African states, in particular, have experienced, in their public administration efforts. The overview and subsequent lessons learned reflects and suggest that in part, the failure of previous efforts has predominantly been a result of approach, i.e. in most instances, very little agency was exercised by Africans in shaping, driving and hence, owning their own public administration efforts. On the basis of this context and brief analysis, the long term strategy document proceeds to outline the vision of the long term strategy, a vision for to build capable developmental states in Africa over a long-term period of 10 years. It sets out the framework and asserts its anchor as the continental vision to build capable developmental states across Africa. In particular, the strategy argues that the African Charter for the Values & Principles of the African Public Service is a key instrument in guiding the transformation process of the African public service, fundamentally because the basic elements of a capable developmental state are contained therein. The strategic approach stresses that the overall framework is underpinned by the recognition that belief systems and mindsets of public servants and the people that they serve impact significantly on the success or not of their transformation efforts. The strategy document proceeds to outline the vision of the Capable Development State and in this suggests that a capable state is one that is committed first to ensuring a better life for all its citizens; that promotes popular participation and the indigenous ownership of its entire development agenda; whose public service is people-oriented, based on meritocracy and driven by service to its citizenry1, that has sound systems of public administration decentralized; has transparency and accountability to its citizenry and to its institutions as central tenets; has a sound macro-economic framework; that eradicates poverty and surpasses the minimum standards set by the MDGs; implements its continental commitments on governance and public administration; mobilizes, budgets and manages its public finances effectively; and Is underpinned by democratic politics.
1

Citizenry is defined broadly in this paper to include immigrants and other residents who benefit from Public Services provided.

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The strategy outlines the value and importance of a transformative approach particularly in institutional change processes as these are both about the changing ways of working. It argues that although change is difficult to identity within large scale organisations such as the State, it remains critical to have social indicators to assess impact. The strategy document then outlines the pillars, which though not exhaustive represent strategic elements of a capable state. The six pillars cover both the starting conditions (system inputs, Influencing stakeholders & resources or capabilities) and the rules (planning, execution and feedback)i of an effective state. The five pillars represent the key levers of a system that when transformed will go a distance to achieve the vision. These Pillars are: a. Service Delivery and Development b. Human Resources c. Information & Communication Technology and Public Service d. Organizational & Institutional Development e. Budget, Finance and Resource Mobilization
f. Monitoring & Evaluation

In setting the strategic approach to implementation, the long term strategy identifies several stages which are likely to be necessary given the transformative nature of the approach being applied. This section of paper emphasises the organic and non-linear manner in which transformation processes typically unfold and hence, the importance of on-going iteration between the three levels of implementation (national, regional and continental) is stressed. The stages include: a) Advocacy, visioning and consensus building b) Build and collate the tools for implementation c) Ensure support to planning, mobilization of resources and implementation at Regional and Member States level
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d) Peer review, learning and feedback across regions and at the continental level.

Given the overall strategy and context within which it emerges, the LTS paper concludes with the following recommendations:

It is recommended that the African Union Commission (AUC) in partnership with African Ministers of Public Service be mandated to:

1. Advocate for, seek consensus and popularise the vision of the Capable Developmental State anchored on the African Charter and proposed pillars. To do so the following actions are critical: a) A comprehensive vision and scenario-planning exercise for the Developmental State in Africa b) A popular version and strategy for the African Charter be developed c) Develop a Master Plan of the key milestones towards the Capable Developmental State d) Define advocacy strategy and mobilise all key stakeholders in civil society, private sector and the public service itself in support of this vision. e) Develop a strategy for engaging with global partners on their support for the longterm agenda Capable

2. Establish a Continental knowledge management architecture for public service which includes the following elements: a. A virtual How to portal toolbox which will collate existing and new policies, good practice, methods and tools in public service transformation in line with the key elements of the African Charter b. Strategy and tools for citizens participation and access to public services particularly through the use of ICTs
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c. A compendium of good practice in Africa Public Service available virtually and utilizing multi-media technology d. Public Service Research Network established to conduct rigorous research that will ensure evidence-based decisions and information to stay abreast of global and continental trends that may impact on the African public service.

3. Define a strategy and work-plan for each of the six pillars proposed in this strategy in line with the scenarios developed above. The six pillars are: a. Service delivery and development b. Human Resources c. Information and Communication Technology and the Public Service d. Organizational and Institutional Development e. Budget, Finance and Resource Mobilization f. Monitoring and Evaluation 4. Institute Public Service Consultative Forum(s) to anchor country and regional peer learning and innovation according to the Master Plan developed. Key activities linked to this recommendation include: a. Define a framework for the establishment of the Communities of Practice in public service. b. The Forum would also serve as a mechanism to monitor, review and assess progress and diagnose challenges in the implementation of the African Charter. c. The continental and regional peer learning platforms would identify good practice for sharing on Africa Public Service Day and qualify for the All Africa Public Service Innovations Awards. d. A strategy to promote and support innovations and inculcate a culture of innovation will be developed.

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5. Establish a multi-partnership framework to coordinate the mobilization of resources in support of the AUC and the programmes of the Ministers of public service. Whilst the Long-Term Strategy will be established on the foundational activities initiated by the ministers, it should be built upon the following existing/on-going key activities and intervention areas to ensure synergy with the broader African Union (AU) system: a) NEPADs Africa Capacity Development Strategic Framework(CDSF) b) Africa Management Development Institutes Network(AMDIN) c) Public Sector Anti-corruption d) Post-Conflict Reconstruction and Development e) All-Africa Public Sector Innovation Awards f) Regional Economic Communities g) Africa Public Service Day This Long Term Strategy requires to be finalized in terms of providing for; 1. Defining implementation strategies and work plans for each of the six pillars proposed in the strategy, namely: Service delivery and development; Human resources; ICTs and the public service; Organizational and Institutional development of CAMPS; Budget ,Finance and Resource Mobilization; as well as Monitoring and Evaluation 2. Institutional framework required for implementation of the Strategy; and 3. Implementation framework including identifying the indicators and timelines. The CAMPS, with funding from UNDP, therefore seeks to engage the services of a Consultant to finalize the Long-Term Strategy for African Governance and Public Administration Programme. 2.0 Specific Terms of Reference The consultant(s) is (are) expected to undertake the following tasks to finalize the LongTerm Strategy by providing for;
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1. Work plans and implementation strategies for the six pillars 2. Resource mobilization strategy; 3. Institutional framework required for implementation of the Strategy taking into account its relationships, links, synergies and value-addition to the broader AU system , related existing as well as ongoing processes; and 4. Implementation framework for the consolidated strategy including identifying indicators and timelines. 5. Present draft of the finalized LTS at a technical /experts meeting for validation. 6. Produce final LTS (in soft and hard copies) 3.0 Expected outputs The consultant(s) is (are) expected to deliver the following outputs: a) Inception report (both soft and hard copies) on the interpretation and understanding of the terms of reference b) Draft outline of the finalized LTS c) Progress report submitted (both soft and hard copies) d) Final draft of the finalized LTS (both soft and hard copies) All documents should be delivered both in English and French. 4.0 Profile of the consultant(s) The CAMPS Secretariat seeks to engage an internationally reputable consultant to undertake this assignment. The successful consultant for this assignment must: a) Must be holder of a PHD or minimum Masters Degree in Social sciences, Finance or Business b) Demonstrate at least 10 years experience in Strategic management processes, ICTs and Public Service; HR/OD; Budget, Financing and Resource mobilization for continental/regional/multi-country programmes c) Have undertaken a similar assignment for government and private sector.
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d) Provide documentary proof of professional and academic qualification and testimonials2. e) Proficiency in at least two of the working languages of the AU. 5.0 Time frame The estimated duration of the assignment is 30 consultancy days effective from date of award of consultancy. 6.0 Consultancy management The consultant will report to the CAMPS Secretariat/UNDP through the head of CAMPS Secretariat 7.0 Evaluation and award of consultancy Evaluation of the proposals and award of the contract (consultancy) will be based on technical and financial feasibility. CAMPS/UNDP reserves the right to accept or reject any proposal received without offering any explanation and is not bound to accept the lowest or the highest bidder. 8.0 Intellectual property rights Any reports, books or other materials, graphics, software or otherwise, prepared by the consultant for this assignment shall belong to and remain the property of CAMPS.

If team of consultants or consortium, provide summary sheet of relevant professional staff available for the assignment indicating names, professional and educational qualification, relevant experience in similar assignment and expected role of the staff in execution of the assignment.

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Appendix VI1 - List of participants

6th CONFERENCE OF AFRICAN MINISTERS FOR PUBLIC/CIVIL SERVICE INITIAL MEETING BETWEEN SERVICE CHAMPIONS AND CONSULTANTS FINALIZING THE LONG TERM STRATEGY HELD ON 10TH DECEMBER, 2010, THE SAROVA STANLEY HOTEL NAIROBI - KENYA PARTICIPANTS REGISTRATION FORM TELEPHONE/CONTACT ADDRESS +254 20 2227411 +254 20 2227411

NO. 1. 2. 3. 4. 5. 6. 7. 8. 9.

NAME Mr. Titus M. Ndambuki, CBS Mr. Richard E. Ndubai, CBS Ms. Juster Nkoroi, EBS Dr. Margaret Kobia, CBS Jane W. Chege Mr. John Magua Dr. A. K. Akidiva Mr. Walter Kwame-Anati Felicia Owusu -Bonsu

COUNTRY/DESIGNATION Kenya Permanent Secretary Kenya Permanent Secretary Kenya Head of CAMPS Secretariat Expert/KIA/Kenya Kenya Service Champion Kenya Service Champion/Snr. Asst. Inspector General Kenya Kenya Anti-Corruption Commission Ghana/Service Champion/ Public Sector Reform Secretariat Ghana/Service Champion/ Public Sector Reform Secretariat
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E-MAIL ADDRESS tmndambuki@yahoo.com endubai@yahoo.com

+254(0) 720787809 +254 722722637 +254 722852233 +254 722378061 +254 727 504188/+254 20 310722 +233 020 8187231 +233 244962163

mwalimnkoroi@yahoo.com mkobia@kia.ac.ke janechege2005@yahoo.com jnmagua@yahoo.com aakidiva@integrity.go.ke kwameanati@yahoo.com feliciaob@yahoo.com

10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30.

Victor O. Mayomi Dr. James N. Obiegbu Ogunsanmi Abodai John Ngobeni Dr. Alex Mahapa Alfred Drosaye Habonimana Esperence Potame Hakizimana Amani Essawi Eng. Tarek Badr Deon Van Zyl Steven H. Isaack Dr. Shehu Salihu Muhammad Michelle Ndiaye Brian Kagoro Nadia Tourqui Pauline Irungu Wycliffe Ombaka John K. Mburugu Saru Dabasso Judy Ongolo

Nigeria/Service Champion Nigeria/Service Champion/OHSCF Nigeria RSA/Public Servant Republic of South Africa Liberia/Principal Director Burundi/Ministry of Public Service Burundi/Director Egypt/Minister Assistant for International Relations Egypt/Ministry of State for Administrative Development Namibia/Director Namibia/Director ECU Consultant/Nigeria Consultant/South Africa RSA/UNDP Programme Specialist/UNDP Dakar CAMPS/UNDP/Kenya CAMPS Secretariat CAMPS Secretariat CAMPS Secretariat CAMPS Secretariat
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+2348035914784 +2348050841635 +2348075180051 0828008752 0827087583 +2316545482 +257 77703780 +20122186690 +20115090906 +264812983086 +264612872195 +234 8066017459

vicmayo2002@yahoo.com obiegbujames@yahoo.cp.uk kejisanmi@yahoo.com John.ngobeni@dpsa.gov.za alexm@dpsa.gov.za Drosaye11@yahoo.com Habonimana5@yahoo.fr h_potame@yahoo.fr aessawi@ad.gov.eg tsaad@ad.gov.eg dvanzyl@opm.gov.na sisaack@opm.gov.na ssmuhammad2000@yahoo.com michentab@yahoo.com

+27797934830 +221338692742 UNDP - Kenya 254 733694901 +254 722880518 +254 722798709 +254 722529851

Brian.kagoro@undp.org Nadia.tourqui@undp.org pauline.irungu@undpaffiliates.or g oduor@hotmail.com kimathimburugu@yahoo.com jdabasso@yahoo.com ongolo.judy@yahoo.com

31. 32. 33. 34.

Elizabeth Njagi Salome Kariuki John Kaminju David Kiiru

CAMPS Secretariat CAMPS Secretariat CAMPS Secretariat CAMPS Secretariat

+254 721311494 +254 728076588 +254 723779873 +254 723856495

lizzjugy@yahoo.com sallykariuki2010@yahoo.com jonwagura@yahoo.com kiirudg@yahoo.com

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