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Table of Contents
Why The Company Corporation............................................................................................................................................1 How to Incorporate or Form a LLC ...................................................................................................................................... 2 Step 1: Assess Your Needs ...................................................................................................................................................... 3 Step 2: Choose a Business Name ......................................................................................................................................... 4 Step 3: Choose the State Where You Will Incorporate or Form Your LLC ............................................................... 5 Step 4: Decide What Type of Company to Form (LLC or Corporation) ....................................................................7 Step 5: For LLCs Only .................................................................................................................................................................8 Step 6: For Corporations Only ................................................................................................................................................9 Step 7: Let The Company Corporation Handle it for You .......................................................................................... 11 Other Services The Company Corporation Can Help You With .............................................................................. 13
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***DISCLAIMER The services and related information provided by The Company Corporation (TCC) do not constitute legal advice, but rather serve as general information to help you manage your business. TCC is not a law rm and our services and information are not a substitute for the assistance of an attorney or nancial advisor.
Issues to Consider
1. Do you want to protect your personal assets (your home, car, savings, etc.)? 2. Does your business sell goods or services to the public and/or other businesses? 3. Does your business bring customers into your store, o ce or home o ce? 4. Are you entering into a business with family or friends? 5. Do or will you have employees? 6. Do or will you have business partners? 7. Do or will you have investors and shareholders? 8. What kinds of shareholders do you want in your business? Will they have decision-making power? 9. Would you like the option to raise capital through the sale of stock? 10. Do you want to be able to deduct business expenses?
Yes
No
Take notes as you consider these questions. This will make it easier to start the process of incorporating or forming an LLC by calling a Business Specialist at 1-800-209-0128 or visiting us online at www.incorporate.com.
Once you have a name in mind, the next step is making sure no one else is already using it. Todays customers go online rst when looking for a businessand thats what you need to do, too. Ideally, you want to own your business name as your domain name (or URL). Visit GoDaddy.com to see if your chosen business name has already been registered or if its available. If the domain name is not available, you may want to consider a di erent business name that is available. After purchasing your URL, its time to register your business name with your state. Every state has its own set of procedures to follow; visit your states Secretary of State website to learn more. You will probably need to le a DBA (Doing Business As), too. DBAs are used by sole proprietors and general partners who want to do business using a name other than the owners personal name. Even if you plan to incorporate your business or form an LLC, most banks require a DBA in order to open a business bank account. The Company Corporation can help register your name in your state and complete DBA registrations for corporations, limited liability companies (LLCs), and some sole proprietorships and partnerships. Call our Business Specialists at 1-800-209-0128 or visit us online at www.incorporate.com for assistance. Registering your business in your state is not enough to protect your business name. You must also trademark your name with the U.S. Patent and Trademark O ce before someone else does. If you dont and someone else trademarks or begins using the same business name, you could lose the rights to your name. That means youll have to change your business name and start all over with your branding process. The Company Corporation can also guide you through a trademark search. Simply call a Business Specialist at 1-800-209-0128 or visit us online at www.incorporate.com for help.
Step 3: Choose the State Where You Will Incorporate or Form Your LLC
The state where your business is physically located (or headquartered, if you will have locations in multiple states) is your home state. However, some business owners choose to form a corporation or LLC in a state other than their home state, such as Nevada or Delaware. You may want to incorporate outside your home state in order to enjoy lower corporate tax rates or a simpler incorporation process, for instance. However, incorporating or forming your LLC in another state doesnt release you from meeting your tax and legal obligations in the state in which you do business. To be sure you dont land in hot water, become familiar with your home states tax laws. Consult the Business Specialists at The Company Corporation for help; simply call 1-800-209-0128. Once youve chosen the state where you will incorporate or form your LLC, here are some additional documents you may need: Business License: Just about every business needs a city or county business license to conduct business legally. There may also be state or federal licensing requirements, depending on your type of business. Fees vary depending on your location, so check with your city or countys business license department to see what licenses are required. If youre running your business from home, you also need to make sure your neighborhood is zoned for a home business. Even if customers wont visit your business and you use a post o ce box as your business address, youll need to register a street address and pay the licensing fees for that city. State License: State licenses are usually required for personal or professional service businesses like accounting, contracting or cosmetology that have speci c industry standards. Depending on the nature of your business, you may need to register with the state to collect and pay sales or use taxes. Check with your states Secretary of State website to see what state licenses your business needs. Federal License: Federal licenses are required for businesses that are highly regulated by the federal government, such as ground transportation, preparing meat products, manufacturing alcohol or tobacco or providing investment advice. Contact your industry association or visit the Small Business Administration website at www.sba.gov for more information on federal business licenses. DBA: If youve chosen to have an alternate business name, called a Doing Business As (DBA), youll need to register the DBA with your state and local government. You need to le the DBA so you can legally conduct business under a di erent name than whats on your original incorporation documents.
EIN or Tax ID: Think of an EIN (Employer Identi cation Number) or Tax ID number as your businesss Social Security number. It identi es your business on government documents and is necessary if you have (or plan to hire) employees, operate as a corporation or partnership, le tax returns or o er any sort of retirement plan. In addition, other businesses will often require that you have an EIN in order to do business with them. Certi cate of Good Standing: Also known as a Certi cate of Existence or a Certi cate of Authorization, this document is proof your company is authorized to transact business in its home state, is in compliance with state laws and regulations, is up to date on all payments owed to the state and has led all required documents with the state. Find out how to apply by visiting your Secretary of States website or searching online for the Department of Corporations in your state. The Company Corporation can help you obtain all the documentation your business needs, including business licenses, a Certi cate of Good Standing, and an EIN or Tax ID. Simply contact our Business Specialists at 1-800-209-0128 or visit www.incorporate.com and sign up to have The Company Corporation le the proper forms and applications for you.
Domestic limited liability company: A limited liability company organized under the laws of
the state in which the LLC plans to conduct business. See foreign limited liability company.
Foreign limited liability company: A limited liability company organized under the laws of a state
other than the state where it plans to conduct business. See domestic limited liability company.
Member: The owner(s) of a LLC. Operating agreement: The contract among the members of the LLC that guides the companys
membership, how the business is managed and operated, and how income is distributed.
Single member LLC: A LLC owned by one person or entity. The Internal Revenue Service treats a
single member LLC as a disregarded entity, meaning the entity does not le a return and all pro ts and losses are reported on the LLC members return.
S Corporation
An S corporation pays no federal income taxes; instead, the businesss income and losses are passed through to shareholders, who must then report the income and losses on their personal tax returns. This method is considered single taxation. While it may sound smarter to form an S Corporation so you are taxed only once, S Corporation shareholders are taxed for any income the company has, even if they did not receive a portion of that income. (A C Corporation shareholder, in contrast, is taxed only if dividends are issued.) Also, S Corporation o cers must be paid a reasonable salary even if the company is not making a pro t. An S Corporation may pay owner/employees dividends as well as a reasonable salary which may lower the owner/employees payroll taxes. Not every business can register as an S corporation. Here are some requirements: t t t t The company must have a minimum of one shareholder and a maximum of 100 shareholders. The company can have only one class of stock. All shareholders must be U.S. citizens. The company must incorporate as a regular corporation in its home state, then le IRS Form 2553 to choose status as an S Corporation for federal tax purposes.
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Need more help determining whether an S or C Corporation is right for you? Call a Business Specialist at 1-800-209-0128 or visit www.incorporate.com.
Bylaws: The rules adopted by the corporation that govern its actions and the rights and duties of
corporate members and o cers.
Foreign corporation: A corporation that is formed in one state or country but does business in
another state or country.
Minutes: Corporate minutes are written records of actions taken or authorized by a corporations
shareholders or board of directors.
Shareholders: Shareholders (also known as stockholders) are the owners of a corporation based
on their holdings. They own an interest in the corporation rather than speci c corporate property.
Voting Rights: The shareholders rights to vote their shares, which are governed by laws as well as
by the corporations bylaws and articles of incorporation.
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If you have any questions, a Business Specialist will be happy to answer them for you. Just call 1-800-209-0128. *View Corporate Veil Guarantee details, terms and conditions at our website, www.incorporate.com. Congratulations! Youre ready to form a business entity. Simply put, youre ready to go through the process that enables you to legally add Inc. or LLC to your business name. Not only will this help strengthen the credibility of your new business, it will also help protect your personal assets and can provide tax advantages.
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For more information, or to order the services above: Visit us: www.incorporate.com Call: 1-800-209-0128
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