CONSTITUTION AND BY-LAWS

INFORMATICS INTERNATIONAL COLLEGE STUDENT COUNCIL (IIC-SC)

ARTICLE I DECLARATION OF PURPOSE
Section 1.0 The primary purpose of this organization is to embody the united and genuine interests of the students of Informatics International College. Section 2.0 This organization shall at all times: 2.1 Promote and protect the rights and welfare of the students. 2.2 Serve as an active forum for student ideas and sentiments. 2.3 Instill campus awareness and social consciousness among students. 2.4 Seek and advocate educational reforms along nationalist and humanist ideals to respond to social realities. 2.5 Defend academic freedom of students.

ARTICLE II NAME AND LOCATION

The name of this organization is Informatics International College Student Council (IIC-SC). Its office shall be located at the premises of Informatics International College.

ARTICLE III POWERS AND DUTIES OF THE STUDENT COUNCIL

Section 1.0 The Student Council shall have the following powers: 1.1 Formulate and adopt internal rules and regulations consistent with those of the College.

1.2 Make and present recommendations that affect the general welfare of the students to the College authorities. 1.3 Initiate and conduct any activity that will serve the needs and wants of the students. 1.4 Express in a legal and professional manner any disagreement with policies and decisions of the College that may affect the common interest of the students. 1.5 Create and publish resolutions, manifestos and measure of position on any matter that can help advance the cause in which the council stands for. 1.6 Amend or revise its existing constitution and by-laws. Section 2.0 The Student Council shall have the following duties and responsibilities: 2.1 Uphold and preserve its constitution and by-laws. 2.2 Make decisions, plans, programs and projects including budgetary appropriations. 2.3 Evaluate existing policies of the College affecting the students and give recommendations for improvement. 2.4 Act on any student matter brought to its attention. 2.5 Assist recognized student organizations and council committees in the conduct of their activities whenever necessary. 2.6 Represent the students in all major policy-making bodies of the College. 2.7 Assist College authorities in disseminating information to students and educating them on proper conduct.

ARTICLE IV MEMBERSHIP
Section 1.0 All students duly enrolled in any undergraduate course of Informatics International College are automatically members of the Student Council. Section 2.0 Every member shall have the following rights and privileges: 2.1 Vote on all matters brought before the members. 2.2 Be eligible in any elective or appointive office of the Council.
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2.3 Participate in the deliberation of the members in all its meetings. 2.4 Avail oneself of all the facilities and services of the Council. Section 3.0 A member shall have the following duties: 3.1 Participate in major activities and other social affairs of the Council. 3.2 Attend all meetings that may be called by the Council. 3.3 Obey and comply with the by-Laws and such other rules and regulations as may be promulgated by the Board of Directors.

ARTICLE V QUALIFICATIONS FOR OFFICE

Section 1.0 The following are the qualifications for Student Council officers: 1.1 Currently enrolled in any undergraduate degree course. 1.2 Full-time student in the current semester with at least 15 units load. 1.3 Must not be a graduating student in the current or immediately succeeding semester. 1.4 No record of being suspended as punishment for a major offense. 1.5 No failing grade in the preceding semester. 1.6 Must be a member of a student party list. Section 2.0 No independent candidate will be allowed to run for office except when no candidate is submitted for screening by student party lists.

ARTICLE VI CAMPAIGN AND ELECTION POLICIES AND PROCEDURES

Section 1.0 The Board of Directors will appoint the chairman and members of the Electoral Board at the annual meeting of members. The Electoral Board is responsible for the election of new set of officers for the next academic year. Section 2.0 The Electoral Board is also responsible for screening out unqualified candidates before the campaign period. Section 3.0 Filing of candidacy for office shall commence at the start of classes of the first term of the academic year and will last for one week. The
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campaign period will start after the screening of candidates and must be done within the premises of the College. Section 4.0 Party lists may organize meetings provided that there will be no disruption or disturbance of classes. Section 5.0 Party lists must provide their own equipment and election paraphernalia. Section 6.0 Election should be held in the precinct designated by the Electoral Board. Section 7.0 Currently enrolled students regardless of subject unit loads are qualified to vote. Section 8.0 Election Day will be scheduled by the Chairman of the Electoral Board immediately after the campaign period. Section 9.0 All positions shall be filled by the candidate garnering the highest number of votes regardless of percentage or number of voters. Section 10 Candidate without an opponent wins by default. Section 11 The result of election shall be announced by the Chairman of the Electoral Board. Section 12 Any protest on the result of election must be put into writing and will only be entertained by the Electoral Board on the day after the announcement of winners. Section 13 Winners will be officially inducted by the Chairman of the Electoral Board immediately if no protest was brought up or after all protests were resolved.

ARTICLE VII OFFICERS

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Section 1.0 The Officers of the Council shall be a President, Vice-President, Secretary, Treasurer, Auditor, and Board of Directors. Section 2.0 Officers shall be elected by secret ballot at the scheduled date of election. The duly elected Council officers shall hold office for one academic year until their successors are elected. Their term of office shall start immediately after being proclaimed by the Chairman of the Electoral Board. Section 3.0 In order to remain in office, all elected Council officers must not have a failing grade in any of their subjects during their term of office. They must also not receive any disciplinary action for violation of any school policy. Section 4.0 The President is an ex-officio member of the Board of Directors and shall act as its Chairman and Chief Executive Officer. He shall take charge of the implementation and execution of laws, rules, policies and programs formulated by the Council. Among others, the President shall have the following duties: 4.1 Convene and preside over all meetings of the Council. 4.2 Sign all resolutions, communication and papers of the Council. 4.2 Represent the Council on occasions and events, in and out of campus, where representation is necessary. 4.3 Prepare, in consultation with the appropriate officers and committees, a yearly program of activities and submit an annual report of the operations of the Council to the members at the annual meeting, and accounts as may be requested by the latter. 4.4 Sign all requisitions and disbursements of the Councils fund as endorsed by the Treasurer. 4.5 Supervise and monitor the activities of the Council. 4.6 Perform such duties necessary or incidental to the discharge and performance of the function of his office. Section 5.0 The Vice-President shall assist the President in carrying out his duties. He shall perform other duties and functions as the President may assign. He shall take over the Presidency during the absence or disability of the President.

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Section 6.0 The Secretary shall have the following duties: 6.1 Keep all the minutes of meetings and proceedings of the Council. 6.2 Report to and update the Council regarding its activities and involvement. 6.3 Prepare the calendar of activities of the Council and remind the members of the schedule. 6.4 Post important announcements or advertisements from the Council. 6.5 Coordinate with College authorities the activities of the Council that need to be published and approved. 6.6 Answer inquiries about Council activities. 6.7 Prepare letters and memos of the Council. 6.8 Receive and file all papers and correspondence of the Council Section 7.0 The Treasurer shall have the following duties: 7.1 Take charge and have custody of the funds and properties of the Council. 7.2 Disburse the funds of the Council for specific purpose authorized by a resolution of the Board of Directors. 7.3 Take charge and have custody of petty cash fund as may be fixed by the Board. 7.4 Shall be responsible for keeping records with the supporting documents of all the financial transactions of the Council. 7.5 Replenish the petty cash fund whenever necessary. 7.6 Keep and control supplies and inventories. 7.7 Canvass prices and quality of materials needed to be purchased by the Council. 7.8 Guarantee that all the disbursements are authorized and justified. 7.9 Update from time to time the financial status of the Council and present a financial report when requested. 7.10 Prepare the financial statement of the council at the end of the school year. 7.11 Perform all the duties incidental to the office of the Treasurer and such other duties as may from time to time be assigned to him by the President. Section 8.0 The Auditor is responsible for authenticating the financial transactions of the Council as reported by the Treasurer. He must immediately report to the Board of Directors questionable
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transactions and discrepancies in the financial records and supporting documents he audited. He must audit the financial records of the Council at least once a month.

ARTICLE VIII BOARD OF DIRECTORS

Section 1.0 The Student Council shall be led by a Board of Directors which shall exercise all the powers and duties of the organization stated in Article III of this constitution. The Board is the highest governing and policy-making body of the students with both executive and legislative powers. Section 2.0 The Board of Directors shall have the power to promulgate rules and regulations, and disciplinary measures binding to Council officers that are consistent with these By-Laws. Section 3.0 The Board of Directors shall be composed of a maximum of seven (7) elected members. Section 4.0 Any director who habitually neglects his duties may be removed from office by a unanimous decision of all Board members. Any vacancy created by such removal shall be filled by the board member candidate having the next highest vote in the recent election. In case all the next ranking candidates refused or there are no more subsequent candidates to assume office, the President should appoint a new Board member subject to the approval of the Board. Section 5.0 Any other vacancies occurring in the Board either by resignation, disqualification, incapacity or death shall be filled by a majority vote of the remaining directors. The directors so elected shall serve the unexpired terms of the resigning, disqualified, incapacitated or deceased directors.

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Section 6.0 The Board shall have its regular meeting at least once a week. A majority vote shall be required to make decisions of the Board valid and enforceable. Section 7.0 The Chairman of the Board may call a special meeting announced at least one day before the said meeting. No decision shall be valid and enforceable if quorum is not met. However, in cases where time and urgency are of main consideration, the rule of quorum may be abolished by the Chairman. Section 8.0 A majority of directors shall constitute a quorum at any meeting of the Board.

ARTICLE IX STUDENT ORGANIZATIONS AND COUNCIL COMMITTEES

Section 1.0 No student organization will be officially recognized by the College without the approval of the Board of Directors. Section 2.0 Recognized student organizations must choose a representative who will be under the direct supervision of the President. Section 3.0 Any activities organized by each student organization shall be consulted and approved by the Board of Directors for its implementation. Section 4.0 Financial report must be submitted to the Board by the student organizations representative every end of each term of the academic year. Section 5.0 The following committees may be organized by the President as needed: 5.1 Committee on Academic Concerns (COMAC) 5.2 Committee on Arts and Leisure (COMAL) 5.3 Committee on Community Outreach (COMCO) 5.4 Committee on Complaints and Grievances (COMCG) 5.5 Committee on Student Services (COMSS)
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Section 6.0 The President may create additional committees as may be necessary in the execution of his functions. Section 7.0 The functions of each committee shall be defined by the President. Section 8.0 The chairman and members of each committee shall be appointed by the President subject to the approval of the Board.

ARTICLE X MEETING OF MEMBERS

Section 1.0 Meeting of the members should be held at the premises of Informatics International College. Section 2.0 The Annual Meeting of the members must be held at the end of the academic year. Section 3.0 A full report of the affairs of the Council shall be submitted at the annual meeting for consideration by the members. Section 4.0 Special meeting of the members may be called by the President or by a majority of the Board. A written notice stating the date, place and hour of the meeting must be posted three (3) days before the date of the meeting. Section 5.0 Majority of the members shall constitute a quorum at any meeting of the members for the transaction of any business. Section 6.0 Each member shall be entitled to only one vote. Section 7.0 All questions shall be decided by a majority vote.

ARTICLE XI FUNDS
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Section 1.0 The funds of the Student Council shall primarily consist of the miscellaneous fee for student affairs collected from each student every enrollment. Section 2.0 The Council may raise additional funds for its programs and activities through contributions, donations and/or other forms. Section 3.0 The funds shall be deposited in a reputable bank with the current Council President, Treasurer and College Cashier of Informatics International College as signatories. Section 4.0 Any withdrawal of money from the bank regardless of amount must be signed by all three signatories. Section 5.0 The Council may maintain petty cash on hand fixed by the Board. Section 6.0 No money shall be paid out of the funds without the approval of the President. Section 7.0 All expenditures of the Council must be properly documented and supported by valid financial evidence. Section 8.0 The audited financial statements of a given term must be published or posted in any College publications for a period of at least one week in conspicuous places inside the campus. It shall be done any time after the approval of the College authorities and must not be later than two weeks after the opening of the succeeding term. A consolidated financial statement must be prepared at the end of the Council term. It shall be submitted together with the first and second term financial statements and original copies of supporting documents to the succeeding officers. Section 9.0 The financial statements of the Council shall be open to all students for inquiries and inspection at any reasonable time.

ARTICLE XII MISCELLANEOUS PROVISIONS

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Section 1.0 All records, properties, supplies, facilities, equipment, money and other assets of the Council under the custody of the incumbent officers should be turned over to the succeeding officers. Section 2.0 The newly elected officers of the Council shall not be held accountable to any liability incurred by the incumbent Council officers. Section 3.0 The following are the procedures in amending or revising the constitution: 3.1 Any amendment to or revision of this constitution may be proposed by any member of the Board of Directors. 3.2 This constitution and by-laws may only be considered for amendment or revision by an affirmative vote of two thirds of all the members of the Board. The proposed amendment or revision must be presented in a Board meeting called for that purpose and copies thereof be sent to all the members at least three (3) days prior to the said meeting. 3.3 Any amendment to or revision of this constitution shall be valid when ratified by a majority of the votes cast in a plebiscite which shall be held not later than thirty days after the approval of the proposed amendment or revision. Section 4.0 This constitution and by-laws shall take effect immediately upon its ratification by a majority of votes cast in a campus-wide plebiscite called for this purpose and shall supersede all previous constitutions of the Student Council.

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