Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable

Work Instruction Reprint Check 11/05/07 FCH7

Purpose Use this procedure to void and reprint a check. Trigger Perform this procedure when a check number needs to be voided and reprinted because it was printed incorrectly, unusable, or lost in the mail. If funds need to be paid ACH, use FCH8 so that the invoice is re-opened and is picked up again during the ACH payment run. Prerequisites

Check number must be valid in SAP and not cashed or previously voided in SAP Verify with bank that check has not been cashed Issue a stop payment on the check with the bank

Menu Path Use the following menu path(s) to begin this task:

Select Accounting Financial Accounting Accounts Payable Check Information Change FCH7 Reprint Check

Environment

If using a transaction code, enter FCH7 in the command box, then click the green check (enter).

Helpful Hints

Checks that are reprinted must also be directed to the AP check printer in ETS. Only User with check printing access can reprint a check Reason for void is required

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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable

Procedure

1.

Start the task using the menu path.

SAP Easy Access

2.

Double-click

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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable

Reprint Check

3.

As required, complete/review the following fields: Field Name Paying company code R/O/C R Description The company code which processes the payment transactions. This field should always be SBBC. Example: SBBC The House Bank determines all bank data when using this key. Example: boafl The Account ID together with the ID for the House Bank uniquely defines the bank account. Example: DIS01

House Bank

Account ID

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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable

4.

Click

ID for account details (1)

5 Entries found

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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable

5.

Double-click

Reprint Check

6.

As required, complete/review the following fields: Field Name Check number R/O/C R Description Check number. Example: 000001000008 check# including leading zeros for a total of 12 digits

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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable

Reprint Check

7.

As required, complete/review the following fields: Field Name Void reason code R/O/C R Description Description of the Void reason code. Example: 05

8.

Click

and choose the void reason code from the drop down menu.

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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable

Check void reason code (1) 11 Entries found

9.

Double-click

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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable

Reprint Check

10.

As required, complete/review the following fields: Field Name Check lot number Printer for forms R/O/C R R Description Represents a batch of consecutively pre-numbered checks. Example: 1 Description of the Printer for forms. (printer name will need to be updated when the actual AP check printer is setup in SAP) Example: LOCL

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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable

Field Name Print Immediately

R/O/C R

Description Check box for checks to print immediately Only check box when the printer (filed with check stock) is ready, if not do not check. The print job will be sent to the Users print spool. Use transaction SE02 to view the print spool and kick off the print job when desired

11.

Click

to choose from the drop down menu check printers have limited access.

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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable

Printer for Payment Forms (1) 10 Entries found

12.

Double-click

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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable

Reprint Check

13. 14. 15.

Click Click Click .

to de-select this box.

to display check details, to ensure it is the correct information to be reprinted.

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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable

Display Check Information

16.

Click

to return to the main screen.

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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable

Reprint Check

17.

Select Check

Reprint Shift+F1.

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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable

Performance Assistant

18.

Click

.to close the dialog box.

The system displays the message, "Check 000001000008 voided, reprinted on check 000001000014. This message confirms the void and provides the replacement check number.

19.

You have completed this task.

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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable

Result You have successfully voided a check and reprinted the check with a new number. Comments

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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable

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