1.

Summary of Rehabilitation Relief Package

Country Bangladesh

Agency Details Name : Action In Development – AID

Address: AID Complex, Satbaria, Jhenaidah -7300, Bangladesh.
Phone: +88-0451-61188 , E-mail:aid@btcl.net.bd
Registration: Society Act , NGOAB
Contact Person: Aminul Islam Bakul , Executive Director
Contact : aminulislambakul@gmail.com

Package Title Emergency Rehabilitation package for the Cyclone AILA devastated
people of Sayamnagar Upazila of Sathkhira district of Bangladesh.

Sector Water , Food , medicine and Cloth

Objective To ensure livelihood security, improve nutritional status and reduce

vulnerability of cyclone AILA affected people through support like water,
Food and Cloth. The project aims to assist Aila affected people with the
provision of bottled drinking water, Flat rice , Sugar , medicine , Biscuit ,
candle , Fire box , clothing for men , women and children , baby food .

Main activities List of beneficiaries, procurement of relief logistics, Relief distribution

Committee formation, relief distribution, follow up and need assessment
for further support along with impact evaluation.

Beneficiaries Some 500 rural households from cyclone Aila and flood prone areas of
south-western part of Bangladesh specially Sayamnagar Upazila of
Sathkhira district. About 1500 to 2000 people of 500 household of
Sayamnagar upazila will get the relief through the package.

Package 10 June , 2009 to 10, August 2009 (60 days)

Duration
Funds USD ($)- 31,725 ( BDT – 21,73,162 ; 1 USD = 68.5 BDT )
Requested
2. Introduction
2.1. Meteorological details of cyclone “AILA”
Formed : 23 May 2009

Dissipated : 26 May 2009

Highest wind : 100 km/h (65 mph) (3-

minute sustained)
120 km/h (75 mph) (1-
minute sustained)

Lowest : 974 hPa (mbar)

pressure
Fatalities : 212 total, >750 missing

Area affected : Bangladesh , India

Severe Cyclonic Storm Aila at peak intensity

Cyclone Aila (RSMC Designation: BOB02, JTWC Designation: 02B, also known as Severe
Cyclonic Storm Aila) was the second tropical cyclone to form within the Northern Indian Ocean
during 2009. The disturbance that was to become Cyclone Aila formed on 21 May 2009 about
950 kilometers (590 mi) to the south of Sathkhira, in Bangladesh. Over the next couple of days
the disturbance slowly developed before a Tropical Cyclone Formation Alert was issued by the
Joint Typhoon Warning Center early on 23 May 2009 and being designated as a depression. As of
25 May 2009 (2009 -05-25), 212 people have been killed by Aila and at least 500 more are
missing, while many residents, numbering to about 650,000 are homeless.

2.2 Impact of cyclone “AILA”

Torrential rains from Aila resulted in at least 212 fatalities from flooding. More than 400,000
people were reportedly isolated by severe flooding in coastal regions of Bangladesh. Numerous
villages specially 100 village of Sayamnagr upazila of Sathkhira district were either completely
submerged in floodwaters or destroyed. Dozens of people are reportedly missing throughout the
country. A storm surge of 3 m (10 ft) impacted western regions of Bangladesh, submerging
numerous villages. Several rivers broke through embankments, causing widespread inland
flooding. In one region alone, more than 50,000 people were left homeless. Despite warnings to
remain at port, numerous fishing vessels sailed into the storm. Port officials stated that more than
500 fishermen had gone missing since the storm made landfall. In Sathkhira, a dam broke and
submerged five villages. Numerous homes were destroyed by the subsequent flooding and tens
of thousands of people were left stranded in the villages. At least 800 people were injured by the
storm and 2.6 million were affected. Unofficial reports indicate that the death toll in the country
has reached 212; however, the Bangladesh government denied this claim. An estimated 58,950
animals were killed by the storm with up to 5,000 deer missing.
2.3 Rationale of relief package
Sayamnagar upazila of Sathkhira district, 10 Unions, 100 Villages, 25000 households are worst
affected with their all belongings of the recent terrible ‘AILA’. About 150000 people of this sub-
district are marooned by water and they are not getting food, accommodation place, medicine
and drinking water. Hundreds of baby miss their mother and father both so they are vulnerable
most; they need baby food urgently to survive. Different organization is distributing relief to the
affected people but not abundant against their actual requirements. AID has been working for a
long time with the people of Sayamnagar consequently AID like to assist its beneficiaries during
their distress. The relief package will not be repeated that mean only the household who has not
gotten relief from other source will be served. The details of relief management are given in the
implementation arrangement section of the document.

3. Activities
3.1 General activities

1. Undertake a generic socio-economic baseline survey and needs assessment of the project
areas.
Action In Development – AID will conduct a survey for establish a baseline and need assessment
of the AILA affected people. To this regard the random sampling method will be used and the
respondent will be interviewed. AID will also use secondary data from news paper, electronic
media. The survey will be complete within the first 5 days of the package period.

2. List of beneficiaries
After the need assessment of the target group and formation of Relief Distribution Committee-
RDC, AID staff and representative of RDC will list the target beneficiaries. The beneficiaries
will be identified within next two 2 days of survey.

3. Formation of Relief Distribution Committee – RDC

To ensure the transparency of the distribution AID will form a RDC at respective union level
consisting of 7 members in each. The members includes AID staff / authority, Union Parishad
representative, Teacher, Imam and representative of NGOs/CBOs and Govt. officials. The
responsibility of the RDC includes list of beneficiaries, procurement of logistics and monitoring
spot distribution. The members of RDC will meet once in every week to discuss about future
course of action and performance evaluation.

4. Orientation of staff and Volunteer

AID will arrange a day long orientation for its staff and volunteer those who will work at AILA
affected area. 2 staff and 3 Volunteer of AID personnel pool will be involved with rehabilitation
relief distribution package for 60 days period.

3.2 Food and others essentials distribution

5. Selection of some 500 AILA devastated household of marginal and small farmers, landless,
widow/ women headed and disabled family from project areas through participatory needs
assessment techniques (following the recommendations of the needs assessment).
6. Procurement and delivery to RDC of flat rice, nutritious biscuit , baby milk, water bottle ,
sugar, candle , fire box etc. (details are provided in the tables below and the Project Budget).

8. Distribution of food stuff to 500 household by AID’s implementing RDC. Details of the food
distribution package are as follows:

8.1: Package # 1 : First month of the project

Food Distribution Amount / No. of Total Unit Cost Total Cost
Package per HHs. HHs amount (US$) (US$)
Flat rice (chira ) 10 kg 500 5000 kg .50 2500
Nutritious biscuit 10 pack. 500 5000 pack. .50 2500
Baby milk 2 pack 75 150 pack. 5 750
Water bottle 20 bottle 500 10000 .20 2000
bottle
Sugar 2 kg. 500 1000 kg. .50 500
Candle 1 pack 500 500 pack 1 500
Firebox 1 bundle 500 500 bundle .50 250
Toilet soap 5 pcs 500 2500 .25 625
Toothpaste and brush 5 pacs 500 2500 .50 1250
Total Cost 10,875

8.2: Package # 2: Second month of the project

Food Distribution Amount / No. of Total Unit Cost Total Cost
Package per HHs. HHs amount (US$) (US$)
Flat rice (chira ) 5 kg 500 2500 kg .50 1250
Nutritious biscuit 5 pack. 500 2500 pack. .50 1250
Baby milk 2 pack 75 150 pack. 5 750
Water bottle 10 bottle 500 5000 bottle .20 1000
Sugar 1 kg. 500 500 kg. .50 250
Candle 1 pack 500 500 pack 1 500
Firebox 1 bundle 500 500 bundle .50 250
Total Cost 5,250

3.3 Distribution of Cloth and Medicine

9. Selection of some 1000 AILA affected women those who are widow, disabled, injured, old
aged from project areas through participatory needs assessment techniques (following the
recommendations of the needs assessment).
10. Procurement and delivery to RDC of sharee, petticoat and emergency medicine <as
prescribed by local registered physician > etc. (details are provided in the tables below and the
Project Budget).
11. Distribution of sharee, petticoat and medicine among 1000 women by AID’s implementing
RDC. Details of the food distribution package are as follows:
11.1: Package # 1 : First and second month of the project
Distribution of cloth and Amount Unit Cost Total Cost
medicine (US$) (US$)
Sharee x 1000 women x 2 pcs 2000 pcs. 5 10000
Petticoat x 1000 women x 2 2000 pcs 2 4000
pcs
Medicine
Paracetamole x 10 union x 5 50 box 5 250
box
Amoxicillin x 10 union x 5 box 50 box 20 1000
Filmate x 10 union x 5 box 50 box 5 250
Antacid x 10 union x 5 box 50 box 2 100
Total Cost 15, 600

4. Outcomes
AID envisages the Project having the following outcomes:
500 household that means about 2500 people of AILA affected area are secured in the context of
food and other essential. All 2500 people (men, women and children) are getting the minimum
portion of their daily needs which enable them to survive. Baby milk serves the baby missing
their mother and it removes their agony. Some 1000 distress women get the clothing facility
which meets their basic needs at first step of rehabilitation. Besides this medicine availability
make the affected people enabled to cope with the distress.

5. Implementation arrangement
AID would have overall responsibility for project co-ordination through Relief Distribution
Committee (RDC) established within its Emergency and Rehabilitation Co-ordination Unit based
in Jhenaidah.The Project would be executed by and under the technical and administrative
supervision of AID, following AID’s rules and procedures regarding the acquisition of project
services, supplies and works, involving the Project Steering Committee (PSC) at all times.
Project operations would benefit from AID’s extensive technical expertise and experience and
the technical and operational backstopping from the staff at AID Head office and the district
Office in Sathkhira as required. As much as possible, inputs would be procured from reasonable
market, thereby ensuring their suitability and adaptability to local conditions.

AID has already established a fully operational Office in Sathkhira to manage operations related
to the implementation of its rehabilitation program. The office is staffed by additional 2 regular
staff and 3 volunteer of HR pool. These offices would be retained and extended where necessary
to implement the Project efficiently and effectively over its duration of 2 months.

Project Steering Committee

A PSC would be established within AID. The PSC would be chaired by the AID Executive
Director. The AID Co-ordinator, Technical Adviser and Project Manager would be ex officio
members of PSC, responsible for meeting organization and minute taking. The PSC would
provide oversight and co-ordination in implementation of the Project. The PSC would have
direct responsibility for ensuring that the Project is implemented as designed and efficiently and
effectively according to agreed work plans, particularly through full co-ordination with all
relevant agencies in their respective districts and upazilas, and to minimize bureaucratic
bottlenecks. In this respect, PSC would approve work plans and review progress and results
achieved. But PSC will have no role in the day-to-day operation of the Project. The PSC would
meet on a monthly basis.

Project Implementation Units / Relief Distribution Committee-RDC

AID would establish a RDC in its field offices in each of the project areas. The RDC would be
responsible for the day-to-day co-ordination of all activities, including individual project
interventions. The PIU would also be responsible for the overall project management, including
the selection of communities to benefit from selected area and service providers, procurement of
inputs, and monitoring and evaluation. The PIU would comprise representatives of NGOs/CBOs,
UP, Govt. office , community people (teacher , imam) and staff appointed by AID, all under the
guidance of the AID .

6. Work plan
The expected duration of the Project is 2 months, from 10, June 2009 to 10, August 2009.
A logical framework for the Project and detailed work plans for each of the components would
be developed on approval of the Project.

7. Budget

Component Description Cost Estimate Contributor

(US$) Donor AID
General activities 500 - 500
Food and other essentials ( Package- 16125 16125 -
1: 10875 + Package -2: 5250)
Distribution of cloth and medicine 15600 15600 -
Sub total 32,225 31,725 500
Overhead: 500 - 500
(Office, electricity, conveyance,
office supply etc.)
Total 32,725 31,725 1000

A detailed budget for each of the components would be developed on approval of the Project.