OpenOffice.

org Writer

PART I
Introducing OpenOffice.org What is Writer? Working with Writer Formatting in Writer

What is OpenOffice.org?

An office application suite distributed as a free software Free alternative to MS Office Installed by default in Ubuntu

The OpenOffice.org Suite

Writer (word processor) Calc (spreadsheet) Impress (presentation) Base (database) Formula (equation editor) Draw (vector graphics)

Why use OpenOffice.org?

No licensing fees Cross platform Easy to use File compatibility

WHAT IS WRITER?

What is Writer?

The word processor component of OpenOffice.org Free alternative to Windows' MS Word Can be used to create documents such as reports and letters File extension is .odt

Getting Started with Writer

Opening Writer

Applications >> Office >> OpenOffice.org Word Processor Double-click on the desktop shortcut Click on the icon on the panel

The Writer Interface

Menu Bar Standard Toolbar Title Bar Formatting Toolbar

Status Bar

Work Area

Review Questions
1.What component is OpenOffice.org Writer?

Word processor Equation editor Spreadsheet Presentation

2.This bar contains the file name of the document and title of the open application.

Title bar Menu bar Status bar Formatting toolbar

WORKING WITH WRITER

Creating a new document

File >> New >> Text Document New icon in the standard toolbar. Ctrl + N

Opening an existing document

1.File >> Open

Open icon in the standard toolbar Ctrl + O

Opening an existing document

2.Choose which file to open.

Opening an existing document

3.Click OK.

Saving a document (.odt)

1.File >> Save Save icon in the standard toolbar Ctrl + S

Saving a document (.odt)

2.Type the file name in the Name text box.

Saving a document (.odt)

3.Choose in which folder to save.

Saving a document (.odt)

4.Click Save.

Saving as MS Word (*.doc)

1.File >> Save As

Saving as MS Word (*.doc)

2.Type the file name in the Name text box.

Saving as MS Word (*.doc)

3.Choose in which folder to save.

Saving as MS Word (*.doc)

4.Choose the file type.

Saving as MS Word (*.doc)

5.Click Save.

Saving changes

Save icon in the standard toolbar Ctrl + S

Exercises
Open the document Writer exercises.odt. Save a copy of this document with the following specifications:
File Name: Writer [Surname] Folder: In the folder you created File Type: Microsoft Wort 97/2000/XP (.doc)

Viewing in Writer

Zooming controls

Zoom drop-down menu in the standard toolbar Page Preview icon in the standard toolbar File >> Page Preview

Page Preview

Printing a document

File >> Print The Print File Directly icon in the standard toolbar

Undoing & Redoing changes

Undo

Redo

Undo icon in the standard toolbar Ctrl + Z Edit >> Undo

Redo icon in the standard toolbar Ctrl + Y Edit >> Redo

Working with Text

Selecting text

Just click and drag on the texts you want to highlight Non-consecutive texts Hold down Ctrl key Select All

Ctrl + A

Working with Text

Copying texts

Pasting texts

Copy icon in the standard toolbar Right-click >> Copy Edit >> Copy Ctrl + C

Paste icon in the standard toolbar Right-click >> Paste Edit >> Paste Ctrl + V

Working with Text

Cutting text

Cut icon in the standard toolbar Right-click >> Cut Edit >> Cut Ctrl + X

Review Questions
1.Where can you find the New icon?

Menu bar Standard toolbar Formatting toolbar Title bar

2.What is the shortcut key for selecting all objects in a document?

Ctrl + X Ctrl + C Ctrl + V Ctrl + A

Review Questions
3.What is the shortcut for cutting text?

4.What is the shortcut key for copying text?

Ctrl + X Ctrl + C Ctrl + V Ctrl + A

Ctrl + X Ctrl + C Ctrl + V Ctrl + A

Review Questions
5.What is the shortcut for pasting text?

Ctrl + X Ctrl + C Ctrl + V Ctrl + A

FORMATTING IN WRITER

Formatting Characters & Paragraphs

Using the Formatting toolbar

Inserting special characters

Insert >> Special Character Use the applet Character Palette (if you are using OpenOffice for Ubuntu) Alt + 164 (if you are using OpenOffice for Windows)

Formatting Paragraphs

Format >> Paragraph

Bullets and Numbering

Bullets On/Off or Numbering On/Off icon in the formatting toolbar Format >> Bullets and Numbering Right-click >> Numbering/Bullets

Line Numbering

Tools >> Line Numbering

Line Numbering

To restart line numbering on a specific paragraph: 1.Click on the line where you want to restart the line numbering. 2.Go to Format >> Paragraph.

Line Numbering

To restart line numbering on a specific paragraph: 3.Go to the Numbering tab.

Line Numbering

To restart line numbering on a specific paragraph: 4.Under Line Numbering, check Restart at this paragraph.

Line Numbering

To restart line numbering on a specific paragraph: 5.Click OK.

Line Numbering

To remove line numbering on a specific paragraph: 1.Select the block of paragraphs or text where you want to remove the line numbering. 2.Go to Format >> Paragraph. 3.Go to the Numbering tab.

Line Numbering

To remove line numbering on a specific paragraph: 4.Under Line Numbering, uncheck Include this paragraph in line numbering.

Line Numbering

To remove line numbering on a specific paragraph: 5.Click OK.

Tools in Writer

Find and Replace

Edit >> Find and Replace Ctrl + F Tools >> Word Count

Word count

Formatting Pages

Format >> Page Inserting page break

Insert >> Manual Break Ctrl + Enter

Inserting Page Numbers

1.Insert a header or a footer.

Insert >> Header (or Footer) >> Default (or All)

Inserting Page Numbers

2.Put the cursor inside the header or footer.

Inserting Page Numbers

3.Insert >> Fields >> Page Number

Exercises
Open the document you recently saved (Writer [Surname].doc). Insert a page break on the third line of the first page (before the text 'What is Writer?'). Insert page numbers aligned at the center at the top of the page. Show line numbers with 1 line interval. Check Restart Every New Page.

Exercises
Bold the text OPENOFFICE.ORG WRITER GUIDE, align it to the center and change the font size to 20pt. Bold and Italicize the text Getting Started with Writer, align it to the center and change the font size to 16pt. Bold the text 'What is Writer?' and change the font size to 14pt.

Exercises
Italicize the text 'Using the Navigator' and change the font size to 13pt. Underline the text 'Arranging chapters using the Navigator' and change the font size to 13pt. Put bullets from lines 6 to 14. Put numbering from lines 21 to 24. At the end of line 25, press Enter. Type your full name and align this to the right.

Exercises
Restart line numbering at the text 'Using the Navigator' and remove line numbering in the first page. Print this document. Save changes and close.

PART II
Working with Tables Working with Graphics

WORKING WITH TABLES

Inserting Tables

Insert >> Table Ctrl + F12 Table icon in the standard toolbar.

The Table menu bar

Moving between cells

Press the tab key or the arrow keys.

Sorting Data
1.Sort icon in the Table menu bar; or Table >> Sort

Sorting Data
2.Check the appropriate boxes and click OK.

Deleting Tables

Table >> Delete >> Table

Rows and Columns

Inserting Rows

Inserting Columns

The Insert Row icon in the Table menu bar Right-click >> Row >> Insert Table >> Insert >> Row

The Insert Column icon in the Table menu bar Right-click >> Column >> Insert Table >> Insert >> Column

Rows and Columns

Deleting Rows

Deleting Columns

The Delete Row icon Right-click >> Row >> Delete Table >> Delete >> Row

The Delete Column icon Right-click >> Column >> Delete Table >> Delete >> Column

Rows and Columns

Adjusting row height or column width

Drag the side borders of the row or column Right-click >> Row (or Column) >> Height (or Width) Right-click >> Row (or Column) >> Space Equally Right-click >> Row >> Optimal Height

Formatting Tables

Using the Table menu bar Table Properties

Table icon in the Table menu bar Table >> Table Properties Right-click >> Table

Working with Tables

Splitting cells

Merging cells

Split Cell icon in the Table menu bar

Table >> Split Cells

Merge Cell icon in the Table menu bar

Table >> Merge Cells

Working with Tables

Adding a Caption

Insert >> Caption Right-click >> Caption

Exercises
Create a new document. Insert a table with 4 columns and 6 rows. Type in Name, Office, Designation and UPLB Email in each of the columns in the first row. Bold the texts in the first row and align them to the center. Save as Microsoft Word 97/2000/XP (.doc) with the file name Table [surname] in the folder you created.

Exercises
Insert 25 more rows. Type in the names, office, designation and UPLB Email username of your co-trainees. Sort the data alphabetically from A to Z. Insert a caption with the text ATTENDANCE SHEET (no table number) above the table and align it to the center. Save changes and close the document.

WORKING WITH GRAPHICS

Inserting graphics

From a file

From File icon in the drawing toolbar Insert >> Picture >> From File

Formatting graphics

Resizing

Unscaled

Simply drag the green handles of the picture to the size you want. While dragging the handles, press and hold the Shift key.

Scaled

Moving Adding captions

Insert >> Caption Right-click >> Caption

Positioning graphics

Arrangement

Brint to Front Bring Forward Send Backward Send to Back

Positioning graphics

Horizontal Alignment

Vertical Alignment

Align Left Center Align Right

Top Middle Bottom

Positioning graphics

Wrapping

No Wrap

Paragraphs and graphics cannot be contained in the same line.

Positioning graphics

Wrapping

Page Wrap

The text surrounds the graphic.

Positioning graphics

Wrapping

Optimal Page Wrap

Basically, the same as Page Wrap but the text are placed on the wider side of the Page

Positioning graphics

Wrapping

Wrap Through

The graphic is above the text.

Positioning graphics

Wrapping

In Background

The graphic is behind the text.

Writer's Drawing Tools

Accessed through the Drawing toolbar

NOTE: To change the properties of the shapes, you may use the formatting toolbar.

Fontwork

Equivalent to MS Office's WordArt Fontwork icon in the drawing toolbar.

Exercises
Open the document Writer [Surname].doc from the folder you created. On the first page after the text 'Getting Started with Writer', insert UPLB Centennial logo.jpg from the Pictures folder and reduce its size. On the second page after the last paragraph, insert any picture from the Gallery and enlarge the picture.

Exercises
Change the wrapping of the picture to Page Wrap and move it just beside the last 3 paragraphs. Align this picture to the right. Add a caption to this picture (with category and number). Save changes to this document.

WORKING WITH STYLES

What are styles?

A set of formats that you can apply to selected pages, text, frames, and other elements in your document to quickly change their appearance. Format >> Styles and Formatting Styles and Formatting icon in the standard toolbar F11

Exercises
Open the document Writer [Surname].doc from the folder you created. Change the text OPENOFFICE.ORG Writer GUIDE: to Title style. Change the text ' Getting Started with Writer' to Subtitle style. Change the text 'What is Writer?' to Heading 1 style.

Exercises
Change the text 'Using the Navigator' to Heading 2 style. Change the text 'Arranging chapters using the Navigator' to Heading 3 style. Save changes and close this document.