SUMMER PROJECT REPORT

GUIDELINES (2011-12)

Dear Student,
A time has come to undergo a dedicated training in a professional organization and to apply your knowledge in a real business situation. A Summer Training Programme is an essential component of your course and each one of you must have clarity regarding the objectives of Summer Training to be achieved. After acquiring knowledge of the core management subjects, it is important that students have an exposure to the working environment of the corporate world. This would help you to understand how organizations actually work and you would be able to bridge the gap between your textbook knowledge and the real industry environment. During the process of your training, you are required to identify real-life problems and provide scientific and logical solutions to the industry. To assist you in this process SBM has a Student Mentor Guide System where in, students have been allocated to a faculty. You are required to be in regular contact with your Teacher/Mentor Guide and seek guidance wherever necessary. The objectives of Summer Training are: To gain first-hand knowledge of the day-to-day operations of the organization; To acquire managerial skills especially related to your area of interest and specialization; and

 To develop interpersonal relationship with key management personnel in the organization. The fulfillment of the above objectives along with solutions provided for the problems identified in the organization; have to be documented in the form of a Summer Training Project Report. The guidelines of Project Report is enclosed for your reference and record. Please remember your guide is the person who is supposed to be with you throughout the Summer Internship. Dont hesitate to bring your problems to his/her notice. We wish you all the best for your summer Internship and hope that it would be a wonderful learning experience for each one of you.

GUIDELINES FOR SUMMER PROJECT

WHY A SUMMER PROJECT? Basic idea of a summer project is to expose students to real world corporate life after the completion of formal management education in first year. It gives an opportunity to a student to apply the knowledge and skills to solve a real problem under the able supervision of the industry guide (if the student has already joined an organization) and the faculty guide.

A student must choose a project and execute the same in such a manner that he/she can add some value to the process. All the people involved in that project such as faculty guide, members of the organization where the project has been done, examiners and other batch mates (to whom the final presentation to be given) must appreciate the enhancement achieved in terms of value creation. The organization should be tempted to adopt the changes recommended. A student must strive to achieve these goals. HOW TO ENSURE QUALITY? In order to ensure good quality of project output you must adhere to the following:

1. Before you leave the campus, select your faculty guide and submit a tentative project title. 2. Students, who are placed, should take formal consent of the industry guide and revise the title if necessary. (At the end of the project duration none of you should come back and submit a report describing the place of your work!) 3. Once the title, objectives, hypotheses (if any) and research methodology are decided upon, write these sections of the project and obtain approval from the faculty guide. Only then proceed for primary data collection. 4. Keep both the guides updated about the progress of the project on a regular basis, once a week through the agreed communication channel. Decide the frequency of interaction with the faculty guide for such updating. If the progress of the project has not been reported at decided intervals and the faculty guide feels that the project has been done without his/her inputs and the quality of the project is below acceptable level, the faculty guide can refuse to sign the final approval certificate. In such a case the project will not be evaluated and a C Grade will be allotted. WHY IS THE REPORT IMPORTANT? If you wish to secure a good mark for your project, it is absolutely essential that you write a good report. It is the report which is marked, not anything else you might have constructed during the project period. No matter how significant your achievements, if you do not write up your work, and write it up well, you will obtain a poor mark. It is essential to understand that you have to present the report to a panel of judges and the report will be read and marked by a number of examiners, only one of whom - your supervisor - will have any familiarity with the work which the report describes. Examiners are not mind-readers, and cannot give credit for work which you have done but not included in the report. PRECISION & STYLE You must strive first to be absolutely precise. When you write, it is not sufficient that you know what you mean; neither is it sufficient that your writing admits of the meaning which you intend: it must admit of no other meaning. What you write must not be

capable of misinterpretation. Take exceptional care to choose the right word for the occasion. Do not, for example, write ``optimum'' if you mean ``good''. ``Approximate'' means ``close'', so ``very approximate'' means ``very close'' - which is not what many people seem to think it means. Prefer short sentences to long sentences. Prefer short words to long words, provided that the short word has the meaning you need. Terseness is a great virtue in any writing. Avoid circumlocutions. ``In almost all sectors of the computing marketplace'' can be replaced in most contexts by ``almost everywhere''. The question of whether to use the passive voice in technical writing is a thorny one. Most of the older writers still write ``a program was conducted ...'' rather than ``I conducted a program ...''. Many of your examiners might share this preference for, or prejudice in favour of, the passive voice, but this style is passing out of favour in all project writing, and I advise you not to use it. Whatever you do, do not use the ``royal we'' (``we conducted a program'' when you mean ``I conducted a program'').

SPELLING AND GRAMMAR You must take exceptional care to spell correctly. Poor spelling is a distraction to the proficient reader. In most cases there is very little excuse nowadays for spelling errors; there are many excellent spell-checker programs which make a good job of finding the errors for you, and excellent (paper) dictionaries which will tell you what the correct spelling is. Be especially careful with words whose common mis-spelling is a correct spelling of a different word, in particular the following pairs: lead/led; loose/lose; affect/effect. It is dangerous to allow the spell-checker to ``correct'' a mis-spelling by itself. Even if you yourself do not place a strong emphasis on good spelling and good grammar, most of your examiners do, some fanatically. Most examiners will be irritated by poor spelling and poor grammar. It is always worth doing whatever you can, short of bribery, to put your examiner in a good mood. Write well and spell well, for this reason if for no other!

GUIDELINES FOR THE PROJECT REPORT SUBMISSION The guidelines for the Project Report structuring are mentioned hereunder and all students are advised to follow the same: Summer Training: Project Report Instructions/Guidelines Total Copies to be submitted : 3 Hard Bound:3 (Black Cover specifically with Letters in Golden Embossing) One Soft Copy mailed to the respective mentor

Paper: A-4 Size paper Margins: Left : 1.5 Inch

Right : 1 Inch Top : 1 Inch

Bottom: 1 Inch

Font: Times New Roman (Only) Font Size:

Chapter Heading Titles Normal Text

: 16 : 14 : 12 : Graphs should be colored

Graphical Presentation

Reference No.: Each Table/ Exhibit/ Figure must be assigned a reference No. Line Spacing: 1.5 Annexure to be numbered and put in sequential manner Bibliography is must and should be mentioned in last in an orderly manner.

SEQUENTIAL ORDER OF THE PROJECT REPORT

TITLE PAGE( Annexure A) STUDENTS DECLARATION (Annexure B) COMPANY CERTIFICATE Attach photo copy ACKNOWLEDGMENT (Annexure C) EXECUTIVE SUMMARY: Brief introduction to the problem, methodology adopted, major findings and important recommendations. The next page following the Executive Summary page is the Contents page Note: All the above mentioned pages must be numbered inn Roman numbering, viz. (i), (ii), etc., from page first to Contents page. All reports will have pages numbered from the introduction page onwards in Anglo-Saxon (English) numbers, viz. 1, 2, 3, etc. TABLE OF CONTENTS

CONTENTS Chapter 1 INTRODUCTION

PAGE NO.

Overview of the industry, Introduction to the topic: Describe the basis for selection of the topic. What led you to the selection?

Chapter 2 COMPANY PROFILE Origin, Mission, Vision, History, Organizational Structure, List of key Management personnel Current Sales, Product Mix, Market position, direct competitors, Future Plans. Chapter 3 OBJECTIVE OF STUDY: Good objective statements are those that are precise, whose outcomes are measurable and which can be achieved within the allowed resources of time and money. Chapter 4 SCOPE AND RATIONALE OF THE STUDY In this section the importance of the problem is explained. The question to be addressed is, Why should another researcher/reader refer/read this work? Chapter 5 REVIEW OF LITERATURE A literature review is an account of what has been published on a topic by accredited scholars and researchers. It is an essential part of a research report, or thesis. In writing the literature review, your purpose is to convey to your reader what knowledge and ideas have been established on a topic, and what their strengths and weaknesses are. As a piece of writing, the literature review must be defined by a guiding concept (e.g., your research objective, the problem or issue you are discussing or your argumentative thesis). It is not just a descriptive list of the material available, or a set of summaries. Besides enlarging your knowledge about the topic, writing a literature review lets you gain and demonstrate skills in two areas: 1. Information seeking: the ability to scan the literature efficiently, using manual or computerized methods, to identify a set of useful articles and books

2. Critical appraisal: the ability to apply principles of analysis to identify unbiased and valid studies. A literature review must do these things: a. Be organized around and related directly to the thesis or research question you are developing b. Synthesize results into a summary of what is and is not known c. Identify areas of controversy in the literature d. Formulate questions that need further research Chapter 6 RESEARCH METHODOLOGY It should cover the type of research, data collection methods, instruments to be used for data collection, sampling methods incorporating randomization, replication and local control wherever necessary, and data analysis methods proposed to be used. In a nut shell, the research methodology part should cover the following heads: o Research Objectives o Research Design o Sample Element/ Sample Unit [Those who are to be interviewed through Questionnaire Survey (Structured or unstructured)] o Extent (Territory in which survey is to be carried out) o Sampling Frame o Sampling Technique Chapter 7 DATA ANALYSIS AND INTERPRETATIONS Chapter 8 RESULTS AND FINDINGS This section should include testing of the project, instruments used, measurements taken, graphs, tables, photographs, and so on. Figures and tables are used to illustrate background and/or results. All illustrations should have a title and a legend, so that it can be read without reference to the text. It must clearly highlight the value added by your project.

Chapter 8 DISCUSSIONS In the discussion section you compare the results with the intentions of the project. If you wish to include an indication of the chronological development along which the project proceeded, it may well be placed here. You can also give an indication of the scope for future work, and discuss how you might have approached the project differently were you to do it again. You might also indicate what you learned from the project, and put in any comments on the factors which enabled or impeded the project. Chapter 9 CONCLUSIONS In some reports it can be useful to summarizes clearly your main conclusions from the work, in particular if the discussion is extensive

Chapter 10 LIMITATIONS OF THE STUDY In this section all the limitations that have been faced by the researcher during the research should be mentioned. Chapter 11 SUGGESTIONS AND RECOMMENDATIONS BIBLIOGRAPHY: All references cited in the text should be included in the list of references but no others. You can use any conventional system for references but make sure to use one system consistently. Consult the Instructions for Authors in any management journal for further details on specific systems. ANNEXURE: Extensive material that is not necessary for the report, but may be useful for some readers, could be included as an appendix. For example some raw data that is summarized in a table or figure in the Results section o ANNEXURE I QUESTIONNAIRE o ANNEXURE II ANNUAL REPORTS etc., if required.

Important Note: Project not conforming to the above standards, will be rejected by the University.

Annexure A

A SUMMER TRAINING PROJECT REPORT ON TOPIC AT NAME OR LOGO OF THE COMPANY

Submitted in partial fulfillment of the requirement For the award of degree

Of
MASTER OF BUSINESS ADMINISTRATION SESSION (20**-20**)
SUBMITTED TO: Faculty Guide: Designation: SUBMITTED BY:Name: Class: University Roll No:-

University Logo University Name

Annexure B
CERTIFICATE OF ORIGINALITY
(To be filled in by the student in his / her handwriting)
I ________________________________Roll No.______________________________ a full time bonafide student of first year of Master of Business Administration (MBA) Programme of IFTM University, Moradabad. I hereby certify that this project work carried out by me at _________________________________________________________________________and the report submitted in partial fulfillment of the requirements of the programme is an original work of mine under the guidance of the industry mentor _________________________ and faculty mentor ______________________________, and is not based or reproduced from any existing work of any other person or on any earlier work undertaken at any other time or for any other purpose, and has not been submitted anywhere else at any time.

(Student's Signature) Date:__________________

(Faculty Mentor's Signature) Date:__________________

Annexure C
ACKNOWLEDGEMENT

It is my pleasure to be indebted to various people, who directly or indirectly contributed in the development of this work and who influenced my thinking, behavior, and acts during the course of study. I express my sincere gratitude to .., for providing me an opportunity to undergo summer training at .. I am thankful to Mr/ Ms.. for his support, cooperation, and motivation provided to me during the training for constant inspiration, presence and blessings. I also extend my sincere appreciation to Mr/Ms. who provided his valuable suggestions and precious time in accomplishing my project report. Lastly, I would like to thank the almighty and my parents for their moral support and my friends with whom I shared my day-to-day experience and received lots of suggestions that improved my quality of work.

(Name of the student)