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Guidelines for the International Logistics

Industrial Project at Jacobs University


At Jacobs University, practical work experience is a required and valuable element of the
bachelor education of every student. Therefore, practical experience is an integral part of all
bachelor programs. Industrial Projects provide students the opportunity to apply academic
concepts in practice and to explore possible future fields of work. Aim of the guided industrial
project within the international logistics study program is the application of theoretical knowledge
in the practical context of a company and thereby broadening it. In order to develop an
understanding of the organizational interrelations within a company, students have to get involved
in operational tasks that have to be fulfilled day-to-day.

1. Industrial Project Preparation Phase

1.1. Application process


The students are expected to arrange the Industrial Projects themselves. The university offers
support via the Career Service Center (CSC) for the selection of suitable companies and to write
applications. http://www.jacobs-university.de/csc/

1.2. Companies
The Industrial Project can take place in any company worldwide, as long as the position of the
intern is related to a logistical task. The Industrial Project cannot take place in any university
institution or companies owned or managed by the student or a family member.

1.3. Project requirements


The industrial project has to deal with a logistical issue, related to the field of engineering or to the
field of management, depending on the major selected by the student. The result of the project
should be attractive for the company, but it should not rely on it. Thus the student can be allowed
to plan and conduct the project by himself, but with support of his supervisor within the company
and colleagues.

2. During the project

2.1. General requirements


The Industrial Project has to be a full-time employment (approx. 35-40 hours per week) over a
minimum of 16 weeks in total. It can be split into periods of 8 weeks in two different companies. In
case of illness the student has to extend the Industrial Project in order to rework the times absent.

2.2. Responsibility of the intern and guidance by the university


Due to the fact, that the Industrial Project is most likely the student’s first working assignment for
a longer period, the student benefits from an academic sponsoring. Never the less the student is
responsible for the success of the industrial project. The student will get support from the
university, if needed.

2.3. Supervisor’s Reference Letter


The supervisor of the student within the company has to provide a reference that includes the
following issues:
• name and contact information of company and supervisor
• personal data of the intern,
• duration of employment,
Guidelines for the International Logistics Internship

• detailed job description,


• evaluation of performance
• evaluation of behavior

3. Post Industrial Project Phase

3.1. Industrial Project Report


At the conclusion of the Industrial Project, students are required to provide a written assessment
of their work experience, indicating the type of work accomplished, the work environment and
how the Industrial Project related to the educational program they are pursuing. The Industrial
Project report should describe the company as well as the fields of activity during the Industrial
Project. It should be made clear to the readers (academic advisors, company supervisors, fellow
students) what the student has learned and experienced. The report should be understood as the
basis for a personal evaluation of the Industrial Project.

The Industrial Project report needs to follow these layout guidelines in order to be accepted:
• font: Arial (10 points) or Times New Roman (12 points)
• line spacing: 1,5 lines
• top and bottom margins: 1 inch/ 2,5 cm; left and right margins: 1,25 inches/ 3 cm
• page numbers (starting on the first text page): centered in the footer

The first page of the Industrial Project report is a cover page stating the following information:
• First and family name
• Major
• Class of 200x
• Training post’s name, city, country
• Type of organization/industry
• Department
• Supervisor’s name and position
• Industrial Project dates (from/to)

A template for the cover page can be found on www.jacobs-university.de/internshipforms.

The report itself should consist of four to six pages of text. Sub-headlines should be considered
in order to enable the reader to follow the thoughts easily. All pieces of information given will be
for Jacobs University in-house distribution and will not be made available to outside readers.
However, it must be taken into consideration that the report will be published in the IRC and
made available to Jacobs University community members when stating intra-corporate data. If the
student dos not wish the report to be published, the CSC has to be informed in writing (e.g. via e-
mail) when submitting it.

The following questions should be answered in the report. The student is also welcome to add
any other pieces of information

1. The organization:
• What kind of organization did you choose (company, university, NGO, etc.)? Why?
• What is the organization’s mission?
• What does the organization offer? Who are the customers/clients?
• How many employees are working at the organization?
• What kind of organizational structure does the organization have?
• What is the legal status of the organization (association, limited, public company,
etc.)?
• What is the competitive environment?
Guidelines for the International Logistics Internship

2. The Industrial Project position:


• How did you find this Industrial Project (networking, job ad, internet, etc.)?
• For which department were you working?
• Did you work for one department or were you assigned to several departments?
• Which other departments did you visit?
• What were your daily, weekly, monthly tasks?
• Tell us about the projects you were involved in.
• To what extent were you involved in your colleagues’ daily routine?
• Describe in more detail a logistic process you got familiar with during your
Industrial Project or which represents the logistical core competence of the
company.

3. Difficulties and Problems:


• Did you have any problems or difficulties that you had to solve?
• How did you do that?

4. Work Environment:
• How did you like the working atmosphere?
• What was it like to work for this company?
• Did you feel welcome and well taken care of?
• How were the relationships with your colleagues and your supervisor?

5. Evaluation:
• How did the Industrial Project relate to your major field of study?
• What did you learn during the Industrial Project (your technical and personal
experiences)?
• What was good or bad about your experiences? Why?
• What was especially interesting?
• What are your conclusions concerning your studies and/or your future career?
• Was your academic knowledge sufficient for the Industrial Project? (Were you
overqualified? What kind of knowledge did you lack?)

It is obligate to follow the format and content guidelines and save the Industrial Project
report as a .pdf document as follows: Industrial Project Report_Your Last Name_Name of
Organization. It has to be sent to the CSC (l.godineau@jacobs-university.de) via e-mail
ONLY, by January 31st). Another copy has to be given to the academic advisor.

3.2. Presentation of the results of the Guided Industrial Project


After finishing the Industrial Project the students have to design a poster illustrating the task and
the result of their guided industrial project. The posters will be presented and explained to the
international logistics students of the same class and the others as well, in a small exhibition.
The student is encouraged to come up with his own way of structuring the content of the poster.
The following bullet points are just a hint which topics should be covered:

• presentation of the problem/ problem identification


• goal of the project
• approach of solution finding
• summary of the result
• reflection
• outlook
Guidelines for the International Logistics Internship

The student is responsible to respect the confidentiality of the presented information. In any case
of doubt the student should let the supervisor within the company confirm the harmlessness of
the published information.

The poster should also contain the following information, written in the headline of the poster:

• First and family name


• Major
• Class of 200x
• Company’s name
• City, country
• Department
• Supervisor’s name and position
• Industrial Project dates (from/to)

An example of a poster layout can be found at the end of the guidelines.

3.3. Final Approval of the Industrial Project


The Industrial Project will be approved based on the evaluation of the
• report
• certificate
• poster and presentation of the industrial project
Guidelines for the International Logistics Internship

Guided Industrial Project

Company’s name
City, Country
Department Logo of
Supervisor’s name and position
Students Name Internship dates Company
Major
Class of Title
Subtitle

Problem Goal

Approach

Result

Reflection Outlook

Academic Advisor