SECRETARYS MINUTES CHEAT SHEET

This is only a guide to aid you with taking minutes at your meeting and should not be included in your
Secretarys Minute Book.

Date__________ Time Meeting Opened__________

Place of Meeting___________________________
Presiding Officer____________________________ Number in Attendance_____
Opening ceremonies were conducted according to the Ritual with all present in
possession of the current Dues Card for the current calendar year except:
Sister _____________________________________
Vouched For By_________________________________
Sister _____________________________________
Vouched For By_________________________________
Officers Absent
Name of Member and Office
Held____________________________________________________________
Name of Member Filling
Chair______________________________________________________________
Name of Member and Office
Held____________________________________________________________
Name of Member Filling
Chair______________________________________________________________
Name of Member and Office
Held____________________________________________________________
Name of Member Filling
Chair______________________________________________________________
Escort of National or Department Officers (District President is a Department
Officer)
Name and Title of Member
Escorted__________________________________________________________
Name and Title of Member
Escorted__________________________________________________________

Reading & Referring of Petitions for Membership

Name of Applicant Applying for Membership:
__________________________________________________
Name of Applicant Applying for Membership:
__________________________________________________
Report of Investigating Committee
The investigating Committee Recommended Election of
__________________________________________________________________in
accordance with Section 105 of the National Bylaws.
Voting on
Candidates____________________________________________________________
The following candidates were initiated into Membership:
____________________________________________________________________
____________________________________________________________.
Reading of Minutes

_______Approved as read
_______Approved as corrected

Treasurers Report
Ending Balance of General Fund $_______________________
(Attach a copy of the Treasurers report)
Presentation of Bills
The following bills were presented.
Amount of Bill______________Reason submitted_____________________________

Reading of official and other communications.

The following communications were read:
National General Order #________ Department General Order #_______

Reports of Committees:
Veterans & Family Services: _______________________________Chairman
reported the following: __________________________________________________
Chaplains Report: ________________________________________reported the
following_____________________________________________________________
Americanism: ____________________________________________reported the
following_____________________________________________________________
Cancer Aid & Research: _____________________________________reported the
following_____________________________________________________________
Hospital & VAVS: ___________________________________________reported the
following_____________________________________________________________
Legislative: ____ ___________________________________________reported the
following_____________________________________________________________
Membership: ______________________________________________reported the
following_____________________________________________________________

Schlorships: ____________________________reported the

following_____________________________________________________________
Youth Activities: ___________________________________________reported
the
following_____________________________________________________________
Presidents Special Project_____________________________________________
Miscellaneous Committee: ___________________________________reported the
following_____________________________________________________________

Audit Report
The _________________Quarterly Audit Report was read.
A motion was made by __________________________________________________
And seconded by ____________________________to accept the Audit Report as
read. Motion carried.
A copy is attached in the Secretarys Minute Book.
Unfinished Business

New Business

Motion made by _________________________seconded by ___________________

That_________________________________________________________________
Motion Carried

________Motion Denied____________________

Report of Trustees
The Trustees examined the bills, found them favorable and recommended that they be
paid.
A motion was made by ______________________
and seconded by ___________________________
That the Treasurer pays the bills presented. ___________Motion Carried
__________Motion Denied

Suggestion for the Good of the Order

Closing Ceremonies

The Closing Ceremonies were conducted according to the Ritual, and the meeting
adjourned
At ____________________ AM or PM
The next meeting will be held on _____________________________at
__________________AM or PM

Respectfully submitted,